Northern Kentucky Clippers Swimming, Inc. 16th Annual David Webb Invitational June 26-28, 2015

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1 Meet Directors - Referees: Northern Kentucky Clippers Swimming, Inc. 16th Annual David Webb Invitational June 26-28, Kenton Lands Road, Erlanger, KY Held under the sanction of United States of America Swimming, Inc. - Sanction #OH15LC-22 Tom Smith Entry Chair: Rita Larkin and Sidney Day clippers.swimming@clipperswim.org Entry Deadline: Facility: Shuttle service Pool: We will accept entries starting on May 25 through May 27 at noon. Teams will be notified if they are accepted by Friday, May 29. Teams can updated times for swimmers already in the meet if file is received by 8:00 a.m. on Tuesday, June 16. The psych sheet will not be posted until after that date. No team will be accepted unless a paper copy of entries, a signed USA Swimming Registration Waiver form and check are submitted with entries. It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event. Entries can be sent via to clippers.swimming@clipperswim.org. Files should be loadable into Hytek Meet Manager Silverlake The Family Place, 301 Kenton Lands Rd, Erlanger, KY Please note the following. 1. This privately owned facility offers a concession; coolers and food from other restaurants are not permitted to be brought into the facility. Swimmers and spectators will have to park off site and take a shuttle. Web site will have final information on this. 2. Only drinks with caps or tops on them are allowed in the spectator stands so that there will not be spilled drinks coming through the bleachers on Clippers equipment located below the stands. We don t want to damage our equipment 3. Swim bags are not allowed in the stands. The bleachers are for spectators; there will be plenty of seating on deck for the swimmers and their gear. 4. Web site address Directions: Take I-275 to the Dixie Highway South Exit in Kentucky (Exit #83). Go south, approximately one mile. Turn right on Kenton Lands Road (across from K-Mart). Since Silverlake is a membership only facility, there is no on site parking for visiting teams. Clippers will be supplying a shuttle for visiting teams. Details and directions to be supplied later. The facility consists of one 10-lane, 50 meter course, with the ability to start at both ends. We will use 9 lanes with a warm down lane for Friday, prelims on Saturday and Sunday. Finals on Saturday and Sunday will be run in 8 lanes, with a buffer lane and a warm down lane. There is a fully automated touch pad timing system with readout. The depth at the scoreboard end at 3.5 feet from the wall is 6 8 ; at 16.5 feet from the wall is 6 8. The depth at the other end at 3.5 feet from the wall is 4 and at 16.5 from the wall is 4 3. The pool has a moveable bulkhead therefore is currently not certified. Age Groups: 10 & under, 11-12, 13-14, and Open Type of Meet: Friday s events are timed finals and have time standards. Saturday and Sunday s events are prelims/finals. All abilities. For finals 13 & overs will have three heats brought back to finals will have two heats brought back to finals 10 & unders will have only one heat brought back to finals. On deck We do not permit on deck USA Swimming registration of swimmers. All swimmers must have registration their USA membership prior to coming to the meet. Check Procedures and Scratch Penalties FRIDAY - Positive check in is required for Friday events. Swimmers not checked in will not be seeded. The check in table will open 15 minutes prior to warm ups. Swimmers who do not appear for their races after checking in will forfeit their next event, even if it is the next day; or if this was his/her last swim his/her club will be fined $50. SAT/SUN Those swimmers who qualify for finals and the first 2 alternates must scratch within the 30 minutes announced if they do not want to swim at finals. If they do not scratch and do not appear for their races, they will forfeit their next event, even if it is the next day; or if this was his/her last swim his/her club will be fined $50. Scoring Individual & Team Scoring 9,7,6,5,4,3,2,1 Awards: Individual Awards will be given to swimmers who are for top 16 places; and for swimmers 10 & under for top 8 places

2 Rules: Entry Fees: Entry Limits And Requirements Format: Swimmers attending without a coach Check In Procedures and Penalties Scratch Rules Current USA Swimming rules will govern the conduct of the meet. All swimmers, coaches and officials must be registered USA Swimming members. USA Swimming registrations will not be accepted at the meet. Coaches and Officials must wear their USA Swimming card while on deck. Age on the first day of the meet will determine age group for the meet. We will be using the WHISTLE and NO RECALL STARTS. $6.00 per individual event $2.00 per swimmer Ohio LSC charge Entry Fees must accompany entries. Entries will not be accepted without payment. Please make checks payable to Northern Kentucky Clippers Swimming, Inc. See entry limits for more details. Entry limits will be based on Ohio LSC time line restrictions. All swimmers must be a current member of USA Swimming. Swimmers will be limited to three individual events per day. 1. All entries must be in long course meter times. All events on Friday have time standards and are limited (See order of events page). 2. Clipper swimmers will not be limited and can be deck entered or change events. If change events, the events will not be reseeded. 3. Clippers reserve the right to add extra heats of Clippers Swimmers or extra heats in the restricted events if the time line permits. We reserve the right to combine sexes without a lane in between. This is solely at the discretion of the meet director. 4. Clippers Swimming reserves the right to limit the entries in events 200 meters and longer (excluding the Clipper swimmers) if the time line is too long. 5. To see if deck entries will be taken, please contact Rita Larkin or Sidney Day at clippers.swimming@clipperswim.org or call them at If they are taken, we will not add any more heats and the cost will be double the cost of an individual event plus $2 LSC charge (if the swimmer was not already entered in the meet). 1. We will use fly over starts. 2. All 1500 swims will be limited see order of events page - and will be swum fastest to slowest, alternating girl and boy heats. Swimmers in the 1500 will be required to supply their own timer and counter. 3. We reserve the right to combine heats. 4. For the limited events, we reserve the right to fill empty lanes of one sex with another for the same event without leaving an open lane so that as many people have an opportunity to swim. 5. All Friday events will be swum fastest to slowest 6. There is no clerk of course at this meet. Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. All events on Friday require positive check in by the time listed on the order of events. Swimmers not checked-in will not be seeded. Swimmers who do not appear for their races after checking in will forfeit their next event, even if it is the next day. Penalties will be enforced. Individual swimmers names may be on more than one check-in sheet. They must sign in for all events. Swimmers not checked in will not be seeded. The check in table will be open 15 minutes prior to the start of each warm-up session. Please only check-in swimmers who will be swimming. Swimmers who do not appear for their races after checking in will forfeit their next event even if it is the next day; or if this was his/her last swim his/her club will be fined $50. Penalties will be enforced. On the limited events we will fill with the alternates with the fastest to slowest times. Pre-Seeded Meets (Prelims and Finals) 1. Any swimmer not appearing for a preliminary heat when finals are scheduled shall not be penalized. 2. Any swimmer who fails to appear for a consolation or championship final race in which he/she qualified shall be barred from their next event, even if it is the next day, except as noted in Paragraph 4.4(B)(4) below. 3. THIRTY MINUTE SCRATCH RULE a) A swimmer who qualified for a bonus (if offered), consolation, or championship final must notify the Referee or designated meet official of his/her intent to scratch within thirty (30) minutes after the announcement of the qualifiers. b) The swimmer shall further declare his/her final intentions within 30 minutes following his/her last individual preliminary event in the session. 4. EXCEPTIONS FOR FAILURE TO SCRATCH No penalty shall apply if: a) The Referee is notified of illness or injury and accepts the proof thereof.

3 Deck changing prohibited Disability swimming Restrictions Warm-Ups & Start Times: Warm-up Procedures: Timers Officials: b) It is determined by the Referee that failure to scratch was caused by circumstances beyond the control of the swimmer. 5. PENALTY FEE On the last day of a prelim-final meet, failure to scratch consolation or championship finals according to the rules above shall result in a $50.00 penalty fee charged against the swimmer. a) The penalty fee shall be paid promptly to the host group member. 6. VACANCIES IN THE FINALS a) In the event of a vacancy in the finals the Referee shall notify the first and second alternates in order to fill the consolation or championship final whenever possible. These alternates shall not be penalized if unavailable to compete in the finals. b) If a vacancy is known to the Referee before the consolation finals are swum, the Referee shall re-seed the consolation and championship final in order to fill all lanes in the final. If a consolation final has already been contested, the championship final shall be swum without re-seeding. Changing into or out of swimsuits other than in locker rooms is prohibited. Swimmers with disabilities are welcome to enter Ohio swimming meets. Coaches: 1. Enter the swimmers on Hy-Tek or the paper entry form; 2. Provide advance notice of any necessary accommodations; 3. List in the with the entries (or on paper) the swimmer s name, entry times, strokes/distance, days/sessions, and how the swimmer prefers to be seeded. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, or locker rooms. See Order of Events Page and subject to change OH Warm-up procedures may, at the discretion of the host team, be modified based on number of swimmers in the meet and other safety and logistical concerns. Ohio LSC Swimming Safety Guidelines and warm-up procedures will be in effect at this meet. a. We reserve the right to assign warm-up lanes. b. The coaches of the teams assigned to a lane shall determine the warm-up procedure for that lane. c. Except during supervised racing starts, swimmers must enter the pool feet first in a cautious manner with one hand in contact with the pool deck. d. The host team may choose to divide the warm-up into two sessions depending on the size of the meet. In this case, teams will be assigned early and late warm-up sessions on different days so that no team is advantaged over another. e. Coaches shall actively supervise their swimmers throughout the warm-up session. Each club will be asked to supply timers. We will let you know your lane assignments after we have received your entries. Any USA Swimming official who would like to officiate, please contact Clippers office via or send a note along with meet entries. Please note your certification level, if an Ohio LSC official. We will rotate officials through all eligible positions. Please be sure to include the sessions you plan to work. officials to -- clippers.swimming@clipperswim.org Admission We reserve the right to charge an admission fee any session. Questions: Call or Rita Larkin or Sidney Day, Entry Chairpersons. Telephone: clippers.swimming@clipperswim.org. Mail to: Clippers Swimming, 301 Kenton Lands Rd, Erlanger, KY Disclaimer It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.

4 David Webb Invitational June 26-28, 2015 OH15LC-22 Women # FRIDAY - All events have a time standard to be entered. Men # SESSION 1 Timed Finals - Estimated Warm Ups starting at noon lasting 50 minutes. All events on Friday swim fastest to slowest. Positive sign in required by 12:15 pm Time Standard Required Event Time Standard Required 101 Girls 5:12.99 Open 400 Free Top 4 heats Boys 4: Girls 5: Free Top 4 heats Boys 5: Girls 5:53.99 Open 400 IM Top 3 heats Boys 5: Girls 6: IM Top 3 heats Boys 6: Break 10 minutes Open 1500 Free Top 2 heats must supply timer/counter 109 Girls 20:06.99 Fastest to slowest, alternating girls and boys Boys 20: SESSION 2 Timed Finals Warm ups not before 5:00 p.m. (subject to change),will last 30 minutes. All events in session 2 will swim fastest to slowest. Positive check-in is required by 15 minutes after warm ups start. 111 Girls 6: Free Top 4 heats Boys 6: Girls 3: & U 200 Free Top 3 heats Boys 3: Girls 3:19: IM Top 4 heats Boys 3: Girls 3: & U 200 IM Top 3 heats Boys 4: Women # SATURDAY Boys # Girls # SUNDAY Men # Session 3 AM Session 6 AM Estimated warm up start - 7:00 am Estimated start at 8:00 am. Times subject to change. Warm ups might be divided into two sessions and then teams would be assigned a warm up session. 201 Open 200 Back Open 100 Free Back Free Open 100 Breast Open 200 Breast Breast Breast Open 50 Free Open 200 Fly Free Fly Open 100 Fly Open 100 Back Fly Back Open 200 IM Open 200 Free IM Free 320 Session 4 PM Session 7 - PM Warm ups TBA check web site Back Free & under 50 Back & under 100 Free Breast Breast & under 100 Breast & under 50 Breast Fly Fly & under 100 Fly & under 50 Fly Free Back & under 50 Free & under 100 Back Free XXX XXX Free 338 Session 5 Finals/Console. Session 8 Finals/Console Warm ups TBA check web site 201 Open 200 Back Open 100 Free Back Free Back Free & under 50 Back & under 100 Free Open 100 Breast Open 200 Breast Breast Breast Breast Breast & under 100 Breast & under 50 Breast Open 50 Free Open 200 Fly Free Fly Fly Fly & under 100 Fly & under 50 Fly Open 100 Fly Open 100 Back Fly Back Free Back & under 50 Free & under 100 Back Open 200 IM Open 200 Free IM Free Free XXX XXX Free 338

5 Northern Kentucky Clippers Swimming, Inc. Held under the sanction of United States of America Swimming, Inc. - Sanction OH15LC-22 USA Swimming Meet Entry Form Meet Name: David Webb Invitational Location: Silverlake The Family Place Date: June 26-28, 2015 Sanction #: OH15LC-22 You must return this form with your entry forms. 1. The undersigned team representative certifies by his/her signature that all the athletes participating for or entered by the team in this sanctioned swim meet are currently member athletes of USA Swimming, Inc. 2. The undersigned further certifies that any person appearing on deck in this meet in the capacity of coach is currently a coach member of USA Swimming, Inc. or a USA Swimming non-athlete other member without exception under the direction of a USA coach member. Team: Code: Team Representative s Name (printed): Team Representative s Signature: Contact s (We will use this address for all correspondence.) Contact s Day Phone #( ) Evening phone # ( ) Head Coach Head Coach Number of Coaches attending: Financial Summary Sheet $2.00 per Swimmer = $ (LSC Charge) Individual $6.00 each = $ Total Amount Remitted = $ Date: Attach Check to this Summary Sheet. Make Checks Payable to: Northern Kentucky Clippers Swimming, Inc. 301 Kenton Lands Rd, Erlanger, KY Phone Fax clippers.swimming@clipperswim.org