Welcome to the WYCC Sea Turtles 2015 Swim Team

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Shawn Harrison
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1 Sea Turtles 2015

2 Welcome to the WYCC Sea Turtles 2015 Swim Team We are ready for another great summer swim season. We look forward to getting to know our new families and reacquainting with seasoned families. WYCC has planned many fun and exciting activities this summer and we hope you will get involved and come and join us at the Club throughout the season. If you have any questions or concerns please contact one of us on the Swim Team Committee or one of the WYCC Officers or Board Members. Sincerely, WYCC Sea Turtles Swim Team Committee 2

3 Table of Contents Welcome WYCC Swim Team Contacts 4 WYCC Swim Team Coaches 4 General Information 5 Swim Meet Responsibilities 9 Swim Team Volunteer Opportunities 9 Swim Team Fundraisers 12 Pool Directions 14 WYCC Officers and Board Members 15 GPSA Qualifying Times for City Meet 16 Notes 17 3

4 WYCC Swim Team Contact 2015 Head Coach: Assistant Coach: Committee Chair: Steve Griffin Mallory Pillsbury Kari Nunez WYCC General Manager: Lindsay Lindsay GPSA Representative(s): Justin DeWall Treasurer: Website: Secretary: Spirit Wear: Gretchen DeWall Libby Griffin Cindy Moore Leigh Ann Atkins Team Website: WYCC Website: 4

5 Pre-Season Swim Team Information 2015 Practice Calendar Starting on May 27 th, Tuesday Starting on June 16 th, Tuesday Afternoon Practice Begins (Monday Thursday) 4:30 pm 5:30 pm 9 12 Year Olds 5:30 pm 6:15 pm 8 & Under 6:15 pm 7:15 pm 13 & Older (Fridays) 4:30-5:30 All swimmers Morning Practice Begins (Monday Friday) 8:00 am 9:00 am 9 12 Year Olds 9:00 am 9:45 am 8 & Under 9:45 am 10:45 am 13 & Older Team Swim Suit Information The Team suits are Speedo Navy Endurance. The girls suits are navy with red trim. The boys suits are navy, brief or jammers. Both will be embroidered with the WYCC burgee and WYCC on the back. The supplier is The Swim and Sport Stop Shop. It is highly recommended to bring your swimmer to the store for proper sizing by the store staff. The sign on the shop also includes Elliot and Duggan s Trophies. Swim and Sport Stop Shop: 13641B Warwick Boulevard Monday Friday 9:30 6:00 pm Saturday 9:30 1:00 pm (757) 874-SWIM {(757) }. 5

6 Time Trials This is a WYCC only swim meet held at the beginning of the season. This meet provides each swimmer and the coaches with bench mark times, to aid in meet and practice planning. This is considered an official meet and therefore qualifying times do count. Often this is first team event where all swimmers and their families are present and therefore it is great opportunity to have fun together as a team as well as welcome new team members. General League Meet Information WYCC is a member of the Greater Peninsula Swim Association (GPSA) GPSA is a league comprised of four Divisions and over 20 teams. WYCC is in the Blue Division with 4 other teams. All regular season meets are held in a Dual Meet Format, and are staffed entirely by teams families. Each WYCC Family is highly encouraged to work 3 meets. Please refer for detailed Meet Positions descriptions. The season consists of 4 Divisional meets, a Mini-Meet all leading up to a league wide Championship Meet, referred to as the City Meet. Helpful Hints: The order of events can be found on page 14 with the City Meet qualifying times. Please bring chairs, hats and sunscreen. It is also important to keep your swimmers with you and settled down. This helps swimmers to line up as well as have energy for their event. During a League Meet, the scoring table area is restricted to officials. Our team can be disqualified if an unofficial parent or swimmer approaches the scoring table. It located near the starting blocks with the scorekeepers, ribbon writers, etc. seated. If you have a question please ask one of the coaches or one of the committee members that is not seated at the scoring table. GPSA also does not allow alcoholic beverages on the pool deck during a swim meet. For more information please refer to the GPSA Website 6

7 Home Meets WYCC Swim Team sets up the pool area to host a meet. In addition to getting the pool ready, this includes setting up a scoring table, selling concessions and spirit items, and an area for our fabulous announcer. The Sea Turtles sit on the side of the pool near the pub and restrooms. The visiting team area is the side of the pool near the club house and kiddie pool. Away Meets Pool directions are provided on page 12. There will be a designated area for visiting teams. Most pools sell concessions. You may also bring your own food and drinks. In addition, we have scheduled restaurant spirit nights after our away meets. We hope to see you there! Don t forget the helpful hints under general meet information. Swim Team Pictures and Social This year we have scheduled Team Pictures with a Team Social. Individual and Team pictures will be taken. Price sheets will be available to our families on picture day. The pictures that are ordered will be delivered to the club for distribution to our families. Mid-Season Pancake Breakfast and Fun Practice We will serve up a Pancake Breakfast near the pool deck followed by the swimmers hanging-out in the pool with their team mates. This is an event that our swimmers look forward to every year. Mini Meet Mini Meet is league wide meet held at Fort Eustis. It is a great opportunity for the swimmer that has not yet met the time qualifications for city meet. If you are interested in more information or think this is a great opportunity for your swimmer, please let one of the coaches know. Graduating High School Seniors 7

8 If you have a swimmer who is graduating at this season please contact swim team committee chair. We like to recognize these individuals at the team s final home meet and during the banquet. We would also like to work with you to include a handful of photos in the annual DVD that will be shown at the Banquet. In addition, we encourage all college bound graduating seniors to apply for the K. Hurdle Scholarship. More information can be found on the GPSA website. City Meet City Meet is the GPSA Championship meet of the season. Swimmers who meet the qualifying times may participate in city meet. WYCC sets up a tent area and the families who attend traditionally pool their resources for breakfast, lunch, snacks and beverages. It is a long, hot day. Bring chairs, battery operated fans, card games, etc. to keep the kids entertained between events. Banquet & Silent Auction The WYCC Sea Turtles end their season with an awards banquet and silent auction. One of the highlights of the event, is the Silent Auction. Not only is it is a great fundraiser, it provides entertainment throughout the event. The banquet is traditionally themed and held topside at the WYCC club house. Every swimmer and their families are invited to celebrate, since all swimmers are recognized. Dinner is provided and prices will be announced as the date of the banquet draws near. This is also a time to thank our coaches and volunteers who have supported the team for the season. The team DVD and senior memoirs are shown. Attendance WYCC Coaches encourage all swimmers to attend training sessions and Meets. Since the summer includes camps, cruises, and beach trips, communicating with the coaches regarding your swimmers attendance is respectfully requested, Missing Sea Turtles is a notebook that has a page for each meet. The coach uses this book to plan the roster prior to each meet. Please enter your swimmer(s) name on any meet they will not be attending. If you have any questions regarding attendance, please speak with the Coach. 8

9 Inclement Weather For practices, home meets and socials, the Swim Team adheres to the Club s the Inclement Weather Policy. For away meets, we adhere to the visiting pool s policy. Communicating schedule changes due to weather or other pool availability issues will be ed and/or sent via group texts. WYCC Swim Team-Meet Responsibilities As a GPSA swim team WYCC is required to provide volunteer officials at every meet. It is important that all parents do their part for the team and their children. To level the amount of effort required by our volunteers, we require that each family work three to four meets. To ensure we staffed all of our meets, we use the SignUp Genius via our website. ed invites will also be sent to each family. Each team must provide the following officials at every meet: Home Team Visitors One referee * Two timers One starter * One stroke judge * One stroke judge * One turn judge * One turn judge * One sweep judge Two timers One assistant scorekeeper One stand by timer Ribbon writer One sweep judge One scorekeeper Ribbon writer One runners Some positions (*) do require training, therefore, we are always in need of trained & available stroke and turn judges. GPSA provides a 2 hour training course for those interested in becoming certified as a GPSA stroke and turn judge. It is also a good refresher for returning officials. As a parent, please consider learning the sport from a different perspective. If you are interested, please contact our GPSA Rep or Coach Steve. The training course date(s) are listed on the calendar and on the GPSA website: 9

10 Thank you for your commitment to WYCC and the Sea Turtles! The success of our team depends on our parents involvement! WYCC Volunteer Opportunities Being members of a Swim Team can feel like a family affair. If you are interested volunteering for any Sea Turtles activity, please contact any of the swim team committee members. SOCIALS Home Meet Morning Activities: We would like to have a planned activity during morning practice before each home swim meet. In the past, activities have included spirit shakers, car streamers, turtle posters, spirit necklaces, etc. A few parents normally provide a small snack during the activity as well. Mid-Season Social: This event is relaxed pool party with the primary goal of having fun and is paired with Team Pictures. Mid-Season Pancake Breakfast: Banquet: If you enjoy planning a party, this is opportunity for you: themed decorations, fun give-aways, invitations, menu, etc. This group will work with the General Manager, Lindsay Lindsay throughout the summer to plan an end of season banquet for our swimmers and their families. This is a much anticipated event for our swimmers. SWIM MEETS 10

11 Volunteer Coordinator: This person(s) will coordinate with the GPSA Rep, the volunteers and officials at the various home and away meets throughout the season via Sign Up Genius. As well as, being the on-deck POC the official jobs required by GPSA such as S&T judges, timers, ribbon writers, and runners, etc. DJ/Sound System: Cooperating with the Announcer, this person sets up the sound system and oversees the music selection during warm ups and the meet. Ribbon Coordinator: This person maintains and prepares the ribbon inventory before each home. City Meet Hospitality: As part of our GPSA responsibility, WYCC is assigned the Hospitality Room at City Meet. This group organizes and prepares breakfast and lunch for all coaches and Officials who work the City Meet. OTHER Administration: This group provides administrative support such as the forms, handbook, s, records, etc. Banquet Awards: This person(s) would coordinate the awards and/or trophies that will be handed out at the banquet. Opening Season Welcome Bags: The group coordinates the tradition of delivering of the goodie bags to each swimmer before the first meet. Photographers: This group would volunteer take pictures throughout the season at swim team events with the intent of sharing the photos with all families though the Anchor Lines, team website and the development of a Banquet DVD. Also, assisting any graduating senior s family who needs help with their banquet photo tribute. Fundraisers: See the next section. 11

12 Fundraisers Money that is raised from WYCC Swim Team fundraisers will be used to support the banquet decorations, scholarship support, goodie bags, additional t-shirts, etc. Funds are necessary for annual expenses as well as occasional equipment expenses. If additional funds are available they will be used to purchase items for our swimmers at the end of the season. Each of the following activity needs a lead and/or a group of supporting parents. Concessions: This group will organize and sell concessions at the two WYCC home swim meets. We will continue to use SignUp Genius to staff the concessions be on the lookout for the . sales. Spirit Nights: Several locally owned restaurants host WYCC Swim Team Family Nights. These are historically scheduled on the nights of our away meets. Leave the cooking to them while you come out to enjoy a good meal and some camaraderie with other Swim Team families! WYCC Sea Turtles receive a percentage of the proceeds from the evening s food Silent Auction: The Silent Auction has been one of the most popular traditions of the WYCC Sea Turtles Swim Team. Young and old enjoy this event, there are items for everyone. Families search all year long to find the perfect item(s) to donate. Examples include: anything Sea Turtles, WYCC memorabilia, swimming items, pool toys, fun toys for the kids, gift bags and gift certificates, etc. On the night of the auction, families may purchase tickets and place them in the designated containers for the items they hope to bring home. Winning tickets will be randomly drawn from the designated containers and announced during the Banquet. The Swim Team Committee requests each family donate one or two items to the auction. 12

13 Spirit Items: There is a wide selection of swim team spirit items available. Please check out the spirit shop table at WYCC home swim meets. Items include towels with the WYCC burgee, hats and visors with the burgee, silicon swim caps, and kanga sacks. We will also place an additional t-shirt order for our swimmers family members. All Club members may purchase our environmentally friendly plastic cups with lid and straw. Proceeds from the purchases support the Swim Team and the Club will honor $1 soda and tea refills throughout the summer. City Meet Heat Sheet Ad: The proceeds from WYCC purchased Heat Sheet Ads are divided between GPSA and WYCC. 13

14 Directions to Pools this Season s Away Meets The following websites also provide the directions to all pools 5 lanes, 25 meters Phone: Mallory Located on Big Bethel, Hampton. Between Mercury Blvd. and Briarfield Road. From Mercury Blvd turn on Big Bethel Road at the Exxon. Pass Mallory Elementary School on the right. Go thru the stop light and the pool is 4 streets past the light on the right. Running Man 6 lanes, 25 meters 800 Running Man Trail, Yorktown Phone: From I-64: Take the Victory Boulevard East exit (Exit # 256B) toward Poquoson. Continue on Victory Boulevard approximately 3.4 miles Turn right onto Running Man Trail Directions for Mini Meet and City Meet Fort Eustis Aquatic Center Take Warwick Boulevard North toward Denbigh. Turn Left onto Fort Eustis. Drive onto base and follow signs for visitor check-in. Vehicle registration and picture ID s are required for all adults travelling in vehicle. Proceed 1 mile into Fort Eustis. After traffic circle, turn right onto Tyler Ave. The Aquatic Center is on the left. There is also parking available if you travel one block past Tyler Avenue on Fort Eustis. 14

15 WYCC 2015 Officers and Board Members and Club Managers Commodore: Vice Commodore: Rear Commodore: Secretary: Treasurer: Board Member: Board Member: Board Member: Board Member: Board Member: Board Member: General Manager: Accountant: Bill Burke Neil Martin Tommy Garner Jennifer Batcha Libby Griffin Randy Manning Steve Burcher Mike Stubbs Rich Kutchen John Lee Blake Carrell Lindsay Lindsay Sara Blanche 15

16 GPSA CHAMPIONSHIP MEET Qualifying Times BOYS EV# QUAL TM EVENT GIRLS EV# QUAL TM 1 1: IM 2 1: : IM 4 1: : IM 6 1: : IM 8 1: &U 25 FREE FREE FREE FREE FREE FREE &U 25 BREAST BREAST BREAST BREAST BREAST &U 25 BACK BACK BACK BACK BACK BACK &U 25 FLY FLY FLY FLY FLY NT 200 MEDLEY RELAY 54 NT 55 NT 200 FREE RELAY 56 NT 16

17 NOTES 17

Table of Contents. WYCC Swim Team Committee 2. WYCC Swim Team Coaches 2. General Information 3. Swim Meet Responsibilities 7

Table of Contents. WYCC Swim Team Committee 2. WYCC Swim Team Coaches 2. General Information 3. Swim Meet Responsibilities 7 Table of Contents Welcome WYCC Swim Team Committee 2 WYCC Swim Team Coaches 2 General Information 3 Swim Meet Responsibilities 7 Swim Team Volunteer Opportunities 8 Swim Team Fundraisers 11 Pool Directions