Making Your Events Stand Out & Outstanding. Presented by: Becky Blue, Brandon SD CTA Scott Hanover, Plaza Tennis

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1 Making Your Events Stand Out & Outstanding Presented by: Becky Blue, Brandon SD CTA Scott Hanover, Plaza Tennis

2 About Us About Becky President of Brandon Community Tennis Assoc. Former National CTA of Year Active association, numerous volunteers About Scott President of USTA Missouri Valley Section Worked in community tennis for 20+ years Won numerous tournament/event of year awards

3 Events Opening Assignment: Fill in the Blank What Makes an Event Good/Bad/Special 2 Minutes Make a List Sharing

4 The ABCs Event Tips Analyze After Awards Budget & Fee Checklists Details matter Easy Registration Food & Beverage Gift Have Fun! In-Kind / Donations / Sponsors

5 Intern Juggle Keep Documentation Losers Mission (Tell It) Needs (Special) Organized Photos Quick Check in A-Z - Tips

6 A-Z Tips Realistic Sell It Social Media Theme / Slogan Timeline Unique / Special / Different Volunteers (Capable) Welcome X pect the Unexpected Flexible Your Decorations Zzzzzzzz

7 Tennis Day in Kansas City Multiple sites w/feeder events to later day Finale WTT Pro Team match Street tennis Clubs hosted RR or socials Generic banner info & website Lead coordinator & 5-6 man steering committee Public & private sites Facebook page

8 USTA Central Regional Doubles Doubles gender only tournament 350+ players w/multiple sites Non-elimination compass format Awards for all divisions Pilot for TB for 3 rd set tournament Even #s in draws very important Track sign ups Multiple Sections

9 Midnight Madness Social tennis All courts except 1 for drills/games/contests Easy to staff 1 organizer, 1 pro Changes players every set/30 mins. Everybody brings food or beverage/assigned Themed nights Sells down court time

10 Parents Night Out For tennis parents Tennis part of evening but not central Games Movie (dive-in) Cheap food Structured games and activities Themes around holidays Glorified babysitting

11 The Doubler Fundraiser Tournament for charity Change benefactor occasionally (new vols.) Combo gender/mixed, p/c, century Party w/music, food Trays from Mexico Friday/Saturday format Silent auction & raffle Tennis-designed cake

12 USTA National Husband & Wife Open event but all levels play Main draw/consolation/fun NTRP doubles Player party hosted by couple Couple awards Senior/super senior divisions Player gift bags Clever T shirts w/anniversary theme Now feeds into a Section event

13 Bracket of Death One-day tournament Round robin flights w/pro sets Trash talking Spring & fall events Costume contest Fills up fast, always wait list Draw party, random partners Facebook page

14 Ladies Night Out Tennis social & fashion market Wine & cheese Shopping with a fee Blind draw All levels Versace, Lauren, Valentino Saturday night Change vendor theme

15 Brandon Tennis Association population 8000 / School 3000 students rural reach outside of Sioux Falls use events to meet our mission of growing tennis in Brandon and the surrounding area. Stay and Play : promote staying in Brandon for family fun and recreation Learn, Play, Compete : combine ALL these in each event

16 USTA Events Tennis Registration Night in America - at a local sports bar Block Party - first Sunday in May combined with Loyalty Day parade, build on other events happening in town Recreational Coach Workshops 10 and Under Tennis Gladis Camp Brandon Junior Open U10 up to U18 Junior Team Tennis Area Championships

17 What makes a great party?

18 Brandon Community Health Fair draws hundreds of kids and parents during an afternoon in March set up short courts in the high school gym adult and student volunteers preview of summer programs and early sign up Door prizes: summer tennis lessons Reach children and parents who are new to tennis Instruction on racquet size, appropriate balls Encourage children and parents to play together

19 Racquets, Rock, and Root Beer Mixed Doubles Tourney U14 and U18 Cost: $5 per person, 6 9 pm Root beer keg, ice cream machine, music layer! Awards: Root Beer mugs Short Format Round Robin Matches» Round One: 6 minute timed matches, total points scored» Round Two: 7 point tie breaker, score the difference» Round Three: 4 game set, sudden death at 2-2, winner gets 10 points

20 Longest Day Mixed Doubles U14 and U18 First day of summer dress up awards most matching craziest matching decorated visors, flip-flops local radio station came and played music

21 Adult Mixed Doubles Tourneys May: French Open June: Wimbledon August: US Open Brandon Big Apple Open 5:30 9:00 pm on a week night Cost: $20 per team Promote through summer posters, Facebook, blasts, personal invites

22 French Open Mixed Dubs for Adults

23 Wimbledon Mixed Dubs for Adults

24 Big Apple Open Mixed Dubs for Adults

25 South Dakota Senior Showcase Highlighting Class of 2012 boys and girls Exhibition matches Dollar Dance concept for fundraising Introduced each player and their post-high school plans Media coverage

26 Sharing Tell Us About Your Favorite Event Name of Event Time of Year Fees Involved Audience Theme The Details. What Continues to Make it Special

27 Have fun!