Greater Sudbury Santa Claus Parade 2011 Sounds of Christmas - Entry Form Date: Saturday November 19, 5:30 p.m.

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1 Date: Deadline for entries: Thursday November 10, 2011 Classification (Select only one): Float (vehicle with trailer or extension) Band Marching Group with Music Vehicle (no trailer or extension used) Live Animal(s) Marching Group without Music Participant (s) Information: Organization/Company: Charitable Registration Number (Mandatory if registering as Charitable Organization): Contact Name: Mailing Address: Postal Code: Daytime Phone: Cell Phone: Evening Phone: Alternate Contact Person: Daytime Phone: Evening Phone: Entry Packages (The following must be submitted at time of registration): Page 1 Participant Information Page 2 Entry Description Page 3 Signed Agreement Page 4 Media Information Sheet Registration Fees ($50.00 for Charitable Organizations, $ for business/commercial) (Payable by cash or cheque made payable to Greater Sudbury Santa Claus Parade) Entry Packages can be mailed or dropped off in person to: City of Greater Sudbury Leisure Services Department, Attention: Santa Claus Parade PO BOX 5000, Station A, Sudbury, ON P3A 5P3 Or Faxed to:

2 Entry Description (please complete all that apply): Floats and vehicles (refer to regulations concerning floats page 5): Number of decorated vehicles (max. 2): Music on Float: Yes No Approx. Number of Participants on Float: Number of Walking Participants: Length of Float (Include total length of towing vehicle and float): Total length to Parallel Park: Height: Width: General Description of float: Animals (refer to regulations concerning animal groups page 5): Type of Animal: Number of Animals: Number of Decorated Vehicles: Number of Participants on Float: Area required in Marshalling area (in feet): Number of Animal Handlers Type of Vehicle(s): Number of Walking/Riding Participants: Illumination type: Number of participants dedicated to Clean Up (Required by each entry): Marching Groups (refer to regulations concerning floats page 5): Type of Marching Group: Number of Decorated Vehicles: Type of Vehicle(s): Number of Persons: Music: Yes No Type of Music/ instruments: Number of Participants on Float: Number of Walking Participants: Area required in Marshalling area (in feet): 2

3 Registration Agreement Notice to all Santa Claus Parade Entrants All applicants are responsible for their own insurance for their participants as well as their vehicles and floats. Injury and/or property damage caused by applicant s participants, vehicles and floats are the applicant s responsibility and not the Greater Sudbury Santa Claus Parade Committee. I, the undersigned (the applicant), have read this agreement including the attached Parade Regulations, Marshalling Directions, Parade Disbursement Directions and Judges Rules and understand their terms. I execute this voluntarily with full knowledge of its significance. Please sign below to acknowledge receipt of this information, and return to the Leisure Services Department along with your entry form. Name of Group or Organization: Printed Name Signature Date 3

4 Media Information Form: Full Name of Organization Submitting: Organizational Goal: Name of Entry: Interesting and/or Unique Features of Entry: Name of Media Contact (from Organization): Phone Number of Media Contact: Contact Information: Other Parades entered in 2011: Additional Comments: 4

5 Parade Regulations and Directions General To preserve the integrity of the parade, float entries must be approved by the Parade Marshall prior to the parade date. 1. All entries must include appropriate Christmas decorations and lighting. 2. Only Christmas music is to be played or performed from floats and must not interfere with other floats. 3. Parade entries must not include a Santa Claus. There will be only one Santa in the parade and his participation is already arranged. 4. No candies or other handouts may be thrown into the crowd from floats or vehicles. Walkers may give out free candies or handouts. 5. All walking participants not in organized marching groups must have proper illumination for safety reasons. 6. All parade participants must adhere to Parade Marshals instructions including direction from security personnel. 7. Failure to comply with Parade Regulations may result in a ban from future parades. 8. All Participants must complete an entry form. Floats and Vehicles 1. All drivers must be in possession of appropriate valid drivers license and insurance. 2. Floats cannot be greater than 80 feet in length, 10 feet in width or 13 feet in height. 3. Use of horns is forbidden (e.g. air-horn, convention horn) 4. Participants must remain on floats during the parade and an adult must properly supervise children. 5. All walking float participants must have a type of illumination to ensure adequate visibility for safety purposes. Animal Groups 1. All animals must have a type of illumination to ensure adequate visibility for safety purposes. 2. All animal entrants must have a clean-up following. 5

6 Parade Regulations and Directions (Continued) Judging Criteria Greater Sudbury Santa Claus Parade Judges location will be announced prior to Parade start. Please ensure that your entry number is prominently displayed. All Entries will be judged out of a possible 100 Points Floats: Marching Groups: Decorations/Lights 35/100 Night Appearance/Costumes 50/100 Music 25/100 Precision 30/100 Theme 10/100 Originality 20/100 Costumes 10/100 Use of Whole Float 10/100 Design 05/100 Originality 05/100 Vehicles: Bands: Decorations/Lights 40/100 Night Appearance 35/100 Theme 20/100 Music Ability 25/100 Music 20/100 Marching 25/100 Originality 10/100 Music Choice 15/100 Best Disguised 10/100 Marshalling Directions The attached map outlines the marshalling and disbursement areas. 1. Marshalling begins at 1:00 p.m. You will be advised the week prior to parade of your arrival time. 2. Only floats and support vehicles will be allowed in Marshall Area. 3. Be sure to give clear direction to parents of any children you might be organizing for your float. Children in the marshalling area must be supervised at all times. 4. All parade entries must be in place by 5:00 p.m. Parade Disbursement 1. The parade will finish at the corner of St. Anne s Road and Notre Dame. No entries will be permitted to turn left off of Elgin on to Ste. Anne s Road They must proceed to Notre Dame Avenue. 2. Those picking up children or participants are strongly encouraged to pre-designate a location outside of the disbursement area. 3. All entries will re-enter the marshalling area for tear-down or dispersal. (Southbound lanes on Notre dame Avenue). 6

7 Marshalling and Disbursement Areas Greater Sudbury Santa Claus Parade The Parade Route is indicated on the Parade Map. Marshalling area is on Notre Dame Ave between St. Annes Road and Kathleen Street. The Parade will finish at the corner of St. Anne's Road and Notre Dame. Any changes or updates in the parade route due to construction will be posted as soon as possible For Further Information Please Contact: The Greater Sudbury Santa Calus Parade Web site: Jeff Pafford Recreation Coordinator ext Bonnie Lachapelle Secretary, Leisure Services ext Shelley Lalonde Special Events Officer, Leisure Services ext Laurie Prudhomme Parade Marshal (Home) (Cell)