White Bear Lake Hockey Association Monthly Gambling Meeting (Open to All Membership) March 12, 2014 1. The following members were present: Kevin McFarlane, Matt Bill, Chris LeClair, Angie Cunningham, Brian Cunningham, Chris Olson, Jessica Goeltl, Ranelle Bauer, Mark Bauer, Seam McCoshen, John Uremovich 2. Meeting called to order at 7:00 by Kevin McFarlane John Uremovich approved gambling minutes. Brian Cunningham seconded. Motion carried. 01/14 Monthly statistics Pull-tab sales are down $32,286 from Dec. Net Profit $52,446 Paddle Ticket Sales are up $6,280 from Dec. Net Profit $5265 Bingo Sales are up $5425 from Dec. Net Profit $5013 Tip Board Sales are new at $1800 for Dec. Net Profit $700 Total $63,740 Cash long/short: (173) Shortage Numbers WB Bar - (79) Saks (219) Stadium +292 Doc s Landing (167 Payout %: 84% Balance as of today: $100,351 Continue to look at ways to decrease shortages and payout percentages, including guidelines to sellers, communication of statistics, practice changes, consistent monitoring and discipline, as needed Allowable Expenses (April 2014) Routine Lawful Purpose Expenditures (April 2014) Routine (City of WBL taxes)
Routine (City of Vadnais Heights) New Shake of the Day In February I put into the Shake of the Day tip boards at all 4 sites and we are seeing a nice profit. We are only playing a few at each site and will be working to increase the amount we play, adding them during our bingo sessions and during special events. For February we had a deposit in the amount of $3300.00. Gambling Audit Received a proposal from John Trudeau & Co. P.A for the gambling audit and the 990 and 990-T for the general. They will charge us between $5890 and $6480 for the gambling audit and will lock in at $1100, plus any accounting for the general fund. No more than $7580 for both. John Trudeau was recommended by Tautges & Redpath and they have worked with our accountants at MN Gaming doing other audits. Docs Landing Next year they would like to use the lake outside of their establishment for hockey practices, games or events. The owner has mentioned to me that he would like to work with us in the future to establish something for next season. Bingo Our bingos at Saks and the Village Inn & Stadium have been extremely busy. At Saks customers are coming 2hours ahead of time to get a seat. We deposited $3114 for Saks bingo in February and paid out $1000 in cover all prizes at all 4 sessions. At the Village Inn we deposited $2342 for February. Gulden s is starting a bingo Wednesday nights, same night as our bingo at the Village Inn and are giving away a free TV the first night. The manager at the Village Inn and I are going to be working together to make sure we keep our customers. The bar might be giving away few gift cards. Next Tuesday we are kicking off a new bingo program at Doc s Landing. Bingo can be profitable but we need players. Spread the word. Saks On February 25 th we had an employee who had a medical emergency and was taken by ambulance to the hospital during her shift. The bar owners and I were
concerned regarding her returning to work and being able to perform her job duties. She was given some time off and is returning March 18 th. John Uremovich motioned to adjourn meeting. Matt Bill seconded. Motion carried. Meeting adjourned at 7:20 pm.
White Bear Lake Area Hockey Association Monthly Board Meeting (Open to All Membership) March 12, 2014 1. The following members were present: Kevin McFarlane, Matt Bill, Chris LeClair, Angie Cunningham, Brian Cunningham, Chris Olson, Jessica Goeltl, Ranelle Bauer, Mark Bauer, Seam McCoshen, John Uremovich 2. Meeting called to order at 7:20 by Kevin McFarlane 3. Approval of agenda. John Uremovich motioned to approve the agenda. Brian Cunningham seconded. Motion carried. John Uremovich approved February s meeting minutes. Matt Bill seconded. Motion Carried. Open Forum: None 4. Treasurer s Report: Brian Cunningham Currently have $85,760.47 in general fund, will have another $17,000.00 once all ice bills have been paid The association will be able to help WBSC and the Hipp with renovations. Hoping to possibly lessen registration fees for next season. 5. Vice President of Business Operations report: Derek Johnson Nothing to report 6. Vice President of Hockey Report: John Uremovich 4 teams headed to State. Coach s reimbursements need to be paid and sent out. Will continue working on collecting receipts for reimbursements. 4x4 at the Hipp is going great and the kids are having fun. Great job to Brian Bonin for coordinating. 7. President s Report: Kevin McFarlane Twin City Steel is backing out of Vadnais and will be at WBSC. Looking to possibly kick in some money to help with renovations. Steel wanted 100% of concessions, Kevin said no. Gem Lake thinking about backing out of Vadnais and would like to look into developing WBSC instead. Jr. Gold seniors will be able to keep their black jerseys
Would like to back out of our contract with Vadnais. Need to look into that further. In regards to concessions, Ranelle and Mark Bauer stated that we need to have a policies and procedures manual. Concessions were horrible when they had taken it over with a loss of $3000.00 at the time. Concessions made $7000.00 last season! It s currently sitting at $13000.00 this season. Kevin asked the Bauer s to work on a policies and procedures manual for concessions that the board will then approve at a later date. D2 Representative: Chris LeClair Forest Lake talking about moving to District 10. Kevin McFarlane stated that they will remain in District 2. Tartan and N. St. Paul will be merging next season. Mounds view and Irondale looking to merge together and move to District 2. Chris will bring up at the next D2 meeting that D2 would like to be removed from playing in WI. We shouldn t have to travel there any longer. 8. Boys Hockey Director report- Matt Bill Surveys monkey has been purchased. Stated that maybe we should have a credit card used specifically for these types of purchases. Jr. Gold fall camp coach s need to be paid. Will be approximately $520.00. 9. Girls Hockey Director report- Steve Snyder Nothing to report at this time. 10. Player Development Report- Sean McCoshen Player Development Clinic is done and went really well. 140 kids initially about 50 kids per session. Looking at possibly charging $25.00 for Clinic next season to cover pictures, jerseys and coaches. Mite Jamboree finished up and went really well. Looking at bringing the jamboree to the Hipp or WBSC for the smaller sheet of ice and then we could open up concession at that time as well. Summer program for the peewees is currently full, mites are almost full, still looking for more squirts. Might need to drop to just one session for the squirts. 11. Coordinators Report Pat Jackson
Nothing to report at this time 12. Unfinished Business None 13. New Business Chris LeClair stated that Mike Smith will be taking over Bylaws. John Uremoviched motioned to approve. Brian Cunningham seconded. Motion carried. 14. Discussion None 15. Meeting Adjournment John Uremovich motioned to adjourn meeting. Brian Cunningham seconded. Motion carried Meeting adjourned at 8:30 pm