Environmental Conditions Protocols and Emergency Action Plans August 25, 2018
Environmental Conditions If inclement weather is present, a consensus will be reached between the Director of Sports Medicine, Executive Director, Director of Soccer Operations, and the Director of Coaching to determine the status of postponements or cancellations. BRSC always errs on the side of caution when deciding environmental safety for playing and reserves the right to suspend any event due to unsafe environmental conditions whether the lightning detection system has sounded an alert or not. BRSC also supports the decisions of the referees as the FIFA Appointment Authority of the Game with regard to suspending or abandoning a match due to an unsafe environment. Lightning The following policy is to help reduce the risk of injury from lightning strike to the BRSC athletes, coaches, competitors, staff, and spectators. Burbank Soccer Complex Burbank Soccer Complex has installed a state-of-the art lightning detection system. In the event lightning is detected within an unsafe mileage (10 mile range) from the complex, a long and sustained horn will sound, along with a flashing light that can be seen atop the pavilion by field six (6). If the system sounds, referees will end games, coaches will end trainings, and both will send athletes, fans, and coaching staff off the playing fields to the pavilions and/or their respective vehicles. All pavilions at Burbank Soccer Complex are lightning proof; therefore, it is safe to wait under the pavilion until it is deemed safe to leave shelter. Everyone is encouraged to wait inside their vehicles, especially since there is limited space under the pavilions at the complex. The lightning system at Burbank Soccer Complex will only sound the All Clear signal when the threat of lightning has moved a safe distance (greater than 10 miles) from the complex. The all-clear signal consists of three (3) short horn bursts. After the all-clear signal sounds, you may re-enter the playing field. VISIBLE BLUE SKY OR ABSENCE OF RAIN DOES NOT INDICATE THAT THE AREA IS SAFE, OR FREE OF LIGHTNING.
Independence Park All lightning/inclement weather decisions will be made by the referees in accordance with the Director of Sports Medicine s recommendations, the Director of Recreation, and Independence Campus Director as well. The Director of Sports Medicine and the Director of Recreation have access to a lightning detection radar system that has Independence Park on the radar. They receive texts and emails to their phones alerting them when lightning is within a dangerous distance to Independence Park. When applicable, the athletic trainer on-site will carry a personal lightning detection system, and also use the Flash Bang method to advise the referees. If lightning within a dangerous range of the park (10 miles), all games and practices will end and referees and coaches will send athletes, fans, and coaching staff to their vehicles for shelter. THERE ARE NO LIGHTNING SAFE BUILDINGS AT INDEPENDENCE PARK. VISIBLE BLUE SKY OR ABSENCE OF RAIN DOES NOT INDICATE THAT THE AREA IS SAFE, OR FREE OF LIGHTNING. Central Soccer Complex All lightning/inclement weather decisions will be made by the referees in accordance with the Director of Sports Medicine s recommendations, and the Director of Recreation and the Central Campus Director as well. The Director of Sports Medicine, Director of Recreation, and the Central Campus Director have access to a lightning detection radar system that has Central Complex on the radar. They receive texts and emails to their phones alerting them when lightning is within a dangerous distance to Central Complex. When applicable, the athletic trainer on-site will carry a personal lightning detection system, and also use the Flash Bang method to advise the referees. If lightning within a dangerous range of the park (10 miles), all games and practices will end and referees and coaches will send athletes, fans, and coaching staff to their vehicles for shelter. THERE ARE NO LIGHTNING SAFE BUILDINGS AT CENTRAL SOCCER COMPLEX. VISIBLE BLUE SKY OR ABSENCE OF RAIN DOES NOT INDICATE THAT THE AREA IS SAFE, OR FREE OF LIGHTNING. Flanacher Park All lightning/inclement weather decisions will be made by the referees in accordance with the Director of Sports Medicine s recommendations, and the Director of Recreation and the Zachary Campus Director as well. The Director of Sports Medicine, Director of Recreation, and the Zachary Campus Director have access to a lightning detection radar system that has Flanacher Park on the radar. They receive texts and emails to their phones alerting them when lightning is within a dangerous distance to Flanacher Park. When applicable, the athletic trainer onsite will carry a personal lightning detection system, and also use the Flash Bang method to advise the referees. If lightning within a dangerous range of the park (10 miles), all games and practices will end and referees and coaches will send athletes, fans, and coaching staff to their vehicles for shelter. THERE ARE NO LIGHTNING SAFE BUILDINGS AT ZACHARY CAMPUS. VISIBLE BLUE SKY OR ABSENCE OF RAIN DOES NOT INDICATE THAT THE AREA IS SAFE, OR FREE OF LIGHTNING.
Heat and Humidity The following heat policy is to help minimize the risk of injury due to heat illness to BRSC athletes, coaches, competitors, staff, and spectators. BRSC defers to United States Soccer Federation (USSF) and its Heat Guidelines since BRSC is governed by US Youth Club Soccer, which is governed by the USSF s policies and procedures. Per USSF Heat Guidelines, the Wet Bulb Globe Temperature (WBGT) must be determined. In order to do this, either a WBG Thermometer is utilized, or the temperature and humidity are measured on-site and then compared to a WBGT chart. Next, Louisiana falls into regional category three (3). The chart shows recommended actions and breaks for trainings and match play. BRSC Sports Medicine will defer to these recommendation actions and breaks for all BRSC sponsored activity at all BRSC campuses.
Heat Illness Heat-related illnesses like heat stroke and heat exhaustion are potentially life-threatening conditions. They are caused and/or intensified by physical activity. Due to our climate and seasons of competition, recognizing the signs and symptoms as early as possible is imperative for treatment and rapid recovery with hydration and cooling down the athlete in order to avoid a potentially life-threatening situation. The following steps can be taken by BRSC and its athletes in order to ensure the safety of all athletes: BRSC screens for high risk factors for heat illness such as previous history of heat illness in the PPE. BRSC takes heat acclimatization steps at the beginning of each athletic season. BRSC educates coaches and athletes on prevention, recognition, and treatment of heat illnesses. Fluid replacement recommendations to athletes by BRSC coaches and the Director of Sports Medicine. Director of Sports Medicine monitors environmental conditions prior to and during activity. Breaks and cancelations during games and practices should be based off WBGT recommendations. Athletes should bring ample amounts of water and a drink such a Pedialyte available during activity. Cold water immersion receptacles should be available in the event a severe case of heat illness occurs. Local hospitals and emergency facilities should be notified in advance of tournaments that may have the potential for heat-related illnesses. In the event an athlete suffers from heat illness, the athlete will immediately be removed from play and the emergency action plan (EAP) below will be activated: Remove athlete from play and move to a cool, shaded, or air conditioned area Check vital signs and cognitive function Cool athlete by removing excess equipment and clothing, applying fans, cold towels, ice bags, and cold water immersion if necessary in a cooling tub or wading pool Encourage athlete to replace lost fluids and electrolytes If available, have a physician administer an IV If emergency continues, activate EMS and follow the venue s posted EAP In the event an athlete suffers Exertional Heat Stroke, immediately call EMS and prepare hospital for heat related emergency. The athlete may have confusion or altered mental status and a rectal temperature of >104 F. Remove excess clothing/equipment and immediately begin cooling athlete by placing them in an ice-watertub/bath/pool. If no tub is present, rotate cold wet ice towels (every 2-3 minutes) over the entire surface of the body or as much as possible. Heat Stroke occurs when the body becomes unable to control its temperature. Next, the body s temperature rises rapidly, the sweating mechanism fails and the body is unable to cool off. This rise in temperature happens incredibly quickly (within 10-15 minutes). Heat Stroke can cause death or permanent disability if emergency treatment is not given. An athlete suffering heat stroke will be dizzy and confused. They may slur their speech, have hallucinations, or complain of a throbbing headache. Their skin may be warm to the touch, they may complain of chills. If Heat Stroke is suspected, the athlete will be treated by the BRSC Director of Sports Medicine, or available ATC, and EMS will be activated.
Exertional Sickling Exertional Sickling is a medical emergency. Screening for Sickle Cell Trait (SCT) results are included in BRSC s Pre-participation Examination (PPE). Athletes with SCT shall not be denied participation on any BRSC teams or events. Athletes with Sickle Cell Trait will undergo an education program on signs, symptoms, prevention, and immediate treatment of Exertional Sickling. Coaches will be educated in the signs, symptoms, prevention, and treatment of Exertional Sickling. Coaches will also be told which of their athletes have SCT and be able to make adjustments accordingly. In the case of Exertional Sickling the athlete will immediately be removed from play and the EAP below will be followed: Remove athlete from play Check vital signs Activate EMS Cool Athlete If available administer high-flow oxygen, 15 lpm with a non-rebreather face mask Apply and activate AED, and monitor for metabolic complications Sudden Cardiac Arrest During all athletic events an Automated External Defibrillator (AED) must be on site and able to access within 3 minutes of recognizing its need. All coaches and administrative personnel must be educated on the location, function, and the use of an AED. Sudden Cardiac Arrest (SCA) is the leading cause of death for youth and teen athletes during exercise. There is no warning. SCA is often due to a cardiovascular disorder causing the heart to unexpectedly and suddenly stop beating. Warning symptoms of a pre-existing heart condition include chest pain and/or passing out with exercise, racing heart, and/or a family member who died suddenly from a heart condition or suffered cardiac arrest before the age of 50. Risk factors for SCA include smoking, obesity, diabetes, sedentary lifestyle, and drug abuse. Males and African-Americans are more likely to suffer from sudden cardiac arrest. Any athlete who has collapsed and is unresponsive should be assumed to be in SCA unless another cause is identified. Management of SCA is as follows: Identifying the individual is in SCA Immediately Activate EMS Start CPR beginning with chest compressions Activate the AED; if no AED is available, continue chest compressions or CPR until emergency personnel arrive. Switch with another person if you get tired. Transport to an emergency care facility once EMS has arrived
Catastrophic Brain and Neck Injuries Head and neck injuries are common in soccer. It is imperative prevention, recognition, and appropriate treatment of these injuries be administered in order to properly manage any catastrophic event. Preventative measures include education courses for coaches, staff, parents, and athletes on the causes, signs and symptoms, treatment, and return to play process for concussed athletes. Coaches should remind athletes throughout the season of proper heading techniques to prevent head and/or neck injury. The Sport Concussion Assessment Tool5 (SCAT5) will be used to assess all athletes who are suspected of having a concussion. All athletes who have sustained a concussion will be referred to BROC physicians or their Primary Care Physician (PCP) unless emergency treatment and transportation is deemed necessary. If further treatment is necessary once seen by a BROC physician or their PCP, referral to a sports medicine neuropsychologist will be initiated. If an athlete, coach/staff, or spectator presents with obvious deformity, bilateral neurologic concerns, substantial spinal pain with or without palpation, altered level of consciousness, or is unconscious, the following procedure will be immediately implemented: Recognition of head or neck injury Assessment of cognitive function Stabilize the patient, spine board the patient, and activate EMS If the patient begins to suffer cardiac problems and CPR is deemed necessary, begin CPR immediately and activate the AED Transport to an emergency care facility once EMS has arrived When a trained medical professional is not present, the patient should be withheld from activity, and the coach, parent, or responsible adult should initiate a referral to the patient s PCP or emergency department for a timely medical evaluation. NO BRSC athlete with a suspected concussion will be permitted to return to a practice, game, or activity on the same day.
Food Allergy & Anaphylaxis Emergency Action Plan Do not depend on antihistamines or inhalers (bronchodilators) to treat a severe reaction. USE EPINEPHRINE. SEVERE SYMPTOMS LUNG HEART THROAT MOUTH Shortness of breath, Pale or bluish Tight or hoarse Significant swelling Wheezing, repetitive skin, faintness, throat, trouble of the tongue or lips Cough weak pulse, breathing or Dizziness swallowing OR A COMBINATION SKIN GUT/STOMACH OTHER of symptoms from Many hives over Repetitive vomiting, Feeling something different body areas Body, widespread severe diarrhea bad is about to happen Redness anxiety, confusion 1. INJECT EPINEPHRINE IMMEDIATELY. 2. CALL 911. Tell emergency dispatcher the person is having anaphylaxis and may need epinephrine when emergency responders arrive. 3. Consider giving additional medications following epinephrine: antihistamine, inhaler (bronchodialator) if wheezing. 4. Lay the person flat, raise legs, and keep warm. If breathing is difficult, or they are vomiting, let them sit up or lie on their side. 5. If symptoms do not improve, or symptoms return, more doses of epinephrine can be given about 5 minutes or more after the last dose. 6. Alert emergency contacts. 7. Transport patient to ER, even if symptoms resolve. Patient should remain in ER for at least 4 hours because symptoms may return.
MILD SYMPTOMS NOSE MOUTH SKIN GUT/STOMACH Itchy or runny Itchy mouth A few hives, mild itch Mild nausea or discomfort Nose, sneezing FOR MILD SYMPTOMS FROM MORE THAN ONE SYSTEM AREA, GIVE EPINEPHRINE. FOR MILD SYMPTOMS FROM A SINGLE SYSTEM AREA, FOLLOW THE DIRECTIONS BELOW: 1. Antihistamines may be given, if ordered by a healthcare provider. 2. Stay with the person; alert emergency contacts. 3. Watch closely for changes. If symptoms worsen, give epinephrine. ADMINISTRATION AND SAFETY INFORMATION FOR ALL AUTO-INJECTORS: 1. Do not put your thumb, fingers or hand over the tip of the auto-injector or inject into any body part other than mid-outer thigh. In case of accidental injection, go immediately to the nearest emergency room. 2. If administering to a young child, hold their leg firmly in place before and during injection to prevent injuries. 3. Epinephrine can be injected through clothing if needed. 4. Call 911 immediately after injection. HOW TO USE AUVI-Q (EPINEPHRINE INJECTION, USP), KALEO 1. Remove Auvi-Q from the outer case. 2. Pull off red safety guard. 3. Place black end of Auvi-Q against the middle of the outer thigh. 4. Press firmly until you hear a click and hiss sound, and hold in place for 2 seconds. 5. Call 911 and get emergency medical help right away. HOW TO USE EPIPEN AND EPIPEN JR (EPINEPHRINE) AUTO-INECTOR AND EPINEPHRINE INJECTION (AUTHORIZED GENERIC OF EPIPEN ), USP AUTO-INJECTOR, MYLAN AUTO-INJECTOR, MYLAN 1. Remove the EpiPen or epipen Jr Auto-Injector form the clear carrier tube. 2. Grasp the auto-injector in your fist with the orange tip (needle end) pointing downward. 3. With your other hand, remove the blue safety release by pulling straight up. 4. Swing and push the auto-injector firmly into the middle of the outer thigh until it clicks. 5. Hold firmly in place for 3 seconds (count slowly 1, 2, 3). 6. Remove and massage the injection area for 10 seconds. 7. Call 911 and get emergency medical help right away.
HOW TO USE IMPAX EPINEPHRINE INJECTION (AUTHORIZED GENERIC OF ADRENACLICK ), USP AUTO-INJECTOR, IMPAX LABORATORIES 1. Remove epinephrine autho-injector from its protective carrying case. 2. Pull off both blue end caps: you will now see a red tip. 3. Grasp the auto-injector in your fist with the red tip pointing downward. 4. Put the red tip against the middle of the outer thigh at a 90-degree angle, perpendicular to the thing. 5. Press down hard and hold firmly against the thigh for approximately 10 seconds. 6. Remove and massage the area for 10 seconds. 7. Call 911 and get emergency medical help right away.
Emergency Action Plan Burbank Soccer Complex Emergency Personnel Individual in charge is the Certified Athletic Trainer on-site. Team Physician on-call (on-site limited basis). Other personnel may also include BRSC Administrators, team managers, and emergency medical technicians. Emergency Communications Cellular phones will be used by emergency personnel. AED/Emergency Equipment AED and CPR kit at Pavilion 6. All emergency equipment in BRSC Sports Medicine Trailer and/or on sideline. Role of first Responders Immediate care for the injured or ill athlete. Emergency equipment retrieval. Activate emergency medical system (EMS) and give: o Name, title, address, phone number o Nature of the emergency/injury, sex, approximate age of injured o Condition of the injured and care being administered to the injured o Specific directions to the location of the injured (refer to venue map) and other information as requested. o DO NOT HANG UP UNTIL INSTRUCTED TO DO SO BY EMERGENCY DISPATCH o RETURN TO COLLAPSED ATHLETE, AWAIT FURTHER INSTRUCTIONS BY ATTENDING ATC Direct EMS to the scene o Coaching staff and BRSC Admin staff will open appropriate gates o Designate individual to meet EMS and direct them to the scene o Scene control: limit scene to first-aid providers and move by-standers and athletes away from area. o The person calling EMS should inform the Director of Sports Medicine of the incident if they are not onscene/on-site. Location 12400 Burbank Drive, Baton Rouge, LA 70810. EMS should enter the complex through the main entrance on the northeast side of the complex along Burbank Drive. If the emergency is located on fields 1-12, EMS should enter the complex through the first entrance as you approach the complex from Bluebonnet Blvd., or the second entrance if approaching the complex from Siegen Lane, and pull into the first parking lot on the left. Directly ahead there is an emergency gate allowing field access. Once on the field, directions to the specific location will be given to EMS by the individual designated to meet EMS. If the emergency is located on fields 13-22, EMS will enter through the main gate, the first entrance if approaching from Siegen Lane or the second entrance if approaching from Bluebonnet Blvd., and drive to the back of the complex to the parking lot next to Field 17 (2nd parking lot on right). There is an emergency gate allowing field access. Once on the field, directions to the specific location will be given to EMS by the individual designated to meet EMS. Emergency Phone Numbers EMS: 911 BRSC Sports Medicine: 225-238-7155 Our Lady of the Lake: 225-765-8826 Baton Rouge Orthopedic Clinic: 225-408-7859
Independence Soccer Complex Emergency Personnel BRSC coaches, BRSC Administrators, team managers, emergency medical technicians, and possibly by-standers. Emergency Communications Cellular phones will be used by emergency personnel. Emergency Equipment Currently no AED is mounted at this facility. Role of first Responders Immediate care for the injured or ill athlete. Emergency equipment retrieval. Activate emergency medical system (EMS) and give: o Name, title, address, phone number o Nature of the emergency/injury o Number of individuals injured, name, sex, approximate age of injured o Condition of the injured o Care being given to the injured o Specific directions to the location of the injured (refer to venue map) o Other information as requested o DO NOT HANG UP UNTIL INSTRUCTED TO DO SO BY EMERGENCY DISPATCH o RETURN TO COLLAPSED ATHLETE AND AWAIT FURTHER INSTRUCTIONS BY ATTENDING FIRST-AID PROVIDER. Direct EMS to the scene o Coaching staff and BRSC Admin staff will open appropriate gates o Designate individual to meet EMS and direct them to the scene o Scene control: limit scene to first-aid providers and move by-standers and athletes away from area. o The person calling EMS should inform the Director of Sports Medicine of the incident if they are not onscene/on-site. Location Independence Park is located at 7800 Independence Boulevard, Baton Rouge, LA 70806. If the emergency is located on fields 2 through 5, EMS should enter the complex through the parking lot off Independence Blvd. Field access is closest to the theater on premises. Once on the field, directions to the specific location will be given to EMS by the individual designated to meet EMS. If the emergency is located on fields 6 through 8, EMS will enter through the parking lot off East Airport Ave. Once in the parking lot, directions to the specific location will be given to EMS by the individual designated to meet EMS. Emergency Phone Numbers EMS: 911 BRSC Sports Medicine: 225-238-7155 Our Lady of the Lake: 225-765-8826 Baton Rouge Orthopedic Clinic: 225-408-7859
Central Sports Park Emergency Personnel BRSC coaches, team managers, emergency medical technicians, and possibly by-standers. Emergency Communications Cellular phones will be used by emergency personnel. Emergency Equipment Currently no AEDs have been mounted, yet. Role of first Responders Immediate care for the injured or ill athlete. Emergency equipment retrieval. Activate emergency medical system (EMS) and give: o Name, title, address, phone number o Nature of the emergency/injury o Number of individuals injured, name, sex, and approximate age of injured o Condition of the injured o Care being given to the injured o Specific directions to the location of the injured (refer to venue map) o Other information as requested o DO NOT HANG UP UNTIL INSTRUCTED TO DO SO BY EMERGENCY DISPATCH o RETURN TO COLLAPSED ATHLETE AND AWAIT FURTHER INSTRUCTIONS BY ATTENDING FIRST-AID PROVIDER. Direct EMS to the scene o BRSC coaching staff and BRSC Admin staff will open appropriate gates o Designate individual to meet EMS and direct them to the scene o Scene control: limit scene to first-aid providers and move by-standers away from area. o The person calling EMS should inform the Director of Sports Medicine of the incident if they are not onscene/on-site. Location 10501 Lovett Road Central, LA 70818 In the event of an emergency, EMS should enter the Central Sports Park through the entrance off Hooper Road. Field access is closest to the parking lot off Hooper Road. Once on the field, directions to the specific location will be given to EMS by the individual designated to meet EMS. Emergency Phone Numbers EMS: 911 BRSC Sports Medicine: 225-238-7155 Our Lady of the Lake: 225-765-8826 Baton Rouge Orthopedic Clinic: 225-408-7859
Flanacher (Zachary) Emergency Personnel BRSC coaches, team managers, emergency medical technicians, and possibly by-standers. Emergency Communications Cellular phones will be used by emergency personnel. Emergency Equipment Currently AEDs have not mounted, yet. Role of first Responders Immediate care for the injured or ill athlete. Emergency equipment retrieval. Activate emergency medical system (EMS) and give: o Name, title, address, phone number o Nature of the emergency/injury o Number of individuals inured, name, sex, and approximate age of injured o Condition of the injured o Care being given to the injured o Specific directions to the location of the injured (refer to venue map) o Other information as requested o DO NOT HANG UP UNTIL INSTRUCTED TO DO SO BY EMERGENCY DISPATCH o RETURN TO COLLAPSED ATHLETE AND AWAIT FURTHER INSTRUCTIONS BY ATTENDING FIRST-AID PROVIDER. Direct EMS to the scene o BRSC coaching staff and BRSC Admin staff will open appropriate gates o Designate individual to meet EMS and direct them to the scene o Scene control: limit scene to first-aid providers and move by-standers away from area. o The person calling EMS should inform the Director of Sports Medicine of the incident if they are not onscene/on-site. Location 864 East Flanacher Road, Zachary, LA 70791 In the event of an emergency, EMS will enter Flanacher Road Park through the first entrance off Flanacher Road heading to highway 964, or the second entrance off Flanacher Road heading towards highway 61. If the emergency is on fields 1-2, field access is closest through the parking lot off Flanacher Road. Once on the field, directions to the specific location will be given to EMS by the individual designated to meet EMS. If the emergency is located on fields 3,4,5, or 6, field access is closest through the parking lot between the soccer fields and the multi-use fields. Emergency Phone Numbers EMS: 911 BRSC Sports Medicine: 225-238-7155 Our Lady of the Lake: 225-765-8826 Baton Rouge Orthopedic Clinic: 225-408-7859