1. CALL MEETING TO ORDER 2. DISCUSSION ITEMS CAROLINA BEACH Town Council Workshop Meeting Agenda Tuesday, July 25, 2017 @ 9:00 AM Council Chambers 1121 N. Lake Park Boulevard Carolina Beach, NC 28428 a. Discussion of Freeman Park and Municipal Beach Strand Rules Agenda Item - Discussion of Freeman Park and Municipal Beach Strand Rules - Pdf b. Discussion on Mooring Field Rules Agenda Item - Discussion on Mooring Field Rules - Pdf c. Water Tank Discussion Agenda Item - Water Tank Discussion - Pdf 3. NON-AGENDA ITEMS 4. ADJOURNMENT Page 2 3-19 20-23 Page 1 of 23
Agenda Item #a. AGENDA ITEM Meeting: Town Council Workshop - 25 Jul 2017 Prepared By: Michael Cramer Department: Executive Discussion of Freeman Park and Municipal Beach Strand Rules BACKGROUND: ACTION REQUESTED: Over to course of the past several years the Town has implemented several significant changes regarding the management of the management and operations of Freeman Park and the Municipal Beach Strand. This year we have seen increasing challenges regarding camping, trash and civil citations. It is our intent to discuss the challenges and brainstorm potential improvements for next season. Discussion only Page 2 of 23
Agenda Item #b. AGENDA ITEM Meeting: Town Council Workshop - 25 Jul 2017 Prepared By: Michael Cramer Department: Executive Discussion on Mooring Field Rules BACKGROUND: ACTION REQUESTED: ATTACHMENTS: Since 2012, the Town has contracted with Mr. Randy Simon of Marina Management Support Services, LLC to help us manage the customer service and payment collection for the Mooring Field. Last year, with the help of Randy, the Town implemented a new Mooring Field Online Payment System called Dockwa. The implementation of Dockwa allowed us to collect approximately 50% of our revenue from online transactions and the other 50% from face to face cash or check transactions. Dockwa has also recently implemented a new system to assign vessels to specific mooring balls and send out blast emails to registered guests. This meeting is to show case some of those changes and discuss potential changes to mooring field regulations. Discussion only Pre-Arrival In Port Post Departure Ordinance Mooring Field Rules and Regulations Page 3 of 23
Agenda Item #b. Hi <BOATER NAME>, Thank you for your reservation at the Carolina Beach Mooring Field. We are excited to welcome you and your crew to our community on <CHECK-IN-DATE> aboard <BOAT NAME>. In anticipation of your visit, we ve put together some information we believe will be helpful and provide some details around what you can expect on your arrival. Approach and Arrival Please click the map below for a map of the approach to the Carolina Beach Mooring Field. Overview Page 4 of 23
Agenda Item #b. Zoom In on Area The Carolina Beach Mooring Field is located South of Snows Cut, between markers #4 and #5 on the approach channel into Carolina Beach town waterfront (Myrtle Grove Sound). There are 9 white buoys with a blue stripe in the middle. Additional Information The following is some general information about the Carolina Beach Mooring Field, including facility details and amenities we offer: Dingy Dock located within 200 yards of Mooring Field. Public Parking and Restrooms adjacent to Dingy Dock and Ocean. Uber and Lyft both service the Greater Wilmington Area Page 5 of 23
Agenda Item #b. Contact Information Assistant Town Manager: Ed Parvin Phone: 910-458-2526 Email: ed.parvin@carolinabeach.org Should you require additional information about our Marina please visit us online at http://www.carolinabeach.org/town_administration/departments/marina_mooring_field/index.php We look forward to welcoming you at the Carolina Beach Mooring Field. Sincerely, The Town of Carolina Beach Page 6 of 23
Agenda Item #b. Welcome to the Carolina Beach Mooring Field! As part of your stay at our Mooring Field, we want to provide you with some of our favorite things to do in the Town of Carolina Beach area, including restaurants, pubs, and other local attractions. Please let us know if you have any questions about any activities. We are here to help you make the most of your time in town should you want to get out and explore Restaurants, Pubs, Provisions There are many great restaurants, pubs, coffee shops and stores within walking distance from the Town Marina or Dingy Dock. To view all the area has to offer please follow the link below to the Pleasure Island Chamber of Commerce Website: http://www.pleasureislandnc.org/ and click on Where to Eat!!!! Local Attractions and Activities There are lots of great things to see and do while you are in port. These are a few local suggestions. Carolina Beach State Park: With a marina providing access to some of North Carolina's best fishing spots, a secluded camping area beneath towering trees, and miles of hiking trails that traverse a variety of distinct habitats not to mention the presence of the Venus flytrap, one of the world's most unique carnivorous plants it's no wonder Carolina Beach State Park is a popular coastal attraction. Carolina Beach State Park is located at 1010 State Park Road, PO Box 475, Carolina Beach, NC 28428. Phone 910-458-8206. Marina 910-458- 7770. carolina.beach@ncparks.gov Carolina Beach Lake Park: Carolina Beach Lake was once noted in the Guinness Book of World Records as being the freshwater lake closest to salt water. It is a great place for a picnic and the site of Pleasure Island s Light Up The Lake celebration during the holiday season. This 11- acre lake offers 4 gazebos, restrooms, sheltered picnic area and playground equipment. North Carolina Aquarium at Fort Fisher: North Carolina Aquarium is one of three state aquariums along our coast. It offers a variety of hands-on programs while visitors marvel at sharks, eels, sea turtles and other fascinating forms of marine life. Educational programs area offered, and popular exhibits include the touch pool and the state-of-the-art ocean habitat. For information call (910) 458-8257. http://www.ncaquariums.com/fort-fisher Fishing and Boating: Pleasure Island is one of the premier bottom, pier and surf fishing sites on the east coast. For deep-sea fishing, the Carolina Beach Yacht Basin is the center of boating activities and boasts one of the largest recreational fishing fleets north of Florida. Charter boats and head boats leave the municipal marina each day and return with catches of grouper, snapper, dolphin, flounder, plus much more. Bait, poles and tackle are provided, but you may bring your own. 101 Carl Winner Ave., Carolina Beach, NC 28428. Visit https://www.wilmingtonandbeaches.com/carolina-beach/things-todo/fishing-center-and-marina/ for more information. Page 7 of 23
Agenda Item #b. Fort Fisher Civil War Museum: If it is history you like, take a trip to the Fort Fisher Civil War Museum. Look at the history of the area and its role in the civil war. 1610 Ft. Fisher Blvd. S., Kure Beach NC, 28449. (910) 458-5538 http://www.nchistoricsites.org/fisher/ Transportation Uber and Lyft both service the Greater Wilmington Area Wave Transit provides Wilmington, NC with convenient bus, shuttle and trolley transportation. Our bus lines, schedule and routes make transportation easy! Map. Bike Rentals: Pleasure Island Rentals and Wheel Fun Rentals are close by the marina. We are certain you will enjoy your time with us, and please let us know if there is anything else you need or if you have any special requests. We are here to make your stay a memorable one. Sincerely, Town of Carolina Beach Page 8 of 23
Agenda Item #b. <CUSTOMER FIRST NAME> We hope you enjoyed your time with us at the Carolina Beach Mooring Field. We truly appreciate your business and your choice to stay with us. We are constantly working to improve our customer experience. Any suggestions you have to help us improve would be greatly appreciated. Click here to send a message to Ed Parvin and the staff with any suggestions we can implement to make your stay even better. We hope to see you and <BOAT NAME> again soon. Truly, Your Crew at the Carolina Beach Mooring Field Page 9 of 23
Agenda Item #b. Sec. 10-7. - Town mooring field. The town mooring field was designed to help recreational and pleasure boaters gain access to the town from the Intracoastal Waterway. (1) Mooring registration. a. All vessels with the intention of utilizing the mooring field shall register with the office of the Harbor Master, regardless of the planned length of stay. b. It shall be the duty of each owner or person in charge of such vessel to register the vessel with the town and to supply in writing the following information regarding the vessel: (2) Fees. 1. Name and residence of the owner of the vessel. 2. Mailing addresses of the owner if different from above. 3. Name, residence, and mailing address of the captain or other person in charge of the vessel if the owner if not on board vessel. 4. Name, registration number and homeport for the vessel if documented with United States Coast Guard, or name, registration number and place of registration for vessels not so documented. 5. Overall length, beam, and draft of the vessel. 6. Type and color of vessel. 7. Duration of desired stay. a. A mooring fee shall be established annually in the town budget as a user's fee for the anticipated length of use and to provide for continued garbage services; rest room facilities; sewage pump out for vessels; dingy docks; and maintenance of these facilities and other boater-related recreational facilities. All fees shall be nonrefundable. b. No vessel shall be authorized to occupy a mooring for more than ten days. (3) Mooring permits nontransferable. An assigned mooring shall be used only by the boat registered to it. Exception to this shall be made at the Harbor Master's discretion. No vessel shall occupy any mooring berth without the approval of the Harbor Master or his designee. (4) Securing to a mooring. a. The method of mooring vessels shall be by attaching the provided pennant line to the bow of the vessel or by extending the provided pennant line with a tie line attached to the bow. In no instance shall the total length of line from the mooring buoy to the vessel be any greater than 15 feet in length. b. No vessel shall be moored at the stern or be tied to more than one buoy or points on a vessel. There shall be no dropping or placement of additional anchors or anchor systems from any vessel. c. Vessel owners are responsible for ensuring/reporting mooring lines are in good condition and are maintained tangle free. (5) Vessels allowed in the mooring field. a. Permitted vessels shall be no less than 26 feet and no greater than 55 feet in length. All vessels, except dinghies, associated with permitted vessels are not allowed to remain in the managed mooring field. Examples of vessels that would not be allowed to remain within the managed mooring field are a sailboat with no motor and no sails, a motorboat with no motor, or a vessel that must be towed. Page 1 Page 10 of 23
Agenda Item #b. b. Every vessel with an enclosed cabin and berthing facilities shall be equipped with a toilet. On a vessel other than a houseboat, the toilet may be portable or permanently installed. c. It shall be unlawful for any person or entity to operate a personal watercraft within the mooring field, except for the limited purpose of ingress or egress to or from a vessel for which a permit has been granted for use of the mooring field. d. Vessels engaged in commercial activities are prohibited from utilizing the moorings. No advertising or soliciting shall be permitted on any vessel within the managed mooring field with the exception of one "for sale" sign, not exceeding four square feet. (6) Mooring inspection. The town shall provide mooring inspections in accordance with specifications and a schedule as are established from time to time. (Code 1986, 6-8; Ord. No. 12-883, 2-14-2012) Page 2 Page 11 of 23
Marina and Mooring Field TUESDAY, JULY 25, 2017 Agenda Item #b. Page 12 of 23
Mooring Field 2013 2013 2014 2016 2017 Mooring Field Established Marina Management Contract Dingy Dock Installed Dockwa Software Dockwa Software Expansion Agenda Item #b. Page 13 of 23
Management Contract Services Enforcement of Mooring Regulations Operation of the Mooring Field (i) Collect and Report registration information and payment from customers, Fees (i) (ii) Contractor shall retain 75% of funds collected from daily mooring fees as the ONLY form of compensation from Town. No fees or expenses (whether maintenance, insurance, or otherwise) Town receives 25% of daily mooring fees collected by Contractor. Maintenance of the Mooring Field (i) (ii) Contractor shall keep all moorings and associated tackle in workable condition Contractor shall promptly submit maintenance reports to the Town Agenda Item #b. Page 14 of 23
Rules Mooring registration. a. All vessels shall register with the Town and provide name, residence, mailing address, captain of vessel, vessel registration number, homeport, overall length, beam and draft, and duration of stay. Fees. a. $20.00 per night b. All fees shall be nonrefundable. c. No vessel shall be authorized to occupy a mooring for more than ten days. Securing to a mooring. a. Vessels shall attach by provided pennant line to the bow of the vessel. Pennant line shall not be longer than 15 ft. Vessels shall not moored at the stern or be tied to more than one buoy or points on a vessel. There shall be no dropping or placement of additional anchors or anchor systems from any vessel. c. Vessel owners are responsible for ensuring/reporting mooring lines are in good condition and are maintained tangle free. Vessels allowed in the mooring field. a. Permitted vessels shall be no less than 26 feet and no greater than 55 feet in length. All vessels must be in serviceable condition. b. Every vessel with an enclosed cabin and berthing facilities shall be equipped with a toilet. c. It shall be unlawful for any person or entity to operate a personal watercraft within the mooring field, except for the limited purpose of ingress or egress to or from a vessel for which a permit has been granted for use of the mooring field. d. Vessels engaged in commercial activities are prohibited from utilizing the moorings. Agenda Item #b. Page 15 of 23
Dockwa Online Registration and Payment System - Free Dockwa Delight - $2,800 Emails Pre-Arrival, During Stay and Post Stay Assignments Electronic way to Track Vessels Long Term Marina License Tracking Agenda Item #b. Page 16 of 23
Next Steps Move toward 100% Online System Utilize Assignment Function to Identify Non-registered Vessels Executive Office will manage reservations, Police will help with enforcement Town receives 100% of nightly fee. Agenda Item #b. Page 17 of 23
Marina Update Phase I Emergency Repair Bulkhead Installation Complete Concrete Cap Installed Water and Electric Rerouted for Future Phases Railing Design Under Review Applied for Reimbursement for Hurricane Matthew Phase II Remaining West Side Planning for Repositioning Existing Slips Conducted Design Review for Future Phases CAMA Major Permitting Design and Specification Development Underway for Phase II Agenda Item #b. Page 18 of 23
Agenda Item #b. Page 19 of 23
Agenda Item #c. AGENDA ITEM Meeting: Town Council Workshop - 25 Jul 2017 Prepared By: Michael Cramer Department: Executive Water Tank Discussion BACKGROUND: ATTACHMENTS: Over the past couple of years the town has been looking for a location to install a new 3 million gallon ground water storage tank. The location needs to be close to our primary distribution lines, provide good access to the property, and provide at least 1 acre of developable space. Town staff have recently looked at partnering with the Presbyterian Church next to Town Hall to meet our needs. Water Tank Location Page 20 of 23
Water Tank Location TUESDAY, JULY 25, 2017 Agenda Item #c. Page 21 of 23
Agenda Item #c. Page 22 of 23
Next Steps Property Survey Submit to Presbyterian Church for Plan for approval Stormwater Infrastructure Improvements Camera Lines, Identify Issues, Correct Issues Abandon Old Alley Process Easement for Stormwater Outfall Process Property Transfer and Consolidate ROW and Town Property Soil Survey for Tank Design / Build RFQ Financing Agenda Item #c. Page 23 of 23