AUSTRALIAN HARNESS RACING COUNCIL INC

AUSTRALIAN HARNESS RACING COUNCIL INC 2001 ANNUAL GENERAL MEETING 19 th October 2001 EXECUTIVE SUMMARY * Agenda * Resolutions This is an Executive Summary in key point format specifically prepared of the Key Decisions at the 2001 Annual General Meeting for General Release. Chief Executive.

AGM Executive Summary October 2001 PART A: FINAL AGENDA The 2001 Annual General Meeting of the Australian Harness Racing Council was held in Melbourne on Friday, 19 th October 2001, commencing at 9.30 am Number A1 A2 A3 A4 A5 A6 ROLL CALL MINUTES OF MEETING Receipt & Confirmation A2(i) Receipt & Confirmation of Minutes of Mid Season General Meeting held in Queensland on 30 th & 31 st April 2001. Includes amendments from Dean Cooper Legal Counsel A2(ii) Receipt and Note Executive Summary of Mid Season General Meeting A2(iii) Receipt and Note Summary of Executive Meeting held in Melbourne on 30 th & 31 st August 2001.. FUTURE MEETINGS SCHEDULE ANNUAL & CORPORATE REPORTS PRESIDENT S REPORT AND ADDRESS Tony McGrath TREASURER S REPORT & FINANCE MATTERS Kevin Bengston (a) Final Accounts for Year Ended 30 June 2001 (b) 2001/2002 Budget Papers (c) Reappointment of Auditor & Reappointment of Financial Accountants HONOURS COMMITTEE Report & Recommendations ELECTION & APPOINTMENTS A7 Election of Office Bearers for 2001/2002 A8 A9 A10 A11 Election of Standing Committees for 2001/2002 & Appointments and Representations for 2001/2002 Continuous Review Of Rules Of Association, Reciprocal Agreements And Other Council Governing Matters Review Of Current Rules Of Harness Racing Application for Membership Canberra Harness Racing Club Inc Presentations: * Project Status & Report - Maria Keys ( Consultant) & Richard King (JV-Project Manager) * Country Marketing & HRV Schools Project - Chris Green, Marketing Manager - HRV 2

AGM Executive Summary October 2001 PAPERS FOR CONSIDERATION Number B1 B2 B3 B4 B5 B6 National Insurance a. Status Can It Be Achieved? b. Compulsory Public Liability for Industry Participants Export of Horses Overseas National Technology Issues a. National Database, Administration & Functionality b. Computer Upgrade Briefing on Status c. Computer Upgrade, Post Implementation The Youth Market a. Does Harness Racing Address the Youth and Consequently The Family Market? b. A Horse and a Child Love at First Sight (USTA) c. Pony Trotting and Youth s Activities in Swedish Trotting d. Youth Power Youth in Finnish Harness Racing TC02 Continuing Progress a. TC0 2 Procedures Progress b. TC0 2 Penalties Operations Safety, Gear & Equipment a. Chairmen of Stewards Conference b. National Schedule of Gear & Equipment c. Use of the Whip and Harness Racing Gear d. Wooden Sulkies e. Equestrian Helmets f. O.H. & S. Eye Protection B7 Racing Ministers Conference Melbourne 2001 3

AGM Executive Summary October 2001 CORRESPONDENCE, REVIEWS, SPECIAL EVENTS & COUNCIL DISCUSSIONS ITEMS FOR DISCUSSION AND DECISION OR TO BE NOTED ONLY Number C1 C2 C3 C4 C5 C6 C7 C8 C9 C10 Cloning of Standardbreds, The Hon Rob Hulls, Minister of Racing Western Australian Deputy State Coroner s Record of Investigation of Death, Miss Veronica Hayes, Conclusion Australasian Junior Drivers Championship, Review Driving Series Championship, Moscow, Russia Australian Equine Veterinary Association, Dr Diane Ryan a. A.I. Technicians Licenses b. Bleeding Rule 101(3) c. Longevity of Frozen Semen d. Pre-Purchase Examination e. Prohibited Substances Code of Conduct f. Racing Career of Pregnant Mares g. Therapeutic Substances for the Welfare of the Standardbred h. Use of Veterinary Services in relation to Standardbred Breeding Feature Races & Programming of Dates a. Feature Race Scheduling b. Co-ordination of Race Days c. Handicapping Thresholds d. National Rules & Race Programming Policies e. Handicapping Review World Trotting Conference, Tony McGrath a. Brief Summation & Sub-Committee Reports b. Conference Paper, Dr. Diane Ryan c. Conference Paper, DNA Genotyping, Progress and Status Harness Racing New Zealand, Jim Wakefield Recent Club Conference Determinations 2001 Membership Proposal from Animal Health Australia 4

AGM Executive Summary October 2001 ITEMS FOR DISCUSSION AND DECISION OR TO BE NOTED ONLY Number D1 D2 D3 D4 D5 D6 D7 D8 D9 D10 D11 D12 D13 D14 D15 D16 D17 D18 D19 D20 D21 D22 Betting on Time Trials (HRNSW) Conversion of Overseas Earnings () CPA Passport Program () Extension of Trainer/Drivers Licences Insurance (HRNSW) Future Role of the Australian Horse Industry Council () Animal Health Australia () Australia s Top Ten Statistics End of Season () GST on Trophies to Owners () Harness Racing and Japanese Contact (Qld HRB) HRNZ Season End Statistics (HRNZ) Marketing of the Harness Racing Product (HRSA & Qld HRB) Microchip Discussion Paper (Dr Diane Ryan) National Fee Structure (HRNSW & WATA) Proprietary Racing in South Australia (HRSA) Report of the HRNSW (Appeals) Regulations 1999 (HRNSW) Scheduling of Registration and Breeding Activities & Documentation by Registrars (All) Security on Grand Circuit Events (All) Training Stewards Course (NSW Initiative) (HRNSW) Transfer of Ownership Purchase Price on Form (All) Transported Semen Statistical Tracking (HRTas) Licensed Drivers Pregnancy (All) GST on Importations of Frozen/Chilled Semen Representations with Senator Rod Kemp, Assistant Treasurer. 5

AGM Executive Summary October 2001 PART B: RESOLUTIONS 2001/135 CONFIRMATION OF ROLL CALL (Agenda Item A1) Australian Harness Racing Council President: Legal Counsel Chief Executive Harness Racing New South Wales New South Wales Harness Racing Club Queensland Harness Racing Board Albion Park Harness Racing Club Harness Racing South Australia Ltd South Australian Harness Racing Club Harness Racing Tasmania Tasmanian Pacing Club Harness Racing Victoria Western Australian Trotting Association Tony McGrath Dean Cooper Dr Diane Ryan Tony McGrath Keith Hamburger AM Kevin Bengston Peter James Bronte Giorgio John Hammond Noel Salter Neil Busse James Henderson Gary Papadopoulos Mick Lombardo Observers: Harness Racing New Zealand New Zealand Metropolitan Trotting Club Auckland Trotting Club Harness Racing New South Wales New South Wales Harness Racing Club Queensland Harness Racing Board Albion Park Harness Racing Club Harness Racing South Australia Ltd Harness Racing Victoria Western Australian Trotting Association Harness Racing Tasmania Jim Wakefield Edward Rennell Tony Abell Barry Cotton Mike Godber Steve Stockman Robert Marshall Tony Mullins Peter V Landys Peter Caldwell Damian Raedler Neil Badcock Mark Carey Peter Bourke Carl O Dwyer (apologies) Bernard Saundry Rob Bovell Van Ransley 2001/136 All delegates, observers nominated, named and listed above were accredited by resolution together with apologies and incorporated into the Minutes 6

AGM Executive Summary October 2001 MINUTES (Agenda Item A2 (i), (ii) & (iii) 2001/139 A2 (i) Receipt & Confirmation of the Minutes of the Mid Season General Meeting held in Queensland on 30 th & 31 st April 2001. Includes amendments from Dean Cooper Legal Counsel. 2001/140 Mick Lombardo raised the matter of the contract of existing DNA Service Provider VIAS. advised of action completed, the report later in the Agenda and a meeting with VIAS on Saturday, 20 th October 2001. 2001/141 A2 (ii) Receipt and Note Executive Summary of Mid Season General Meeting. 2001/142 A2 (iii) Receipt and Note Summary of Executive Meeting held in Melbourne on 30 th & 31 st August 2001. PRESIDENT S REPORT & ADDRESS (Agenda Item A4) 2001/146 That the President s Report for the year ended 30 June 2001 be received. TREASURER S REPORT & FINANCE MATTERS Kevin Bengston (Agenda Item A5) FINAL ACCOUNTS FOR YEAR ENDED 30 JUNE 2001 (Agenda Item A5) 2001/150 That the Final Accounts presented by the Treasurer including the Balance Sheet for the year ended 30 June 2001, Statements and Trading Accounts together with explanatory notes prepared by CW Stirling & Co, External Accountants be presented at the Annual General Meeting be received and adopted. 2001/151 That the Financial Accounts for the year ended 30 June 2001 be signed by the President and the Treasurer on behalf of Council. 2001/2002 BUDGET PAPERS (Agenda Item A5 (b)) 2001/152 The Chairman first requested a motion that Council receive the 2001/2002 Budget Papers. After considerable discussion the following was resolved. 2001/173 It is recommended that the : 1. Undertake a Review to establish and review the current role of the Australian Harness Racing Council and to recommend on 7

AGM Executive Summary October 2001 how its role may be restructured for the betterment of Australian Harness Racing and to make recommendations on the best national structure for the regulation and promotion of Australian Harness Racing. 2. To appoint a Working Party comprising a Controlling Body Chairman (Peter James-HRSA) and three Chief Executives from the State Controlling Bodies of Victoria, New South Wales and Western Australia. 3. Finalise the review by 31 st January 2002 after seeking input from Member States and industry participants. 2001/175 That Council adopt an interim funding level of.5% until the end of January 2002 subject to the review at that time. 2001/178 REAPPOINTMENT OF AUDITORS (Agenda Item A5 (c)). That Council reappoint the professional Chartered Accounting Audit firm of Dobrigh & Winterbottom as Auditors until the 2002 Annual General Meeting. 2001/179 REAPPOINTMENT OF FINANCIAL ACCOUNTANTS (Agenda Item A5(c)) That Council reappoint the professional accounting firm of C.W. Stirling & Co as Financial Accountants and Advisors 2001/180 HONOURS COMMITTEE (Agenda Item A6) Report & Recommendations The Awards are as follows: Distinguished Service Award Frank Ryan (Victoria) Mick Lombardo (Western Australia) Meritorious Service Award Ross McDonald (Western Australia) 8

AGM Executive Summary October 2001 ELECTION & APPOINTMENTS (Agenda Item A7) 2001/182 The following elections in the positions, roles and Committees of the for 2002/2001 be notified: President: Senior Vice President. Vice President: Treasurer: Tony McGrath Elected Neil Busse Elected Noel Salter Elected Mick Lombardo Elected ELECTION OF STANDING COMMITTEES (Agenda Item A8) 2001/183 Constitution ( Executive) Tony McGrath, Neil Busse, Noel Salter, Mick Lombardo. (Secretary) & Dean Cooper (Legal Counsel) Honours Committee National Merit Awards ( Executive) Tony McGrath, Neil Busse, Noel Salter, Mick Lombardo & (Secretary) Prohibited Substances Technical Dr Diane Ryan (Convenor), Gerrard Lalor, Rob Bovell (Joe Beder to be invited) & (Secretary) 2001/184 Existing Committees Handicapping Committee Co-opted Handicappers, Richard King for JV/Computer matters & Rod Pollock (Secretary) Rules Committee Dean Cooper (Convenor) and co-opted Representatives, Mr John Doherty & (Secretary) Note: All Members can and should make written submission on any matter for consideration. Members are welcome to join any Teleconference of the recommendary functional Committee. Gear & Equipment Committee Gerrard Lalor (Chairman), (Convenor), Roger Nebauer, Matt Skipper and other Chairmen of Stewards 9

AGM Executive Summary October 2001 2001/185 Representative Functions: Chief Executive Officers & Others Australian Horse Industry Council RIRDC Racing Training Australia Standards Australia: - Sulkies Peter Caldwell & - Helmets - Microchip & Electronic Identification & Dr Tony Britt - Protective Vests Utilising Consultancy Services of Tom Gibson, Human Impact Engineering, Sydney, NSW and co-opted Chairman of Stewards where appropriate. 2001/186 Continuing Appointments Council should note the following continuing appointments: Hon Legal Counsel Public Officer Accredited Travel Agent Dean Cooper Denis Page, Senior Partner, Ernst & Young, Canberra Harness Racing Travelworld CONTINUOUS REVIEW OF RULES OF ASSOCIATION, RECIPROCAL AGREEMENTS AND OTHER COUNCIL GOVERNING MATTERS (Agenda Item A9) 2001/187 Dean Cooper advises that this allows the finalisation of Reciprocal Agreement 2 by deleting Clause 7. This finalises this action commenced at Council s last Meeting. 2001/188 Peter V Landys moved that the past service of Kevin Bengston to the in the role as Treasurer be acknowledged formally. REVIEW OF CURRENT RULES OF HARNESS RACING (Agenda Item A10) 2001/193 The recommended Rule changes as displayed in the Legal Counsel s Memorandum of 4 October 2001 are attached as Appendix 3. The recommendations cover changes to Rule 162 (sub-rules), Rule 96A, Rule 75(2)(d), Rule 91(3), Rule 167, Rule 273(4) and a new Rule to keep and maintain a log book. In addition, a Rule on the racing careers of pregnant mares will be included and a Sub-Rule 149 amended on drivers fully driving their horse out 10

AGM Executive Summary October 2001 2001/194 It was recommended that the Rule Changes as above be adopted. 2001/195 That Council organise the printing of the Rule Changes for those Members wishing to participate. CANBERRA HARNESS RACING CLUB (Agenda Item A11) 2001/197 After brief discussion it was recommended that and Tony Mullins discuss this matter directly with the Club, investigating this application and come back to Council at its next Meeting. EXPORT OF HORSES OVERSEAS (Agenda Item B2) 2001/203 That a revised uniform national fee of $A1,000 on the export of Standardbreds apply. WOODEN SULKIES (Agenda Item B6(d)) 2001/222 After discussion it was moved that the use of wooden sulkies in races including all official trials be discontinued from the commencement of the next season 1 st September 2002. RACING CAREERS OF PREGNANT MARES (Agenda Item C5 (f)) 2001/229 Moved that a suitable Rule be drafted subsequently by the Legal Counsel and implemented on this issue for inclusion with the other Rule Changes. THERAPEUTIC SUBSTANCES FOR THE WELFARE OF THE STANDARDBRED (Agenda Item C5 (g)) 2001/236 That Council proceed further and receive reports/recommendations from its Racing Testing Laboratories and the Veterinary Profession in this area. FEATURE RACE SCHEDULING (Agenda Item C6 (a)) 2001/239 That Council ratify the Executive s decision acting as a Grading Committee on the Grand Circuit and Group/Feature Racing Calendar published in the Calendar s area of the National website. CO-ORDINATION OF RACE DAYS (Agenda Item C6 (b)) 2001/242 That Council s agreement in principle for all Members (incorporating New Zealand) to co-ordinate and develop an 11

AGM Executive Summary October 2001 Australasian racing template and logistics scheduling on days, nights and times for the coming season. HANDICAPPING (Agenda Item C6 (c)) 2001/243 Council considered the aspects raised and agreed with the recommendations offered by the Chief Executives. They are: i. That the Metropolitan Threshold of $8000 remains unchanged. ii. That the Restricted Class Threshold of $1500 remain unchanged, & iii. That G be used instead of R as the identifier for renamed Graduation races rather than Restricted Races in future. DNA GENOTYPING (Agenda Item C8) 2001/257 That the above action be implemented including acceptance of the recommendation that Maxxam Analytics be appointed as the Service Provider to the Australian Harness Racing Council OTHER MATTERS 2001/282 The Chairman advised that he had written to the widow of Peter Burge on his recent death offering Council s condolences and acknowledging the work that he had done as a Delegate. This is formally noted in the Meeting s minutes. Chief Executive. Copyright Australian Harness Racing Council Inc. All material in this Report is the intellectual property of the Australian Harness Racing Council Inc. It may not be reproduced, copied, stored in a retrieval system, displayed publicly, transmitted nor utilized for any commercial purposes without permission. The systematic retrieval of any Content to create or compile, directly or indirectly, a collection, compilation, database or directory without the written permission of the Australian Harness Racing Council is prohibited. For permission, apply to: Australian Harness Racing Council Inc Level 7, 390 St Kilda Road, Melbourne Vic 3004 Ph: (03) 9867 8033 Fax: (03) 9866 8356 Email: ahrc@harness.org.au 12