COLUMBIA SAILING CLUB BOARD OF STEWARDS MEETING October 14, 2015 Board Attendance: JC Moore, Andrew Clarkson, Dan Robinson, Robert Key, Rich Boyle, Crawford Milling, Meyer Moore, David Mosley, Sarah Weiss, Michial Smith, Alan Zwart, Beth Mathias and Tommy Tapp. Commodore Moore called the meeting to order at 18:38hrs. A motion was made to approve the September 2 nd Minutes. Vote all ayes. REPORTS Secretary (Tapp) There are 175 regular members that count towards our capacity of 200. Wayne Hale came forward to eloquently thank the Board for giving him the opportunity to use the clubhouse for his daughter s wedding reception after the venue they had reserved was ruined at the last minute by the recent flooding. As it turned out, Wayne was able to find another location but he was deeply appreciative of the Board s thoughtfulness. Wayne s daughter, McKenzie, sent a very nice card thanking the Board for their kindness. Treasurer (Key) The September Financials have been distributed for review. Please direct any questions you may have to the Treasurer. Membership/Education/DOR/Scholarship (Clarkson) The Membership Committee met the Tuesday before last and interviewed/reviewed on candidate that is being recommended to the Board for approval. Gamecock sailors recently had two advertised sailing clinics. A 420 clinic was held on September 6 th and a J24 clinic was held on September 20 th. The 420 clinic included a chalk talk about points of sail, rigging a boat, safely launching and docking a 420, tacking and gybing. The J24 day included rigging, steering, sailing on all point of sail, including spinnaker work. Sailing (Robinson) The Laser Regatta will be included in the Midlands Regatta due to bad weather disrupting the Laser event. The Midlands regatta & Oyster Roast will be held November 6-8 th. Registration will be online and is now available. Early registration is strongly encouraged to help with planning and 00173546-1 1
there will be no registration on the Saturday of the regatta. Notices have been sent to members and will be sent to non-members and other clubs this week. Rich Boyle has purchased new oyster cookers and tables will be borrowed or built. CSC has received a $1,000 grant from SAYRA for travel expenses to send Dan Robinson to the US Sailing Leadership Forum in San Diego in February of 2016. Dan will solicit your ideas and opinions on growing the sport of sailing before attending the conference. Please don t be shy in submitting nominations for the various club awards, which include Outstanding Sailor, Crew, Sportsman, Service, and Youth awards. Canteen No report. Back Cove No report. Boat Master (Warner) The Boston Whaler is being repaired. Communication No report. CSCA (Boyle) The Auxiliary will be supporting the upcoming Midlands with burger lunches and the Ship s Store. Docks No report. Entertainment (Parshall) On October 30th there will be a Grill Your Own at 1800 hours with the Gamecock Sailors in attendance. Grounds JC Moore reported the dead tree in front of Mike s house would be removed October 24 th. House (Tapp) No report. Land Parking (Davis) No report other than land parking is full. LMYRA (Meyer) The Fall Classic was a success with 51 boats participating. The catered food was very good and came in under budget. LMYRA was able to donate $6,500 to Harvest Hope Food Bank and give a $2,500 scholarship to the Gamecock Sailing Club. Recycling No report. Safety (Selkinghaus) No report. SAYRA (Moore) No report. 00173546-1 2
Telltale No report. Telephone/E-mail/Yearbook (Haltiwanger) All okay. Youth Sailing No report. Youth Boat Maintenance No Report. Webmaster No report. Long Range Planning Committee (Haltiwanger) Will presented the report of the committee with two handouts: one a spreadsheet with three versions of the plan and the second, a two page written explanation of the three spreadsheet versions. The first version was based on the 2015 plan with funds periodically added for outboard motor replacement and a $1000 annual increase for the youth program. The other two versions were a departure from the 2015 plan which featured a refurbishment of the current bath house and the addition of a second bath house next to it with no multi-purpose room, building a 3-bay metal garage/boathouse next to the #1 ramp, reusing the old boathouse for a race committee shelter, adding a jib crane in the back cove for regatta and maintenance use and scaling back the campground improvements. A general discussion ensued. Tapp noted the first version dovetailed with the Long Range Land Use Plan adopted by the membership in 2006 but that the other two versions did not. He pointed out the LRLUP was done by a hired professional ($15,000 cost) with significant input from the membership over a six to eight month period. We have been successfully using that plan for nine years as our general roadmap and to him it made no sense to significantly deviate from it based on a whim or thirty minute discussion. Others noted the existing bath house was old, ugly, not nice inside and not very functional. Another questioned putting a metal utility building next to the #1 ramp, which would be visually unappealing. Robert Key noted the proposals did not reflect the payoff of the clubhouse in approximately five years and that after that time the club should have sufficient funds to implement the projects contemplated in the LRLUP. Jim Edwards said the club has done a good job of building quality, visually appealing structures on a beautiful piece of valuable lake property, and it would be unthinkable to not continue on doing so going forward. Tapp made a motion, seconded by Crawford Milling, that the first version presented of the Long Range Plan be adopted for 2016, but amended to add the Ida Lewis money previously earmarked by the Board for the bath house project and update the debt service/financial calculations by showing the mortgage balloon payment. Vote all ayes. Commodore s Report (Moore) JC thanked Past Commodore Beth Mathias and the rest of the nominating committee as he announced their recommended slate 00173546-1 3
for 2016: Officers Andrew Clarkson for Commodore, Dan Robinson for Vice Commodore, Jan Jernigan for Rear Commodore, Robert Key for Treasurer and Tommy Tapp for Secretary. Board of Stewards for three year terms, John Young, Meyer Moore and Brion Kenline. Membership Committee for three year terms, Jerry Jowers and Bruce Seiffert. Johnny Johnson made a motion, seconded by Sarah Weiss, that the Board approve the slate for presentation at the Annual Meeting. Vote all ayes. OLD BUSINESS There was no old business to come before the Board. NEW BUSINESS Robert Key noted that Dave Vancleef had agreed to coach the Gamecock Sailing Team and asked if Mr. Corkey could be used as a mark/rescue/coaching boat to assist them. Robert Key made a motion, seconded by Crawford Milling, that Mr. Corkey could be used by the Gamecock Sailing Team. Vote all ayes. Robert Key also brought up that Dick Dommel had offered to sell his two Opti s to CSC at $1,600 for one or both for $3,000. A general discussion ensued. Johnny Johnson made a motion, seconded by Rich Boyle that the club purchase the two Opti s for $3,000 with the money coming from the Youth Program s budget. Charles Bumgardner, the Easter Regatta interim chair, said registration for 2016 is open for business. Bruce Seiffert pointed out that there is a movement towards making the J70 a Corinthian class for non-professional sailors and we might expect 20-25 of these to show up next Easter. Bruce noted that J24 s are being raced frequently by professional skippers and crews and that their popularity among regular sailors is declining. ADJOURNMENT AT 19:39 HRS. Executive Session followed. 00173546-1 4
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