Chairman Presiding Bill Hinchley called the meeting to order at 11:10 a.m. Minnesota/USA Wrestling Those in attendance were: Board Members Bill Hinchley Chairman Jen Wadsen Secretary Carrie Learn Pairing Officials Dir Dave Peterson Social Media & Marketing Dir Jeff Lathrop Tom Kuisle Dale Schmitz Mat Officials Dir President Competition Council Cory Nelson Kids Coaches Council Adv Linda Kuisle Jordan Holm Wrestlers Representative Heidi Schmitz Stewartville Margaret Shilson Girls/Womens Director Dan Chandler Senior Rep/State Greco Coach Those not in attendance were: Board Members Chris Willaert Vice President Donita Flodeen Treasurer Luke Becker UWW/University Dir Matt Everson Awards Director Julie Granroth Table Workers Dir Jon Hall Open Tournament Director Heath Bakken Southern Club Liaison Larry Allen Randy Osborne Champ Hesch Judi Tekautz Chad Shilson Jim Moulsoff Matt Njos Northern Club Liaison Juniors Director Medical Director Girls/Womens Director Cadets Director Kids Director Competition Council Mike Quamme Northwest Mike Fiedler (Northwest) Gary Auer Assistant Cadet Director Ali Bernard Asst. Girls/Womens Dir Jayson Ness State Freestyle Coach Mary Christensen-White University Liaison John Thorn Financial Advisor BJ Anderson, MD Medical Advisor Dudley Flodeen Tim Hanlin Tom Kirpach Jen Pierce Kelli Rasmussen Michael Schauer Asst. Juniors Director Page 1 11/29/2016
Secretaries Report: The Secretaries Report was reviewed. Carrie Learn made a motion to accept the minutes. Jeff Lathrop seconded the motion. All accepted none opposed. Motion carried. Treasurer's Report: The Treasurers Report was reviewed. Carrie Learn made a motion to accept the report. Jeff Lathrop seconded the motion. All accepted none opposed. Motion carried. Gaming Report: October 2016 - The projected expenses and donations for October 2016 total is $150,850 This total includes a maximum contribution of $40,000 to MN/USAW. Also needing approval for trade area requirements are the following; Trade area requirements for Minneapolis go to MN/USAW. Tom Kuisle made a motion to accept the report. Jeff Lathrop seconded the motion. All accepted none opposed. Motion carried. Elections: Motion: Add new position- Membership Director. Nomination of Donita Flodeen. Tom Kuisle made a motion to accept the report. Board of Directors for 3 years. Cory Nelson seconded the motion. All accepted none opposed. Motion carried. Dale- Discussed last month, no other changes from that discussion. Competition Council -all currently active and all assistants staying. We are looking at 2 positions: Treasurer- Bill has taken care of book keeping for the current year until the end of 2017. Table Worker- we are still looking for someone to replace St. Francis has held this for many years. We need to add the membership position we talked about and add Donita and the position will run for the next 3 years. This keeps us in line with the by-laws. Jordan will continue to be the wrestling representatives. We have not added anyone else to the At-Large. Motion: Add Person at Large- Alex Van Krevelen. Cory Nelson made the motion. Dave Peterson seconded the motion. All accepted none opposed. Motion carried. Motion: Carrier Learn made a motion to vote for slate as presented. Cory seconded the motion. All accepted none opposed. Motion carried. Adjourn sine die. 11:22 a.m. Bill Hinchley called the meeting back to order at 11:22 a.m. Budget: The Budget was reviewed. The budget reflects what was discussed in September. Chad- Women s/girls, Bill used Chad s numbers that were given in September meeting. If the W/G budget needs to be revised it can be done at a later date. Page 2 11/29/2016
Dan Chandler was able to get back some money from Gopher Wrestling and a check from Allen Rice and group. Previously paying too much for booking travel with USA Wrestling- wrestlers are now booking their own travel at a better rate. Will be receiving a check from Allen Rice and group for 2017- hopefully. Jeff- discussion of telephone expense reviewed in September. Phone system includes a fax line and internet and at least two phone lines. Dan s line doesn t work and the office probably does not need a land line, only needs a fax line. Bill had not come up with a final answer on the phone issue. Dave looked into two years ago. Carrie Learn made a motion to approve the 2017 fiscal year budget. Cory Nelson seconded the motion. All accepted none opposed. Budget is approved. President Presiding Operations: Norther Club Liaison: No representative Southern Club Liaison: No representative Open Tournament Coordinator: No representative Table Workers: No representative Awards: No representative Cadets: No representative Coaches-Freestyle/Greco: No representative UWW Junior/University: No representative Sports Medicine: No representative Kids Coaches Council: No representative Seniors: Dan- potentially 7 new men for the team- coming from all over to train here including Haden Zilmer (sp), Meeting with Andy Bisek not sure if he is going to train any longer, potentially joining our coaching staff. Wrestlers Representative: Jordan- nothing prepared but really appreciates how much support the wrestlers receive from the state organization. Mat Officials: Tom- working on next year. Items for new business. Pairing Officials: Carrie- working on next year. Girls/Women: Margaret presented comments from Chad, note matching the September comments. Social Media: Dave to present separately in Old Business. Social media is still rising. See notes previously sent. We need more volunteers to run cameras at the tables during tournaments. Page 3 11/29/2016
President Presiding Old Business: Dave- sponsorship packet Bill, this is a new world for us and we need to move forward. Tom- advertisers should be approved by the board. Dave comes up with the list however many that would be, and we would review the sponsors every six months, a year, whatever the timeline is, and make sure that the sponsor understands this. Jordan- agrees that there should be a general committee of people to decide who would be represented by MNUSA as sponsors. Twin Cities Ortho and Mayo have expressed an interest in sponsoring. Marketing Council- initial approval of who the person is and the details worked out in the smaller committee and then be reviewed by the BOD. Dave- this ties directly into the live streaming. Bill- requests that Dave and Jordan recommend one other person to be the committee- 3 people only. Dale/Bill- vendors are very different than advertisers. Jordan- example proposal for TCO- banner that can be hung at tournaments and then taken down, pick and choose which tournaments and sponsor accordingly. Tom- what do we have to offer? Exposure on website and Track cast. Dave- 4 live stream kits for MN Christmas Tournament Gopher coaches thought that we could do that pro bono. Do we want to use the Clash mats for this year? Yes, but we need to have an agreement in place. Guillotine Ads- if you want to add anything, let Dave know. The sooner the better. Dave- 2017 assuming we are going to do the same events- Tom, yes, we need to a comparison for at least 2 years to make sure that we are doing the right tournaments. Would like to purchase 2 more track cast kits. All hardware/software issues resolved. This is already in the budget. Currently have 4. Work with 2 per year and see where the whole process goes. Video Server- purchase, before Northern Plains 2017. Video replay is going to come more into play as we go further along for Seniors and eventually kids. Domains- redirect to main sites. Expire in 2018. Dave, find out how much to maintain control. They can be added as alias s for the main sites. It will not be expensive. Paypal donation widget- that has been sitting on the website, but not live. They can go right to our website and contribute. Jordan- there needs to be a bounce back email separate for donations vs. a purchase. It needs to be managed properly. Jeff- separate PayPal accounts for donations vs. purchases. Table workers- volunteers. Discussed thoughts on getting clubs to be responsible for volunteers for table workers at State Tournament. We rely on the club leaders, but we need to be specific with what we need. Make the clubs responsible for a table and for the making sure the volunteers show up and work the table. We will keep working on ideas to make this work. Picture download- offer higher quality pictures for a price, as fund raising- would need to work into waiver. Bill- ACH- moving halfway. We are receiving money, but need to figure out how to get it to them. Dale- Qualifier Tournament Schedule- Hastings is no longer a qualifying tournament for MN USA Folkstyle. They are not willing to work within the guidelines that we need. Issues with results and memberships, 5 man brackets. Page 4 11/29/2016
Monticello and Anoka are they on the calendar? Northern Plains on the calendar and website. Kids State on the calendar. Do we think it benefits us to get the information out for camps and tournaments prior to the ability to sign up? That is up to the directors. Seeding- Top 8 for Intermediate and Novice. Carrie is working with Matt on this. Matt wanted to do: 1) up to 8 wrestlers 2) Rearrange order of the tournament rules 3) Start Seeding Schoolboys. Process- weigh-ins, can t seed until all wresters are in and brackets are ready to build. Separation criteria- still using, done before weigh-ins- by points from last year. This is not seeding and can be done ahead of time- done the week before the tournament. Will be going ahead with 1). Division 1- will not hear anything until 2017 New Business: Bill and Dave, talk off line on the how of Track Cast expenses work. Tom- 2 piece uniform vs. singlet. May need to adjust weigh in procedures. Tom will work on proposal for the next meeting. Tom- sent out a slide show about transparency of budget and where money goes to a few people. Just need have board approval before adding to the website. Tom- officials and pairing officials survey. Sent out 100 and received 30 back. How can we retain officials and what are the issues that keep them from coming back. Tom made a motion to adjourn and Carrie seconded the motion. All accepted none opposed. Meeting adjourned @ 12:57 p.m. Page 5 11/29/2016