+ Everything+Parents+Need+to+Know+About+the+ WCA+Token+Program+for+Athletic+Funding+and+Support+ DearParents, IampleasedtoannounceournewprogramforfundingandsupportingAthleticsatWest: minsterchristianacademyourboardandadministrationareconvincedofthevalueof athleticstothegrowthanddevelopmentofourstudents,andweappreciatethededication andsupportofourparents.themostexcitingaspectofthisnewprogramisthateveryone ofourathleteswillhavetheopportunitytoearnthefullcostofsportsparticipationsothat parentsdonothavetopayout:of:pocket. Readallthedetailsbelow,andpleaseletusknowifyouhavequestionsorconcerns. VinnieBullara AthleticDirector Purpose:::Thepurposesofthetokenprograminclude: : toprovidefundsforallsports : toencourageallfamiliesandathletestotakepartinbothfinancialsupportand servicehours : tolessenparents concernsaboutmoneytheyraisegoingtothesporttheirstudent plays : tomakeitpossibleforathletesandfamiliestoearnorraisethecostofsportspartici: pation,ratherthanhavetopayitout:of:pocket Effectivethiscomingschoolyear,allathleticdepartmentfund:raisingwillcomeunderthe umbrellaofthecrusaderclub.althoughmembershipinthecrusaderclubisopentoall, parentsofathleteswillreceivefreemembershipintheclub. Eachstudentathleteandhis/herfamilywillberesponsibleforearninganumberoftokens thatwillbeturnedinbytheendoftheschoolyear.therewillbethreekindsoftokens: Blue+ Department +token canonlybeearnedbyathleteswhosell400worthofadver: tisingintheprintedsportsprogramorinsignstohanginthegymorthefootball,baseball, orsoftballstadium.eachstudentathleteneedsonebluetoken,nomatterhowmanysports heorsheplays.it sonebluetokenperathlete,notperfamily.therewillbethreeissuesof theprogramthisyear:fall,winter,andspring.salesinanyissueorsignsinanyvenuecan counttowardthebluetokenrequirement.bluetokenswillbedistributedtoparentsbythe coordinatoroftheprintedsportsprogram. White+ Sport +tokens+ Foreach100inadditionalvenuesignsoradvertisinginthe printedsportsprogramthatastudentsells(abovethe400forthebluetoken),he/shewill earnonewhite Sport token.thesewhitetokenscanbeturnedintothecoachofanysport ascredittowardthecostofuniforms,shoes,fees,etc.forthatspecificsport,andthena
matchingamountofadvertisingrevenuewillbetransferredtotheaccountforthatsport. Headcoachesmayrequirestudentstosubmitacertainnumberofwhitetokensin ordertoparticipateinthatsport.alistoftheserequirementsisattached.ifathleteshave extrawhitetokens,theycangivethemtothecoachoftheirownsport,oranyothersport, asanextrablessingforthatcoach. Familiescanchoosetopaythesportfeesoutofpocketinsteadofturninginwhitetokens,if theywish.coacheswillnotacceptchecksorcashfromfamilies.iffamilieswanttopay thingsout:of:pocketinsteadofearningwhitetokens,theycanbuywhitetokensfrom AthleticDepartmentsecretaryRitaSmith.Whitetokenswillbe100each.Theonlything whitetokenscannotbeusedforisanyexclusivelyparent:runactivity,suchassometeam meals.whitetokenswillbedistributedtoparentsbythecoordinatoroftheprintedsports program(orbyritasmithiftheyarepurchasedforcashorcheck). Silver+ Service +tokens::forvolunteerservicerenderedtotheathleticdepartment, athletes(ortheirfamilymembers)willreceivesilver service tokens.theamount requiredbytheendoftheyearwillvarybysport,becauseittakesadifferentamountof volunteeractivitytorunsomesportsthanothers.serviceopportunitieswillincludefund: raisers,workinggatesandconcessions,fieldmaintenance,etc.listsofservice opportunitiesandtokenrequirementsareattached.familiescanearntheirsilverservice tokensateventsinanysport.theydonothavetobeearnedinthesporttheirchildplays. SilverservicetokenswillbedistributedtoworkersbytheCrusaderClub. Bytheendoftheschoolyear,everyathletewillberequiredtoturnin: : oneblue department tokenperathlete(notperfamily),and : enoughsilver service tokenstomeettherequirement(s)of thesport(s)thestudentplays(seeattachedlist). Alsoattachedisaformtohelpfamiliesturntheirblueandsilvertokensintothe departmentsecretary.fortheathletewhoisunabletoturninthecorrectnumberofblue andsilvertokensbytheendoftheyear,anassessmentof500willbeappliedtothe family sschoolaccount(proratediftheyturninsometokensorsellsomeadvertising).this assessmentwillbeconsideredinthesamemannerasanyotherschoolfee,tuition,etc.the 500assessmentdoesnotcoveranyindividualsportrequirementforwhitetokens;itonly coverstheblueandsilvertokens.noneofthetokenscanbecarriedforwardtofuture years. Coachesareresponsibleformanagingthewhitetokens.Familiesshouldturnintheirwhite tokensdirectlytoheadcoaches.ifstudentsearnmorewhitetokensthanarerequiredby theirsport(s),theymayturnthemintotheheadcoachofanysporttheychoose,tofurther blessthatsport. Whitetokenswillnotnecessarilyreplaceallathleticfundraisers.Thecoachesofthe varioussportswillletyouknowiftherewillbeotherfundraisingactivitiesforyour sport(s).
Here+are+some+examples+to+help+you+compare+the+Token+program+to+previous+years + requirements:+ StudentA playsfootballandbasketball: Lastyear Sell300ofadsinthesportsprogram,pay250forSpiritPackforfootball,and sellasignforbasketballworthatleast300 Thisyear Sell1,000inadvertisingtoearnbluetokenand6whitetokens(3forfootball and3forbasketball);paynothing StudentB playsbaseball: Lastyear Sell300ofadsinthesportsprogram,andsellasignforbaseballworthatleast 500 Thisyear Sell800inadvertisingtoearnbluetokenand4whitetokens Attached: 1. TokenRequirementsbySport 2. SilverServiceTokenOpportunities 3. BlueandSilverTokenRedemptionForm
WCATokenProgramforAthleticFundingandSupport Token&Requirements&for&2015416 & 1.&Blue&Token:Everystudentathletemustearnonebluetokenbysellingatleast 400inprintedsportsprogramadsorvenuesigns.Studentswillearnonebluetokenfor theyear,nomatterhowmanysportstheyplay.onebluetokenisduefromeachstudent, noteachfamily. Sport& 2.&White& Sport & Tokens& (earnedthrough advertisingsales)& 3.&Silver& Service & Tokens& (earnedthrough servicetasks)& Football& 3 12 Volleyball& 1 6 Swimming& 1 1 CrossMCountry& 1 3 Soccer& 1 20 Boys Basketball& 3 6 Girls Basketball& 2 6 Tennis& 1 3 Golf& 1 5 Baseball& 4 10 Softball& 2 10 TrackandField& 1 2 & RedemptionNotes: Whitetokensshouldbeturnedintotheheadcoachforeachsportthatrequiresthem.If athletesearnmorethanthenumberrequired,theymaygivethemtoanyheadcoachthey choose,andthen100inadvertisingrevenuewillbetransferredtothatsport saccountfor eachwhitetoken.ifafamilychoosesnottoearnwhitetokens,theymaypurchasethemin theathleticdepartmentofficefor100each. BlueandsilvertokenswillbeturnedintotheAthleticDepartmentofficewiththe redemptionformattached.ifafamilychoosesnottoearnthesetokens,anassessmentof upto500willbeplacedonthestudent sschoolaccount.theassessmentwillbeprorated accordingtoanyadvertisingsoldoranysilvertokensearned.
WCATokenProgramforAthleticFundingandSupport SilverServiceTokenOpportunities Please¬e&that&this&is¬&necessarily&a&complete&list&of&every&service&opportunity&available.&It&is& intended&to&show&examples&of&the&types&of&assistance&a&coach&may&need. Job TokensPer Job Football Work*concession*stand,*per*game 3 Work*chains,*per*game 2 Work*gate*(faculty*and*staff*only),*per*game 2 Serve*as*statistician,*per*game 2 Keep*25Asecond*clock,*per*game 2 Help*prep*field*on*Thursdays,*per*week 2 Work*Crusader*Club*booth,*per*game 4 Organize*a*Thursday*meal*or*Friday*postAgame*meal 3 Volleyball Work*concession*stand*and*Crusader*Club*booth,*per*game 3 Work*clock,*per*game 3 Work*gate,*per*game 3 Keep*book,*per*game 3 Boys*and*Girls*Basketball Work*concession*stand*and*Crusader*Club*booth*for*one*game 3 Work*concession*stand*and*CC*booth*for*3*games*in*a*row*(girls,*JV,*Varsity) 10 Work*gate*for*one*game 2 Work*gate*for*3*games*in*a*row*(girls,*JV,*Varsity) 7 Soccer Work*concession*stand,*per*game 5 Work*gate,*per*game 5 Work*clock,*per*game 3 Announce*the*game,*per*game 3 Serve*as*Statistician,*per*game 3 Work*Crusader*Club*booth,*per*game 5
Baseball Work*concession*stand*and*Crusader*Club*booth,*per*game 3 Work*gate,*per*game 3 Work*scoreboard,*per*game 2 Softball Work*concession*stand*and*Crusader*Club*booth,*per*game 3 Work*gate,*per*game 3 Work*scoreboard,*per*game 2 Cross*Country Bring*water*and*snacks*a*meet;*set*up*tent 3 Tennis Bring*water*and*snacks*to*a*meet;*set*up*tent 3 Swimming Bring*water*and*snacks*to*a*meet;*set*up*tent 3 Golf Bring*water*and*snacks*to*a*meet;*set*up*tent 3 Track*and*Field
WCATokenProgramforAthleticFundingandSupport BlueandSilverTokenRedemptionForm (Whitetokensshouldbeturnedintocoaches.) Deadline:Friday,May6,2016 Filloutoneformperathlete,notoneformperfamily. Student sname 1.HaveyouenclosedoneBlueToken? Yes No Ifyoudonotencloseabluetoken,anassessmentofupto400(proratedforactualadvertising sold)willbeappliedtoyourstudent sschoolaccount. 2.Checktheboxnexttoeachsportplayed,totalthequantityofsilvertokensdue,andfillin thequantityofsilvertokensenclosed.ifyoudonotencloseallthesilvertokensdue,an additionalassessmentofupto100(proratedfortokensenclosed)willbeappliedtoyour student sschoolaccount. Due Football 12 Volleyball 6 Swimming 1 CrossSCountry 3 Soccer 20 Boys Basketball 6 Girls Basketball 6 Tennis 3 Golf 5 Baseball 10 Softball 10 TrackandField 2 TOTALSILVERTOKENSDUE: TOTALSILVERTOKENS ENCLOSED: 3.Returnthisform,inasealedenvelopewiththetokens,toRitaSmith,Athletic DepartmentSecretary,byFriday,May6,2016. FOROFFICEUSEONLY: Blue(Enter0if1bluetokenisenclosed.) Ifnotenclosed,calculate400minusquantitysold( )= Silver: Qtydue( )minusqtyenclosed( )=Missing Missing( )dividedbyqtydue( )times100(rounded)= TOTALASSESSMENT