Production Guidelines 2016

Production Guidelines 2016 THEATER INFORMATION HAIR & MAKEUP TIPS COSTUME REQUIRMENTS TECH SCHEDULE [DATE] [COMPANY NAME] [Company address]

Theater Information WHERE TO GO IN THE THEATER Dress Rehearsals Dancers should be dropped off back stage prior to rehearsal where they will remain until they are dismissed. Parents may sit in the theater. No parents are allowed back stage unless they are an official chaperone. Parents who have volunteered to work backstage need to be present during ALL rehearsals so they can learn the duties of the position they have chosen. It is mandatory that quick change volunteers attend the dress rehearsals. Dancers need to know who to go to for each of their changes and volunteers need to be familiar with each of the costumes that the dancers are changing into. Performance Parents bring their dancers with hair and make-up complete to the dressing room. Parents sign in their Level 3 and under dancers and take their seats in the theater or go to their volunteer post. Cameras are not allowed on stage or in the audience. DANCERS LEVEL 3 AND UNDER ARE NOT ALLOWED TO LEAVE THE DRESSING ROOM UNTIL SIGNED OUT BY A PARENT/GAURDIAN. DRESSING ROOMS Parents are NOT ALLOWED in the dressing room prior to any performance. Parents, family members, siblings, friends, etc. are NOT ALLOWED to loiter by the dressing rooms prior to or after any performance. There are girls of all ages changing and we must respect their privacy! DANCERS LEVEL 3 AND UNDER ARE NOT ALLOWED TO LEAVE THE DRESSING ROOM UNTIL SIGNED OUT BY A PARENT/GAURDIAN. MEALS LZPAC will allow us to bring meals into the dressing room next to the theater or the front lobby ONLY. Please follow the food guidelines set forth on the Tech Week Schedule. PLEASE CLEAN UP AFTER YOURSELF. There is NO eating in costume! WHAT TO BRING Use a make-up box/caboodles type container. It is easier to organize and find things in a container than digging through a dance bag. This is what you put in the container: 1. Busy items (for younger children) crayons, coloring books, books, puzzle pages (nothing expensive that could get lost) 2. Drinks - water only 3. Snacks Please follow the guideline on the Tech Schedule. There is NO eating in costume! 4. Ballet shoes (everything else, tights, leotards, etc. should be on your dancers before they get there!) 5. Extra hairpins, pony tail holders, hairnets, brush and comb 6. Make-up (for touch ups), stage make-up should have been applied before coming to the theater. 7. Extra tights 8. Safety pins

Theater Information 9. Band-aids/bandages (for older girls) 10. Baby wipes (great for removing make-up and quick clean-up) 11. Clear nail polish (to fix runs in tights) 12. Pain reliever (Tylenol, Advil, Aleve, etc.) for older girls 13. Extra ribbons and a stitch kid for Pointe shoes LABEL EVERYTHING This means everything; your make-up case, shoes, clothing, accessories, busy items, water bottle, tights, leotards, etc. BE FLEXIBLE There are many details in putting together a performance- lighting, sound, dancers, costumes, injuries, mistakes you name it! It is not an exact schedule, and will take as long as it takes. It is all done for your children so that they look their best and enjoy themselves! ASK QUESTIONS Many of the veteran parents are more than happy to help you out with any questions. BACKSTAGE & ROOM MONITOR VOLUNTEERS IMPORTANT INFO Please be advised, if you are a volunteer who will be working backstage or as a room monitor, you are required to atten both technical and dress rehearsals to be sure you know exactly what your responsibility is AND so that the dancers know who they should go to for help with their costumes. If you cannot commit to both rehearsals, then please request to be moved into another volunteer position. IMPORTANT COSTUME INFORMATION Your dancer is NOT allowed to eat or play in costume. IYDT s costumes are a significant financial investment and should be treated as such. We also have several dancers with severe food allergies. If your dancer has a food allergy, please inform the volunteers who are supervising your dancer each day of the performances. As a general precaution, please refrain from sending your dancer in with any kind of nuts as a snack. Instead we ask that you provide healthy, nut free, snack items like pretzels, grapes, fish crackers, etc. ONLY water may be brought into the dressing rooms as a beverage for the dancers. DRESSING ROOM ASSIGNMENTS: (SUBJECT TO CHANGE- LOOK FOR SIGNS AT THE THEATER) Ballet 1-4, including boys, will use the Drama room (located just off the stage/dock area) All men will use the smaller, lower level dressing room (located below the stage) Ballet 5-9, including Suzanne, will use the large, lower level dressing room (located below the stage)

Theater Information SATURDAY PERFORMANCE SPECIAL ATTENTION We have several hours this year between shows. Please note that the volunteers who chaperone backstage may not be the same from show to show and are not available in between shows. YOU MUST make arrangements on Saturday for your child s supervision between the shows. You may come get your child and have a bite to eat or team up with another parent to alternate supervision of your dancer(s) between shows. IYDT will not be responsible for supervising children between performances!! HAIR All girls are required to wear their hair in a high bun (part denoted below), with a hair net, no bangs, and no wispies. You will want to use a gel and hairspray along with pins or snap clips to keep everything pulled back and sleek. Hair parts: Ballet 1-4: No part Ballet 5-9: Left side part (still subject to change) This link to YouTube is for a video that shows how to put hair in a bun: (If link does not work, please copy and paste address into your web browser! https://www.youtube.com/watch?v=ljpez_uzbi4 MAKE-UP APPLICATION Start with a clean face Foundation: Cover face with foundation and blend in edges, using a shade of base one or two shades darker than your skin tone o Application Method Wet pressed powder compacts are easiest followed by liquid foundation Use a sponge to blend edges together Use talcum powder brushed lightly on the face to set make-up Lid: Light brown- NO BLUE EYESHADOW Crease: Fan out towards the outside of eye- use a dark brown shadow Under brow: Light cream color Liner and Mascara: o Apply eyeliner below and on top of the lower and upper eyelash line and extend outward away from the eye (liquid eyeliner works better than a pencil) Level 6-9 dancers need to wear false eyelashes o Use black and not waterproof mascara Eyebrow: o Use a pencil or eye shadow of the same shade of the brow to darken the eyebrow o If your dancer has light eyebrows, get a shade that is darker than their natural brow color White Shading: Apply under the eyebrow, in between the extended lines, and the corner of the eye Cheekbone: Use a dark blush with a slight bronze undertone Above Cheekbone: Lighter pink blush for highlights Shading Foundation: Brush brown shading around the hairline and chin Lips:

Theater Information o Use a color with some earth tones (red or reddish/orange), stay away from browns and purples o For a gloss, use Vaseline and apply just before the performance OVERALL TIPS: Make-up must have a natural look. Do not get carried away and DO NOT use sparkles. Bring many Q-tips to the performance to touch up make-up. No fingernail polish, tattoos, or jewelry (only small studs in the ears). Some online video tutorials are below: These are application video ideas, not an endorsement for products being used in the videos!

Theater Information Young Dancers: https://video.search.yahoo.com/search/video?fr=mcafee&p=stage+makeup+for+a+younger+dancer#id =1&vid=0cb4f006b66b3d7aea97d559b8a509b1&action=click Older Dancers: https://www.youtube.com/watch?v=ee_o7766rke NAILS, TATTOOS, & JEWERLY NO tattoos, or jewelry (only small studs in the ears). Remove old nail polish. If wearing nail polish, it should be clear or a very light color. Darker colors appear black on stage. TIGHTS Dancers need to wear pink ballet tights. Level 5-P2 dancers need Capezio Brand PinkTights. More information to follow via email. WHAT TO WEAR TO THE THEATER AND UNDER YOUR COSTUMES? Dancers level 4 and below Only if absolutely necessary: Skin-colored leotard with spaghetti or clear straps, no skirts Dancers level 5-9 Adhesive Breast Petals or a Bandeau Nude Bra with a low back, no straps. Don t forget spankies for roles that require them. If in doubt, please check with Mrs. Brinkmann or one of the costume mistresses. Adhesive Breast Petals Examples https://www.amazon.com/fashion-forms-breast_petals-6-pack/dp/b000bkbmry https://www.amazon.com/braza-reusable-petal-nipple- Covers/dp/B001GJQQK2/ref=sr_1_9?s=apparel&ie=UTF8&qui=1322756299&sr=1-9 Bandeau Bras in Nude Examples https://www.amazon.com/fashion-forms-womens-bandeau- Medium/dp/B003TFE5J0/ref=sr_1_5?s=apparel&ie=UTF8&qid=1322756869&sr=1-5 https://www.amazon.com/seamless-bandeau-strapless-khaki- Beige/dp/B0035QJVXS/ref=pd_sbs_a_3

Monday, 12/5/16 (Load In ONLY) 9:00 am 3:00 pm Meet at IDC for final load Meet at Theater by 10:00 Tech & Dress Rehearsal Schedule Load in schedule No Dancers **We still could use a few volunteers to assist in this event** If you are interested, please let me know. Tuesday, 12/6/16 (Tech/Dress Rehearsals Cast A) @ Theater 4:00 pm 4:15 pm DANCERS ARRIVE - Ballet 3 Ballet 9 dancers Dancers will not be allowed into school before 4:00 p.m. 4:30 pm 5:00 pm Ballet 1 & 2 Arrival Time Please have your dancer arrive ready to perform Mother, Father & Dross Arrive 4:30 pm 5:15 pm Dancers begin warmups! Stage Ballet 5-9 (SK) Dock Ballet 3-4 (CM) 5:30 pm 10:00 pm 5:30-5:45 5:45-7:45 8:00-8:15 8:15-10:00 Drama Room Ballet 1 & 2 (Stretch with Room Monitors after arrival) CAST A Technical/Dress Rehearsal (full costume & hair) -Act 1 Bows: Party Guests, Rat King, Dross, Prince, Clara, ALL SNOW -Act 1: Overture, Party Scene, Battle Scene, Snow Scene -Act 2 Bows: All Divertissements -Act 2: Full Act 2 Run Through Wednesday, 12/7/16 (Tech/Dress Rehearsals Cast B) @ Theater 4:00 pm 4:15 pm DANCERS ARRIVE - Ballet 3 Ballet 9 dancers Dancers will not be allowed into school before 4:00 p.m. 4:30 pm 5:00 pm Ballet 1 & 2 Arrival Time Please have your dancer arrive ready to perform Mother, Father & Dross Arrive 4:30 pm 5:15 pm Ballet 1 & 2 Arrival Time Please have your dancer arrive ready to perform Dancers begin warmups! Stage Ballet 5-9 (SK) Dock Ballet 3-4 (CM) 5:30 pm 10:00 pm 5:30-5:45 5:45-7:45 8:00-8:15 8:15-10:00 Drama Room Ballet 1 & 2 (stretch with room monitors after arrival) CAST B Technical/Dress Rehearsal (full costume & hair) -Act 1 Bows: Party Guests, Rat King, Dross, Prince, Clara, ALL SNOW -Act 1: Overture, Party Scene, Battle Scene, Snow Scene -Act 2 Bows: All Divertissements -Act 2: Full Act 2 Run Through Important information to know regarding tech week Rehearsal Schedules: Please be patient with the running of all rehearsals. This is NOT an exact time line and is always subject to change as we set lighting, sound and spacing to make sure the show runs as smooth as possible. Times are therefore only given as a general guide! We will attempt to keep as close to this as possible. Once a dancer is done rehearsing all of his/her parts, they will be release to go from the Artistic Director. Not all cast will be required to stay the entire time. Thank you in advance for your understanding!

Performance Schedule Thursday, 12/8/16 7:00 pm - CAST A PERFORMANCE 5:00 pm 5:15 pm DANCERS ARRIVE - Ballet 3 Ballet 9 dancers 5:30 pm - 6:15 pm Dancers begin warmups! Stage: Ballet 5-9 Dock: Ballet 3 & 4 6:00 pm All other dancers arrive: Ballet 1, 2, boys, Dross, Mother & Father: Hair & Make up completed prior to arriving at theater. All volunteers present and in place for assigned jobs Ballet 1 & 2 stretch in room with room monitors 6:45 pm Overture & Party Scene Cast Report to stage ready to perform 7:00 pm Performance #1 Friday, 12/9/16 7:00 pm - CAST B PERFORMANCE 5:00 pm 5:15 pm DANCERS ARRIVE - Ballet 3 Ballet 9 dancers 5:30 pm - 6:15 pm Dancers begin warmups! Stage: Ballet 5-9 Dock: Ballet 3 & 4 6:00 pm All other dancers arrive: Ballet 1, 2, boys, Dross, Mother & Father: Hair & Make up completed prior to arriving at theater. All volunteers present and in place for assigned jobs Ballet 1 & 2 stretch in room with room monitors 6:45 pm Overture & Party Scene Cast Report to stage ready to perform 7:00 pm Performance #1 Saturday, 12/10/16 1:00 pm - CAST A Performance 11:00 am 11:15 am DANCERS ARRIVE - Ballet 3 Ballet 9 dancers 11:30 am 12:15 pm Dancers begin warmups! Stage: Ballet 5-9 (SK) Dock: Ballet 3 & 4 (CM) 12:00 pm All other dancers arrive: Ballet 1, 2, boys, Dross, Mother & Father: Hair & Make up completed prior to arriving at theater. All volunteers present and in place for assigned jobs Ballet 1 & 2 stretch in room with room monitors 12:45 pm Overture & Party Scene Cast Report to stage ready to perform 1:00 pm Performance #3 3:15-4:15 CLARA S DANCE PARTY If you were asked to participate in the Clara s Dance Party, please meet on the stage directly after the 1:00 pm performance. 3:00-6:00 Dancers Break Saturday, 12/10/16 7:00 pm CAST B Performance 6:00 pm Dancers warm up on their own ALL POINTE students must give themselves a barre! 6:45 pm Overture and Party Scene Cast Report to stage ready to perform 7:00 pm Performance #4

Performance Schedule (Continued) Sunday, 12/11/16 3:00 pm CAST A Performance 1:00 pm - 1:15 pm DANCERS ARRIVE - Ballet 3 Ballet 9 dancers 1:30-2:15 Dancers begin warmups! Stage: Ballet 5-9 (SK) Dock: Ballet 3 & 4 (CM) 2:00 pm All other dancers arrive: Ballet 1, 2, boys, Dross, Mother & Father: Hair & Make up completed prior to arriving at the theater. All volunteers present and in place for assigned jobs Ballet 1 & 2 stretch in room with room monitors 2:45 pm Overture & Party Scene Cast Report to stage 3:00 pm Performance #5 5:15 pm LOAD OUT BEGINS all load out volunteers please report to assigned load out locations: Front of House, dressing rooms, dock, stage, auditorium Costumes and accessories must be turned into room monitors before dancers may leave! 6:30 pm???? Cast Party begins as dancers and their family are available. All cast and crew are invited to attend our Cast Party @ Hackneys in Lake Zurich on Rand Rd. (lower level) Each family will order directly off the menu and will be responsible for their bill AND tip!

Backstage & Room Monitor Volunteers Important Info: Please be advised, if you are a volunteer who will be working backstage or as a room monitor, you are required to attend both technical and dress rehearsals to be sure you know exactly what your responsibility is AND so that the dancers know who they should go to for help with their costumes. If you cannot commit to both rehearsals, then please request to be moved into another volunteer position. IMPORTANT costume information! Your dancer is not allowed to eat or play in costume. IYDT s costumes are a significant financial investment and should be treated as such. We also have several dancers with severe food allergies. If your dancer has a food allergy, please inform the volunteers who are supervising your dancer each day of the performances. As a general precaution, please refrain from sending your dancer in with any kind of nuts as a snack. Instead we ask that you provide healthy, nut free, snack items like pretzels, grapes, fish crackers etc. ONLY water may be brought into the dressing rooms as a beverage for the dancers. Dressing room assignments: (Subject to change Look for the signs at the theater) Ballet 1-4 & Boys will use the Drama Room (located just off the stage/dock area) All Adult Men dancers will use the smaller, lower level dressing room (located below the stage) Ballet 5-9 & Suzanne will use the large, lower level dressing room (located below the stage) Saturday Performance Note: Right after the 1:00 pm performance IYDT will be hosting Clara s Dance Party! This is a fundraiser event for IYDT. Tickets are available at the office and at the front of house. Cost is $5.00 to attend plus additional options for photo opportunities for those who wish to have them. Total cost is $5.00 - $15.00. Saturday Performance Special Attention: We have several hours this year between shows. Please note that the volunteers who chaperone backstage may not be the same from show to show and are not available in between shows. YOU MUST make prior arrangements on Saturday for your child s supervision between the shows. You may come get your child and have a bite to eat or team up with another parent to alternate supervision of your dancer(s) between shows. IYDT will not be responsible for supervising children between performances!!