R & E Grant Application 15-17 Biennium Project #: 15-053 Elk River Hatchery Maintenance Project Information R&E Project Request: Total Project: Start Date: End Date: Organization: $116,262 $139,300 8/8/2016 6/30/2017 ODFW - Gold Beach Field Office Applicant Information Name: Address: Telephone: Fax: Email: Todd Confer PO Box 642 29907 Airport Way Gold Beach, OR 97444 541-247-7605 541-247-2321 Todd.A.Confer@state.or.us Past Recommended or Completed Projects Number Name Status 07-056 Elk R. Chinook Freshwater Harvest and Escapement Completed 09-046 Elk R Chinook Freshwater Harvest and Escapement-09 Completed 09-232 South Coast Fall Chinook Spawning Surveys Completed Project #: 15-053 Last Modified/Revised: 2/26/2016 8:07:35 AM Elk River Hatchery Maintenance Page 1 of 9
Location Information Where is it? The project will occur on public land owned or managed by the applicant Site Description Street Address, nearest intersection, or other descriptive location. Elk River Hatchery 95163 Elk River Road Port Orford, OR 97465 541-332-7025 Directions to the site from the nearest highway junction. Elk River Road, 8 miles east of Hwy 101 intersection. Following project completion, public anglers will be allowed the following level of access to the project site: Limited access Please describe what leases, easements, agreements are in place to ensure angler access to the project site, and what is the length of each agreement. State owned. ODFW maintains boat and bank access on the 13 acre Elk River Hatchery parcel. Dominant Land Use Type: Fish culture - Elk River Hatchery Project Location General Project Location. County: CURRY ODFW Dist: Rogue Stream/Lake/Es Elk River tuary Name: Sub-basin: 17100306 Specific Project Location. Latitude Longitude 42.73858-124.40359 Project Summary Project Summary Please provide a couple sentence summary of the proposal. Repair/maintain infrastructure at Elk River Hatchery to ensure a reliable water supply for rearing salmon/steelhead, conduct chemical treatments as necessary to maintain fish health, and maintain a safe and efficient working environment for hatchery personnel. This proposal wraps 9 individual maintenance projects into one overall application for Elk River Hatchery. Overall Project Goals Describe the primary goals or outcomes of the entire project, including elements not requesting Project #: 15-053 Last Modified/Revised: 2/26/2016 8:07:35 AM Elk River Hatchery Maintenance Page 2 of 9
funding from R&E. Priority #1. Maintain a reliable water supply for rearing fall Chinook, winter steelhead, and rainbow trout. Priority #2. Improve our ability to do chemical treatments as necessary to maintain fish health. Priority #3. Improve the safety and efficiency of hatchery operations. Primary objectives of R&E funding Please describe the measurable objectives for the R&E portion of the funding request. Priority #1. - Project #15-062. Install shut-off valves on both the north and south lateral water supply lines. Installing valves will allow maintenance of each lateral supply line without a complete shutdown of the hatchery. Priority #1. - Project #16-006. Replace the roof on the electrical building. Maintaining the integrity of the electrical building is necessary to ensure an uninterrupted electrical supply to the main intake pumps. Priority #1. - Project #16-004. Replace the roof, siding, and insulation on the emergency generator building. Maintaining a properly functioning generator is critical in the event of a loss of electrical power. Priority #2. - Project #15-007. Re-route effluent from the steelhead brood facility through the main discharge. Re-routing (and diluting) the effluent is necessary to meet water quality requirements in order to treat with formalin or H2O2. Priority #2. - Project #16-008. Install new 1" supply water line between north and south banks of raceways. Installing a new water supply line will facilitate formalin/h2o2 treatments in raceways. Priority #2. - Project #16-003. Construct 2 chemical storage sheds. Chemicals are currently stored outside in an unsecured area. Storage sheds will provide safe and secure storage for formalin and H2O2. Priority #3. - Project #16-009. Remove well casings. Six abandoned well casings located near the shop are safety hazards and should be removed to below grade and filled. Priority #3. - Project #16-007. Repair host site. The domestic water line and septic system at the host site have failed and the site currently cannot be used. The site may also be used for temporary staff housing. Priority #3. - Project #16-005. Construct 24'X30' equipment storage shed. There currently is no covered storage for the hatchery tractor or boats/equipment used by District and Corvallis Research personnel for monitoring projects. Current Situation/Justification Please describe the current situation and explain why this funding is needed. Elk River Hatchery produces 475K fall Chinook smolts for release in the Chetco and Elk rivers, 50K winter steelhead smolts for release in the Chetco river, and 9K legal rainbow trout for local lake fisheries. Unmet maintenance needs currently put those rearing programs at risk. The south lateral water supply line is leaking but can't be repaired until shut-off valves are installed. The poor condition of the electrical and generator buildings put the intake pumps at risk of failure due to electrical disruptions. Chetco steelhead brood cannot currently be treated with either Project #: 15-053 Last Modified/Revised: 2/26/2016 8:07:35 AM Elk River Hatchery Maintenance Page 3 of 9
formalin or H2O2, due to the inability to dilute effluent, and has contributed to prespawning mortality and difficulty meeting production goals. Treatment chemicals are not stored securely due to a lack of storage space. Equipment, such as an R&E funded tractor, have inadequate covered storage which contributes to increased maintenance. A hatchery host could provide assistance to hatchery staff, but due to lack of maintenance the host site is currently unusable. Recreation and Commercial Benefit This project will provide benefits to: Recreational fisheries Commercial fisheries Explain how this project will contribute to current (and/or potential) fishing opportunities, access, or fisheries management. Elk River Hatchery produces fall Chinook that contribute to recreational and commercial fisheries. The average harvest on the Chetco River is 600 fall Chinook and 1700 winter steelhead. Approx. 30% of the fall Chinook and 40% of the winter steelhead caught are hatchery-origin fish produced at Elk River Hatchery. The average harvest on Elk River is 1800 fall Chinook. Approx. 70% of the harvest is hatchery-origin fall Chinook. Harvest in the Chetco ocean terminal area fisheries averages 700 fall Chinook in the recreational fishery and 500 in the commercial fishery, approx. 20% are of hatchery origin. Harvest in the Elk ocean terminal area fisheries averages 900 fall Chinook in the commercial fishery, approx. 50% are of hatchery origin. The Chetco and Elk fall Chinook programs also contribute to the general ocean fisheries managed by the Pacific Fishery Management Council and Pacific Salmon Commission. Is this project part of an approved Salmon-Trout Enhancement Program (STEP) activity? No This project has been identified as a priority for: Basin/regional Identify any plan or other document that identifies this priority. Several of these projects are identified in the Propagation Program's list of Maintenance and Capital improvements projects (attached). Other projects have been identified since the Propagation Program's list was developed. This project is intended to benefit the following species: Fall Chinook Salmon Winter Steelhead Rainbow Trout This project will benefit anglers or fishery by providing: Hatcheries/Propagation/Liberation Hatcheries/Propagation/Liberation Hatchery Name: Elk River Hatchery This is a: State hatchery As a result of this request hatchery production will: Maintain Project #: 15-053 Last Modified/Revised: 2/26/2016 8:07:35 AM Elk River Hatchery Maintenance Page 4 of 9
This project will: Address a need identified on the ODFW Hatchery Maintenance Priority list Restore, rehabilitate, modify, or replace existing production/acclimation facilities Improve safety of hatchery operations Improve staff efficiency of hatchery operations Improve effectiveness of hatchery operations (i.e. improve survival or return to angler) Fish produced at this facility are for: Sport harvest Commercial harvest Project Description Schedule Activity Date RE Funding Complete design and engineering of maintenance projects (ODFW Engineering staff) 05/2016 No Project #16-006. Purchase material and replace roof on electrical building (hatchery + district staff) 08/2016 Yes Project #16-004. Purchase material and replace roof, siding, insulation on emergency generator building (hatchery + district staff) 08/2016 Yes Project #16-003. Purchase building material and build formalin and H2O2 storage sheds (hatchery + district staff) 09/2016 Yes Project #16-009. Cut off abandoned well casings below grade and in-fill (hire local contractor) 09/2016 Yes Project #16-005. Purchase and construct 24'X30' pole building kit, including leveling site and pouring concrete pad (hatchery + district staff as per ODFW Engineering guidance) 10/2016 Yes Project #15-062. Install shut-off valves on north and south lateral water supply lines, including cutting and removing asphalt + fill to access buried water lines (as per ODFW Engineering design) 06/2017 Yes Project #15-077. Install drain line to re-route steelhead brood effluent, including cutting and removing asphalt + fill to install new effluent line across hatchery grounds (as per ODFW Engineering design) 06/2017 Yes Project #16-008. Install 1" water supply line, including cutting and removing asphalt + fill to lay new water line across hatchery grounds (as per ODFW Engineering design) 06/2017 Yes Project #16-007. Obtain permits and hire certified installer to repair host site septic system. Trench and install new domestic water line to host site (as per ODFW Engineering design) 06/2017 Yes Permits Permit Secured? Date Expected Permits are required for repair of the host site septic system (Curry County Planning Clearance Form, No 09/2016 DEQ Application for On-Site Sewage Treatment System) Project Design and Description Please describe in detail the methods or approach that will be used to achieve the project objectives. Work orders have been submitted to ODFW Engineering for each of the 9 individual projects included in this application (Attached). Project objectives will be completed consistent with design/guidance provided by ODFW Engineering staff. Engineering Does the project involve capital improvement, engineering, site grading or other construction? Yes On ODFW land or managed by ODFW staff Project Management and Maintenance What is the life expectancy of R&E funded construction, structures, equipment, supplies, data or fishery? Expected life span of new construction and water lines is 20+ years. Project #: 15-053 Last Modified/Revised: 2/26/2016 8:07:35 AM Elk River Hatchery Maintenance Page 5 of 9
Who is responsible for long term management, maintenance, and oversight of the project beyond what is funded by R&E. ODFW Fish Propagation Program/Elk River hatchery staff will be responsible for long-term maintenance and oversight of the project. Will the project require ongoing maintenance? Yes Standard hatchery procedures will be followed to maintain new construction. Is there a plan to collect baseline data and to conduct monitoring efforts to measure the effectiveness of the project? No Project Funding Funding Have you applied for OWEB funding for this project? No Other Funding Source Type Secured Dollar Value Comments Project Manager (ODFW Rogue Watershed District) In-Kind Secured 3922 Estimated 106 hours at $37/hr Personnel - replace roofs & siding, build chemical sheds & equipment storage building, replace domestic water line to host site (ODFW hatchery In-Kind Secured 19116 Estimated 708 hours at $27/hr & district staff) Total 23038 Project #: 15-053 Last Modified/Revised: 2/26/2016 8:07:35 AM Elk River Hatchery Maintenance Page 6 of 9
Budget Item Unit Number Unit Cost In-kind or noncash contributions PROJECT MANAGEMENT Funding from other sources R&E Funds Total Costs Goal 1. Elk River Hatchery Manager 27 37 999 0 0 999 Goal 2. Elk River Hatchery Manager 21 37 777 0 0 777 Goal 3. Elk River Hatchery Manager 58 37 2146 0 0 2146 SUBTOTAL(1) 3922 0 0 3922 IN-HOUSE PERSONNEL Goal 1. Hatchery + District Staff 184 27 4968 0 0 4968 Goal 2. Hatchery + District Staff 140 27 3780 0 0 3780 Goal 3. Hatchery + District Staff 384 27 10368 0 0 10368 SUBTOTAL(2) 19116 0 0 19116 CONTRACTED SERVICES Goal 1. Install 3 valves (main, N & S laterals) 0 0 0 0 30800 30800 Goal 2. Install effluent line, 1" water line 0 0 0 0 43600 43600 Goal 3. Remove well casings, replace septic+drain field 0 0 0 0 15906 15906 SUBTOTAL(3) 0 0 90306 90306 TRAVEL SUPPLIES/MATERIALS 0 0 0 0 0 0 SUBTOTAL(4) 0 0 0 0 Goal 1. Roofing, Siding, Insulation 0 0 0 0 4816 4816 Goal 2. Framing, Roofing, Siding, Doors 0 0 0 0 6600 6600 Goal 3. Pole Barn, Concrete, Water Line, Fill 0 0 0 0 14540 14540 SUBTOTAL(5) 0 0 25956 25956 EDUCATION/OUTREACH EQUIPMENT FISCAL ADMINISTRATION 0 0 0 0 0 0 SUBTOTAL(6) 0 0 0 0 0 0 0 0 0 0 SUBTOTAL(7) 0 0 0 0 0 0 0 0 0 0 SUBTOTAL(8) 0 0 0 0 BUDGET TOTAL 23038 0 116262 139300 Project #: 15-053 Last Modified/Revised: 2/26/2016 8:07:35 AM Elk River Hatchery Maintenance Page 7 of 9
Project Map Project #: 15-053 Last Modified/Revised: 2/26/2016 8:07:35 AM Elk River Hatchery Maintenance Page 8 of 9
Additional Files Click a link to view that particular file. Cost Estimates Elk River Hatchery Photo ERH Work Orders Signature Page Water Leak Project #: 15-053 Last Modified/Revised: 2/26/2016 8:07:35 AM Elk River Hatchery Maintenance Page 9 of 9