Team Captain Tool Kit 2015 Komen Charlotte Race for the Cure Saturday, October 3, 2015 Marshall Park Uptown Charlotte www.komencharlotte.org
Table of Contents Welcome Team Captain!... Page 1 Quick Facts: Race Fees and Schedule... Page 2 What You Need to Know For Race Day... Page 3 Packet Pick-up Locations... Page 4 How to Start a Team... Page 5 Fundraising Tips... Page 6 Teams Village, Pictures & Komen Koaches... Page 7 Presented locally by:
! Welcome Team Captain! Teams Rock! Team fundraising is critical to our Race mission. Last year, 798 teams were registered and team fundraising represented 93% of total funds raised over $809,000! That money is essential to saving lives in our community. We are focusing our efforts this year on building our team relationships and working to recruit new team captains to start teams. If you are interested in helping us promote the importance of Race teams by sharing your personal Race experiences, through a written or personal (TV/Radio interviews) testimony, please e-mail Lynda Bell Anello, Marketing Director, at l.anello@ komencharlotte.org. What We Accomplished Together Through Race fundraising Komen Charlotte was able to award $1.1 million in community health grants which helped to fund: Serve 14,302 people in our 13 county service area surrounding Charlotte Provide 5,200 mammograms and diagnostic services Pay for 342 Lymphedema services. Your Support Makes An Impact! Every step you take and every dollar you raise brings us closer to a future without breast cancer. Thank you for taking that step with us to find a cure, we appreciate the difference you are making in our community. 1
Quick Facts: Race Fees and Schedule October 3, 2015 at 6:00 am, Marshall Park in Uptown Komen Charlotte Race for the Cure is a 5K (3.1 miles). There is also a 1 mile route. You may choose to walk or run either route. Register at www.komencharlotte.org We love animals but not at the Race. For safety, please leave your pets at home. Strollers are permitted. Your registration fee helps defray costs of producing the Race and is not considered taxdeductible. Any amount that you choose to donate above the registration fee is tax-deductible. The registration fee covers a Race bib, exclusive Race for the Cure t-shirt, and activity map. 2015 Race Registration Fees Regular Race Day 5k Runner (timed) $40 N/A* 5k / 1 Mile Walker/Runner $35 $40 (untimed) Youth (3-12 yrs) $25 $30 Sleep In for the Cure** $35 N/A *Timed runners must register by Oct. 2nd **Sleep In for the Cure is a great way to get involved without getting out of bed or for family and friends who are out of town but want to join your team. This is perfect for those who can t make it to the Race but want to support the program. Race Day Schedule Registration/Packet Pickup... 6:00 am Teams Village Opens... 6:00 am Survivor Breakfast Begins... 6:15 am Team Pictures... 6:00-7:30 am Timed 5K Run......... 7:15 am Recreational 5K Walk/Run (untimed)... 7:50 am Competitive Awards Ceremony (for timed runners)... 8:30 am 1 Mile Walk/Run (untimed)... 8:30 am Kid s Fun Zone (Children under 9)... 7:00-10:00 am Closing Ceremony and Survivor Celebration... 9:30 am Survivor Group Photo (near fountain)...... 10:00 am 2
What You Need to Know for Race Day Timed Runners: Please attach your Race Bib to the front of your shirt. Your time will be determined via the timing chip in your race bib. Survivors: Please wear your race bib attached to the front of your shirt. Your name will be announced as you cross the finish line and is transmitted through a chip in your bib. Parking: Multiple lots will be available for parking. Fees will vary. We encourage the use of the LYNX system to avoid congestion. The Stonewall and Convention Center stations are convenient to the Race area. Please visit www.komencharlotte.org for updates on lot locations and fees. Back Signs: Pick up pink back signs at the Survivor, Registration, Teams and Komen Expo areas. Info Stations: See the pink lifeguard stands for information. Kids Fun Zone: An area just for kids! Includes games, vendors, and 50 yard Kids Dash. Open 7:00 10:00 am for children under age 9. Parents must sign waiver for entry. The Survivor Celebration: This celebration will take place at the end of the Closing Ceremony, which begins at 9:30 at the stage. We encourage everyone to stay and honor breast cancer survivors. First Aid: You can find first aid on Martin Luther King Boulevard in a tent next to the porta potties. Please call 911 for medical emergencies. 3
Packet Pick-up Locations For your convenience, we have coordinated several packet pick-up locations for participants to visit prior to Race day. If you prefer to have your packet mailed, there is a cost of $8. If someone else is picking up for you, he/she must show a copy of your Race registration confirmation. Komen Charlotte Office Monday - Friday, September 21 October 2 10:00 am 6:00 pm* *Open late until 7:00 pm on Thursdays *Office closes at noon on Friday, Oct. 2 2316 Randolph Road, Charlotte, NC 28207 Chick-Fil-A Drive Thru Pick Up Event Monday - Wednesday, September 21 23 Komen Charlotte Parking Lot, 10:00 am 2:00 pm Always a popular event for people who need to get in and out fast, and you will be treated to a free Chick-Fil-A sandwich! Teams Pickup Rally Friday, September 18 Komen Charlotte Office, 4:00 p.m. - 8:00 p.m. Team captains may pick up packets for their entire teams at once! Advance reservations required. Team captains will receive e-mail invitations. Dick s Sporting Goods Saturday, September 19 1:00-4:00 p.m. Northlake Mall and Matthews* Stores *10530 Northeast Pkwy Belk Saturday, September 26, 1:00 4:00 pm SouthPark Mall Founder s Hall Thursday & Friday, October 1 2, 10:00 am 2:00 pm 100 N. Tryon Street, Uptown Charlotte 4
How to Start A Team A team can be any size, but we encourage teams to have ten or more participants. Teams register under a common team name and commit to raising funds to support the Komen Charlotte mission. Any company, family, group of friends, community organization, school or faith group can form a team. Online team registration (team name and team members) ends at midnight on September 28, 2015. Create your team Start your team by registering online or sending in printed forms. We highly encourage online registration! Even if your team members register with paper forms, you must create your team name online. To sign up online, visit www.komencharlotte.org, and click Events tab, and then Race for the Cure in the drop down box. Returning team captains must create a team for the current year. Team names are not guaranteed, so the earlier you create the team the better your chances are of keeping the same name. If you have any questions about teams, please email teams@komencharlotte.org. Recruit people to join After you create your team, recruit members to join! All team members must be registered by midnight on September 28, 2015. Online registration is encouraged it costs less, it s green and it saves processing time! Work towards your team fundraising goal Funds raised by teams and individuals through Race for the Cure allow Komen Charlotte to give back to our community and help find a cure for breast cancer. That s why we need your team to raise as much money as it can! Team Captains are the number one reason why team members fundraise. Teams that raise $1,000 or more are eligible for a coveted spot in Teams Village, the place for teams to gather on Race Day! Read more on page 7. Pick up team packets Packets include important information such as race maps, shirts, bibs (paper race number), and other goodies. Team packets can be picked up before the Race or on Race day, but we strongly suggest that you pick up your team packets beforehand. If the team captain wants to pick up all team member packages, join us for the Team Pick Up Rally on Sept. 18 at the Komen Office. See page 4 for details. Monitor your team s progress After you set up your team page online, you can update your page with photos and stories as well as email your friends and family asking for their support. You can even track donor information and view registration and fundraising progress! 5
Fundraising Tips Sell Pink Bows to raise breast cancer awareness. These bows are beautiful, a great way to decorate, and can easily generate funds for your team. Call Carol Aaron at 704-962-2636 or email her at pinkbow4rally@gmail.com to start selling bows today! Have a community night out at Moe s Southwest Grill! Call Mike Sheridan at 516-587-2356 to arrange a fundraising night at one of the eight Moe s locations listed in the box to the right. Fundraise through a Chick-fil-A Restaurant event. Contact your local restaurant operator to inquire about opportunities to support your Susan G. Komen fundraising team goal. For information contact Katie Martin at cfacharlotte@gmail.com. Book your next Paint it Forward event with Wine & Design and 25% of the proceeds will go toward your teams fundraising goal! Each group has their choice of which painting to do, and the events may be private or open to the public. To schedule your event, contact 704-951-5916 and be sure to let them know you are with Susan G. Komen Charlotte. Organize a bake sale at your church, school, or office. We recommend anything with pink icing. Collect a $1-$5 donation at work by having a jeans or dress down day at your office. Ask for the magic number A $19 donation in honor of our 19th Komen Charlotte Race for the Cure event. Fill the Mammogram envelope - raise $200! Enough to pay for one mammogram for someone in our community who cannot afford it. Just a Few Tips Let your supporters know how their gifts will save lives and where their money will go. Keep track of donations online or on the paper record included in this packet. Keep your supporters updated on your progress and follow-up with them after the Race. Thank your donors... and then thank them again! Fundraise with Facebook: Did you know that you can raise money for this year s Komen Race for The Cure through Facebook? By adding the Komen Race for the Cure fundraising application to your Facebook page, you can easily extend your fundraising efforts to your network of friends on Facebook. Go to the website and click Events tab, then Race for the Cure then to the Fundraising tab to get started. 6
Teams Village, Pictures & Komen Koaches Teams Village We have a special place for teams to celebrate on Race Day. Teams Village is a meeting place for you and your team to gather. Teams that raise $1,000 or more will receive special incentives in the Village on Race morning. For more information, contact Roni Armstrong, Teams Village Chair, at r.armstrong@komencharlotte.org. Team Pictures You will have the opportunity to schedule your team photo for Race Day by signing up on the Komen Charlotte website. Pictures will be scheduled from 6:00-7:30 am near the fountain near Team Village. To reserve space in Teams Village and make a photo appointment go to the following link: http://charlotte.info-komen.org/site/calendar?id=19581&view=detail Komen Koaches Teams are the backbone of our Race; we appreciate your hard work! To show our support, we have a group of volunteers to help your team with everything from brainstorming recruiting ideas, registering new members, and fundraising. Your Komen Koach is available to answer questions and help get your team to the next level. Your Koach Can: Answer questions about the Race, teams, website, etc. Update information if an individual was registered by mistake. Help brainstorm new ideas. Mentor your team to grow to the next level. Help with team building ideas. Brainstorm or suggest fundraising ideas. Plan the logistics of Race Day where will you meet and when? Email teams@komencharlotte.org to receive a Komen Koach. 7
Fundraising Incentive Programs We appreciate your efforts in fundraising! We have several ways for you to win prizes for your fundraising efforts. Raise a minumum of $250 and you will receive an exclusive pink Komen Charlotte Race t-shirt. This performance dri-fit tee will make a great addition to your Race for the Cure collection. Enter the Teams T-Shirt Contest Submit your team t-shirt photos via email to teams@komencharlotte.org by Sept.17. Photos will be posted to the Charlotte Affiliate of Susan G. Komen for the Cure Facebook page on Friday, Sept.18. Voting will be open Sept.18 midnight Sept. 30. The t-shirt design with the most Likes on Facebook wins. Winner will be announced on the stage prior to the Survivor presentation. The winning team will receive a special prize!
Participate in Free Fitness Sessions! Do you want to prepare your body and mind for the Race for the Cure with FREE organized training and fitness sessions? Dick's Sporting Goods and Iron Oak Fitness have partnered with Komen Charlotte for a fun and new way to prepare for the Race called Fit Camp! Come join us from 8:30am-10:00am on the following Saturdays: Aug. 29, Sept. 5, Sept. 12 and Sept. 19. We will meet at Dick s Sporting Good at SouthPark Mall and head to Symphony Park and the beautiful surrounding SouthPark residential area for our fitness activity. Enjoy energizing and informative group fitness gatherings which will introduce you to new elements each week. Fit Camp is designed to give you the tools you need to stay healthy and active all year long. Each week we'll work with progressive resistance training designed to tone your muscles, increase metabolism, and keep your body strong and healthy. We'll explore something new each week including yoga, pilates, cardio, and techniques for stress management. Then we'll wrap up each week with a 1-Mile Fun Run (emphasis on fun). We'll have prizes, coupons, massage, and personal trainers will be available to answer any questions you may have. Oh yeah! Each week you'll receive an exclusive e-mail newsletter from the fitness team loaded with helpful fitness info, recipes, resources, and discounts. Sign up at www.komencharlotte.org to participate. Only registered participants of the Komen Charlotte Race for the Cure are permitted to attend.