TOPS Gone With the Pounds SRD - 2013 May 2nd to May 4th This year s SRD will be held at the: Casablanca Resort 950 West Mesquite Blvd. Mesquite, Nevada 89027 877-438-2929 Group # 1TOP13 DEADLINE FOR SRD REGISTRATION March 10, 2013 All registration forms for this year s convention are enclosed. Anyone attending any part of SRD must pay the FULL registration fee. This includes any children, spouses, and non-tops members. SRD Registration fee is $45.00 through March 10th, 2013 must be postmarked by this date. Late Registrations will be accepted thru April 1st at a cost of $50.00. THERE ARE NO REFUNDS. Registration will be $55.00 at the door. SRD identification is to be worn at all sessions. The SRD treasurer will send a confirmation receipt when your chapter registration is received. IF YOU DO NOT RECEIVE A CONFIRMATION POSTCARD WITHIN TWO WEEKS AFTER MAILING IN REGISTRATIONS, PLEASE CONTACT Reatha Conte Coordinator 702-3684035 Standard Room Weekend Rate One to four people $44.98 $49.98 Same rate Check in time: 4 PM and Check out time: 11 AM When you call the hotel, please identify yourself as part of the TOPS Convention to receive the above-stated rates. You can also refer to booking code 1TOP13 Thank you from: Barb Cady President Nancy Marasco Regional Director Reatha Conte - State Coordinator Nevada Area Captain Michelle Yauger 775-746-9284 Nevada Area Captain Chris Conte 702-429-2912 SRD State Treasurer, Volunteer Coordinator: Susan Harper 702-472-3719 GENERAL INFORMATION A designated chapter representative will need to pick up your chapter s SRD packet in the promotions room. Promotions /Hospitality room will open on Thursday 5:00 pm to 7:00 pm and Friday 8:00 am to 9:00 am this room is located by the elevator pool level. Check schedule in program for promotions room hours. If you are unable to find promotions room check with AC Michelle Yauger or Chris Conte. We will also have ticket sales in the main showroom 30 minutes before session. No ticket sales during session. If you would like to volunteer to help at SRD, please email susangharper@yahoo.com. SUGGESTION. Delegate one person to take charge of all SRD registrations. There is a lot of information to read, forms to complete, and deadlines to meet. Make copies of the forms and tentative schedule for your members so everyone remembers what event they are participating in and when that event will take place! Make sure to give your SRD ambassador time at meetings to discuss SRD plans.
FUNDRAISER BASKETS Each chapter needs to bring a fundraiser basket worth at least $30.00. The proceeds from this event go into the SRD treasury to help send our state royalty to IRD. The basket does not have to be a certain theme. Your chapter can bring more than one basket. IF YOUR CHAPTER IS NOT ATTENDING SRD, PLEASE FILL OUT THE FORM IN THIS PACKET AND MAIL $30.00 or a $30.00 gift card To: Reatha Conte Coordinator. Las Vegas, NV 89112. FOR YOUR INFORMATION SRD EVENTS TENTATIVE SCHEDULE 1. Promotion and Registration room will be open Thursday night 5:00 pm. 2. SRD speakers: will be in the Showroom Friday. 3. KOPS rehearsal: Held in showroom Friday after KOPS lunch session. 4. Royalty and Division winners rehearsal immediately following the Friday night session in ballroom - Must be in attendance at rehearsal! 5. Lunch with the First Vice President KOPS and members luncheon to honor KOPS Friday. 6. KOPS Panel and KOPS award: Friday during luncheon. Meet with Nancy Marasco, 1st VP. 7. Fun Night : Ballroom Friday at 6:30 pm Chapter skits and entertainment. 8. Division and Royalty recognition Saturday at 9:00 am 9. All TOPS and KOPS banquet Saturday afternoon 10. KOPS program & Graduation Saturday after banquet TIMES AND LOCATIONS MAY CHANGE. PLEASE BE SURE TO CHECK YOUR SRD PROGRAM AND/OR INSTRUCTION SHEETS WHEN YOU ARRIVE AT SRD. MOST OF ALL-- PLAN ON HAVING A REALLY GOOD TIME!! Remember promotions and registration will be in the promotions room outside by the pool. Take the elevator to pool level. Look for the TOPS sign. Remember, if you are participating in SRD programs, receiving recognition, awards, etc., please check in, at confirmation tables upon arrival at SRD. IMPORTANT***PLEASE BE AWARE THAT THERE IS A DRESS CODE! DRESS CODE FOR KOPS PARTICIPATING IN KOPS PROGRAM: FEMALE: FLOOR OR TEA LENGTH DRESS/SKIRT IN COLOR OF YOUR CHOICE. CAR WASH OR PALAZZO PANTS ARE ACCEPTED. NO pantsuits or slacks allowed. MALE: SUIT/SPORTS COAT WITH TIE / IN COLOR OF YOUR CHOICE KOPS GRADUATES: If chapter Royalty please wear your Chapter Crown. FEMALE: MUST WEAR WHITE, IVORY OR CREAM COLORED FLOOR OR TEA LENGTH DRESS/SKIRT. MALE: SUIT/SPORTS COAT WITH TIE IN COLOR OF YOUR CHOICE FRIDAY AM Please dress up for the KOPS luncheon and speakers 2012 Leaders and Chapter ROYALTY and 2011 State Royalty must dress up you will be on stage Friday 1 st session. FRIDAY NIGHT will be fun night. However you dress - JUST PLAN TO HAVE FUN! SATURDAY AM will be Royalty and Division Winners, and contest winners dress up SATURDAY PM will be KOPS recognition, graduation, and Circle of Lights dress up Since Saturday is a more formal part of SRD and we are all so proud of our KOPS and our winners, it would be wonderful to see the attending members in their Sunday Best. Thank you in advance for making this a very special time for all our winners. 2
ACTIVITIES: 1. SOUTHERN BELLES AND GENTS PRESENTATION (Friday Night) to enter, you must wear a costume and share your inspirational successes. You must register in advance to participate. 2. Dime Parade / CENTERPIECE CONTEST (Saturday AM) put your artistic, talented members to work designing and making your chapter centerpiece. See registration form for details, fill out and mail to appropriate address. 1st, 2nd, 3rd awards will be awarded during the Saturday AM session. Leader or member will bring centerpiece forward announce chapter and total chapter loss for the year. Dimes will be poured into jar on stage representing the chapter loss. Centerpieces will be raffled off after dinner Saturday. 3. Gone With the Pounds PARADE (Friday Night) Bring your poster, or chapter flag. Please fill out registration form in this packet and mail to appropriate address. 4. FAMILIES IN TOPS PARADE (Friday Night) Please have poster with family name (s) on it. Please fill out registration form in this packet and mail to appropriate address. 5. KOPS HONOR SOCIETY PARADE (Friday Night) please have your banner flag or poster. Please fill out registration form in this packet and mail to appropriate address. ************************************************************************************* NAME BADGE CONTEST Chapter will use SRD Theme Gone With the Pounds to make a name badge for each paid attendee. A validation ribbon will be provided for each paid attendee. Validation ribbon will need to be attached to name badge to attend all events. 1 st, 2 nd, 3 rd place awards to be announced Friday evening. Return by March 10 th 2013 TOPS #NV, Person in attendance receiving award for name badge ************************************************************************************* SRD THEME POSTER CONTEST Please use SRD Theme Gone with the Pounds to make a Poster. Chapter name to be placed on the back of poster along with the name of person attending SRD who will receive award for poster. Awards for 1 st, 2 nd, and 3 rd place. Check in Poster Thursday in Promotions/registration room. This will be located in the suite on the pool level by the elevator. Look for signs. Please bring a stand for your poster and make sure it has your chapter number taped on it so we can move poster and stand together. Size is standard poster paper. Return by March 10 th 2013 TOPS #NV, Person in attendance receiving award for poster Date received: Packet complete yes or no 3
KOPS LUNCHEON, BANQUET AND REGISTRATION FORM KOPS luncheon is open to all members, and guests but is in honor of the KOPS. Chapters are asked to pay for any KOPS attending from their chapter. SRD Registration fee is $45.00 per person (including all guests). Fee remains the same whether or not you attend the entire convention. No refunds!! Registration deadline: March 10th 2013. TOPS Banquet Saturday will be held before the Graduation, 2011 Royalty and Circle of Lights. No one is allowed into the final session until after the banquet is over. Extra seats will be setup in the back for anyone not attending the banquet. Please specify if KOPS example: Mary Smith, KOPS or K. AMBASSADOR Name: Number of members attending SRD for the first time: KOPS EXAMPLE: NAME: Mary Smith, KOPS or K. Name and K if KOPS Friday Luncheon $25.00 Saturday $30.00 Banquet Registration $45.00 (IF MORE SPACE IS NEEDED FOR REGISTRATIONS, USE SEPARATE SHEET) NUMBER OF PAID FRIDAY LUNCH: NUMBER OF PAID SATURDAY BANQUET: NUMBER OF PAID REGISTRATION: SRD Registration Amount $ (# of paid registrations x $45) FRIDAY LUNCHEON Amount $ (# of paid lunches x $25) SATURDAY BANQUET Amount $ (# of paid banquet X$30) SRD Charm/Pin Amount $ SRD Charms / PINS $ SRD Tee Shirt Amount $ (From next page) Total Amount to be paid $ TOPS #NV, Leaders Name: Phone No.: Address: 4
SRD CHARM/PIN ORDER FORM TOPS #NV, Specify how many of each or just how many sets TOPS SRD Pins/Charms Gone With the Pounds Two different designs One of each set $7.00 One charm and one pin CHARMS $4.00 EACH PINS $4.00 EACH TOTAL CHARMS/PINS ORDERED: X $4.00 or $7.00 = PAID. (IF CHAPTER IS NOT ATTENDING SRD - ADD $5.00 FOR POSTAGE) ************************************************************************************* SRD TEE SHIRT ORDER FORM SPECIFY WOMENS IF YOU DO NOT WANT A UNISEX SHIRT QUANTITY SIZE AMOUNT QUANTITY SIZE AMOUNT MEDIUM 15.00 LARGE 15.00 1X LARGE 15.00 2X LARGE 16.00 3X LARGE 16.00 4X LARGE 17.00 This year s t-shirt Theme GONE WITH THE POUNDS Please support your Royalty by purchasing T-shirts. TOTAL # OF SHIRTS ORDERED AMOUNT PAID $ (IF CHAPTER IS NOT ATTENDING SRD ADD $5.00 PER SHIRT FOR POSTAGE) Make chapter check or money order payable to: Nevada SRD Make a copy of this form for your records Mail this form by March 10th 2013 to: Nevada SRD 702-368-4035 5
KOPS PANEL WORKSHOP A workshop will be held during Friday s Luncheon with a panel of KOPS members. The KOPS panel will be comprised of the various stages of KOPS the new member, the long time member, the reinstated member, etc. The intention is to share best practices of these successful KOPS members and to give TOPS members an opportunity to hear how they succeeded. As time will also be limited for this workshop, interested members/chapters are asked to submit one question that you would like to be discussed. These questions will comprise the bulk of the workshop. As time allows, the floor will be opened for additional questions and answers. Please write your chapter s question below. Question: If you are a KOPS and would like to volunteer for this panel please register. Luncheon must be purchased to participate. You will be on stage during the panel. Name Chapter Phone SEND FORM by MARCH 10TH 2013 TO: PO Box 12304 ************************************************************************************* DOOR PRIZE DONATION Please check with your chapter and see if you can get any door prizes donated. We would like to have each chapter donate at least one door prize with the value of $5.00. Gifts are to be turned in at confirmation table. Door prizes will be used for gifts at SRD, door prizes and used as other prizes. If chapter not attending please send prizes or check to Nevada SRD. NV# NAME or Business Gift donated NAME or Business Gift donated NAME or Business Gift donated NAME or Business Gift donated RETURN BY MARCH 10TH 2013 TO: 6
KOPS Program Registration Form KOPS wishing to participate in Graduation and/or Circle of Lights MUST be present in Saturday PM Session. Circle of Lights rehearsal will be held Friday after the KOPS luncheon. DRESS CODE FOR PROGRAM: Female Graduates White, ivory, or cream colored floor or tea length dress or skirt Male Graduates Suit or sports coat with tie Any Color Alumni Female Floor length or tea length dress/skirt (Your color of choice). Car wash or palazzo pants are accepted. NO pantsuits or slacks allowed. Alumni Males Suit or sport coat with tie (Your choice of color) ** Any KOPS not adhering to dress code will not be allowed to participate!! ** KOPS Graduates: Must have reached goal by 12/31/12 and been registered as KOPS with headquarters by 1/31/13. Please wear Chapter Crown if Chapter Royalty. KOPS wishing to have LONGEVITY AWARD presented at SRD must send award to Reatha Conte. Graduating KOPS will receive penlight at SRD... Alumni KOPS, please bring your penlight with you. There will be some penlights available in the Promotion Room for sale. ************************************************************************************* (Please Print or Type) TOPS #NV, Leader s Name: Phone: Address: City: ZIP: KOPS GRADUATING AT SRD: DATE KOPS POUNDS LOST REACHED GOAL TO GOAL 1. 2. 3. CIRCLE OF LIGHTS PARTICIPANTS: Indicate how many years status Held as of May 3 rd 2013 Full years only. 1. 2. 3. 4. (Use the back of form if more room is needed. Include all information) SEND FORM by MARCH 10TH 2013 TO: Please make copy of this form for your records. 7
SOUTHERN BELLES AND GENTS - REGISTRATION FORM TO ENTER THE SOUTHERN BELLES AND GENTS PRESENTATION : Dress up in your Southern Best and complete all information to participate. No minimum pounds lost needed to sign up. We will celebrate all successes. Costume is required. This will lead into the hat parade. REMEMBER, YOUR PARTICIPATION SHOWS YOUR SUCCESS, AND MAY BE A GREAT MOTIVATION AND INSPIRATION TO FELLOW TOPS MEMBERS!!! TOPS #NV, YOUR NAME: Tell Us About Your Successes or share an inspirational quotation: RETURN ENTRIES BY MARCH 10TH 2013 TO: Please make copy of this form for your records. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CHAPTER SKIT OR ENTERTAINMENT SKIT OR ENTERTAINMENT TITLE: Describe entertainment: TOPS #NV, RETURN BY MARCH 10TH 2013 TO: Keep about 5 minutes. Prefer Friday AM Prefer Friday PM 8
FAMILIES IN TOPS PARADE If your family is a TOPS FAMILY and are currently members of TOPS, let us meet your family! On Friday night we ll applaud your family as you cross the stage. This is not a competition. Create a banner or poster with your family s name on it. Must Pre-Register [PLEASE TYPE OR PRINT] Family name(s) to be introduced How many Members NV # RETURN BY MARCH 10TH 2013 TO: 2012 CHAPTER ROYALTY AND 2012 LEADER PARADE Friday AM YOU MUST REGISTER NOW. THIS PARADE IS FOR YOUR 2012 CHAPTER ROYALTY AND 2012 LEADER. 2012 Leader can be introduced if no royalty. Leader brings up royalty to be introduced, then sits their royalty on stage. After all the Chapter Royalty is sitting on stage we will announce the new State Royalty. Must dress appropriately to honor our Chapter Royalty. DRESS CODE: FEMALE: Long or Tea length dress/skirt, car wash or palazzo pants (Your choice of color). NO pantsuits or slacks allowed on stage. MALE: Suit/sport coat with tie (Your choice of color). Chapter 2012 Kings and Queens are asked to wear their chapter sashes and crowns. PLEASE PRINT OR TYPE: TOPS #NV, LEADER: [PHONETIC PRONUNCIATION OF NAME] 2012 QUEEN: LOSS TO GOAL [PHONETIC PRONUNCIATION OF NAME] 2012 KING: LOSS TO GOAL [PHONETIC PRONUNCIATION OF NAME] 2012 QUEEN runner-up: LOSS TO GOAL [PHONETIC PRONUNCIATION OF NAME] 2012KING runner-up: LOSS TO GOAL [PHONETIC PRONUNCIATION OF NAME] 9
PAST STATE ROYALTY PARADE - SAT AM SESSION ARE YOU PAST STATE ROYALTY? ARE YOU STILL MAINTAINING YOUR KOPS STATUS? ARE YOU PLANNING ON ATTENDING SRD? THEN PLEASE ALLOW US THE HONOR OF PRESENTING YOU BEFORE THE TOPS MEMBERSHIP AT SRD. YOU MUST Pre-REGISTER DRESS CODE: FEMALE: Long or Tea length dress/skirt, car wash or palazzo pants (Your choice of color). MALE: Suit/sport coat with tie (Your choice of color). Please wear your State crown and sash PLEASE PRINT OR TYPE: TOPS #NV, NAME: [PHONETIC PRONUNCIATION OF NAME] YEAR AND STATE TITLES SEND FORM BY MARCH 10TH 2013 TO: ************************************************************************************* Gone With the Pounds Parade Friday Fun Night Remember Gone With the Wind? Bring out those wonderful days with hats and dresses. We would like to invite members to parade in costume, during Friday night s session. This is a great way to express yourself. Please have a poster or banner announcing who you are. We will be having a few fun prizes for costumes or decorated hats. Chapter dress alike OK. Show us how you shed those pounds. TOPS #NV, Number of members participating. RETURN BY MARCH 10TH 2013 TO: Make a copy of this form for your records. ************************************************************************************* 10
FUNDRAISER BASKET ENTRY FORM Each chapter attending SRD this year is being asked to bring a fundraiser basket worth a minimum of $30.00. If your chapter is not attending, you are being asked to send a check for $30.00 or a $30.00 gift card to Nevada SRD. Please fill out this form with the appropriate box marked and send to the address stated. The money raised from these fundraiser baskets will be used to help pay for our King s and Queen s attendance at IRD. TOPS #NV, will be attending SRD and will be donating a Fundraiser basket. Return this form by MARCH 10TH 2013 to: TOPS #NV, will not be attending SRD and we have enclosed a chapter check payable to Nevada SRD for $30.00 instead of a Fundraiser basket. Or you can send a $30.00 gift card. ************************************************************************ AREA CAPTAIN BASKET RAFFLE We are asking chapters to donate a basket, or individual items, for the benefit of area captains who will attend IRD. Large items can be raffled. These items will benefit the area captains who will attend IRD. TOPS #NV, will be attending SRD and will be donating a Fundraiser basket for Area Captains going to IRD. TOPS #NV, will be attending SRD and will be donating individual items or a larger raffle item to benefit Area Captains going to IRD. If you have questions, email susangharper@yahoo.com 11
Chapter Ambassador 2012 (one person chosen to encourage participation at SRD) Name: TOPS #NV, Brought new members or members who have not attended SRD before. Return this form by MARCH 10TH 2013 KOPS HONOR SOCIETY LOOK-ALIKE PARADE We would like to invite the KOPS Honor Societies to parade across the stage in the KHS Look Alike Parade. This is a great way for KOPS to shine as you represent your Honor Society. You must be a KOPS belonging to a KOPS Honor Society and have a banner or poster. Register NOW and confirm at confirmation tables when you get to SRD. Name of KHS and Location RETURN BY MARCH 10TH 2013 TO: PO Box 12304 Make a copy of this form for your records. REINSTATED KOPS As we all know, it is a struggle to maintain our KOPS goal. Sometimes unforeseen things happen and we lose our status for one reason or another. Then we struggle to reach our goal again! We would like to honor our Reinstated KOPS on stage and let them know how proud we are of them that they reached their goal again. If you have any members in your chapter that were reinstated in 2012 and plan on attending this year s SRD, please list them below so they can be honored on stage. TOPS #NV, Name: Return by MARCH 10TH 2013 to: Please make copy of this form for your records. 12
Current or Alumni Century Award Recipients Please let us honor you on stage if you have ever earned or you are receiving the Century Award for losing 100 or more pounds. You must have maintained the 100 or more pounds lost. Please dress appropriately for stage appearance. TOPS #NV, Name Year earned Loss Return by March 10th 2013 to: PO Box 12304 ******************************************************* VOLUNTEER SIGN-UP FORM VOLUNTEERS NEEDED : Please let me know if you are interested in volunteering for SRD. We need hostesses, and volunteers helping people on stage. We need helpers for the sales areas, as well. Let us know if you can help. We can only be as good as our volunteers are. Email susangharper@yahoo.com. TOPS NV, We would be interested in volunteering in the following areas Contact information: 13
DIME PARADE AND CENTERPIECE RAFFLE Centerpiece must have your chapter s name correctly displayed as in the following example: TOPS #NV 0123, City Measurements no bigger than 12 X 18 X 18 Centerpiece theme GONE WITH THE POUNDS Winning centerpieces will be announced 1 st, 2 nd, 3 rd places will be awarded during Saturday morning session. Leader or chapter representative will carry centerpiece on stage, announce chapter and total pounds lost in 2011. Dimes represent the total pounds lost in your chapter. Dimes are poured into jar on stage. The centerpieces will be raffled off after the banquet Saturday. Register NOW and check in centerpiece in promotions room. Hold the dimes for the Saturday parade. They will be deposited in jar on stage as chapter announces chapter loss. If chapter not in attendance please sends check to cover chapter loss. Tickets will be sold for centerpieces. Please make the centerpiece something you would like to win. We will be using the centerpieces to decorate the dinner tables and draw for the centerpieces after dinner. TOPS #NV, RETURN ENTRY FORM BY MARCH 10TH 2013 TO: Please make copy of this form for your records. Tables of 8 will be assigned for dinner according to date completed registration packets are received. Check table assignments in promotions room. 14