Flsm Jr. Bulldgs General Bard Meeting Minutes Date: Octber 7th, 2015 Rund Table Pizza, Riley St., Flsm Call t Order 6:13pm In attendance Mike Gaide, Karryann Pallitt, china Martinelli, Casie McMillian, Michelle Flwers, Nicle Viega, Dnna Mallett, Daniel Diehl, Chris Diehl, Chrissy McCrd, Liz Denny, Stephanie Bambin, Amy Dupree, Theresa Simn, Jackie Arnaz, Cam Harder, Blaine, Nate Tillett, Jby Jrge, Patty Henslee PARENT CONCERN: Updates: President- Mike intrduced himself t bard. Wants t keep things n track and in a timely matter. VP Ftball- nt present Parents f MM team upset-banner is being hung with nly a few kids n it. (nt whle team). Parents thught it was nly a team picture fr parent at a cst f $20. Pster was given fr free - but shuld nt be hung during game since nt all kids are in there. Cam harder will talk t team mm- cannt hang banner anymre. Maybe next year all bys shuld be included in banner r nt at all. VP Cheer- cheer is in full cmp practices and rganized 10-25 UOP cmp & 10-31 cmp dwntwn Future issues are being handled at meeting in January 2016 Casie d yu have budget fr Karryann? Casie will give break dwn later Treasurer- 10-3-15 - game Gate $4,754 cncessin $3097.25 stre $2660 Ttal = $10,511.25 startup mney -$920.00 Ttal Cleared= $9591. 25 In accunt $69505.12 Pending $6300 pending dnatin jar $199, -prgram $ mixed with dnatin jar & Bulldg stre -mney twards bulldg tunnel Bulldg mney- d we wait t cut a check r the end f the year. Mike talking t Sean if they want mney nw r wait. Are the Huttn s paying the rest r are we? Our first respnsibility is t pay them in full will revisit at end f year.
Events- Teacher appreciatin went great- feedback need t get invite ut sner. Definitely ding again next year, have bells t give ut t teachers that culd nt make it. Michele-said kids were wrried did nt give invite t teacher, Jby sent a email t every teacher that an email address was given, paper invite was prvided as back up with game time, and rsvp s. Jby created template fr next year. Ftball dcumented teacher very nicely-cheer did nt was very disrganized. Cnsidering evite r thru website (shws frm FJB) Next Saturday 10-17 is parent appreciatin will have flwers, will need frm Karryann and Crey squads and hw many years with prgram fr Midgets This Friday-hmecming parade, dn t have flat, have candy and banners, pssibly making capes-but t expensive Patty t blast adding in capes with bulldg jersey (hmecming parade) We fllw band and shw spirit, mre peple the better. Ftball banquets- China still thinking Events pen- n Bis received- will annunce again after electin that its pen and will start accepting bis fr interviews-patty t send annuncement after electin Cncessins 10-17 th hme game need t make sure we are prepared fr the 8am game.-tiny mite game being played at 9am-10am antelpe against Iderkum- 5-6 years ld. Are the 6 year ld playing in 10am game als? Why d they have 5 year lds? - Start time 9amgate will be urs. FJB nt t ft bill fr refs r emt- Mike figuring ut details- Will fllw up with details t bard. Warm ups will be n side- need t figure ut if tiny mite game will push backs games. Gate did nt shw up at last hme game until 8:30 lst funds at gate. In need f fd vuchers- Patty t make fd vuchers Review plan fr 10/31 game at FHS-2 nd rund playffs -all n track at high schl. D we need t d anything special? (gates have t be pen at 6:30-7am) Mike talking t Chris need access t snack bar. Hme game days- running int prblem brrwing the same stuff if vista and FJB bth have hme games. Nate wrked ut what we are splitting n 10-31-15 Need t make sure at least ne adult at gate with teen fr hires. (will have tw gates) Hme-Visitr will be different each game depending n where each team places. Shuld we decrate fr Hallween game? -Cheer caches have their wn ideas. sme peple might nt celebrate Hallween( religius beliefs).- call fall festival Did nt get any fllw up regarding refrigeratr-mike G. will fllw up. Secretary- Upcming Electin 10-17-15- One vte per family. Cunt vtes at end f midget game w/ treasure. Need ballts & bx. Field ps t set table and pp up by the annuncer bx-annuncer will annunce thrughut the day Bis submitted- VP cheer- (Jen Wead-Karryann Pallitt) Secretary-(Patty Henslee) Cncessins (Brian Wlfe)
Events-pen- leave ff ballts n bis received- Blast all pen psitins after electin (President 1 year, VP ftball 1 year, events 2years) candidates need t send in Bi s, nce received will interview and appint. Bulldg Tunnel Name- Duke f Livermre (Huttn s picked)? Michelle Flwers mtin t apprve China Martinelli- secnd- all in favr (8) ppsed (1) abstained (1) Michelle is curius if we can have tw presidents-cheer and ftball every structure is different. In past a president has mre experience with ftball r cheer. Bard agrees that the president is t rely n VP s f ftball and cheer. Ftball Recrds Schlarship paperwrk given t Hectr- need t knw status -mike put message int FAA t check status Cheer Recrds- Chrissy wuld like t discuss getting bylaws and league handbk printed fr all bard members and paid fr ut f general funds- revisit in January Amy cncerned Grade check will be hard fr kids n IUP r having disabilities, if grades are in questin Vp-Cach and Parent t discuss what is best fr child. Update grade check add teacher ease Spnsrship Ads- were payments charged r checks cashed? Prgrams were cmplicated-peple were sending t Steph, caches, Amy, & Jadelyn s a lt f cnfusin. Had t push back deadline, when change ver ccurred had t have everything t printer in 3 days, Printer asked Amy t prf, Amy didn t knw wh was suppsed t be in it, and several kids (11) kids were missed in prgrams. Sending all prgrams we didn t sell and anybdy wanting t exchange back t printer t be crrected. Amy asked t read the missed kids ad at last game. D we have time t read ads fr grads- cant single ut just the few, just need t aplgize t families, fixed prgrams and mve frward. Amy suggest n prgram next year t many prblems Amy has ideas fr next year-year bk, Calendar will revisit in February Amy suggest we send gifts t parks and rec t get back in gd favr states ther rganizatins in Flsm send gifts baskets t get what they want- Bard feels Ernie will g t bat fr us regardless- n bribes Liaisns/Player Agents Updates n player lg Befre every bard meeting Executives are updated n player lg. (mst cases are reslved) Want t see player reprt mre regularly and reslve cases quicker By-laws need t be mre defined fr player agent rles- agents are nt clear n what t d with inf nce received.-revisiting in December t define Parent/Hectr issue Clsed- Parent-clsed- hectr clsed Teens fr hire r any underage driver- cannt drive glf cart. N kids n glf cart. need t d Perfrmance review n Teen fr Hires -reprt feedback - make sure they are n the right track.( Player agents think this shuld be part f their duties
Ftball Parent Crdinatr Need a bulldg babysitter- kids climbing and jumping n it. First try t get vlunteers (can have free entry) Caches can watch and/r cmbine trash cleanup and bulldg watch. Team mms n track t have cheer psters made and delivered by the evening f 10-24-15 Teen fr hires shuld have an adult present in case an issue arises- Teen fr Hires/Parent crdinatrs need a prtcl t fllw- need t speak t teen s parent if issues arises. Parent Crd/Heather had a hard time appraching parents abut their Teen, Teens cannt wrk BBQ, Teens need t make sure when signing up fr shifts they check t see if it s a BBQ shift and is their respnsibility t tell parent they cannt wrk shift. Teen fr Hire was seen laying dwn while suppsed t be wrking, giving away fd t friends, driving glf cart and hitting fence, nt wrking full shifts- Heather and Player agent addressing the teen and parent. Need t revisit at end f year t define Teen fr Hire instructins and return fr hire Parents nt finishing vlunteer hurs. Fine them if they dn t shw up r wrk-pssibly hld trphy. Parent- had their sn wrk fr them 17 years ld, need t define ages revisit in December January. Define gray area Cheer Parent Crdinatr nt in attendance Field ps We are hsting playff secnd rund- need t figure ut if we are bringing Duke r using high schls. Discussin n mving Bulldg ver twards the wall. Will flip everything will we have a pwer issue need extensin crd. Can it be dne? Will eliminate kids jumping- and can use shade fr half time. Greg t find ut if we can pwer. Website Bulldg tunnel update- Skips fundraiser- $130- has nt been received Cash & Check $556.37 cllected at practices (including $20 cash Casie was given, Graves check $300) all cash and check given t Casie. Dnatins nline $1,910.00 Dnatin jar $199 Subttal- $2,795.37 $$ Still t cme Lucky s fundraiser? Wing Stp 10-28-15 Jakes Deserts? Prgrams? Bulldg Stre nt in attendance EMT Dnna submits t bard: Yuth sprts cncussin management prgram, Kaiser Permanente-what yu need t knw when yur child has a cncussin, Heads Up Cncussin in high schl sprts fact sheet, flyer typed up by Dnna n Heat & air quality, and nn-cncussin injuries, and blank player injury reprt. After every game Dnna sends ut an email t every cach n player injuries needs mre directin n hw we handle cncussins. (See hand ut submitted fr review) Dnna states dctrs dn t knw hw t adequately treat r fllw thru n cncussins. Dcs say avid activity see hw yu feel Shuld we d a gradual return t play-(see hand ut n return t play)- shuld we implement this fr FJB? Or if child has cncussin and returns t play if a dctr has signed ff. Can we as a league say yu can t play even thugh dc says yu can?
Hw wuld we verride dctr? We need prtcl (see nn cncussin hand ut submitted) parents need t sign a cnsent- in past years nly medical clearance needed. Dnna suggest a return t play prtcl-will revisit in 2016. Sticking with medical release. Emt, Caches shuld have cpy f all medial releases Revisit prtcl fr medical cnsent frm sign ff n dctr release r just parent sign ff fr liability. Baseline cncussin Del Or did a baseline testing. That age level is t hard t get accurate readings n yunger kids. 2 cncussin in cheer 4 child transprted t hspital Ftball cncussins- Dnna asking where emt tent shuld be? Parents cmplained abut it being n 20-30 yard line hme side. (blcking view) Emt tent shuld stay where it has always been in past years n 0 yard line-end zne next t bulldg stre. Dnna t advise EMT Heat/Air Quality-add t the FJB Handbk- Dnna wuld like t add heat and air t parent hand bk, see flyer submitted- regarding heat. Mike- (AQI threshld- range mdify, red change practice, purple cancel) - Dnna will cntact league president and talk abut changing at league level. will revisit air quality rules in 2016 when updating Handbk Adjurnment: 8:11pm Next Meeting Wednesday, Nvember 4th, 2015, Rund Table Pizza, Riley Street, Flsm