Executive Meeting: February 5, 2018 Call to Order: 6:49pm Attendance: Tammy Doyle, Lisa Hoogstins, Bruce Evans, Angie Gregson, Allison Dixon, Shannon Para, Lynda Malkoske, Chris Renter, Melissa Nisbet, Kandis Sampson, Les Giles, Bevan Blatchford, Scott Hough, Al Robbie, Shawn Bird, Lesley MacPherson, Carrie Dodsworth, Breanna Curley Regrets: Doug Walker Nor Ljunggren, Patrick Whitford, Lesley Conley, Jeff Scott, Kelly Arter, Dan Herbranson, Minutes: Melissa voted to pass the minutes from last meeting. Vote unanimous. Registrar s Report: Total registration to date 798. o Junior - 10 o Midget - 52 o Bantam - 63 o Peewee - 97 o Mosquito - 152 o Tadpole - 189 o Super T - 85 o Rally Cap 150 President s Report: The batting cage will not be built by the end of February. Realistic time timeline of October. Still looking at 35 x 140 open floor concept. It will give us lots of room to lots of different training. Funding maybe an issue. We are looking for as many donations as possible from construction materials to labour costs, anything will help. Bruce has a contact who does the prefab structures. He will get a quote. Before construction starts we need to contact the neighbours of the park. Bruce would like to go door to door to inform them as it makes it more personal and we are hoping to have less conflicts. Shannon and Bruce continue to work with the City. VP Operations Report (Jeff away; information sent via email) 1
tryout location and times secured for Bantam AAA/AA and Peewee AA. Langley facility Feb 17/18 from 8:30am-12:30pm. Blocks will be broken up into hour long sessions, 2 for peewee and 2 for bantam. Saturday will be an open tryout for anyone interested and Sunday will be only for players invited back by the evaluation committee that will meet immediately following the Saturday sessions and come up with a list of players they feel have the necessary skill level to compete at the AA or AAA level. This committee will be made up of individuals with no affiliations with the Peewee AA or Bantam AA teams but will include Jason Boldt (coach of the Bantam AAA team) as he has no vested interest in any of the players trying out. These tryouts will be run by outside sources from the association (Dewdney Bulls mens league players) leaving the evaluation committee free to evaluate each and every player fairly and accurately. Emails will be sent out ASAP on Saturday to players that have been selected to the invite only sessions on Sunday. After the Sunday sessions the committee will meet again and will form the teams from the players that tried out. Emails informing players whether they made a team will go out during the week that follows once teams have been finalized. Coaches of the AA teams will also be named this week. ID Camps for mosquito/peewee/bantam will take place at the Barns the weekend of Feb 24/25. Will run for most of the day, broken into hour long time slots. Players that attended a tryout the previous weekend will not need to attend because we will already have obtained a player ranking of skills for them. Players will need to arrive and be ready to start warm ups 15 min before their session so we can start the hour long slot right at the designated time. Players will be graded on infield and outfield skills, batting, and arm strength and accuracy. These evaluations will also be run by the Dewdney Bulls and players will be evaluated by people with no involvement with players at that age so there will be no allegations of bias or favouritism. Coaches that are registered to coach in that division are free to show up and do their own evaluations in order to prepare for the draft but will not have their rankings of skills be factored into the grading of players for the draft. Coaches will also not be required to run any drills, they will be free to observe. These evaluations will run Saturday and Sunday. Times to be decided once I have numbers from each commissioner and we determine time slots for each division and determine number of players per slot. These final rankings of the evaluators will be distributed to coaches before the draft so they can plan accordingly. Drafts will take place over the next week and half after completion of ID camps. The drafts will run the same as last year. Protected players will be automatic draft picks for that team in the round they are graded out in. The first overall pick will go to the team with the lowest combined average of their protected players, and the subsequent order will go from lowest to highest. Jerseys/team names will be chosen in reverse order, lowest draft position to the highest (e.g. team with the highest avg of protected players will pick 12 of 12 but will have first choice of jerseys, team with 11th pick will pick jerseys 2nd and so on...), this seemed to work well last year and I see no need to change. Players eligible to be drafted will be released into the draft at a specific rate to eliminate coaches picking players graded lower the higher rounds and eliminating the parody we are trying to create. At the start of the draft players graded in round 1 2
and 2 will be eligible to be selected, once the 1st round of drafting has been completed the next graded round of kids becomes eligible to be drafted and so on until the draft concludes. VP Admin Report: Lisa, Allison and their spouses spent many hours cleaning up the uniform room. Code of Conduct for players, parents, Executive, coaches are complete. Jersey policy and medical reports are done. The director liability insurance is due and has been requested Lisa is working with Doug to get the first aid kits all in order. Lisa to send an email out to the coaches to remind them to get their criminal records check done. (80 coaches registered so far) Treasurer Report: There is over $140,000 in the bank. The gaming funds have not been touched yet but the spending is soon to start. Umpire direct deposits is set up just waiting for the umpires to register and info entered into the system. UIC Admin Report: TeamPages has done some internal changes. Steve Brown is no longer with them all sales/customer service has moved from Vancouver to Texas. Tammy motioned to stay with Bonzi for now as they have made some new changes as well which may be what we ve been looking for. We will know more later in the year as these changes take place. Motion: To use Assignr.com for the umpire scheduling until the new Bonzi is in place. Vote: 8 out of 8 voted to use Assignr.com Any umpire scheduling and/or issues to be emailed to Tammy are to be sent to uic@rmmba.ca any other email address will be deleted. UIC Fields Report: There are 2 clinics set up on March 31 & April 1. We have a few new umpires who have registered. Shawn talked to the senior umpires to have them make Maple Ridge their first priority before umping in Mission. 3
Special Events Report: All events are on track. Coaches Appreciation night is April 6. All organized just looking to get more sponsors. Opening Day Volunteers needed for set up and take down. Challenger Player to throwout the first pitch. Bat-a-Thon cards to go out with the uniforms Chris to see about setting up direct deposit for donations to the account. Challenger Program - Melissa met with Heather to get the Challenger program set up for the season. o Saturdays 10am-11am at PMAP 3. One game a month. o Hats & shirts to be ordered by March 1. Season will start March 31. o Will have an Egg hunt to start o Possibly host a Jamboree for 2019. o The parking lot to be used for pictures on opening day as it will be wheelchairs accessibility Tournament Report: The tournament website is updated and once complete access will be given to persons running each tournament to keep it updated through the tournaments 72 days until the Scott Smith tournament. Ballcharts.com/rmmbatournaments Uniform Report: Bantam picked 6 MLB teams and those are the same down each level. Any extra teams needed will be added to each level. We will have maximum 3 coaches shirts per team. Sponsorship Report: $5,000 Mosquito t-shirts our first sponsors Mahler Industries Looking at Chipolte for Player of the week. Brownies will continue as Umpire of the week. Fields Report: Steve Blower has stepped in to do fields as Kelly Arter has stepped down. Bruce to send field information out to Executive. 4
We want fences for the mosquito out fields. Need fences on artificial turf as a ground ball goes for days. Looking to get a retractable fence for Merkley Senior Head Commissioner: We are running an extra hour for Peewee/Bantam on Saturdays Coaches caravan is coming out this year end of March/1 st of April The coaches clinic will run during the Bat-a-Thon. PoCo and Mission coaches will be invited to come out. Mosquito Commissioner: We have 152 registered. Need at least 13 teams but want 14 teams. We have 10 head coaches registered need 4 more. MSET need to know who the coaches are. Still waiting to hear about the AAA tournament in Kamloops. If we don t get in we ll look into the Surrey tournament the same weekend. Evaluations are February 24/25. Need the time slots. Peewee Commissioner: We have 102 Peewee registered so far. 10 coaches registered sending an email to the parents requesting for more coaches. Looking to have 7-A teams and 2-AA teams Bantam Commissioner: Hoping for 6 more kids so we can have 4 teams. Tadpole Commissioner: Possibly 16 Tadpole teams. We have 8 coaches need 10 more Super T Commissioner: Need to confirm what field for Super T. Reach out to Shawn Schaefer for T-shirts & Coaches clinic We will have 9 kids per team 24 teams for Rally Cap Everything is ready. 5
Midget Commissioner: There are 52 registered. We will not have a AAA team. 36 registered for AA either drop 6 or pick up 6 We picked up 3 players from Langley as they don t have a midget team. New Business: Chris to look into setting up easy communication for any issues. Allison motioned to adjourn meeting. Chris seconded. Meeting adjourned at 8:37pm. Next Meeting March 8 @ 6:30pm. 6