F-AIOC/Cimbatre/2018 Dear Friends, The 76 th Annual Cnference f the All India Ophthalmlgical Sciety will be held in Cdissia Trade Fair Cmplex at Cimbatre frm 22 th t 25 th February 2018 This meeting is likely t be attended by ver 8000 delegates. This mega event will give yu a unique pprtunity t shw case yur cmpany, its prfile, prducts besides scial and cmmercial interactins. Spnsred Pavilins f varius sizes shall be available at the cnference Venue. The categries f spnsrship prpsed are Diamnd, Platinum, Gld and Silver. The map and ther details are available at www.ais.rg. Traders / Cmpanies wh wish t have larger areas / pavilins may please cntact Dr. Namrata Sharma, General Secretary, AIOS 1. Trade Stall f 3 x 2 size will be available in 4 categries depending n the lcatin f the stall Prime + Crner Prime Crner Nrmal 2. Adequate mving space will be prvided arund the stalls. 3. The security, cleaning, climatisatin and prvisin f water will be arranged by the LOC. 4. The fllwing facilities will be prvided in each stall. Wden r plywd partitins. One 15 Amp. electric pint Tw chairs. One table f standard size with table clth. A name plate with 4 acrylic letters fr each stall fr unifrmity sake. Free electricity fr basic needs. Additinal pwer will be chargeable subject t availability. 5. The exhibitin area will be pen fr ccupatin by the traders frm 6:00 P.M. n 21 st February 2018. All stall hlders will have t vacate the area by 5:00 P.M. n 25 th February 2018-1 -
6. Stall Charges Basic rate fr regular Stall (3 X 2 Meters): Date f payment Rate per Stall Upt 30-09-2017 Rs. 1,10,000/- 01-10-2017 t 31-12-2017 Rs. 1,45,000/- 01-01-2018 nwards Rs. 1,75,000/- Including Spt Registratin Prime + Crner Stalls, Prime Stalls & Crner Stalls as shwn in the enclsed trade exhibitin plan, the additinal charges are as fllws: Prime + Crner Stalls Rs. 33,000 + 17,000 = 50,000/- Prime Stall Rs. 33,000/- per Stall Crner Stalls Rs. 17,000/- per Stall Overall structure f stall charges, including GST @ 18% will be as fllws: Categry f Stalls Upt 30-09- 17 In INR 1-10-16 t 31-12-2017 in INR Frm 1-01-2018 nwards In INR Nrmal Stalls 110000.00 145000.00 175000.00 GST 19800.00 26100.00 31500.00 Ttal: 129800.00 171100.00 206500.00 Crner Stalls 127000.00 162000.00 192000.00 GST 22860.00 29160.00 34560.00 Ttal: 149860.00 191160.00 226560.00 Prime Stall 143000.00 178000.00 208000.00 GST 25740.00 32040.00 37440.00 Ttal: 168740.00 210040.00 245440.00 Prime + Crner Stalls 160000.00 195000.00 225000.00 GST 28800.00 35100.00 40500.00 Ttal: 188800.00 230100.00 265500.00 Nte: The TDS will be n the basic amunt f stall charges and nt n the Gvt. Tax amunt. Cpy f Trade Exhibitin Plan is available n the AIOS website: www.ais.rg. Give 3 chices alng with payment fr alltment f these stalls - 2 -
8. Mde f Payment: The payment shuld be made by an accunt payee BANK DRAFT (payment by ut statin cheques r cash will nt be accepted) drawn in favur f All India Ophthalmlgical Sciety payable at any Bank in Delhi and sent t: Dr. Namrata Sharma Hny. General Secretary AIOS Headquarters 8A, Karkardma Institutinal Area, Near DSSB Building, Manglam Rad Karkardma, Delhi-110092 Tel: 011-22373701 05 Payment Details: Bank Transfer: PAN NO.: AABTA0003E GSTIN : 07AABTA0003E1ZP Name f the Bank : IDBI Bank Ltd, Preet Vihar Delhi (India) IFSC Cde : IBKL0000170 Swift N. : IBKLINBB010 Accunt N. : 0026104000230001 (General Fund A/c, AIOS) In case f bank transfer prper intimatin indicating details f remittance by email shuld be given at aisffice@ais.rg and secretary@ais.rg ) There will be n piece-meal depsit f stall charges. The party will have t pay full charges including Gvt. Taxes fr the number f stalls t be bked. The pririty fr the alltment f stalls will depend upn the date f receipt f full amunt f stall charges including Gvernment Taxes. 9. General Terms & Cnditins: A maximum f 3 (Three) adjacent stalls can be alltted t ne cmpany in small trade categry n payment f the entire amunt. Any kind f alteratin f the stall area r any fabricatin therein is nt permitted except remval f partitins in case f adjacent stalls. In case traders carry ut fabricatin in the TRADE STALL after alltment it will be cnsidered vilatin f the instructin. In case cmpany / traders desire t carry ut fabricatin in the trade stall, permissin is required and ttal stall charges payable will be stall charges as indicated abve plus an additinal charges f Rs. 50,000/- per stall + GST @18% theren r as fixed / changed by the Gvt. f India. If permissin is taken during the Cnference an additinal charge @ Rs. 1,00,000/- per stall + Gvt Taxes, in additin t the stall charges already paid, failing which the alltment will be ips-fact cancelled with n refund. - 3 -
Any request frm any firm fr alltment f stalls bked by them adjacent t any ther particular firm will nt be cnsidered. All effrts will be made t stick t the trade exhibitin plan f the stalls but rganizers reserve the right t change the lcatins f the stall fr better functining. In such eventuality if the stalls are nt bked n ne cmpany s name they may get segregated. Hwever, in such eventuality n cancellatin charges will be levied if bking is cancelled by the traders. Organizers are nt respnsible fr any damage t the equipment(s) due t electricity fluctuatin r any ther unfreseen factrs. Request fr anther cmpany s stall t be adjacent may r may nt be entertained. It will be purely at the discretin f rganizers Additinal Stall: In case any firm wh has already bked the stalls is subsequently desirus f having any additinal stall(s) the rates fr the additinal stalls will be thse as prevalent at the time when the additinal stalls are bked and nt at the rates at which the stalls were initially bked by the firm. Each cmpany will be entitled t nly ne registratin kit irrespective f the number f stalls bked. Each stall hlder will, hwever, be entitled t tw lunch cupns fr every day f the cnference. N trade participant wh has enrlled fr trade exhibitin with AIOS, will be allwed t cnduct any prmtinal r sales activity utside fficial premises (within 50 km radius f AIOS cnference site) during the cnference r 2 days befre and after the cnference, withut prir permissin (which may be granted in special situatin like alumni meet which is a regular event) Participant in exhibitin during AIOC will nt cnduct any activities detrimental t the trade exhibitin r cnference. In such case they will be debarred with immediate effect frm exhibitin & n depsit r mney paid will be refunded In case any traders take any bking in any exhibitin ther than that f AIOS the amunt depsited with the AIOS will nt be refunded.. 10. Recgnitin f Best Stalls: The stall adjudged t be the best during the exhibitin will be awarded a trphy by the AIOS. In the categry f smaller trade stalls the 3 stalls adjudged t be the best will be awarded Certificate f Merit 11. Cancellatin f Stalls The amunt f stall charges nce depsited will nt be transferred twards spnsrship in any case. In case the stalls nce bked are subsequently cancelled the refund f stalls charges will be subject t the fllwing cnditins: In case f any cancellatin upt 30-09-17 - after a deductin f 25% f the depsit - 4 -
In case f any cancellatin upt 31-12-17 after a deductin f 50% f the depsit In case f any cancellatin after 31-12-17 / Nn participatin fr any reasn N refund. The amunt f service tax is credited t the gvernment accunt and therefre, there will be n refund at all f Gvt. Tax amunt Please intimate yur full address, email Id, telephne N., mbile n. etc. while bking the stalls (s). Thanking yu and lking frward t yur cperatin. Yurs faithfully, Dr. Namrata Sharma Hny. General Secretary, AIOS - 5 -