COMPETITION CHEER Bayside Athletics/Bayside Cheer GYM: 200 W Evergreen Parkway, Elkhorn, WI 53121 MAILING/BILLING ADDRESS: 406 Maple Lane, Williams Bay, WI 53191 719 201 3660 Office@BaysideAthletics.com
Bayside Contact Information Mailing Address: Bayside Cheer 406 Maple Lane Williams Bay, WI 53191 Facility Address: 203 W Evergreen Pkwy Elkhorn, WI 53121 Office Staff: Office@BaysideAthletics.com Director: Jessica Viss 719 201 3660 Jessica@BaysideCheer.com BaysideAthletics.com Facebook: facebook.com/baysideathleticsinc Instagram: @baysideathletics Inside Your 2018-2019 Prep Season Packet HELLO!... 2 MONTHLY TUITION, FEES, AND COSTS... 3 FEE DUE DATES... 4 TENTATIVE COMPETITION SCHEDULE 2018 2019... Error! Bookmark not defined. FUNDRAISERS... 6 DATES TO REMEMBER FOR THE 2018 2019 SEASON... Error! Bookmark not defined. PRACTICES AND SKILL POLICY... 8 ATTENDANCE POLICY... 9 COMMUNICATION PROTOCOL... 10 COMPETITION POLICY... 11 1 P age Rev. 11/8/2018
HELLO! Welcome to the Bayside Family! We are so excited you have chosen us. If you re a returning family, we re so happy to have you back. We look forward to making this next season even better than the season before. The Bayside in Bayside Athletics is not our physical location. It is who we are; our gym atmosphere and our coaching style. Our teams, classes, and facility provide a safe harbor filled with Christ s love and grace for both our athletes and their families to grow in. We encourages our athletes to try new athletic ventures, to push their physically and mental limits, and to grow spiritually. Bayside doesn t stand for a location; it is symbolic of the environment. Welcome to Bayside! Our goal and mission for every athlete that enters our program is to develop and train them spiritually, mentally, and physically. Building them up to be more confident, become better athletes and better people on and off the competition mat. The Bayside core values are our guiding principles in how we interact with each other. They will be followed and represented by our director, coaches, athletes and parents. 1. Faith Trust, belief, confidence, conviction. Have complete trust in your heavenly creator and in your abilities to accomplish anything you put your mind to. 2. Integrity Do the right thing, all the time, even if no one is looking. 3. First Fruits Bring your best. Do all you do, with all of who you are. 4. Impact Make a positive impact on each other and the next generation. 5. Authenticity We are all created unique. Do not conform to this world, embrace your uniqueness and love and accept others for theirs. Be real and genuine towards ourselves and others. 6. Humility Be selfless. Put others before your self interests. Regard others more highly then yourself. 7. Unconditional Love one another, give grace, and extend forgiveness as God has loved you. 2 P age Rev. 11/8/2018
MONTHLY TUITION, FEES, AND COSTS Monthly tuition can be paid by cash, checks, and MasterCard or Visa credit cards. Cash and check payments must be paid prior to the end of the month or tuition will be automatically charged to your card on file, no exceptions. The additional fees listed below must be paid by check/cash. If paid by credit card, a service fee will be added. PREP TUITION: December 2018 March 2019: $88 per month Due on the first of each month, starting in November 2018 March 2019: $65 per month. Can be paid by check, cash or cc, if not paid prior to the 1 st of the month it will be auto deducted on the first of each month. All membership accounts MUST have an active credit on file. Tuition Includes: December March: Four hours of instruction per week throughout the season. Two team practices (1.5 hours each) per week and one tumbling class (one hour) per week. April1 7: Modified team practice schedule leading up to the final competition of the season. Additional Fees Include (all are mandatory unless noted): Bayside Annual Membership (If applicable) ($50) USASF Athlete Registration ($30 You Pay Directly To USASF) Uniform And Competition Bow ($200) New For 2018 2020 Practice Wear ($30) Choreography and Music Fees ($200) Shoes (You are required to get white cheer shoe son your own) All Competition Fees ($203) Additional Classes and Items Can Be Added On For An Additional Fee To The Existing Tuition Package. These Items May Include: o Extra Practice Or Spirit Wear o Specialty Classes Needed Flexibility Class, Flyer Class, Jumps Class, Etc. o Additional Tumbling Classes Please call or email the office with financial questions, as your team coach won t be able to advise you on your account. In the event of a delinquent account, we will notify you immediately and we will require a check for the amount delinquent, in addition to the next month s payment, due immediately no exceptions. There will be no refunds made to anyone who is asked to leave the program or that quits a team. 3 P age Rev. 11/8/2018
FEE DUE DATES Tuition is due on the first of the month; additional monthly fees are due on the 15 th of each month. MONTH/DATE FEES DUES Dec. Tuition $88.00 Bayside annual fee (if applicable) $50.00 Choreo/Camp/Music Costs #1 $135.00 Practice Wear (1 t shirts, 1 long sleeve) $30.00 * must get your own white cheer shoes $303.00 Jan. Tuition $88.00 Uniform $200.00 $288.00 Feb. Tuition $88.00 USASF ID Fee (pay dircet to them) 30 Comp Fee #1 $101.50 $219.50 March Tuition $88.00 Comp Fee #2 $101.50 $189.50 April Banquet Tickets $25 each 4 P age Rev. 11/8/2018
FINAL COMPETITION SCHEDULE 2018-2019 All athletes are required to stay and support ALL BAYSIDE TEAMS that are competing that day. DATES ARE SUBJECTED TO CHANGE. Once you check in you and your athlete are required to stay and watch until the last team competes and MUST attend their awards, even on snowy days. March 30 31 Tournament of Champions Dekalb, IL April 7 Star Spirit Nationals Chicago, IL Vacations please plan your family vacations around these dates and read carefully the attendance policy. Dec. 24 Jan 1, 2019: Closed for Winter Break March 25 29, 2019: Closed for Spring Break April 19: Closed Good Friday (Easter is April 21st) 5 P age Rev. 11/8/2018
FUNDRAISERS Fundraising is a crucial part of Bayside Athletics All Star programs. Participating will keep all star individual athlete costs down. Bayside holds individual, team, and corporate fundraising events throughout the year. Individual fundraisers offer each athlete an opportunity to raised funds directly for their personal team fees account. They are not mandatory, but rather voluntary. All scholarship/financial aid athletes must participate in all individual, team, and corporate fundraising opportunities throughout the season. 1. Yankee Candle Summer sale in May and late fall. Your athlete will earn 40% of net sales, minus shipping, to go towards the athletes personal account. 2. Scrips Shop with Scrips. See details on our website 3. Double Good (AKA Popcorn Palace), in August and winter. Your athlete will earn 50% of net sales, minus shipping, to go towards the athletes personal account. Team fundraisers are specifically designed to help bring down the cost of team fees. They are mandatory; all team athletes must participate in their team fundraiser. Team parents will decide on their own team fundraiser. Team fundraisers are organized by each team, have to be cleared by Bayside s Director and must not interfere with other fundraising efforts. Corporate fundraisers exist to raise funds to help support our mission to keep costs as low as possible and to continue to offer a scholarship/financial aid program. 2018 Fundraisers Include: 1. Jump a thon Summer 2. October 27, 2018, Themed Dinner Benefit & Auction at Evergreen Golf Course 3. Bowl a thon Winter 4. Amazon SMILE Support Bayside year round by purchasing items with Amazon Smile: before you shop Amazon, go to: smile.amazon.com/ch/47 3257170 then add your items to your cart and Bayside will receive a donation. 6 P age Rev. 11/8/2018
DATES TO REMEMBER FOR THE 2018-2019 SEASON Nov. 21 24: Closed for Thanksgiving Break Dec. TBA: Performances at UW Whitewater basketball Dec. 24 Jan 1, 2019: Closed for Winter Break Jan 29 Feb. 1: Optional Double Good Popcorn Fundraiser. You earn 50% of your sales (All Scholarship/Financial Aid athletes/families MUST participate) March 25 29, 2019: Closed for Spring Break April 19: Closed Good Friday (Easter is April 21st) April TBA: Annual Season Celebration 7 P age Rev. 11/8/2018
PRACTICES AND SKILL POLICY Each team will have four mandatory hours of practice per week. Two, 1.5 hour team practices and one, one hour tumbling class. This is included in your tuition. Additional class hours are an additional cost to families and are not covered by the scholarship/financial aid program. o Each team will practice two, 1.5 hour practices per week. In the event of inclement weather, the Bayside Staff will do our best to reschedule the practice. During holiday closures, or if practices cannot be rescheduled, no refund of tuition will be given. On weekdays, any closures will be announced on our Facebook page no later than 4PM. Athletes will receive practice wear as well as a practice wear schedule. It is the responsibility of the athlete and parents to ensure they wear the correct practice items. Similar to athletes of teams worldwide in almost every sporting event, it is important for the team to look the same and feel like a team. In the event that an athlete loses a piece of their practice wear, you will be required to replace the item immediately at your cost. 8 P age Rev. 11/8/2018
ATTENDANCE POLICY Our Attendance Policy has been designed for the most efficient team preparation possible. We understand that you have families and many of you enjoy spending time away on vacation or for holidays, and we want to ensure that is possible. To similarly ensure the progress and success of our teams, we will use the following guidelines for attendance and absences: o ABSENCES SHOULD BE ADDRESSED AHEAD OF TIME, never the day of. Please try to plan your vacations during our scheduled closing dates. In the event that your athlete will miss for a vacation, school event, etc., please email the office in advance so we can pass that information onto the team coaches. o Missing for events like birthday parties or family in town is not advisable thank you in advance for helping us teach your athlete the importance of commitment. o Absences will be limited to the following: Up to four absences between June 1 August 31 Up to four absences between September 1 April 30 If an athlete misses more than 45 minutes of a practice, it will count as one HALF absences. It is important that athletes are on time for each practice and competition. o In the event that an athlete misses more than the allotted excused absences, the athlete will be removed from their team(s). 9 P age Rev. 11/8/2018
COMMUNICATION PROTOCOL Communication is extremely important to us. The following communication from Bayside will be regular and it is important that you read all details. Bayside will communicate by means of: Facebook Page Weekly Angel Echoes email blast, sent every Monday (not holidays) Website, Team Pages updated weekly Competition Week: Initial & Final itinerary found on the Team Pages on website and on the Facebook Event Any schedule changes after the final itinerary is sent will be announced via Facebook It is our top priority to give you the fastest communication possible. Please communicate in the following manner to ensure you receive quick, effective communication from our staff and our office. 1. Team Coach/Staff Any items regarding practice or class Any questions about athlete specific progress and updates Information regarding an athlete being late for practice 2. Bayside Office Any team issues not first resolved by the team coach/class staff. We will direct any team and class related questions to the coach first. Information regarding absences and questions regarding make up classes Questions regarding the parent portal class registration, charges, etc. Questions regarding competition details, schedules, and hotels Any other administrative question or question not first resolved by the Team Coach or Class staff 3. Director Jessica Viss Any issues not first resolved by Office Staff Any questions regarding late payments, billing or financial policies that cannot first be resolved by the Bayside office. Any problems with a member of the Bayside staff not first resolved by speaking directly with the staff member Please allow at least 24 hours for a reply and respect that our coaching staff and office staff have families and lives. Please call, text, and email during normal hours (8am 7pm). 10 P age Rev. 11/8/2018
COMPETITION POLICY We will discuss these items more as the competition season approaches, but please understand that all athletes are required to be at ALL BAYSIDE TEAM PERFORMANCES. Keeping a positive, high energy cheering/support section when every athlete walks onto the competition mat is huge to both Bayside and all our athletes. Thanks for helping make our competition day full of community. Please ensure that athletes are on time and fully ready at their team meet time. Hair and make up details will be posted on the team competition page. Athletes with improper hair or make up will be required to fix it prior to competing. Athletes must have their Bayside Backpack and Bayside Warm Up Jacket at each competition to unify our group and impact our presence in each arena. NO JEWELRY is allowed at competitions as per USASF guidelines. Athletes will be required to remove all jewelry prior to warm up. Please note this for timing if getting new piercings, etc. FINGERNAILS must be trimmed to a safe length. Long nails, whether real or fake, will not be allowed due to the safety issues it causes for the athlete and other athletes on the floor. Coaches will trim nails if necessary to keep athletes safe. NO nail polish on competition days. It is the responsibility of each family to book their own hotels and travel for any out of town competitions. Bayside Office will send out hotel information for all competitions by end Summer (earlier if we are able). Room blocks will fill, so please book immediately. At the competition, the first priority for the athlete and the family of the athlete is that we are there to compete and there for our team. Please wait to make plans with family/friends until you have a final schedule. Also note that teams will do team dinner sometimes as a fun way to bond and grow together. ***When the competition schedule is released, please block off the FULL DAYS of the competition. Plan on each competition taking the entire day from approximately 7AM 10PM as we do not receive schedules of performance times until the week before the events in most cases.*** 11 P age Rev. 11/8/2018
FINAL AGREEMENTS Please initial each line item below as you agree to. ALL-STAR PREP I fully understand my and my athlete s time, financial, and social commitments to Bayside Athletics/ Bayside Cheer All Star teams as outlined in this document and agree to abide by them. I understand my tuition & additional fees, and agree to pay them on time. I agree that if not paid prior to the due date I give permission for my credit card to be drawn from on the date fees are due. I understand that if I am late on fees, an addition late fee will be added to my account. I understand that if I bounce a check an addition fee will be added to my account. I understand that if my account goes 15 days overdue my athlete will not be able to attend practice and that will count as an absence. I understand my athlete is to attend all practice, events, and competition dates as outlined in this document or as may come up during the season. I understand I have the ability to participate in individual fundraisers to offset the costs. I understand myself and my athlete must participate in corporate fundraisers as part of my commitment to my team. I understand the practices and skill policy. I understand the communication protocol. I understand the social media guidelines. Athletes Name: Athletes Signature: Parent Name: Parent Signature: Date: 12 P age Rev. 11/8/2018
13 P age Rev. 11/8/2018