Meeting Minutes Minutes in Red The MPGL Saturday March 24 th, 2018 Location - Weathervane Restaurant 174 Daniel Webster Highway Nashua NH 03060 Time 12:00PM ET
THE MPGL 2018 Agenda Agenda Call to Order Review of 2017 Meeting Voting Rules Officers for 2018 Mike Perron Health Update 2017 Finance Report Continued NHGA Membership Schedule for 2018 Belgrade 2018 Member Attendance Membership Fee MPGL Annual Tournament Other Fun Events Continued MpedEx Cup Point System Playoffs Trophies Other Business Closing Adjournment
The MPGL 2018 Call to Order: Meeting Date: Saturday March 24 th, 2018 Meeting Scheduled Start Time: 12:00PM ET Actual Start Time 12:09PM ET Attendance Mike Perron Chairperson, President and Treasurer Tom Pangborn - Director Pat Vitone Director Ken Gray Director/Handicap Chairperson
The MPGL 2018 Review of 2017 Board of Director's Meeting Intent: To review the previous year's meeting Process: The Commissioner will review the agenda and actions taken from the last board meeting. Discussion: The Board Reviewed the Minutes from the 2017 Board of Directors Meeting. Actions Required If Any: No Action Required. Minutes accepted as is.
The MPGL 2018 Voting Rules: Intent: To provide a framework for orderly voting of items presented to The MPGL Board of Directors. Process: In order for the Board of Directors to officially act on items before it a motion must be made and seconded. The chairperson will then ask for a vote from the entire board in a manner appropriate as it relates to the motion. If an item is not seconded the item will be considered tabled and no further action can be taken. Rule: In all instances except for Article IV Section 2 of the By-Laws adoption, approval, denial, rejection or tabling of an item will be by majority vote of the board. Discussion: The Board reviewed the above procedure. Motion Use these adoption rules for governing official actions and votes of the board Motioned by: Mike Seconded by: Tom
The MPGL 2018 Officers for the 2018 Golf Season: Intent: To determine the number of people that will consist on the Board of Directors for the 2018 MPGL season. Process: It is recommended that league have 4 officers for the 2018 Season. Any ties in voting will result in the item being tabled until the 2019 MPGL Season. Officers will be Mike Perron, Ken Gray, Tom Pangborn and Pat Vitone. Discussion: The board agreed that for the 2018 fiscal year that the board will consist of the current 4 attendees. Mike Perron, Tom Pangborn, Pat Vitone and Ken Gray. Voting ties will cause the item to be tabled to the 2019 Board of Directors Meeting. Motion To elect the stated 4 MPGL members to the Board of Directors for the 2018 MPGL Golf Season. Motioned by: Mike Seconded by: Tom
The MPGL 2018 Mike Perron Health Update: Intent: Mike Perron will provide an update regarding his health. Discussion: Mike provided an update. Although things are getting a little better he is still has a lot of work to do to get healthy again. Actions Required If Any: No action required.
The MPGL 2018 2017 Fiscal Year Finance Report Presented by the Chairperson Starting Cash on Hand - 01/01/2017 = $1,136.90 Revenues: Membership Fees (net of League Funded Board Dues 20 Members) - $760.00 MPedEx Cup Fees Received = $235.00 (estimated) MPedEx Cup Playoff Fees Received = $115.00 (estimated) Tom Pangorn Event = $350.00 Total Revenues & Cash on Hand = $2, 596.90 Expenses: Match Play Award = $50.00 MPedEx Cup Prize Money = $115.00 MPedEx Cup Trophies, Plaque & Engraving = $224.80 NHGA Annual Dues - $120.00 NHGA Handicap Fees (20 Golfers Down 5%) - $462.00 Hat Purchases = $63.00 Tom Pangborn Event = $350.00 Total Expenses = $1,384.80 Ending Balance = $1,210.10 Starting 2018 Cash Balance - $1,210.10 Discussion: Board accepted the finance report as presented. Motion Accept the 2017 Financial Reports as presented by the Chairman. Motioned by: Ken Seconded by: Pat
The MPGL 2018 Continued NHGA Membership: Intent: It does not appear that belonging to the NHGA is adding any benefit to the MPGL. Additonally it is not known if any of the members needed to use the USGA Handicap to play in NHGA or PGA events. Discussion: The board discussed the benefits and costs associated with being a member of the NHGA. It was decided that the board will talk to 2018 MPGL Members as to whether they see the vaule in continuing our membership. Benefits: USGA Sanctioned and we get accepted handicaps to use at PGA events. If we don t join we could reduce membership cost by $20.00 to $30.00 The Board agreed to join for 2018 and discuss with the league during the 2018 Golf Season. Motion to no join for the 2018 Fiscal year and discuss continued membership with the league during this golf season. Motioned by: Pat Seconded by: Tom
The MPGL 2018 Intent: The league needs to determine the courses that will be played this year: Working Session: Course Course Campbell's Butter Brook Green Meadow - Jungle Red Tail Black Swan Green Meadow - Prairie Granite Links Butter Brook Stone Bridge Wachusett Windham CC Shining Rock Overlook Portsmouth Gardner Candia Woods The Oaks Passaconaway Trull Brook Townsend Ridge Windham CC Stowe Acres S Four Oaks Passaconaway Trull Brook Townsend Ridge Windham CC Stowe Acres S Shaker Hills Westminster CC Shattuck Bradford The Woods of Westminster Gardner Breakfast Hill The Board chose the courses above for the 2018 golfing season. It was determined that 75% of the members live in the North area. Events are to be broken up as follows: 3 North events and 1 South event each month. Additionally it was decided that Butter Brook Golf Course will be the North/South Line.
The MPGL 2018 Intent: Will the league sanction another trip to Belgrade: Working Session: The Board agreed to have event at Belgrade Maine again this year. Tom will provide housing and wants his brother to attend. Session will cost $50.00 each for food and lodging. Greens Fees are up to the individual. The dates are Friday June 29 th and Saturday June 30 th. The board felt that the following people most likely will attend: Tom Pangborn Tom s Brother Mike Perron Ken Gray Pat Vitone Mark Reid Dave Belleville Open Slot
The MPGL 2018 Intent: The Board discussed the following potential membership for 2018. Member Name At Risk Member Name At Risk Steve Atherton Yes Tom Pangborn No James Augustus Yes Mike Perron No Larry Augustus No Matt Rouse Yes Eileen Augustus No Doug Seed Sr. Yes Dave Belleville No Pat Vitone No Dave Butler Yes Emma Sundays Yes Mike Ellis Yes Adam Ellis Yes Ken Gray No Andrew Reid Yes Tom Gilfoyle No Justin Lind Yes Jim Hebert Yes Jordan Gray Yes Mike Horgan No Steve Chalmers Yes Jim Langevin Yes Stuart Gilbert Yes Ralph Mattia Yes Roger Fasnacht Yes Kevin McKinnon Yes Discussion: The board discussed the 2017 membership. Actions to take if any: Mike Perron will reach out to people to determine the actual 2018 membership for invoicing purposes.
2018 Membership Dues THE MPGL Intent: To set the dollar amount of the Annual MPGL Dues for 2018 members. 2017 Dues were $40.00 each. Requirements: Dues must be of a sufficient amount to cover the per player handicap fee charged by the NHGA, the NHGA annual dues ($120.00) and league funded board member dues for 1 officer (Chairman - $40.00) 2018 Handicap Fee - $22.00 per Golfer (Not Confirmed) 2018 NHGA Membership Fee ($120.00 Not Confirmed) Discussion: The board reviewed the required cost and decided to hold to the $40.00 per year membership rate. Motion Set the 2018 MPGL Membership Dues at $40.00 per player. Motioned by: Pat Seconded by: Ken
THE MPGL 2018 MPGL Annual Tournament: Intent Should the MPGL pursue running its own Tournament as in previous years: Discussion: The board discussed that we did not have a tournament in 2017 because we could not get the minimum of 12 people. The board felt that the cost may be the problem as it related to attendance. The board decided to set the rate at $90.00, no food and any monies collected for MPGL events be put towards reducing the cost further and to fund the prizes at a sum not to exceed what is collected as MPGL attendance fees. Action: Motioned by: Tom Seconded by: Pat
2018 Other Fun Events THE MPGL Intent Should the MPGL establish additional fun events for the 2018 Golf Season. Discussion: The board would like to try a few fun events again this season. Action: The board decided that 2 or 3 events should be scheduled and attendance determined. The board also decided to add Sunday s to the event schedule. The course for Sunday s will be Campbell s Scottish Highlands in Salem, NH Motioned by: Pat Seconded by: Tom
THE MPGL Continued MPedEx Cup Point System Discussion: The board decided to keep this scoring system for this fiscal year. Action: Mike Perron to reach out ot Larry Augustus to assist with this in 2018. Motioned by: Tom Seconded by: Pat
THE MPGL 2018 Playoffs Discussion: The board decided to keep the playoffs as is. Action: Mike Perron to establish and publish the playoff scheduled for 2018. Motioned by: Tom Seconded by: Ken
THE MPGL 2018 - Trophies Discussion: The board reviewed the possibility of using a golf cart trophy for all 3 finishing positions. Action: The board decided that 1 st place should be a cup trophy, 2 nd place is the golf cart trophy and 3 rd place will be a golf plate type trophy. Motioned by: Pat Seconded by: Tom
THE MPGL 2018 Other Business: Discussion: Match Play The board decided to keep this for the 2018 golf season. Pat Vitone will run this event. The board OK d $50.00 and a small trophy for the winner. Hats - Mike Perron will continue to purchase hats for the 2018 season. Also we will advertise polo shirts and sell for cost plus $5.00. The $5.00 will go into the MPGL General Fund. Rule Changes Ken reviewed the changes for 2018. Ken will prepare a summary of these changes to be published on the MPGL Website. Actions: Motion to accept these 3 ites as discussed and delineated above. Motioned by: Pat Seconded by: Tom
THE MPGL Adjournment: The board agreed to adjourn the meeting Meeting Date: Saturday March 24th, 2018 Meeting End Time: 2:46PM ET Attendance Mike Perron Chairperson Ken Gray Director Tom Pangborn Director Pat Vitone Director