Section W4S Order of the Arrow

Section W4S Order of the Arrow Conclave Plan Book 2012 Edition Page 1 of 44

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Table of Contents Table of Contents 3 Section Leadership 4 Budget 5 Schedule of Events 7 Conclave Code of Conduct 9 Facilities/Map of Gas & Steam Engine Museum 10 Native American Events 13 Individual Dance Competition 13 Team Singing Competition 14 Sand Painting Competition 14 Indian Crafts Competition 15 Ceremony Team Evaluation 15 AIE Competition Forms 18 Administrative Events 26 Lodge Newsletter Competition 27 Lodge Plan Book Competition 28 Lodge "Where to Go Camping Guide" Competition 29 Camping Promotions Competition 30 Spirit Award 32 Traveling Ram, Neganit, Cimmaron Award 34 Competitions and Activities 35 Conclave Training 37 2012 Conclave Training Classes 40 Shows 41 Patch Auction Flyer 42 2012 Section W4S Conclave Evaluation 43 Page 3 of 44

Section Leadership Section Chief John Ster Finley Section Adviser Ed Cadena Section Vice Chief John Garcia Section Associate Mark Stickel Adviser Section Secretary Philip Paulson Section Staff Josh Fisher Adviser Lodge Chief Lodge Adviser Cahuilla Ian Mcleod Tim Purvis Puvunga George Felix Craig Wulfsberg Ta Tanka Josiah Deveau John Nelson Tiwahe Andoni Garcia Marcus Sneed Wiatava Joe Venegas III Brian Yamaguchi Conclave Vice Chief Adviser Facilities Tiwahe Jacob Coppes Marcus Sneed Communications Ta Tanka Caleb Deveau John Nelson Competitions Cahuilla Chase Hadden James Hermes Native American Events Jovan Millet Mike Ewens Tiwahe Shows Wiatava JP De Los Reyes Brian Yamaguchi Trading Post Wiatava Ron Price Training Cahuilla Destin Patterson Frank Gruender Auction Ta Tanka Zachary Johnson Jeff Wolf Page 4 of 44

2012 Section W4S Conclave Budget Income Cost Per 200 250 300 350 400 Registration Fees Regular Registration Fees 35 5950 7700 9450 11200 12950 Late Registration 45 1350 1350 1350 1350 1350 Guest 40 40 40 40 40 Trading Post Conclave Patches 750 750 750 750 750 Trading Post Food/Drink 1000 1000 1000 1000 1000 Lodge Trading Post Commission 50 50 50 50 50 Lodge Chenille 1875 1875 1875 1875 1875 Belt Buckles 25 825 825 825 825 825 Section Jacket Patch 1000 1000 1000 1000 1000 Patch Auction Patch Auction 1000 1000 1000 1000 1000 special chenille (2) 700 700 700 700 700 Carry From Previous Year For Site Fee 1200 1500 1800 2100 2400 additional from reserves 0 0 0 0 0 Total Income 15740 17790 19840 21890 23940 Expense Cost Per 200 250 300 350 400 Officer Expenses Region Gathering 275 275 275 275 275 National Planning Meeting 800 800 800 800 800 Section Retreat 500 500 500 500 500 High Adventure Scholarships 600 600 600 600 600 Liability / Health Insurance 3.75 750 937.5 1125 1312.5 1500 Region Fee 2 400 500 600 700 800 Meals 20 4000 5000 6000 7000 8000 Shows 350 350 350 350 350 National Officer Transportation 1000 1000 1000 1000 1000 Printing and Publications Registration Packets 1.6 320 400 480 560 640 Participation Booklets 0.5 100 125 150 175 200 Promotions 100 100 100 100 100 Newsletter & Communications 1 200 250 300 350 400 Website 100 100 100 100 100 Page 5 of 44

Program Area Native American Affairs 100 100 100 100 100 Training 100 100 100 100 100 Competitions / Sports 200 200 200 200 200 Camp Promo 0 0 0 0 0 Recognitions 250 250 250 250 250 Conclave Site Facilities Camping Fee 6 1200 1500 1800 2100 2400 Port-a-potties 2.08 416 520 624 728 832 Kitchen / Other Rooms Fee 100 100 100 100 100 Section Recognition 500 500 500 500 500 Training Patches 600 600 600 600 600 Conclave Patches 725 725 725 725 725 Trading Post Food/Drink 500 500 500 500 500 Section Chenille 1050 1050 1050 1050 1050 Auction Chenille 140 140 140 140 140 Section Jacket Patches 600 600 600 600 600 Belt Buckles 0 0 0 0 0 Maury Clancy Fund 0 0 0 0 0 World Friendship Fund 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Expenses 15976 17822.5 19669 21515.5 23362 Net -236-32.5 171 374.5 578 Page 6 of 44

Schedule of Events Friday, September 21, 2012 3:00 PM - 5:00 PM Early Staff Arrival and Staff Registration Site Preparation and Committee Meetings 5:00 PM - 8:00 PM Check-in: Conclave Registration and Pre-Order Pick-up Conclave Trading Post Opens Personal Setup Time Indian Village (Teepee) Setup In Lodge Camping Areas Lodge Sports Competitions Sign-Ups OA Ceremony Sign-Ups 8:45 PM - 9:00 PM Pre Show 9:00 PM 9:30 PM Opening Show 9:45 PM - 11:00 PM Cracker Barrel 9:45 PM - 11:00 PM Council of Chiefs and Staff Gathering Letters of Recommendation from Scout Executives if running for Section office delivered to Section Adviser Administrative Events Submissions Due Training Committee Meeting 11:00 PM Lights Out - Quiet Time Saturday, September 22, 2012 6:00 AM Wake Up 7:00-8:00 AM Registration Re-Opens 7:00 AM 8:00 AM Breakfast 8:30 AM 9:20 AM 9:30 AM 10:20 AM 10:30 AM 11:20 AM 11:30 AM 12:20 AM Arrowman University: (Hourly Sessions) Session 1 Session 2 Session 3 Session 4 12:30 PM 1:30 PM LUNCH VIA Luncheon 1:45PM 4:00PM 2:00PM 2:50PM 2:50PM-3:30PM 3:30PM-3:50PM Ceremony Evaluations Open Indian Regalia Judging Sand Painting Opens Patch Auction Begin Lodgeball Ultimate Frisbee Lodgeball Finals Page 7 of 44

4:00 PM Ceremony Evaluations CLOSES Sand Painting CLOSES 5:00 PM 6:00 PM DINNER 6:00 PM 7:00 PM Carnival/Indian Affairs Open Pow-Wow Camping Promotion Booth competition 7:30 PM Doors Open/ Pre-Show 8:00 PM 8:45 PM Theme Show 10:00 PM Brotherhood Ceremony 9:00 PM 10:30 PM Patch Auction/Silent Auction 10:30 PM 11:00 PM Council of Chiefs Meeting 11:00 PM Lights Out Quiet Time Sunday, September 23, 2012 7:00 AM Wakeup 7:30 AM 8:30 AM Breakfast 8:45 AM 9:15 AM Interfaith Service and Gathering 9:30 AM 10:30 AM Section Officer Elections Adviser Coffee 10:45 AM 11:30 PM Closing Ceremony 11:30 PM 12:00 PM Personal Clean-up/ Lodge Responsibilities Campsite Inspection Check-Out 12:00 PM Final Departure 12:00 PM Section Meeting Page 8 of 44

Conclave Code of Conduct As a member of the Order of the Arrow and participant at the 2012 Section W-4S Conclave, I will: Observe the Scout Oath, the Scout Law, and the Obligation of the Order of the Arrow. I will also practice Scout Spirit, respect the rights of others, and act in the spirit of brotherhood in dealing with all whom I may meet during the conclave. Wear my Scout uniform during the conclave when appropriate and required. For the afternoon activities, I understand I may wear a Scout t-shirt, or other scout related outfit as authorized. Attend all workshops that I have already committed to and participate in as many conclave 2012 activities as I can. Confide trading and socializing to free time (non-workshop or prior to opening and closing ceremonies time) and in designated areas. Be responsible for breakage, damage, or loss of property incurred. Keep my quarters clean and dispose of trash in proper receptacles. Understand that the possession or use of fireworks or firearms of any kind will not be permitted on or off the premises of Vista Antique Gas & Steam Engine Museum. I will refrain from smoking if I am under 18 years of age and if over 18, will smoke only in designated areas. Understand that use or possession of alcoholic beverages or illegal drugs is in violation of the national policy of the Boy Scouts of America and will not be permitted of tolerated, on or off the premises of Vista Antique Gas & Steam Engine Museum during the entire weekend period, and failure to abide by these conditions may result in being sent home from conclave. Understand that gambling in any form is not permitted during the weekend. Understand that only authorized vehicles will be permitted at Vista Antique Gas & Steam Engine Museum and then only used during approved times when authorized. Understand that leaving Vista Antique Gas & Steam Engine Museum will not be allowed during conclave at any time unless authorized by the section adviser or section staff adviser, and then only in cases of emergency or overriding urgency of cause. I further understand that leaving the camp for purpose of smoking, consumption of alcoholic beverages, or unauthorized purposes may result in the forfeiture of all conclave fees and violators of this policy shall be sent home immediately. Respect Vista Antique Gas & Steam Engine Museum, including natural features thereof. Page 9 of 44

FACILITIES Location: Tiwahe Lodge will be serving as the service council for the 2012 Section W-4S Conclave. They have arranged for Vista Antique Gas & Steam Engine Museum to serve as grounds for the Conclave. Antique Gas & Steam Engine Museum 2040 North Santa Fe Avenue Vista, California Parking: Parking will be to the immediate left of the entrance to the site Meals: All meals will be served in the Assembly area. Map: A copy of the facility layout follows: Page 10 of 44

Participant Guide: Each Conclave participant will be supplied with a wrist band for meal service and a participation booklet, containing the schedule, event locations, code of conduct, dress code, meal schedule, map, etc. It is vital that all Arrowmen keep this booklet in their possession at all times during their stay at Conclave. Religious Services: An interfaith worship service will be held at the Shows Arena on Sunday morning, after breakfast and before the Section elections. First Aid: All injuries at the Conclave, no matter how minor, should be reported immediately at the Museum Office. Lodge Advisers will serve as the point of contact for any parents needing to contact their youth wile at Conclave. All participants are required to have a permission slip, medical release, or trip ticket with medical information, (allergies, etc), on file with the Section and their Lodge, Lodges will be responsible for handling these permission slips following the policies of their councils. Safety is everyone s responsibility, Please be aware of what you are doing and report any unsafe situations that are discovered to the Section Chief and Adviser. Everyone can avoid accidents with the use of a little common sense. BSA policy will be enforced. Special Arrangements: If your lodge will require disability access, special assistance or arrangements during the Conclave, that are not covered in the guide, please contact the service lodge chairman (CVC of Facilities) or adviser in advance of the event. Your specific needs can be addressed as long as the service lodge is made aware of your needs in advance. Conclave Headquarters: Conclave headquarters will be located in the Farm House. Please relay any questions or concerns to the headquarters. Sign at the conclave and on the Official Event Map to be distributed On-Site indicate the location. Communications: The Communications Headquarters will be located in the Farm House. At various times throughout the Conclave, The Daily Horn will be distributed to keep participants informed about what is going on. Trading Post: There will be a trading post at Conclave. The trading post will be selling refreshments. Pre-approved lodge items will be sold with a $25.00 flat commission fee to the Section. Contact the Trading Post Adviser for information regarding selling those items. No on without prior approval will be able to sell items at Conclave. Only the conclave trading post will sell items unless the other Trading Post has been approved by the Section Adviser. Tobacco: Smoking is not allowed at any time while on the premises of the Museum. Check Out: After the closing ceremony on Sunday, each Lodge will be asked to work together to clean up certain areas that were utilized during the course of the Conclave, Lodge responsibilities will be distributed out at the Saturday night Council of Chiefs Meeting. All participants will be Page 11 of 44

required to check out individually with their lodge contingent leader. More information is located under Registration. Conclave Dress Code: At all times during the Conclave, participants should be encouraged to wear the field uniform. During some parts of the Conclave, participants are permitted to wear their activities uniform. These occasions include sports and ceremony events, and free time. Keep in mind however, that during assemblies, breakfast, lunch, dinner, training, religious services, and for all shows, Arrowmen must be in their field uniform. If not, he or she may be asked to go back to camp and return with the necessary articles. Uniform guidelines are listed in the Boy Scout Handbook Training: Special time has been devoted to training at the conclave. No other scheduled events will take place during the training portion of conclave. All courses are available online or can be found in the training portion of this book. In the event that you do not get the chance to register for a class, you may attend any class of your choice. Please be aware that many of the classes will fill to their maximum capacity, so it behooves you to pre-register. Registration can be done at anytime prior to 8:00 a.m. Saturday inside the Administration Office. Session 1 Session 2 Session 3 Session 4 8:30 AM 9:15 AM 9:30 AM 10:15 AM 10:30 AM 11:15 AM 11:30 AM 12:15 PM Theme: The Section Council of Chiefs selected the following as the theme for the 2012 Conclave: Section Elections: The sections elections this year will be held on Sunday before the closing ceremony. Each scout that wishes to run for a section officer position must have a signed letter from the council scout executive or their designee and shall present it to the Section Adviser through email or my personal delivery at or before Friday night s check-in. The nominations for the Section Chief position will close at the Section meeting just before the election (Sunday Morning) per Field Operations Guide (FOG) guidelines. (Check www.oa-bsa.org to download the FOG). All Scouts running for section office must attend the COC meeting on Friday night in order to run as well as submitting their letter to the Section Adviser by Friday evening. The positions that are open are as follows: Section Chief, Section Vice Chief and Section Secretary. Each Lodge has ten (10) votes to vote for each position. The votes may be spilt or as a whole according to the wishes of each lodge. Page 12 of 44

Native American Events The following guidelines and judging criteria are in use by the National Committee of the Order of the Arrow. Section W4S will abide by all national guidelines and criteria for judging of the American Indian Events at the 2012 Section Conclave. The Native American events will be: 1. Individual Dance Competition 2. Team Singing Competition 3. Sand Painting Competition 4. Indian Crafts Competition 5. Ceremony Team Evaluation 1. Individual Dance Competition Any number of contestants from a lodge may participate in the Individual Dance competition. Awards will be given to the top finishing dancers according to the judges' discretion. Awards will be received at the Sunday show. The rules are as follows: 1. There will be five categories of individual dance competition: Fancy-Dance Grass Straight Dance Old Style Northern Traditional 2. All contestants must confirm their registration when they arrive at the conclave. 3. Dancers must wear appropriate authentic clothing. In an effort to distinguish between Old Style and Traditional, these categories will be determined by the judging staff. Consideration will be given for bustle type, clout or apron, and quill and beadwork designs. As a general guideline, Old Style is considered as pre-1920. If in doubt as to which category to dance, the dancer should bring a photograph of his dance clothes to registration. The judges will assist in placing the dancer in the proper category (see judging sheets). 4. Dancers must dance in the style of their clothing. In preliminary competition, if the dancer is eliminated in one dance style, he may change outfits and dance in another style, if scheduling time permits. The dancer must be registered in both styles. Dancers may not compete in the finals in more than one category. 5. Losing an article from a dancer s attire in the arena during the contest means automatic disqualification. 6. All dancers must be members in the Order of the Arrow and youth registered conclave participants. 7. Dancers must be prepared to dance indoors or outdoors. 8. Each participant will be issued a contestant number, which must be visible while dancing in any competition. 9. Overstepping the song may lower a dancer s placement in the overall standing. Page 13 of 44

10. No parts of any protected species are permitted on any outfit. Violation of this rule will result in automatic disqualification. Please be aware of any federal and state laws regarding endangered species parts. Exceptions exist for outfits built before 1980 or with letter of permission (FOG, Section Conclave, Chapter 4). 11. Within the guidelines found in the U.S. Code pertaining to the American Flag, flags are not to be used as wearing apparel. With this in mind, no type of U.S. flag(s) will be permitted as part of dance attire. If a dancer has these items on his outfit, they must be removed prior to the conclave. Flag motifs in quillwork and beadwork are acceptable. 12. National Order of the Arrow Face Paint Policy: national Order of the Arrow conferences and activities conducted beyond the individual lodge will not permit face paint, body paint or wigs to be used in social or competition dancing or in ceremonies. 13. The Boy Scouts of America policy regarding weapons will be followed. The judging criteria will be as determined by the CVC of Indian Affairs. All judges' decisions are final. 2. Team Singing Competition Singing will be done in team fashion. Teams will be required to sing two songs. Awards will be given to the top teams. The judging criteria shown below are guidelines that are subject to the interpretation of the judging committee. All judges decisions are final. 1. Each drum is required to bring its own drum and beaters. 2. All singing will be done in a team fashion. 3. Teams will be required to sing a general song and a song for a special event. 4. Songs are restricted to Southern and Northern Plains singing. 5. Teams will be judged on the authenticity and quality of presentation of songs. 6. Anyone singing must be a youth member in the Order of the Arrow and be a registered conclave participant. All team members must be from the same lodge. 7. Minimum time of 2 minutes, maximum time of 10 minutes for each song. 8. A representative from each team must be present at the team and judges meeting; check schedule for time and location. 3. Sand Painting Competition The sand painting competition is an open event. Awards will be given to the top paintings. The judging criteria shown below are guidelines that are subject to the interpretation of the judging committee. All judges decisions are final. 1. Youth may compete in the youth section of this event and Adults over 21 may compete in the Adult section. Page 14 of 44

2. No prior experience of sand painting is involved. 3. The colored sand will be provided. 4. You may draw anything, as long as it is not obscene, inappropriate, or against the policies of the BSA. 5. No registration is required prior to drawing, just fill out the form and start drawing. 6. You may not copy or destroy anyone else s artwork. 7. Traditional style may use only their hands, fingers, and a piece of yarn to paint. 8. Modern style may use other instruments such as ballpoint pens and rulers. 9. Traditional style may paint only traditional Indian designs. 10. Modern style may paint any design, such as a patch design. 4. Indian Crafts Competition The Indian crafts competition is an open event. The judging criteria shown below are guidelines that are subject to the interpretation of the judging committee. All judges decisions are final. 1. Only youth made crafts may be entered in the competition. 2. You may compete in Headgear (bonnets, roaches, hats), Chest (shirt, breast plate, etc.), Legs (apron, side tabs, leggings, etc.), Bustles, Hand held items (spears, shields, medicine wheels, fans), Miscellaneous items (chokers, belts, moccasins, etc.) 3. The items must be brought to the designated area prior to the start of competition (items may be brought back to the ceremony evaluations with prior judge approval) 4. Each item, or set of items, must have a card stating the following about the item(s): a. What the article is b. The date from which the article was produced c. The use and history of the article d. The research used to design the article e. The materials used to make the article 5. Ceremony Team Evaluation The purpose of ceremonial evaluation is to improve ceremony standards in lodges by providing an opportunity for teams to view each other in action, allowing for a sharing of the performance techniques. Teams should be constantly motivated by the desire to improve. This is the time for the ceremony teams to have a learning experience, rather than competition. The ceremony teams do not and will not compete directly against each other, but rather against the National Standards. In Scouting, competition is used to encourage all team members and groups to work toward meeting a previously defined standard of excellence. No attempt is made to identify or reward any All Star Principal or the All Star team in the Section using the ceremony team evaluation information. The objective is to help each team learn better skills, and to provide a good critique with suggestions for improvement. If there are two excellent teams, both should receive excellent ratings. One team s rating does not affect any other team s rating, but each team will be rated only on its own performance. Page 15 of 44

Evaluation Guidelines Lodges with teams meeting and abiding by the following guidelines are eligible to be evaluated for their performance. At the discretion of the Indian Affairs and his adviser, teams that do not meet some minor requirement (s) may perform for training purposes, but are not eligible to receive Honor or Merit. They will receive a formal evaluation, and will receive an evaluation as if they followed all of the guidelines. 1. The lodge must have a current year's charter from the national office. 2. All team members must be from the lodge entering the team, with their current year's lodge dues paid, and be registered, active members of the Boy Scouts of America. 3. Each team participant must be younger than 21. 4. Lodges may submit more than one team for evaluation, including multiple teams performing the same ceremony (such as 2 or 3 different Pre-Ordeal teams). 5. Each ceremony team that performs must be an active team, performing real ceremonies within the lodge. ("All-star" or "contest only" teams are not allowed.) 6. Each participant in the ceremony evaluation must wear American Indian style dress. All characters should be of the same tribe, nation, or other historic group, to blend with each other. No face paint, body paint, endangered animal parts, or wigs will be permitted. Any display of disrespect, carelessness and/or gross inappropriateness for American Indian customs may be cause for disqualification of the team from performance. All proceedings must show a high degree of respect for all people. 7. Props, such as bows, arrows, rope, candles, sashes and all other items (if needed) must be provided by the lodge at the time of the performance. A team may provide whatever props they wish and may use any extra personnel they feel will enhance their performance, limited only by conformity with official ceremonial texts. 8. Teams are strongly encouraged to have at least two trained Arrowmen who will act as stand-in candidates, to provide a focus for the ceremony performance. 9. Parts must be fully memorized using the latest printing of the Order of the Arrow Ceremony Guide. One evaluator will be designated as the memory evaluator to check the team against the text as they perform. He will mark the text as to words missed or transposed. He will also note major errors in omissions, sentences, and challenges. This will free the other evaluators to concentrate on the performance. The evaluators will decide if they will count minor errors in addition to major errors. This decision will be necessary only if the team is on the borderline between two rating categories. This will be the only numerical count. The main evaluation will be the result of the evaluators watching the performance. 10. Each ceremony team performing must provide at least one evaluator to assist in observing and evaluating ceremonies, or to help in running the event. Evaluators will not evaluate teams from their own lodge. 11. The main role of the evaluator is to lead a discussion between team members from various lodges. Ceremony evaluation is a "peer judging" process in which the performers and other teams evaluate themselves and each other. The evaluator leads this discussion, keeps the group on track, helps the teams to reach a consensus about each team's quality, and makes sure all questions are asked and answered. Page 16 of 44

12. Each lodge is required to send their evaluators(s) to the scheduled evaluation premeeting. Check the schedule for the time and place of this meeting. Evaluators will bring back information to their lodges about the time and place of the lodge's performance. 13. Evaluation of teams will be based on the thirteen statements contained in the evaluation form at the end of this section. Performers are encouraged to participate in deciding whether each team met the criteria for each statement, and to make positive comments and suggestions to each other about how teams can improve their ceremonies. The evaluation team leaders will decide whether to employ all five team ratings as used at a national Order of the Arrow conference. It is all right if they drop one of the intermediate ratings. Only adequate knowledge of a section s ability to field lodge teams will determine this. 6. JUDGES Requirements to be a Judge: Each judge must be a member in good standing of the Order of the Arrow and a Lodge within Section W4S in addition to being a registered delegate at the Section Conclave, or an invited guest of the Native American Events CVC. Each must be at least 21 years of age. Each must have considerable knowledge and experience with Indian lore or the specific event to be judged. Each judge may be asked questions to demonstrate his or her knowledge at the judges meeting by the Section Native American Events CVC. Event Requirements: Individual Dance Competition: Each lodge with a participating dancer must provide at least one judge. A minimum of three judges is required. Team Drumming (Singing) Competition: Each lodge with a participating drum must provide at least on judge. A minimum of three judges is required. Sand Painting Competition: Each lodge with a participating painter must provide at least one judge. A minimum of three judges is required. Indian Crafts Competition: Each lodge that submitted a craft must provide at least one judge. A minimum of three judges is required. Ceremony Team Evaluation: An evaluator is required for each team a lodge enters into the ceremony team evaluation Page 17 of 44

2012 W4S CONCLAVE CEREMONY TEAM EVALUATION Lodge: Allowat Sakima: Nutiket: Team: Meteu: Kichkinet: (Evaluator: Be aware of the following 13 points during your observation. Keep notes for suggestions to the individual performers and the team.) MEMORIZATION: Confident, strong, clear voices; Freedom from unnatural pauses or hesitations; Articulate enunciation and correct pronunciation; Logical grouping of words and phrases; Thoughtful flow of ideas, not mechanical repetitions; Correct performance of required actions and movements; Memory text errors noted: Major: Minor: INTERPRETATION: As a team: Evident agreement on what the central themes of the ceremony are, and presentation having well-coordinated flow of ideas and events which keep attention focused on these themes; As individuals: Natural, conversational speech and gestures which illuminate the spoken words; good eye contact; variety of facial expressions, tones of voice, loudness, speed, and use of dramatic pauses which highlight and emphasize the key points; Appropriate, distinguishing costume and bearing for each speaker, which harmonize with the others to produce an effect of unity, dignity, and wholeness. TRANSCENDENCE: (Surpassing others, pre-eminent, or supreme; lying beyond ordinary perception.) The ceremony was moving, inspiring, awesome! They speak from personal experience: they ve been there; they know the pain and the exaltation; they really want to help me! I came to get membership in the Order; what I got was fresh confidence to follow my own deepest inner vision! TEAM RATING: (Circle one) Participating Novice Achievement Merit Honor Page 18 of 44

2012 W4S CONCLAVE SAND PAINTING SCORE SHEET Name: Style (circle one): Traditional Modern Painting Name: Lodge: Scoring: Creativity (40 points) Did the painter pick something very creative or did he copy someone else s work? Coloring in the Lines (20 points) Did the painter color in the lines making straight lines as best as he could where needed. Use of Color (20points) Did the participant use color in order to enhance the painting? Style (20points) Did the painter s work seem to stand out among the other work? Was it exceptional in a certain way? In what style was it made? Total (100 points) Comments: Judges' Information: Name: Name: Name: Lodge: Lodge: Lodge: Page 19 of 44

2012 W4S CONCLAVE NATIVE AMERICAN CRAFTS SCORE SHEET Name: Lodge: Style (circle one): Traditional Modern Craft No. Craft Description: Scoring: Creativity (30 points) Did the crafter pick something very creative or did he copy someone else s work? Quality (30 points) Did the crafter do quality work? Research (20points) Was the research going into the work accurate and descriptive? Style (20points) Did the crafter s work seem to stand out among the other work? Was it exceptional in a certain way? In what style was it made? Total (100 points) Comments: Judges' Information: Name: Name: Name: Lodge: Lodge: Lodge: Page 20 of 44

2012 W4S Conclave Dance Clothes Judging Fancy Dance Name: Chapter: Judge: Contest #: KNOWLEDGE: Overall knowledge of particular tribe and time frame HEAD COVERING: Roach, roach feathers, spreader or rocker, roach pin, hair ornaments. CHOKER or NECK PIECE: Hairpipe, medallion, scarf, tie, etc. CAPE or RIBBON SHIRT: Decorated or beaded cape with fringe, etc. and/or shirt to match. Vest optional. BEADWORK: Headband, side drops, suspenders, belt, cuffs, arm bands, sidetabs, etc. Cape is Optional for Northern. Quality beadwork that is colorful and decorated properly. Should all be matching or coordinated. APRONS: Front and back decorated. May be cloth, leather, beaded, etc. BELLS and ANGORA GOATS : Sheep bells, goats can be imitation Angora goat or real goat fur. FOOTWEAR: Moccasins, hard sole, beaded, deck shoes etc. Decorated properly. BUSTLES and TRALERS: Well constructed and fine craftsmanship. Colorful and full. Trailer is optional. A bustle center such as a rosette. HAND OBJECTS: Dance hoops, whistles, fans, whip sticks, scarfs etc. OVERALL APPERANC: Outfit well constructed. Fine quality craftsmanship exhibited. Good overall understanding of style. OPTIONAL: ANYTHING that the judge feels is totally optional. NOTE: these points are only extra points. TOTAL Superior 98+ Excellent 77-97 Premium 44-76 Good 0-43 Judge s remarks (additional remarks on reverse side) Judged on the following scale: 0 = Does not have item 1-3 = Good 4-6 = Premium 7-8 = Excellent 9-10 = Superior Page 21 of 44

2012 W4S Conclave Dance Clothes Judging Grass Dance Name: Chapter: Judge: Contest #: KNOWLEDGE: Overall knowledge of particular tribe and time frame. HEADCOVERING: Roach, roach feathers or decorated springs, spreader, roach pin, hair ornaments. CHOKER or NECK PIECE: Hairpipe, medallion, scarf, etc. CAPE or DECORATED SHIRT: Decorated or beaded cape with fringe and/or shirt to match. Shirt is optional. PANTS: Decorated with fringe. BEADWORK: Headband, side drops, suspenders, belt, cuffs or gloves, arm bands, sidetabs (optional). Quality beadwork that is colorful and decorated properly. Should all be matching or coordinated. APRONS: Front and back decorated. May be cloth or beaded, etc. Colorful with good design. BELLS: Sheep bells or jingle bells. Optional goats can be imitation angora goat or goat fur. FOOTWEAR: Moccasins, hard sole, beaded, deck shoes or water shoes. Decorated properly. HAND OBJECTS: Dance hoops, fans, whip sticks, mirror boards, scarves, etc. OVERALL APPERANCE: outfit is well constructed. Fine quality craftsmanship exhibited. Good overall understanding of style. OPTIONAL: ANYTHING that the judge feels is totally optional. NOTE: These points are only extra points. TOTAL Superior 98+ Excellent 77-97 Premium 44-77 Good 0-43 Judge s Remarks (additional remarks on reverse side). Page 22 of 44

2012 W4S Conclave Dance Clothes Judging Straight Dance Name: Chapter: Judge: Contest #: KNOWLEDGE: Overall knowledge of particular tribe and time frame. HEADCOVERING: Roach, roach feathers, spreader, roach pin, scalp feathers or other covering. NECK WARE: Choker, scarf and slide. Colorful and matching. RIBBON SHIRT: Colorful and matching. Vest optional. BANDOLIERS: well constructed. Breastplate optional. OTTER DROP: Rosettes, feathers. Hair plates. Well constructed. ARM BANDS: German silver, brass, copper etc. BELT: Loom beaded or German silver conch, well constructed and colorful. LEG COVERINGS: Wool with Ribbon work or leather with beadwork, clouts and trailer. GARDER and SIDE TABS: Finger woven or beaded. BELLS: Properly worn. Jingle bells of copper, brass or nickel MOCCASINS: Leather, hard sole. HAND OBJECTS: Fan, mirror board, scarf, cane, dance stick etc. OVERALL APPEARANCE: Outfit well constructed. Fine quality craftsmanship exhibited. Good overall understanding of style, etc. OPTIONAL: ANYTHING that the judge feels is totally optional. NOTE: these points are only EXTRA points. TOTAL: Superior 125+ Excellent 98-124 Premium 56-97 Good 0-55 Judges Remarks (additional remarks on reverse side) Page 23 of 44

2012 W4S Conclave Dance Clothes Judging Old Style Dance Name: Chapter: Judge: Contest #: KNOWLEDGE: Overall knowledge of particular tribe and time frame. HEAD COVERING: Roach, roach feathers, spreader, roach pin, Wapegnaka (Bull s tail), optional hair ornaments. CHEST COVERING: Shirt, vest, etc. Vest is optional and may be beaded. Otter sash optional BONE WORK: Choker, breastplate, bandoliers, etc. Well constructed. Imitation bone, buffalo horn. Breastplate may be quilled as an option. BEADWORK: Cuffs, arm bands, belt. They do not have to be beaded, can be a variety of period materials. APRONS or BREECHCLOUT: Cloth, leather, etc. includes front and back, decorated appropriately LEG COVERING: Long johns, pants, Knickers, leather or cloth leggings, goat skins/ BELLS: side, ankle, or knee. MOCCASINS: beaded with original design. BUSTLE and TRAILER: Messy bustle well constructed and decorated to the period. HAND OBJECTS: Fan, war or coup stick, wheels, mirror board, shield etc. OVERALL APPEARANCE: Outfit well constructed. Fine quality craftsmanship exhibited. Good overall understanding of style, etc. OPTIONAL: ANYTHING that the judge feels is totally optional. NOTE: These points are only EXTRA points. TOTAL Superior 107+ Excellent 84-106 Premium 48-83 Good 0-47 Page 24 of 44

2012 W4S Conclave Dance Clothes Judging Northern Traditional Dance Name: Chapter: Judge: Contest #: KNOWLEDGE: Overall knowledge of a particular tribe and time frame. HEAD COVERING: Roach, roach feathers, roach pin, spreader, hair ornaments, other head covering. NECKWEAR: Scarf and slide, various medicine bags, etc. Slide material varies. CHEST COVERING: Ribbon shirt with colorful matching colors. Vest is optional, beaded, ribbon work or plain. BONE WORK: Includes breast plate, choker, and bandoliers. Proper construction and matching colors. Can be bone, plastic, buffalo-bone black plastic. BEADWORK or QUILL WORK: Cuffs, arm bands, knee bands. Decorated with matching fringe. Proper colors and design. May be appliqué. APRONS: Well constructed with proper colors and well decorated. Can be beaded, ribbon work and fringed. BELT and/or SIDETABS: May be beaded, finger woven, Concho or tack belt. LEG COVERINGS: Optional leggings of leather or cloth. May also be knee fringe and goats. BELLS: Sheep bells, jingle bells, dew toes, etc. MOCCASINS: Beaded or quilled, well constructed and decorated. BUSTLE and TRAILERS: Well constructed and quality workmanship. Creativeness and style varies. Trailer material of broad cloth, leather, etc. colorfully decorated. HAND OBJECTS: Minimum of two (2). Fan, mirror board, wheel (dance hoop), hand scarves dance stick, shield etc. OVERALL APPEARANCE: Outfit well constructed. Fine quality craftsmanship exhibited. Good overall understanding of style OPTIONAL: ANYTHING that the judge feels is totally optional. NOTE: These points are only EXTRA points. TOTAL Superior 125+ Excellent 98-124 Premium 56-97 Good 0-55 Judge s remarks (additional remarks on reverse side) Judged on the following scale: 0 = Does not have item 1-3 = Good 4-6 = Premium 7-8 = Excellent 9-10 = Superior Page 25 of 44

Administrative Events W4S will be abiding with the following guidelines and criteria for judging of the Administrative Events at the 2012 Section Conclave. CONTENTS: Lodge Newsletter Lodge Plan Book Lodge Where to go Camping Guide Section Administrative Guidelines All lodges are required to turn in items wishing to be judged in the administrative events portion of conclave. The section must receive these before the start of the Friday night COC. All items being judged will be returned to the lodges at the section meeting on Sunday. All decisions are final. Each Lodge participating in administrative events is asked to provide one adult (over 21 years of age) judge for each of the following events: Newsletter, Plan Book, and Where to Go Camping Guide,. Judges names must be submitted to the Section Chief on Friday evening. Administrative Events will be judged by a team of judges representing all four lodges, overseen by the Section Chief and/or Section Vice Chief. All materials will be due by the Friday night Section COC. Materials will be judged before Sunday. Page 26 of 44

Lodge Newsletter Competition A lodge should enter at least four newsletters to compete for this award. A lodge must enter its newsletters published during the past year in order to compete for the award. Past year is defined as between the last Conclave and the present one. The newsletter will be judged on such things as context, print, quality, photographs and captions, as well as the use of graphic art. The newsletters to be entered in the competition should be turned in at the Friday night COC meeting. Judging Standards: Were four editions submitted for scoring, all being dated since October 1, 2008? (No = 0, Yes = 15) (0 or 15) Category Range Points I. Appearance A. Masthead neatly identifies newsletter (0-5) B. Columns neatly separated easy to read (0-5) C. Overall consistent neatness (1-5) II. Informative Value A. Variety of Articles (0-10) B. Concise and direct wording (1-5) C. Pertinence of information to reader (0-10) D. Completeness of information (1-15) III. Mechanics and Miscellaneous A. Grammar and lack of typographical errors (1-10) B. Use of clip art, diagrams, and bold headlines (0-5) C. Use of calendars and original artwork (0-5) IV. General Impression A. Impression of the quality of the entire year s newsletters (1-10) Possible TOTAL SCORE 100 Total Comments: Page 27 of 44

Lodge Plan Book Competition A lodge can enter only one Plan Book and it must be the current year s edition. The Lodge Plan Book may be presented on any type of computer median, yet no computers will be furnished for viewing. The Plan Book will be judged on context and print quality. Turn in this book at the Friday night COC meeting. Judging Standards: Category Range Points I. Format A. General appearance (1-5) B. Use of graphic material C. Organization (1-5) (1-5) II. Informative Value A. Quality of information for officers (1-10) B. Information about the OA and the particular Lodge is (1-10) presented clearly and in a manner easy to understand III.Contents A. Lodge Calendar (0-5) B. Lodge Goals (0-5) C. Listing of Lodge/Chapter officers with addresses and phone (0-5) numbers D. Description of Lodge activities (0-5) E. Lodge History (0-5) F. Lodge Budget (0-5) G. Lodge Rules (0-5) Possible TOTAL SCORE 70 Total Comments:_ Page 28 of 44

Lodge Where to go Camping Guide Competition Each lodge may enter only one Camping Guide and it should be current. It will be judged on such topics as correct information, actual use to the Unit Leader, print quality, and content. The Camping Guide should be turned in at the Friday night COC meeting. Judging Standards: Category Range Points I. Format A. All information is contained within one cover (0-5) B. Materials produced by the Lodge are of good quality (0-10) C. The information is arranged by categories (0-10) D. Layout enables user to easily utilize (0-10) E. Information is easily updated (0-5) II. Informative Value A. Information contained is informative to Scoutmasters (1-5) (For all of the following, if the answer is NO, then they receive a 0. If the answer is YES, then assign a value of 1-10 based on the depth of the information.) B. Contains information about the local camp, including use of the (1-10) camp in the off-season and use of camp equipment (or policy statement thereof). C. Contains information about camping opportunities in the (1-10) council D. Contains information about camping opportunities in the state, (1-10) including state and national parks and forests E. Contains information on hiking trails, rivers, lakes, and other (1-10) specialized camping facilities F. Contains information on tour permits, touring and insurance (1-10) G. Contains information about camping opportunities in the BSA (0-5) High Adventure programs Possible TOTAL SCORE 100 Total Comments: Page 29 of 44

Camping Promotions Award Competition Camp promotion competition will be divided into two categories: unit presentation and static display/presentation. Judging criteria for each category are listed below. Unit Presentation This category is to judge the presentation that is given to local units when visited by the Order of the Arrow. Topics of discussion should include both local long term and year round camp opportunities. Static Display - Presentation This category is to judge the display/presentation that might be set up at council/civic events by the Order of the Arrow to promote Scout camping. Recognition and Awards 1. Awards will be given to the top three teams according to the judges. 2. Awards will be presented in both categories and an overall award for combined. 3. Combined award will be presented only if a lodge competes in both categories. Judges Each lodge will be required to provide two judges, one youth and one adult. Page 30 of 44

Lodge Camping Promotion Competition Unit Presentation Appearance Are the presenters in full Scout uniform? Did they promote their council camping programs? Comprehension Did the presenter speak slowly and clearly? Did he make himself understood? Presentation/Staging Did they use visual aids? Is there identification of the Order of the Arrow? Resources Do they have current event flyers or an up to date Council calendar? Do they have the Lodge where to go camping guide? Do they have flyers or information about their Council camp programs? Impression Did the presenters leave you with a better understanding of camping in their council? Time Limit Was the presentation under 15 minutes? Unit Presentation - Total Points 9 points 9 points 9 points 9 points 9 points 5 points 50 points Static Display - Presentation Appearance Is the display manned? Are they in full Scout uniform? Did they promote their council camping programs? Comprehension Did the presenter speak slowly and clearly? Did he make himself understood? Was he knowledgeable of the topic? Presentation/Staging Is there a booth or display area? Are there visual aids? Is there identification of the Order of the Arrow? Are there pictures? Is the display well put together with thought and planning? Resources Are there current event fliers or an up to date Council calendar? Are there copies of the Lodge where to go camping guide? Are there fliers or information about their Council camp programs? Impression Did the display/presenters leave you with a better understanding of camping in their council? Static Display Presentation - Total Points Camping Promotion Presentation - Grand Total Points 10 points 10 points 10 points 10 points 10 points 50 points 100 points Page 31 of 44

Conclave Spirit Award 1. The scoring committee shall consist of four guests not members of any Lodge in Section W4S as well as the section officers for that year. The outside section guests will submit a recommendation on which lodge won the spirit award, at which time the section officers shall make a final decision on the winners of the Spirit Award. 2. Consideration for the Spirit Award shall begin the moment the scoring committee member receives his/her scorecard. Scorecards must be signed and certified by 11:00 PM Saturday evening. The Section Chief, upon agreement with the Section Adviser, has the option of not revealing the members of the scoring committee until after the Conclave. 3. The spirit award shall measure the following: Negative spirit detracts from the effectiveness of Scout Spirit and thus will not be tolerated. Negative spirit is defined as any act or acts by any person or persons that is contrary to the ideals of the Brotherhood of Cheerful Service and more importantly, to the ideals of Scouting. The scoring committee member has the option of subtracting points or eliminating that Lodge from spirit consideration dependent upon the severity of the act. A "gig" used by a Lodge as a spirit item is defined as; any device, apparatus, or other item issued to all conclave participants in that Lodge for the purpose of promoting spirit at the conclave. Each Lodge is limited to one gig. The official gig must be from that year only; all other gigs from previous conclaves cannot be used unless a Lodge is officially reusing a gig for that conclave. Noisemakers are not permitted as spirit items with no exceptions. Any Lodge violating this will lose all points for their spirit item but will not be eliminated from competition. Each judge's scores will be weighted to make each judge's different scoring techniques balance. By this method, each lodge's score will actually be compiled by subtracting their score from the judge's average score. Page 32 of 44

Spirit Award Evaluation Sheet Judge s Name Certified Signature X Lodge Name Number Turn-in Time Section Chief s Certification X *Rate all categories from 0-5; 5 being the best* Spirit Yells Lodge Cohesiveness Uniform Ethic Overall Scout Spirit Competition Participation Training Participation Show & Special Event Participation *Gig TOTAL POINTS (40) Additional Comments: Page 33 of 44

The Niganet Award The Niganet Award will be based on each lodges overall performance at the 2011 Conclave. This year the section has opted not to include a score sheet due to the amount of events. The awards will be an enumeration of the total competitions for the weekend (excluding Spirit.) Emphasis will be placed on team-building activities, all competitions (Sports and Indian Affairs), and administrative events. Each event being scored will be assigned points based on the Lodge's performance in each area. 5 points for Superb 4 points for Excellent 3 points for Good The winner will be determined by adding the total number of points for each event being scored. The winner will be announced at the closing ceremony on Sunday. Traveling Ram Award The Traveling Ram award is rewarded to the lodge at the conclave with the highest attendance percentage. The results from this award will be derived from the total attendance from the lodge at the event divided by the membership total in their last charter as a lodge. This award will be given out at the closing ceremony on Sunday morning. Cimarron Award The Cimarron Award recognizes lodges that fully participate at the Section W4S Conclave. Unlike other traditional awards, any lodge can receive the award. The award provides a level playing field for all lodges, allow lodges large and small to participate, and for the chance for every Lodge to walk home with an award to be proud of should they choose. The lodge is required to fully participate in the competitions, events, and training. Page 34 of 44

Conclave Competitions The two competitions that will take place are Lodgeball, and Ultimate Frisbee. The rules for each are as follows: Lodgeball: The objective of the game is to eliminate all the members of the opposing team with a dodgeball. Players are eliminated when they are struck by a dodgeball thrown by an opposing team member. If the dodgeball contacts the floor its ability to eliminate a play is void. The game will be played on a field divided in half with dodgeballs placed on the center line. Members of the separate teams must stay on their side of the field, or they face elimination. Both teams must be at the very back of their side of the field before the game starts. The game will start when the official gives the cue, and both teams may then attempt to grab the Dodgeballs. A second cue will be given and the teams will be allowed to begin throwing dodgeballs at each other. The game ends when one side has eliminated all opposing players or when the clock reaches 20 minutes. The winning team is the team with the most players still in play. Ultimate Frisbee The Field: A rectangular shape with end zones at each end. A regulation field is 50 feet x 25 feet, with end zones 10 feet deep. Initiate Play: Each point begins with both teams lining up on the front of their respective end zone line. The defense throws or pulls the disc to the offense. A regulation game has seven players per team. Scoring: Each time the offense completes a pass in the defense s end zone, the offense scores a point. Play is initiated after each score. Movement of the Disc: The disc may be advanced in any direction by completing a pass to a teammate. Players may not run with the disc. The person with the disc, the thrower, has ten seconds to throw the disc. The defender guarding the thrower, the marker, counts out the stall count. Change of Posession: When a pass is not completed, the defense immediately takes possession of the disc and becomes the offense. Substitutions: Players not in the game may replace players in the game after a score and during an injury timeout. Non-contact: No physical contact is allowed between players. Picks and screens are also prohibited. A foul occurs when contact is made. Fouls: When a player initiates contact on another player a foul occurs. When a foul disrupts possession, the play resumes as if the possession was retained. If the player committing the foul disagrees with the foul call, the play is redone. Self-officiating: Players are responsible for their own foul and line calls. Players resolve their own disputes. Spirit of the Game: Ultimate stresses sportsmanship and fair play. Competitive play is encouraged, but never at the expense of respect between players, adherence to the rules, and the basic joy of play. Tie Games: If both teams have equal number of players in play (Lodgeball) or have the same number of points (Basketball) by the end of play then the winning team will be determined by a best 2 out of 3 game of Rock-Paper-Scissors played by the team captains. Page 35 of 44

A scout is Trustworthy: All participants and spectators are expected to observe the Scout Law before, during, and after the game. The Official Referee, who will make themselves known before the game, have final ruling on their sport. The Official Referee may also add or remove rules as they see fit in order to ensure the games begin and end on time. Page 36 of 44

Conclave Training In past years, the section has continuously attempted to produce and utilize a university style of instruction. To further develop our existing program, in conjunction with other sections, we have produced a training and registration program that itemizes every delegate s history within the section, which will remain on-file for all future conclaves. Conclave participants will receive an ID number, which will serve as their identification number for Conclave 2011. Offered courses at all section conclaves will be taught through the sections newly adopted university, Arrowman University. Within the university are six colleges one may chose to attend: College of Indian Affairs College of Leadership and Program College of Outdoor Adventure College of General Studies College for New Arrowmen College of Professors In previous years participants started earning associate s degree from a college of their choice. In future years, a participant can continue in the same college earning a bachelors degree or select another college to earn an associate s degree from. Once the participants complete the required courses, a degree will be printed in their name and a Arrowman University patch will be given to them, with a different color border for each degree. In 2010?, everyone received a redbordered patch, as an associate s degree. In 2011, qualifying members received a blue-bordered patch, as a bachelor s degree. In 2012, members who qualify will receive a green-bordered patch as a master s degree. Starting in 2012, Doctoral degrees will be conferred on those arrowmen who submit a class syllabus and they received a black bordered patch. The College of Professors is limited to those individuals training a session at the Conclave. Trainers may be anyone registered in the Order of the Arrow but must have the approval of the Section Chief and CVC of Training. Those selected to attend the College of Professors will receive a gold-bordered Arrowman University patch for their services. A list of all training sessions can be found here within or on the section website. Please note that individuals registering on-line have priority selection with course registration. Many of the courses being offered do have a maximum attendance for the class. In the event a session that you registered for is full, you will be placed in another class from your selected college. Your final course schedule will be printed for you upon check-in. Please note that in order to obtain a degree from your selected college of choice, you must attend a minimum of three classes from that college. You are more then welcome to change your classes at any time, if need be. If you have not selected three sessions from the same college, your degree will automatically be changed to the College of General Studies. If you have not specified any classes on your registration form, then you will be ineligible to obtain a degree from any of the colleges within Arrowman University. The training portion of conclave will take place Saturday morning. No other events and scheduled to take place during instruction. Page 37 of 44

If you are not registered for any sessions, you may show up to any course of your choice and your information will be changed in the section database. The Arrowman University sessions all contain abbreviations based on their college of origination, and the time of day it is being offered. The college s abbreviations are: College of Indian Affairs - CIA College of Leadership and Program - CLP College of Outdoor Adventure - COA College of General Studies - CGS College for New Arrowmen - CNA College of Professors - COP The courses are then divided into levels of difficulty ranging from 101 to 441, and this will serve as the course number from the selected colleges. Lastly attached on the end is A, B, C, or D, which serve as the session times of training. A: 8:30 AM B: 9:30 AM C: 10:30 AM D: 11:30 AM GOALS FOR 2011 TRAINING 1 Increase participation by utilizing the Arrowman University. 2 Present more courses to be taught by the best trainers in the nation. 3 Have the College of Professors attend the section train the trainer. 4 Increase overall quality of section training. Course Documentation Contained in the section are the guidelines and training materials for the 2012 Section W-4S Conclave. In your first class session at 8:30 AM, everyone will receive a training record sheet. This will be your ticket to obtaining your degree and prove that all courses were completed. Upon completion of each course, your instructor will hand out a course completion sticker, with the course name, to be placed next to your session time on the evaluation and degree application form, which will be included in your registration packets. Arrowman that do not register will not be able to participate in the section training or conclave activities. Additionally, an evaluation of each course is required prior to handing in your completed form to administration officials at the welcome center no later than the end of the lunch session (1:30PM) Saturday afternoon. Patches and certificates will be distributed to lodges on Sunday morning. Participant Guide The participant guide will be provided with the registration packets, which will be handed out at the administration headquarters upon registration confirmation. It will contain a schedule of all training events, their trainer for each class, and their locations. Page 38 of 44

Training Schedule Training will begin at 8:30 AM and ends at 12:20 PM Saturday afternoon. There will be four training sessions, each lasting approximately 45 minutes with a 15 transition time. Additionally included is the complete training session list that includes the courses being offered within each college, the trainers instructing the courses, course times and classroom locations. We encourage participants to bring t o C o n c l a v e a folding chair for training and the shows. Page 39 of 44

2012 Conclave Training Classes Area Descriptive Title Start End Location LP Building a Chapter 8:30 AM 9:15 AM 3 GS Officers'and Advisers' roles in working together 8:30 AM 9:30 AM 11 IA Advanced Ceremonial "Expert" Techniques 8:30 AM 10:30 AM 4 LP OA Mentoring Scoutreach program 8:30 AM 9:30 AM 5 LP OA Unit Representatives what do they do? 8:30 AM 9:15AM 7 OA Conservation and Principles of Leave No Trace 8:30 AM 9:15 AM 12 OA International Scouting Programs. 8:30 AM 10:15 AM 13 IA The Fundamentals of Beadwork (2 hour session) 15 8:30 AM 10:15 AM 2 GS Meet the Man (YOUTH ONLY) 8:30 AM 9:15 AM 8 GS Meet the Man (All invited) 9:30 AM 10:15 AM 8 GS History and Purpose of the OA & W4S Section 9:30 AM 10:15 AM 5 GS Lodgemaster how it works 9:30 AM 10:15 AM 6 GS Nuts and Bolts to obtain "Journey to Excellence" 9:30 AM 10:15 AM 9 IA Introduction to Ceremonies 9:30 AM 10:15 AM 3 LP The Ten Principles of Brotherhood Conversion 9:30 AM 10:15 AM 11 LP What's new in OA communication Skills 9:30 AM 10:15 AM 12 IA Native American Crafts (2 hour sessions) 9:30 AM 11:15 AM 1 NA Elangomats: Strengthening the Program 9:30 AM 10:15 AM 13 OA High Adventure in the OA 9:30 AM 10:15 AM 4 IA Beginning "Steps" of Dancing 9:30 AM 10:15 AM 7 GS Advertising,Marketing, Call Outs in Chapter & Lodge 10:30 AM 11:15 AM 7 GS Basic of Doing a Camp Promotion 10:30 AM 11:15 AM 10 GS So, You Want to Be a Lodge or Section Officer? 10:30 AM 11:15 AM 11 IA Ceremony Props and Costumes 10:30 AM 11:15 AM 12 LP Retaining Older Scouts 10:30 AM 11:15 AM 13 LP The Vigil Commitment 10:30 AM 11:15 AM 3 LP The Art of Patch Design 10:30 AM 11:15 AM 5 NA Understanding the Ordeal 10:30 AM 11:15 AM 6 IA The Fundamentals of Beadwork (2 hour session) 15 10:30 AM 12:15 PM 2 OA The Where to Go Camping Guide 10:30 AM 11:15 AM 5 IA Coaching the Ceremony Team 11:30 AM 12:15 PM 1 IA The OA and Cub Scouting "The Order's Role" 11:30 AM 12:15 PM 4 IA Introduction to Pow Wow Drumming 11:30 AM 12:15 PM 3 LP How to prepare and conduct a Troop Election 11:30 AM 12:15 PM 6 LP New National OA Strategic Plan 11:30 AM 12:15 PM 5 OA OA support at Summer Camp 11:30 AM 12:15 AM 10 GS The Lodge's Role in Council Support 11:30 AM 12:15 AM 7 Page 40 of 44

Shows The Shows Committee, headed by CVC of Shows from Wiatava Lodge, is responsible for the planning of the Friday evening fellowship show and the Saturday evening The Journey Ahead theme show. Page 41 of 44

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