08-3 November 208, Luanda (Angola) INVITATION s 08-3 November 208 Luanda, Angola F R I E N D S H I P T H R O U G H S P O R T
08-3 November 208, Luanda (Angola) to CISM LtCol Jucelino Bento Chief of Angolan delegation Tel.: + 244-923308794 E-mail: jucebento2@gmail.com Luanda, Angola Luanda, March 208 To: See Distribution List. Subject: 208 Invitation The International Military Sports Council (CISM) has entrusted the Angolan Armed Forces with the organization of the 208. Thus, I have the honor of inviting a mission representing the Armed Forces of your country to participate in the Championships held in LuandaAngola from 08 th to 3 th of November 208. Lt Col Jucelino Bento Chief of to CISM ENCLOSED: - Distribution List; - Program; - General Information; - Annex - Preliminary Agreement; - Annex 2A Final Entry - Travel information; - Annex 2B - Final Entry Composition of the Mission; - Annex 2C Final Entry Commitment by the Chief of Mission. 2
08-3 November 208, Luanda (Angola) DISTRIBUTION LIST. CISM GOVERNING BODIES CISM President CISM Vice-President Africa CISM Secretary General Headquarters Official CISM Representative of the 58th WMCCCH President and Members CISM Sports Committee Track and Field Representatives of the CISM Partners and Sponsors 2. CISM MEMBER NATIONS: NO COUNTRY CODE NO COUNTRY CODE NO COUNTRY CODE AFGHANISTAN AFG 7 BOTSWANA BOT 33 CYPRUS CYP 2 ALBANIA ALB 8 BRAZIL BRA 34 CZECH REPUBLIC CZE 3 ALGERIA ALG 9 BULGARIA BUL 35 D.P.R. OF KOREA PRK 4 ANGOLA ANG 20 BURKINA FASO BUR 36 D.R. OF CONGO COD 5 ARGENTINA ARG 2 BURUNDI BDI 37 DENMARK DEN 6 ARMENIA ARM 22 CAMEROON CMR 38 DJIBOUTI DJI 7 AUSTRIA AUT 23 CANADA CAN 39 DOMINICAN REPUBLIC DOM 8 AZERBAIJAN AZE 24 CAPE VERDE CPV 40 ECUADOR ECU 9 BAHRAIN BRN 25 CENTRAL AFRICAN REPUBLIC 0 BANGLADESH BAN 26 CHAD CHA 42 CAF 4 EGYPT EGY EQUATORIAL GUINEA BARBADOS BAR 27 CHILE CHI 43 ERITREA ERI 2 BELARUS BLR 28 CHINE CHN 44 ESTONIA EST 3 BELGIUM BEL 29 COLOMBIA COL 45 FINLAND FIN 4 BENIN BEN 30 COMOROS UNION COM 46 FORMER YOGOSLAV REP. OF MACEDONIA 5 BOLIVIA BOL 3 CONGO CGO 47 FRANCE FRA 6 BOSNIA & HERZEGOVINA GEQ MKD BIH 32 CROATIA CRO 48 GABON GAB 3
08-3 November 208, Luanda (Angola) NO COUNTRY CODE NO COUNTRY CODE NO COUNTRY CODE 49 GAMBIA GAM 79 MALAWI MAW 09 SLOVAKIA SVK 50 GEORGIA GEO 80 MALI MLI 0 SLOVENIA SLO 5 GERMANY GER 8 MALTA MLT SOUTH AFRICA RSA 52 GHANA GHA 82 MAURITANIA MTN 2 SPAIN ESP 53 GREECE GRE 83 MONACO MON 3 SRI LANKA SRI 54 GUATEMALA GUA 84 MONGOLIA MGL 4 SUDAN SUD 55 GUINEA GUI 85 MONTENEGRO MNE 5 SURINAME SUR 56 GUINEA-BISSAU GBS 86 MORROCO MAR 6 SWAZILAND SWZ 57 HUNGARY HUN 87 MYANMAR MYA 7 SWEDEN SWE 58 INDIA IND 88 NAMIBIA NAM 8 SWITZERLAND SUI 59 INDONESIA INA 89 NETHERLANDS NED 9 SYRIA SYR 60 IRAN IRI 90 NIGER NGR 20 TANZANIA TAN 6 IRAQ IRQ 9 NIGERIA NGR 2 THAILAND THA 62 IRELAND IRL 92 NORWAY NOR 22 TOGO TOG 63 ITALY ITA 93 OMAN OMA 23 TRINIDAD & TOBAGO TRI 64 IVORY COAST CIV 94 PAKISTAN PAK 24 TUNISIA TUN 65 JAMAICA JAM 95 PALESTINE, STATE OF PLE 25 TURKEY TUR 66 JORDAN JOR 96 PARAGUAY PAR 26 UGANDA UGA 67 KAZAKHSTAN KAZ 97 PERU PER 27 UKRAINE UKR 68 KENYA KEN 98 PHILIPPINES PHI 28 69 KOREA KOR 99 POLAND POL 29 UNITED ARAB EMIRATES UNITED STATES OF AMERICA 70 KUWAIT KUW 00 PORTUGAL POR 30 URUGUAY URU 7 KYRGYZSTAN KGZ 0 QATAR QAT 3 UZBEKISTAN UZB 72 LATVIA LAT 02 ROMANIA ROU 32 VENEZUELA VEN 73 LEBANON LIB 03 RUSSIA RUS 33 VIETNAM VIE 74 LESOTHO LES 04 RWANDA RWA 34 YEMEN YEM 75 LIBYA LBA 05 SAUDI ARABIA KSA 35 ZAMBIA ZAM 76 LITHUANIA LTU 06 SENEGAL SEN 36 ZIMBABWE ZIM 77 LUXEMBOURG LUX 07 SERBIA SRB 78 MADAGASCAR MAD 08 SIERRA LEONE SLE UAE USA Only CISM active member nations have the right to participate in CISM Events (CISM Regulations, Article.0) 4
08-3 November 208, Luanda (Angola) 2. GENERAL PROGRAM OF THE CHAMPIONSHIP DATE Thursday 8th Nov. Arrival of Participants Friday 9 th Nov. Preliminary Meeting Training Opening Ceremony Saturday 0 th Nov. Competition Sunday th Nov. Monday 2 th Nov. Tuesday 3 th Nov. Competition (reserve) Closing Cultural day Banquet ACTIVITY Departures of all participants The table below gives the composition of the delegation when it participates with three (3), two (2) or one () complete team. FUNCTION Chief of mission Chief of the team Coaches Trainer Athletes Long Cross Athletes Short Cross Athletes Women s Cross PARTICIPATION WITH 3 complete teams 2 complete teams complete teams L.S.W. Cross 2 6 4 5 L.S. Cross L.W. Cross S.W. Cross L. Cros s 6 S. Cross Total 20 4 5 3 0 7 8 6 4 6 5 4 5 4 W. Cross 5 3. COMPOSITION OF THE MISSION 5
08-3 November 208, Luanda (Angola) Symbols used: L: Long Cross S: Short Cross W: Women s Cross According to the CISM Regulations only military personnel in active duty and in possession of a valid military ID card may participate in the competition. PARTICIPATION WITH COMPLETE TEAM AND INDIVIDUALS A nation can participate in the Coss Country championship with individuals in three (3), two (2) or one () event. Individuals in one () or (2) events. In this case, the delegation cannot include more than three (3) persons beside the appointed athletes. PARTICIPATION WITH INDIVIDUALS A nation can participate in the Cross Country Championship with individuals in three (3), two (2) or one () event. In this case, the delegation can include only two (2) persons at most if the number of athletes is not less than three (3). If the number of athletes is less than three (3) only one () person is authorized to be with them. 4. ACCESS TO THE LOCATION OF THE COMPETITION The location of the competition will be next to the Kilamba Multipurpose Pavilion. Travel expenses to and from Luanda will be the responsibility of the participating country. The organizing committee will arrange transportation to and from the place of arrival at the place of stays in Angola and transportation during the competition. Places of arrival and departure: 04 de fevereiro International Airport, Luanda (Angola). All the participants should use the indicated above arrival point. Address of the competition: The location of the competition will be next to the Kilamba Multipurpose Pavilion. The Organizing Committee is responsible for the transportation of participants from the place of arrival to the place of accommodation, training and competition. 5. CONDITIONS OF STAY a. Board and lodging shall be provided for all participants, as well as transport for all CISM related events at the expense of the organizer. b. Participants will be required to pay extra expenses such as telephone calls,laundry, travel to non-event related locations (táxi) and additional food and beverages. c. Any cost before the foreseen arrival date andor after the departure date must be covered by the participants. d. Nations arriving before 08 Nov 208 and departing after 3 Nov 208 will be responsible for all expenses incurred during the period outside the official competition dates. CISM Officials such as the Official CISM Representative (OCR), CISM Track and Field Sports Committee members and 6
08-3 November 208, Luanda (Angola) other authorized representatives are authorized to arrive on 07 Nov 208. e. In accordance with the Statues and traditions of CISM, any political orand religious action during the competition, in particular the dissemination of propaganda documents, pictures, clothing, brochures, reviews etc., is strictly forbidden. Any contravention will result in immediate exclusion of such nation. f. Additional persons will not be accepted without oficial written permission of the organizers. The costs for board and lodging are at their own expense. g. The Organizers will provide medical assistance to the participants for the duration of the event which includes first aid and transportation to the hospital. However, the Organizers are NOT responsible for: Hospitalizations; Surgical operations or other special treatments; Repatriation in case of death; Other expenses incurred due to illness andor accident such as compensation for loss of income,etc. h. To cover the above mentioned risks, participants must arrange suficiente insurance in their home countries and this insurance must be valid in Angolan. A copy of the insurance certificate and policy must be provided to the Organizers if requested. i. In Angola the tap water is safe to drink. j. Menus are widely varied. Please indicate diet and religion-related requirements on the final agreement (Annex 2B). 6. REGULATIONS OF THE CHAMPIONSHIP The current CISM Regulations,Edition July 207, the current IAAF Rules, the current CISM Sports Regulation, Edition October 206,,as well as rules given below will apply throughout. Rules: EVENT S DISTANCE LONG CROSS:,5 KM (5 laps) SHORT CROSS: 4,6 Km (2 laps) WOMEN'S CROSS: 4,6 Km (2 laps) REFRESHMENT Water and other suitable refreshments shall be available at the start and the finish of all races. For all events, drinkingsponging stations shall be provided at every lap if weather conditions allow such provisions (Art 250.9. IAAF Regulation). RUNNING DRESS Should be clean, conceived and puto n in a way not to offend (Art 43.. IAAF Regulation). SHOES Athletes can run barefooted, with one or with a pair of shoes within the limits of the regulation( Art. 43. 4. IAAF Regulation). TRAININGS The organizer can establish a plannings such that all delegations are able to take advantage of the running path until the eve of the event. CLASSIFICATIONS For each of the three (3) organized events, it is established a general individual classification and a general team classification. GENERAL INDIVIDUAL CLASSIFICATION 7
08-3 November 208, Luanda (Angola) A number of points are attributed to each concurrent. The number corresponds to the concurrent`s place in the arrival order. point to the st 2 point to the 2nd 5 points to the 5th, etc. GENERAL TEAM CLASSIFICATION From the general individual classification, it is established a general team classification for every event using the following procedure. A. Long Crross Only the points attributed to the first (4) runners of each team are counted. B. Short distance and Women`s Cross By analogy, only the points given to the first three (3) runners of each team will be counted up. FINAL RESULTS The team which gets the lowest number of point will be declared winner (Article 250. 8. IAAF Regulation). In na equal case: the advantage will be given to the team whose last runner will be the nearest to the winner. INCOMPLETE TEAMS If, before the beginning of the event, a team is reduced to four (4) athletes in the Long Cross, three (3) athletes in the Short Cross and women's Cross, the team will participate in the team classification. In any other case, the concurrents will depart and take part only in general individual classification. 7. ANTI-DOPING Anti-Doping tests will be conducted in accordance with the CISM Regulations Chapter IX, CISM Anti- Doping Rules, the concerned CISM Sports Regulations, the current IAAF Rules, and all WADA rules, mainly the World Anti-Doping Code, and the International Standard for Testing. The number and type of tests, as well the athletes to be tested shall be determined by the CISM Anti-Doping Commission. These procedures will follow the concerned CISM Test Distribution Plain (TDP). In case an athlete has a Therapeutic Use Exemption (TUE), the Chief of Delegation should send this TUE to the CISM GS until 30 days before the Opening Ceremony. This TUE will be submitted to the TUE Commission to analysis and further approval. 8. UNIFORM Uniforms are mandatory. The type of uniform to be be used: combat dress. The uniforms are mandatory for the opening and closing ceremonies. 9. CUSTOMS AND VISA PROCEDURES For information regarding passport and visas for entry into Angola, please contact the Angolan Embassy in your country or the respective embassy serving your country. Make sure that you apply for your visa in time! 0. WEATHER CONDITIONS The temperature in November in Angola is between 28-32⁰ C. The probability of rain is 65%.. REGISTRATION FORMS DEADLINES - Preliminary Agreement (Annex ) - st July 208 - Final Entry(Annex Annex 2ABC) - 0th October 208 A valid and operated phone number and email address are required on the final entry form in case the organizing committee needs to contact you. 8
08-3 November 208, Luanda (Angola) 2. CORRESPONDENCE. All official correspondence concerning the competition should be sent to: Angolan CISM Delegation Lt. Col. Jucelino Bento Chief of Ex Avenida Brasil Edifício nº 35 L u a n d a, A n g o l a Tel. + 244 923308794-244 923 479 543 E-mail: jucebento2@gmail.com cismangola@hotmail.com 3. ADDITIONAL REQUIRED ITEMS. National Anthem (CDUSB drive) 2. National flag 3. Additional data: a. photo of delegation members: taken in military uniform showing the full face from the front 4x6 cm size photo at high resolution no less than 300 dpi titled rank, family name, nation, e.g. Major Johnson, France 9
08-3 November 208, Luanda (Angola) To be returned before 0 JULY 208: PRELIMINARY AGREEMENT Angolan CISM Delegation LtCol Jucelino Bento Chief of Tel.: + 244-923308794 E-mail: jucebento2@gmail.com; cismangola@hotmail.com NATION: TOTAL NUMBER OF PARTICIPANTS: Officials Athletes Coaches and trainer Total Men Women Total MEANS OF TRANSPORT: DATE: RANKNAME OF THE CHIEF OF DELEGATION: SIGNATURE OF CHIEF OF DELEGATION: RankName Your Contact Phone Fhone E-Mail 0
08-3 November 208, Luanda (Angola) ANNEX 2A FINAL ENTRY To be returned before 0 OCTOBER 208: Angolan CISM Delegation LtCol Jucelino Bento Chief of Tel.: + 244-923308794 E-mail: jucebento2@gmail.com; cismangola@hotmail.com NATION:... PLACE DATE FLIGHT Nr TRAIN Nr BUS Nr TIME ARRIVAL DEPARTURE Means of transportation: RankName Your Contact Phane Fax E-Mail DATE: RANKNAME OF THE CHIEF OF DELEGATION: SIGNATURE OF CHIEF OF DELEGATION:
08-3 November 208, Luanda (Angola) FINAL ENTRY COMPOSITION OF THE MISSION To be returned before 0 OCTOBER 208: ANNEX 2B Angolan CISM Delegation LtCol Jucelino Bento Chief of Tel.: + 244-923308794 E-mail: jucebento2@gmail.com; cismangola@hotmail.com NATION: No FUNCTION RANK NAME AND SURNAME FOOD (HalalNon Halal) Chief of Mission 2 Team Captain 3 Coach 4 Coach 5 Trainer 6 7 8 9 0 2 3 4 5 6 7 8 9 20 Long Cross Male athlete Short Cross Male athlete FEMALE Athletes DATE: RANKNAME OF THE CHIEF OF DELEGATION: SIGNATURE OF CHIEF OF DELEGATION: 2
08-3 November 208, Luanda (Angola) Annex 2C To be returned before 0 OCTOBER 208: Angolan CISM Delegation LtCol Jucelino Bento Chief of Tel.: + 244-923308794 E-mail: jucebento2@gmail.com; cismangola@hotmail.com COMMITMENT BY CHIEF OF MISSION NATION : The undersigned, Chief of Mission declare that he has read the CISM Regulations and moreover understood the following prescriptions: Article.0. RIGHTS OF MEMBER NATIONS A. Active member nations have the right to: 2. Be invited top all CISM Championships. B. Inactive member nations have the same rights as active member nations except that: 2. They do not participate in any CISM event until they have met their financial obligations. Article 7.2. PARTICIPATION - MILITARY STATUS A. Only military personnel on active duty in Armed Forces may take part in competitions organized by CISM. B. No one may be recalled to active duty in the Armed Forces for the purpose of participating in a CISM competition. In the case of an intermittent military service, the athletes regularly recalled may not take part in CISM competitions, under any circumstances, if more than 8 months have elapsed between this recall and the end of their last call to arms. C. Exceptions to the above may be authorized by the General Assembly, upon recommendation of the Board of Directors. D. All military participants in a CISM event shall be in possession of proper documentation which signifies active military service of the member nation he represents. The documentation can be:. A valid military identity card for those athletes who are authorized to present their military identity cards abroad, 3
08-3 November 208, Luanda (Angola) 2. A form of verification (in English andor French) of military status accompanied by a passport. E. By signing the final entry, the Chief of Delegation confirms the military status of the participating athletes. If there are last minute changes in the participation of the athletes, the verification file may be signed by the Chief of Mission, but shall be confirmed by the Chief of Delegation by official letter. F. If one of these documents is not available, participation is refused. Article 7.24. PARTICIPATION OF AN INACTIVE MEMEBR NATION Athletes or teams of an inactive member nation may not participate in any CISM event (art.0 of the Regulations). Article 7.30. CHIEF OF MISSION A. Chief of Mission. Chiefs of Mission shall be familiar with CISM regulations. 2. Missions must not only participate or be present at sports events, they are also required to participate in information conferences on CISM, study days, commemorative and cultural events and ceremonies organized by the host nation. B. Conduct of a mission. The Chief of Mission is responsible for the behavior of his team in sports and general discipline. He shall ensure that members of his mission respect the rules and directives prescribed by CISM and organizers of the championship. The respect of schedules is particularly important as they form the basis for the effective conduct of competitions and ceremonies. 2. The Chief of Mission shall also enforce the rules concerning behavior and dress during the ceremonies. He plays an important role in promoting the CISM spirit among his mission, a spirit represented by friendly attitude towards other missions, courtesy towards organizers and fair-play in competition. Article 8.6. ABSENCE OF A MISSION WITHOUT NOTIFICATION If a mission which submits a preliminary agreement andor final entry is absent without notifying the host nation in time, a sanction will be imposed (CISM Regulations, Art..2). Article 8.7. RULES OF STAY A. General. The Chiefs of Mission are responsible for the discipline of their mission. The missions fall under the jurisdiction of the organizing nation. During events, all athletes present on the playing fields are equal before the jury, the referees and to themselves. No one may use his rank to impose his views on sports matters. 2. Civilian members of the missions shall conform to the discipline accepted by all other participants. B. Military uniforms 4
08-3 November 208, Luanda (Angola). Unless otherwise approved by the Official CISM Representative, all participants shall wear military uniform during official ceremonies such as the opening and closing ceremonies and medal-awarding ceremonies. Individuals without proper uniform will not be allowed to participate in the championship. 2. The presentation of medals takes place, in principle, during the closing ceremony. The presentation of medals may be done in sports uniform, if for organizational reasons it is not possible to wear military uniforms. This is the case e.g. when the presentation immediately follows a championship sports event. Sports uniforms shall respect the corresponding national criteria (training suit, sports shoes, etc.) Displaying the national flag on the podium by the recipient (athlete or team) at a medal awarding ceremony is forbidden. Individuals failing to respect these prescriptions shall not receive their medal(s) during the official ceremonies. C. Forbidden actions. In conformity with the statutes and traditions of CISM, any political or religious propaganda during a CISM event, in particular the dissemination of documents, pictures, brochures, reviews, etc. is strictly forbidden. 2. Any contravention shall result in the exclusion of the mission from further competition and may result in additional sanctions (Regulations Art..2). Article 8.9. ACCOMMODATIONS E. All missions, including those of the host nation, shall be accommodated under the same conditions. If the conditions are in accordance with the CISM norms and standards, the missions are expected to accept the accommodation provided by the organizing nation. G. ( ) Any mission that does not accept the accommodations provided by the organizing nation and judged as adequate by the Official CISM Representative will not be allowed to participate in the championship. DATE: RANKNAME OF THE CHIEF OF MISSION: SIGNATURE OF CHIEF OF MISSION: 5
08-3 November 208, Luanda (Angola)