BUCS SHORT COURSE SWIMMING 2018 ENTRY INFORMATION DATES Friday 9 Sunday 11 th November 2018 VENUE Ponds Forge International Sports Centre ADDRESS Sheaf Street, Sheffield, S1 2BP ENTRY OPENING DATE Thursday 27 September 2018 ENTRY CLOSING DATE Thursday 25 October 2018 at 23:59 ENTRY COSTS Individual events: 13.25 Relay events: 25 SINGLE ENTRY This competition will NOT operate a staged entry process. As such, please ensure all entries are submitted through BUCScore prior to the closing date listed above. EVENTS AND BUCS POINTS AVAILABLE 50m Freestyle (Men s and Women s) 100m Freestyle (Men s and Women s) 200m Freestyle (Men s and Women s) 400m Freestyle (Men s and Women s) 800m Freestyle (Men s* and Women s) 1500m Freestyle (Men s and Women s*) 50m Breaststroke (Men s and Women s) 100m Breaststroke (Men s and Women s) 200m Breaststroke (Men s and Women s) 50m Butterfly (Men s and Women s) 100m Butterfly (Men s and Women s) 200m Butterfly (Men s and Women s) 50m Backstroke (Men s and Women s) 100m Backstroke (Men s and Women s) 200m Backstroke (Men s and Women s) 200m Individual Medley (Men s and Women s) 400m Individual Medley (Men s and Women s) 4 x 50m Freestyle Relay (Men s and Women s) 4 x 50m Medley Relay (Men s and Women s) 4 x 50m Mixed Medley Relay (Mixed)** Please see BUCS Rules and Regulations Appendix 1 to see the BUCS Points available. SHORT COURSE SWIMMING 2018 ENTRY INFORMATION Page 1 of 5
* Top 10 entrants will be accepted. Entry times will be verified via the Swim England rankings against both 800m and 1500m times for validity and may be rejected in validity cannot be proved. No BUCS points will be awarded for these events. ** No BUCS points will be awarded for the 4 x 50 Mixed Medley Relay. These events are being run on a pilot basis and is subject to the ongoing BUCS Sports Review. BUCS points are also available for certain para-swimming events, for further details please check the preevent information. The Top 10 swimmers/teams will advance to A finals following the heats and where there are B finals these will be made up of swimmers/teams ranked 11-20 from the heats. The Top 3 swimmers of each event will receive medals. BUCS points will be awarded to the top 4 swimmers/teams for eligible events. Note that only the top 2 swimmers from each institution or 1 team per institution for relay events will score. Please note that BUCS points will not be allocated where the minimum number of competitors/teams has not been reached, or where there are not enough individual scores to extract a team score. Furthermore, an individual/team must have beaten another individual/team to score BUCS Points (i.e. if 3 individuals/teams compete in an event, only 2 will score BUCS points). This does not apply to extracted teams. Individuals/teams are regarded as having compete if they started the event, therefore DNS will not be regarded as having competed. ENTRY ALLOWANCE There is no limit on how many competitors or teams each institution can enter in each event* There is no limit on how many events an individual can enter, however competitors are advised to check the provisional programme of events which can be downloaded from the BUCS website before entering to make sure they have time to recover from one race to the next. Please note: During heats, all men s events are swum back to back in one pool and all women s events back to back in the other pool. *In the unlikely occasion that demand exceeds capacity BUCS may restrict entries. Should it be necessary to restrict entries one entry per institution will be guaranteed in each event except in the Men s 800m Freestyle and Women s 1500m Freestyle where only the top 10 entrants based on verified entry times will be accepted. ENTRY PROCESS Entries can only be submitted on BUCScore, our online entry system. Please speak to your Athletic Union as they will need to submit your entry on this system and it is their responsibility to manage the whole entry process. The online entry forms will need to be completed in full, selecting the relevant individual (or 4 individuals in the case of relays) and answering all questions. Incomplete entries/entry forms cannot be submitted. Please note: For relays, as per the pre-event information, these individuals can be changed for other swimmers entered elsewhere in the competition on BUCScore when submitting your relay declaration form at the Championships. If you have swimmers who will only participate in relays these individuals must be listed in a relay entry on BUCScore. NO ENTRIES WILL BE ACCEPTED AFTER THE ENTRY CLOSING DEADLINE UNDER ANY CIRCUMSTANCES. ATHLETIC UNIONS: ONCE ENTERED ON BUCSCORE MAKE SURE YOU SUBMIT YOUR ENTRIES AND RECEIVE A CONFIRMATION E-MAIL WHICH SHOULD BE CHECKED IMMEDIATELY. UNSUBMITTED ENTRIES WILL NOT BE ACCEPTED UNDER ANY CIRCUMSTANCES. Please note: An email address is required to enable an individual to be entered effectively within BUCScore as the system uses email addresses as unique identifiers. The email address used for each entrant must be unique to maintain validity of their entry. Changing or duplicating an email address for an entrant may result in the entry being overwritten and therefore withdrawn. Furthermore, after entries have closed no refunds will be given for withdrawals. This applies regardless of the reason for a withdrawal. DATA COLLECTION Updated July 2018 Page 2 of 5
As part of the entry process we will be collecting email addresses to use in case of last minute event changes/cancellations, to pass out key information as required and for feedback post event. Please note these details will only be used for event purposes and will not be passed to any third parties. We will also be collecting emergency contact information for each competitor for emergency purposes only. This information will be stored in BUCScore and be presented every time an individual is selected to enter a Championships. Please review this information carefully and update when necessary. ENTRY TIMES Entry times MUST be submitted for all events. These should be Short Course times or conversions from Long Course times. Please write the PB in number format as follows. For example: 022159 represents 2 minutes, 21 seconds and 59 milliseconds). Any entries made putting 000000 (or any other zero time format) will be rejected. If you do not have an official time please submit a time trial time This includes relay entries. Please note the following entry times that swimmers must have achieved for the Distance Freestyle Events: Women's 800m Freestyle 10Min 30Sec 00Ms Men s 800m Freestyle 09Min 45sec 00Ms Men's 1500m Freestyle 18Min 30Sec 00Ms Women s 1500m Freestyle 19Min 30Sec 00Ms Women s 400m Freestyle 06Min 00Sec 00Ms Men s 400m Freestyle 05Min 30Sec 00Ms Please note that your entry time submitted for events with a qualification standard must have been achieved in a competitive environment in the last 12 months prior to the competition and may be verified against British Swimming/World Para Swimming rankings. You may also be asked to verify your time on request prior to or at the event. Failure to prove your entry time may mean that you are not able to participate in the event. Entries by swimmers (including para-swimmers) with times outside of these times will be rejected. WARNING - Any swimmer finishing excessively outside the above times will be asked to prove their entry time legitimacy and if this cannot be proven then these individuals may face disciplinary action or a fine as outlined in the pre-event information. ENTRY CHECKS The entry lists will be published on the BUCS website on Tuesday 30 October 2018 for checking. All entries MUST be checked, with errors you wish to be corrected being reported ASAP by your Athletic Union to entries@bucsswimming.org.uk. Please note: Any requests for changes to the data submitted on BUCScore may be possible but will be subject to an admin charge of 10 per change prior to the event. Any requests for changes made at the event are also not guaranteed and will be subject to an admin charge of 20 per change which must be paid in cash at the event at the time the change is requested. For the BUCS Short Course Swimming Championships 2017, a large number of completely avoidable fines were incurred for incorrect entry details which could have been corrected FOC by the institutions before the entry closing deadline. PLEASE check immediately your entry confirmation e-mail(s) received from BUCScore on submission of your entries and go on to BUCScore to change any errors, at no cost, before the entry closing deadline of Thursday 25 October 2018. SUBSTITUTIONS Please note you will only be able to request substitute swimmers for other swimmers who become unable to swim their event(s) after the closing date if they are named swimmers from your accepted submitted entries. Substitutions are only accepted up until Friday 2 November 2018, after which only medical substitutions are permitted if accompanied by a medical note. PARA SWIMMER ENTRANTS Para-swimmers can enter any events, however the following list (in line with events currently being swum in Great Britain for para-swimmers) are recognised events for para-swimmers. As such, eligible entrants in these events can, subject to competitor numbers, earn BUCS Points, BUCS Medals and Swimming Event Points, as part of multi-classification extracted results using British Para-Swimming Points. Further details can be found in the pre-event information. Updated July 2018 Page 3 of 5
Event 50m Freestyle 100m Freestyle 200m Freestyle 400m Freestyle 50m Backstroke 100m Backstroke 50m Breaststroke 100m Breaststroke 50m Butterfly 100m Butterfly 200m Individual Medley Eligible classifications S1-S13 S1-S14 S1-S5 & S14 S6-S14 S1-S5 S1, S2 & S6-S14 SB1-SB3 SB4-SB9, SB11-SB14 S1-S7 S8-S14 SM5-SM14 Para-swimmers please note that in line with World Para Swimming Rules and Regulations (Regulation 5.1.2) that any World Record swims will not be recognised at BUCS Short Course Swimming Championships. SPECIFIC REQUIREMENTS If you have any specific requirements for competing, e.g. Strobe lights, use of tappers etc. please advise Alice Robinson of this in advance of the event. Any para-swimmers requiring the use of tapping devices, blackened goggles or starting devices MUST have these signed off at the Technical Briefing in order for them to be used during the Championships. Governing body (e.g. Swim England (ASA), Scottish Swimming (SASA), Swim Wales (WASA), World Para Swimming (IPC)) registration and rankings: Being registered with a governing body is not a requirement to compete in the BUCS Swimming Championships. However, registered swimmers who wish for their times to be submitted for ranking purposes must ensure that their institution provide their governing body number on the BUCScore entry form, as well as checking that they are registered on BUCScore with their name and date of birth matching that on their governing body registration. For para-swimmers to be eligible for disability points and awards they must be Nationally/Internationally classified and have a current governing body registration to validate their entry as well as fulfilling the above. Governing body numbers must be provided at the point of entry. ENTRY DISCLAIMER BUCS will make every reasonable effort to ensure that its events are run in safe environments. It is the responsibility of all institutions and participants to consider any known medical conditions or disabilities before entering or competing in a BUCS event. If you know or are aware of a medical condition that might interfere with you exercising or participating safely, please consult a medical professional before participating. All participants assume full responsibility for any and all injuries, losses and damages that are incurred while participating in BUCS events. ADDITIONAL INFORMATION REQUIRED FOR THE BUCSCORE ENTRY FORM Questions asked once per swimmer (BUCScore retains this data from previous events so you MUST ensure to check any old data is still correct and make amendments as required): [1] Governing Body Registration Number (if registered) e.g. Swim England (ASA), Scottish Swimming (SASA), Swim Wales (WASA), World Para Swimming (IPC) etc. [2] Disability SB Category (if applicable) [3] Disability SM Category (if applicable) [4] Disability S Category (if applicable) [5] Disability Exception Codes (if applicable) [6] Competitor s mobile phone number (To be used in case of emergency only) Updated July 2018 Page 4 of 5
[7] Name of competitor s Emergency Contact [8] Contact number of competitor s Emergency Contact [9] Relationship of Emergency Contact to competitor Question asked per entry: [1] Personal Best (*Please write the PB in number format as follows. For example: 022159 represents 2 minutes, 21 seconds and 59 milliseconds). All 6 digits MUST be used and an actual time must be provided, any entries with 000000 will be rejected. PRE EVENT INFORMATION Please see the BUCS website for provisional pre-event information. Final pre-event information including the accepted entry lists for checking will be published on Tuesday 30 October 2018. If you have any questions, please get in touch via your Athletic Union. Alice Robinson BUCS Event Coordinator Related downloads on the BUCS website BUCS Short Course Swimming Championships Provisional Programme of Events BUCS Short Course Swimming Championships Provisional Schedule BUCS Short Course Swimming Championships Provisional Pre-Event Information (Final version to be published on Tuesday 30 October 2018 Updated July 2018 Page 5 of 5