NEXT MEETING: Nov. 6 at 6:00PM, @ Mt. Victory (Math Room) Officers: President: Nate Cromer Treasurer: Chelse Hamilton Booster Event Coordinator: Kate Hanson Term: July 2017/2018 School Year Vice-President: Becky Dilbone Secretary: Vickie Winters No Personal Credit Card Charges Allowed--contact Jill or Chelse for payment options Donations to the Boosters are Tax Deductible (non-profit) Attendance Taken (Yes/No) Secretary: Treasurer Report Event Coordinator Report Previous Meeting Minutes Read (Approved/Denied/Changes added) Chelse-Changes going forward: 1.Provide receipts prior to reimbursements 2.Sign out required for Credit Cards, 3. Coaches review their totals, initial that amount for agreement. 4. Ask Coaches to keep their own roster of spending as a comparison. 5. Coaches to review financial book and initial approval of amounts in their accounts 6. Concessions: Two people to count money, put in safe, recount, then deposit into bank. If absent designate two people to count and sign off. 7. High School splitting cost 50/50 with activities boosters to reimburse on food concessions from the 5/6 grade VB games 1. In process of organizing, doing inventory, asking concession workers to write down things needed. 2. Restocked for the rest of the season. 3. Marking all products to clarify between teachers/booster properties. 4. New Procedure list will be posted to assist with set up for the concession preparations prior to games. New Business Date Comments/updates/project leader 2018/2019 School Year Suggestions for funding Senior Coordinate working concession stands Free program, can use this site to network who is working, how many spots are needed, what time to arrive etc Want to start this program for basketball. Similar to setting up Go to www.signup.com Banners Kate H. volunteer sign up program Page 1 of 5
conferences. Games will be preloaded. Will send email reminders if your scheduled to work. 1.Costa Rica Fundraiser Oct. 16-27 th selling butter braids, delivery before Thanksgiving 2. Selling Water/snacks at homecoming-will need to use concession area. 3. Other fundraisers coming/sub sale, salsa etc. Nov. 11 th Pancake breakfast Tri-county basketball fundraiser-50/50 split on concessions with Boosters Girls high school basketball game meals No Tri-county for the girls basketball, will go to Kenton s Basketball Steak dinner fundraiser- MID APRIL Danielle Webber Henry s Restaurant Dec.9, Pizza Hut Dec. 14 Plaza Inn Dec. 20 th, donated by the Eagles Nate Cromer nominated for President Members voted Approved Becky Dilbone nominated for Vice Members voted Approved President Bring BIG Fundraising ideas to next Members voted to Approved meeting- Chelse talked about Spirit Cards-sell for $10.00-Minimum order of 400-Sell at games etc invest startup costs Old Business: Date Comments/updates/project leader Fundraiser-Girls basketball spirit packs Starts in couple Tim weeks Blanket Raffle-staff Stacy Stacklin won the blanket For the Cottrell Family $864.00 raised Sponsor Banners Fundraiser Mike M. baseball Yankee Candle Fundraiser- Nov/Dec Lauren-softball (holiday time) Detergent Fundraiser in Fall for track Sept. 20-Oct.5 Nick Cox-Possible extention Permission given to use the concessions Sept. 10 th, Sept. 24 th, for the weekend youth games. Fundraiser to build concession stand/field house (with heat) on the back side of restroom at football field Oct. 7 th & Oct. 21 st. Researching options This item will be tabled due to cost, approximately $250,000 Review purchasing a Record board Pending J-Mac Geisinger looking into Page 2 of 5
Alumni baseball/softball game next summer Musical Company R November 11@ 7:pm Rhonda Hill Concessions 5/6 th grade league volleyball-no admission but concessions openstarting Sept. 17-going weekly for 6 wks Ridgeway buildingnext game Oct. 8 purchasing new one for high school, other got damaged in wind storm. Mike McGue/Lauren Fulwider Rhonda Hill will coordinate during football Junior High volleyball-nate Cromer Varsity volleyball-need volunteers-kim Manns Darcy Ruppright Book Fair Coordinator Researching Sally Hendrick Get Spirit Packs in soon! On-Going Sports sponsorship available-donations available to help athletes with needs Coaches contact boosters if there is a need and donations can be made at Mt. Victory Bank Contact List: Nate Cromer cell: 937-935-3031 siegdairy@gmail.com Vickie Winters cell: 419-674-7958 vwinters@byhalia.net Scott Parthemore Memorial Fund Jill Stover stover@ridgemont.k12.oh.us Chelse Hamilton 937-243-8005 chelsenf@yahoo.com Danielle Emans 419-788-1764 danielle.emans@ridgemont.k12.oh.us Kate Hanson 937-441-4243 k.hanson20@yahoo.com Becky Dilbone: 940-456-1233 dilbone2259@yahoo.com Rhonda Hill hill@ridgemont.k12.oh.us Page 3 of 5
Finance Report Balance as of Oct. 2, 2017 Booster Checking $6937.42 Booster Savings $4484.43 Baseball $155.00 Boys Basketball $10851.19 Girls Basketball $2393.46 Cheerleading $1056.88 Football $3634.54 Foreign Language $843.30 Golf $1533.43 Music $156.53 Musical/Company R $214.33 Softball $465.77 Track $2327.50 Volleyball $358.03 Parthemore Assistance Funds $1610.00 Concessions out of pocket $5676.64 Concession current total $1042.49 Overall Checking Account Balance $38341.08 Credits for the month $7765.24 Debits for the month $7674.03 Page 4 of 5
Meeting Attendance Nate Cromer Vickie Winters Darcy Ruppright Nick Cox Danielle Webber Nikia Rudasill Tami Savage Becky Dilbone Michelle Howland Tim Weyant Cristy Parthmore Kate Hanson Danielle Emans Kim Manns Chelse Hamilton Page 5 of 5