BOD MEETING #: 11 MEETING DAY: Tuesday MEETING DATE: 5/9/2017 MEETING TIME: MEETING LOCATION: 7:30 PM-10:00 PM Wynn Middle School Library FISCAL YEAR 2016-17 FACILITATOR Jay -President TYSL BOD Voting Members: 1. President Jay PRESENT 2. Secretary Mo Melanson PRESENT 3. Treasurer Jen Kennedy PRESENT 4. Registrar Laura Catanzano PRESENT 5. Travel 1 Mike Paige PRESENT 6. Travel 2 Jay Cohen PRESENT 7. U4/U5 Jeff Ruscio PRESENT 8. U6 Karen ABSENT 9. U8 Krissy Naughton ABSENT 10.Purchasing Beth Cunningham PRESENT 11.Facilities Manny DeMatos PRESENT 12.Concessions 1 Carolyn Gaglione PRESENT
13.Referee Director Arnie Eskenas PRESENT 14.Player Development Mario Almeida PRESENT BOD NonVoting Members 1. Goalkeeping Director Jay PRESENT TOPIC FORUM PRESENTER Notes 1 Welcome/Call to Order Jay Motion to open the meeting by Mike page, seconded by Laura. All in favor. Meeting opens at 7:37pm. 2 PLAYER/MEMBER HEALTH AND SAFETY A) Facility Equipment Safety: Be aware of the condition of our equipment and facility in general. If you see anything that is in disrepair or not operating correctly please bring it to the Facilities Director s attention promptly. Don t wait. Maintaining equipment and facilities in good order will prevent injuries and avoid damage to property. B) Be on the lookout for ticks! : there is a new tick-borne disease with cases identified in Massachusetts. Powassan virus is a rare but serious disease. Experts are warning of a bad tick season ahead. Jay As noted
3 PROCEDURAL Ratification of Prior Meeting Minutes*: TYSL BOD shall make a motion and vote to ratify the Meeting Minutes of the 2016 August BOD Meeting. *Minutes distributed for review, comment and correction prior to BOD Meeting Deliberative Session Motion(s) Voting Jay Mo Melanson Motion to accept the minutes by Beth, second by Mike. All in favor of accepting the minutes. Minutes are accepted. 4 PROCEDURAL Nominate and Elect TYSL Open BOD Positions: TYSL BOD shall make a motion to nominate from the list of candidates expressing interest in the positions and shall subsequently vote to elect/confirm the nominees. The TYSL Secretary shall read aloud the candidates for nomination for each position. Nomination and Vote shall follow. Deliberative Session Motion(s) Voting Jay Mo Melanson As noted Open Positions: Fundraising Director Tournament Director Concessions 2 5 OLD BUSINESS (JA) Action Log Review: 1. Disposition of old Mass Cup Jerseys- (Beth C.) 2. Demolition of Upper Field Kick Board- (Manny D.) Action Item Update Jay Beth - nothing yet for the shirts Manny - nothing until after the season
6 OPERATIONAL (JR, KA & KN) In-Town Program: A) U4/U5 (Tiny Tykes) a. General Update b. Remediation Status of Start-Up Problems Jeff Ruscio Karen Krissy Naughton U4/U5 Jeff - Tiny Tikes have been more organized. Sessions are going well. The transitions are smooth. Getting emails on fall registration. Registration will open for intown. Start of the season is the weekend after Labor Day. c. B) U6 (K) a. General Update b. Status of MYSA-led coach/player development program Follow-Up on request to meet and discuss progress to-date with coaches C) U8 (1 st & 2 nd grade) a. General Update b. Feedback on MYSA-led player training sessions
7 OPERATIONAL (MP & JC) Travel Program: A) Playing Time Complaints a. Follow-Up Status B) Travel Coach 2017-18 Application Submissions a. Coach License/Diploma Credentials for Travel Applicants C) Travel Program Fall 2017 Registration is OPEN (5/1-5/31) a. Emails, Facebook, Twitter, Home Page Scroll, Frasca Marquee Sign D) Incidents with Officials a. Two in May (and its only May 8) b. Instruct coaches not to engage referees. c. Immediately report any type of referee misconduct to TYSL Referee Director d. What is MYSL doing to ensure adult officials are setting proper examples for the youth officials? Mike Paige and Jay Cohen U19 boys have had complaints that kids are playing limited time per game. The coach cited a safety issue with rough play. Travel directors will be addressing this with the coach. Fall registration is open and running in all media. Two incidents with referees. 1. Coach noticed unrostered player on the field. Conversation carried out after the game. Numbers can be added to roster on the day of the game. The ref pursued the coach off the field. 2. This Saturday, a center ref threatened an AR. Authorities were involved. Will vote on coaching pools and coaches will be officially determined after tryouts. If there is a conflict after evaluations, a proxy vote will be sent out. Motions: GU10: Krissy Naughten, Russ Spritzer, Jen Mariano Motion to accept the coaching pool for GU10 by Mike, second by Laura. All in favor. GU12: Julie Khourie, James, Michael Paige, Scott Crowley, Michael Grimes Motion to accept the coaching pool for GU12 by Mike, second by Jay. All in favor. GU14: Beth Cunningham, James, Annmarie Veits, Mario Almeida Motion to accept the coaching pool for GU14 by Mike, second by Jay. 10 in favor, 2 abstain.
GU16: Ken Fowler Motion to accept Ken Fowler as GU16 by Mike, second by Jay, All in favor. BU10: Mario Almeida, Rob Kasmiersky, Kevin Andriolo, Bruce Panilaitis Motion to accept the coaching pool for BU10 by Jay, second by Mike. 11 in favor, 1 abstain. BU12: Mario Almeida, Russ Spritzer, Annmarie Veits Motion to accept the coaching pool for BU12 by Jay, second by Mike. 11 in favor, 1 abstain BU14: Arnie Eskenas, Jorge Melo Motion to accept the coaching pool for BU14 by Jay, second by Mike. 11 in favor, 1 abstain GU16: Ken Fowler Motion to assign Ken Fowler for GU16 by Jay, second by Mike. All in favor. BU18/19 Manuel Alves Motion to assign Manual Alves to BU18/19 by Jay, second by Mike. All in favor.
8 OPERATIONAL (MA & JA) a. A) B) Player Development: Supplemental Coaching Support for U8 and Travel Program (MYSA) Improvements made but still struggling with communication/engagement NE Revolution Partner Proposal (separate attachment) Discussion Mario Almeida Jay Communication struggles are getting better. Some clinics have been well populated. Some have not been. Going forward, things should be standardized and uniform. NE Revolution partner program. 9 OPERATIONAL (MD) Frasca Soccer Complex a. Field 4 has a sizable hole (washout) that needs to be repaired/re-graded b. The Snack Shack needs repairs to the sheet metal trim fascia c. The parking lot signage saw horse has died. Need to repair and paint or build a new one. Manny DeMatos Fence is getting bad. We are waiting for the town to start installation. The snack shack needs repairs on the fascia. Signage for the lower parking lot is needed. 10 OPERATIONAL (BC) Uniform and Equipment-Spring 2017 A) EZ Kit B) Soccer Balls for MASS CUP (WEGOTSOCCER-branded) C) Dick s Sporting Goods Sponsorship Beth Cunningham As stated. Dick s Sporting Goods: Sponsorship: gift card, Soccer balls, pinnies, cones, equipment bags.
11 OPERATIONAL (JA) MassCup 2017 A) Tournament Headquarters Webpage is active (Demo) a. Tournament Rules are the only outstanding item. b. Registration Portal is active and currently taking registrations B) Promotional Activity has started a. Neighbor programs have received notifications (Wilmington, Dracut, Billerica) b. MASS CUP 2017 appears on MYSA tournaments webpage c. MASS CUP 2017 will appear in MYSA Monthly Newsletter. d. Direct marketing email campaign has begun e. Advertisement posted in local media (Town Crier, Patch) C) Logistics a. EMT detail has been booked with Tewksbury Fire Dept. b. Police detail inquiry has been sent no response from Tewksbury PD as yet. c. Big Top Party Rental has been contacted and it assembling a quote for tents/tables D) Concessions a. NE Promotions has been contacted regarding the pre-sales website for MASS CUP apparel b. Website set-up is pending-target opening Mid-May c. Hot food concession Sliders/Wicked Cheesey E) Sponsorship Jay Web page is active an accepting applications. Deadline for registration is June 10th. Other information as noted. Please work on sponsorship.
c. a. I will be directing all BOD to the sponsor opportunities information. b. Everyone should pitch in to promote our tournament and recruit sponsors Sponsorship is a MASSIVE revenue opportunity for TYSL F) Work Stream Assignments a. I will be setting up tournament-specific meetings after Memorial Day to determine work stream leaders/teams/responsibilities, etc. 12 OPERATIONAL (CG) Concessions A) SpiritWear Items are now being sold at the Snack Shack! B) Snack Shack now takes credit cards C) Online Store ( https://tewskburyys.itemorder.com/ ) additional products (shorts?) D) Concessions Volunteers Carolyn Gaglione People can order online. Credit card machine is up and working. Concession volunteers are very low. 13 ADMINISTRATIVE (MM &AE) Scholarships Spring 2017 A) Gift approved to accompany the scholarship award B) Certificates printed for each Recipient C) Monetary award delivered in a check? At ceremony? D) Scholarship Awards Ceremony at TMHS Thursday, May 18, 2017 Mo Melanson and Arnie Eskenas As stated
15 ADMINISTRATIVE (JK, JA) Financial: A) Financial Review: Treasurer will review the monthly (and YTD) budgetary status report B) Reimbursement Request: a. Jay Safety chain and mounting supplies for chain replacement in the HP Parking area in the Lower Field Complex. Deliberative Session Motion(s) Voting Jen Kennedy and Jay Expenses through April YTD. Details on the bottom of the report. Bank balances are also on there. Motion to reimburse Jay for chain and mounting supplies for HP parking by Mo, second by Laura. All in favor. Motion passes. 16 ADMINISTRATIVE (JA) Remaining One-on-Ones with Jay: Mike (Travel Director-Girls) TBD-No invite sent as of 05/09/2017 Jay C. (Travel Director Boys) TBD-No invite sent as of 05/09/2017 Jay As stated
17 LIGHTNING ROUND Player/Coach Development Goalkeeping Development Travel Program In-Town Program Referee Registrar Treasurer Facilities Purchasing Concessions Fundraising Tournament Webmaster Secretary President All Directors Motion to adjourn the meeting at 10:04 by Laura, second by Manny. All in favor. 2017 Youth Soccer Partnership Proposal Tewksbury Youth Soccer Below are the details of our 2017 Bronze and Silver Youth Soccer Partnerships. Included in the package are all the benefits/experiences, 4 or 6 season memberships and 100 or 250 group tickets. The season membership seats are such an easy way to distribute to coaches to help retain them and keep them active with TYSL. With a bronze partnership you are only looking at 4 seats to 15 games at this point (2 games coming next week could lower it to 13 games) and I m sure there are a lot more than 15 coaches that would really appreciate the chance to bring their family out to watch the Revs.
I m going to breakdown ways to eliminate most of the cost associated with the partnership between the rebate on each group ticket, up-charging a few dollars and raffles. Youth Soccer Partner Events/Benefits (Difference between Bronze Level and Silver Level) Player Appearance: Bronze and Silver Partners get one Player Appearance SPECIAL EVENTS YSP Train with the Pros Clinic: 2 spots 4 spots YSP Coaching Clinic: 2 spots 4 spots YSP Coach of the Year 2 tickets in a catered Suite for Youth Soccer Partners On-field Recognition at half time of the game YSP Recognition Night: 2 tickets in a catered Suite for Youth Soccer Partners On-field Recognition at half time of the game GAME DAY AMENITIES Reserved Tailgate Lot:
0 Reserved Tailgate Lot 1 Reserved Tailgate Lot for any game (min. 250 tickets for the game) Dream Team: 0 Dream Team 11 Dream Team spots (one team for a game) Rally Tunnel spots: 10 spots 20 spots Field Pass spots: 10 spots 20 spots Autographed Merchandise: o 1 Team Autographed 2017 Soccer Ball o 1 Team Autographed 2017 Revs Jersey o 2 Team Autographed 2017 Soccer Ball o 2 Team Autographed 2017 Revs Jersey Group YSP Rebate Check Rebate on Group Tickets for Bronze and Silver : $5 per ticket for Putnam Club $3 per ticket for Category 1 $2 per ticket for Category 2 $1 per ticket for Category 3
can also add onto the price of the ticket. For example, a Sideline group ticket is $27 and the face value is $43, so if we added $1 to make it $28/ticket that would get $3 back per ticket instead of $2 Season Memberships - Benefits Season Membership package includes: All 17 Regular Season Revs Home Games 42%-51% savings on box office prices Reserved VIP parking next to the stadium with tailgating (individual parking passes for each game) Adidas Member jacket with each membership Reduced ticket prices for additional tickets purchased Pre-sale access to select Gillette Stadium concerts and events Access to Patriots Ticket Exchange Access to exclusive Meet the Team Events only for Season Members ( Away Supporters Trip to NYCFC & NY Red Bulls, Revs Day on the Pitch, Welcome Event,) Ticket Exchange Program - exchange unused tickets for other matches Reduced ticket prices for additional ticket purchased Pre-sale access to select Gillette Stadium concerts and events Access to Patriots Ticket Exchange Private Season Member Gate with early entry Account Manager to manage your tickets online (forward your tickets, reprint your tickets, etc.) Revolution ProShop discounts (10% online, 15% in-store)
Ticket Purchase Requirement Breakdown : 4 Season Memberships starting at $330.75 100 Pre-paid group tickets starting at $19 Bronze package starting at $3,223 6 Season Memberships 250 Pre-paid group tickets Silver Partnership starting @ $6,734.50 Minimizing Overall Cost Bronze Example Upcharge $3 on each group ticket for a resale price of $22 Minimally extra $300 to TYSL $1 rebate on corner group tickets Does include the 100 pre-paid ($100 rebate) Raffle/silent auction team signed ball and jersey $50 revenue each (give or take) Silent Auction select amount of membership tickets L.A. Galaxy Toronto F.C. NYCFC Tewksbury Youth Soccer Night 100 Corner Tickets @ $22/each $300 in revenue + $100 Youth Soccer Partner rebate $400 total Cover cost of 100 pre-purchased group tickets and ~1.5 memberships Above scenario brings cost of Bronze Partnership down to only $923