Church Collection Bag Order Form All Prices Exclude Shipping Date: Name of caller: Address 1: Address 2: Phone Number: Email address: Opaque Bag # Size WxL Unit of Sale Minimum Quantity Price per Bag SCO-7T 7X12 100 400 $.22 SCO-1T 9 x12 100 300 $.25 SCO-2T 12 x16 100 300 $.34 SCO-4T 14 x19 100 200 $.40 SCO-6T 15 x19 100 200 $.45 SCO-8T 19 x19 100 100 $.55 SCO-12T 19 x24 50 100 $.68 SCO-14T 22 x24 50 100 $.74 Order Quantity To Order: Call toll free 1-888-709-2018 Fax to 1-203-762-2548 Email Orders@securpak.com Visit www.securpak.com
Procedures for Tamper Evident Bag Use Preparation for Bag Use 1. Tamper-evident bags should be stored in a secured location with limited access. 2. The parish secretary, business manager, or other representative (other than a member of the volunteer counting group or parish bookkeeper) should place a sufficient supply of the tamperevident pre-numbered plastic bags in the designated area in the church building prior to each day s services. At least one bag, of sufficient size, should be available for each collection at each Mass (only one bag for each collection). 3. Bags should be labeled as to the Mass time and the collection purpose (when there is to be more than one collection at a Mass). The bag numbers should be recorded on a control sheet designating a specific bag number for each collection at each Mass. This roster of bag numbers and the Masses they are designated for should be kept in a secure place for later comparison when the bags are opened and counted by the volunteer counting teams. A Tamper-Evident Bag Control Log sample form is attached. 4. A designated person, such as the head usher for each Mass, should be responsible for obtaining the bag(s) before Mass. 5. A small emergency supply of extra, numbered-controlled bags can be on hand in case one of the bags malfunctions or in case another bag is needed because of collection volumes. These bags should be labeled properly with instructions as to their proper use. Malfunctioned bags should be kept and signed by the users involved with the malfunctioned bag. All bags should be accounted for each week by the parish business manager or other representative at the time new bags are supplied each week. Parish Ushers 1. The Pastor should review the following options for securing the offertory collection. a. (Preferred) As the users collect the smaller baskets from the entire church, the offertory collection can be immediately placed in a Tamper-Evident Bag at the rear of the church. The ushers should have already initialed the bag control log for the bag being used. Some parishes have found that obtaining large enough bags to fit inside a large basket facilitates the process. The large bag should be sealed immediately, placed in a large basket (covered), and placed at the altar. b. (Not preferred) If the parish chooses not to seal the offertory collection in a tamper-evident bag at the time of the collection in church, then the offertory collection should be secured after Mass. After each Mass, the ushers (more than one person) should empty the entire collection from the basket(s) into the numbered tamper-evident plastic bags. Each bag is to be signed and dated with a permanent marking pen by the two ushers and the bag number initialed by the usher on the bag control log. 2. To seal the plastic bag, remove the paper strip (liner) at the top of the bag and fold the flap down and seal the tamper-evident plastic bag. Ensure that the contents are secured properly. If the bag is spoiled or unusable, the spoiled bag should be kept and not thrown away it should to be put into the substitute bag that should be available. The paper strip should to be signed by the ushers and attached to the copy of the control log. 3. The tamper-evident plastic bag(s), once sealed, should be put into a safe or other locked and secured area until it can be opened in the joint custody of the volunteer money counters, according to the appropriate procedures. Updated 06/13/2016 Page 1 of 2
Money Counting Team 1. Before opening, the numbers on the bags shall be compared to the numbers on the control sheet and the paper strip liners. The money counting team(s) should open the bag(s) with a pair of scissors. The bags should not be ripped open. If there is a discrepancy with the control numbers or if a bag appears to have been tampered with, the counting team should contact the pastor or another priest. 2. The parish business manager or other representative should monitor the entire process, including verification of bag numbers assigned and used. The Parish Finance Council should monitor and periodically review the procedures followed by the ushers and volunteer counting teams. Updated 06/13/2016 Page 2 of 2
MASS COLLECTION SEALED BAG CONTROL SCHEDULE Bag # Received Mass Mass Bag # Bag Given By Date Time Used Counted By Condition