KINETON SPORTS AND SOCIAL CLUB Honorary Secretary Mel Codd Cornerways, Norton Grange Little Kineton Warwick CV35 0DP Tel 01926 640121 Minutes of AGM held on Thursday May 18 th, 2017, minutes prepared by Roy Harris. Present: Alan Hill, Dave and Sue Skelding, Mel Codd, Clive and Jane Rickman, Andrew Cartledge, Marilyn Gabb, Terry Gabb, Debbie Johnson, Linda Nevill, Brian Lloyd, Paul and Mary Pettit, Kevin Flowers, Roy Harris Grahame Steer, Steve Cadd, Brian Weston, Alan Neal, Morgan Powell Apologies : Jane Hill, Gill Codd, Huw Rees, Sally Knight,, Linda Harris, Heidi Cartledge, Mark Nevill, Paul Richardson, Haydn Dunant, Alex Buchanan, Ed Millard, Derrick Stroud. Chairman s Report (Alan Hill) Alan noted that as there were only 21 members present (we need 25) the meeting was only quorate if we added in Apologies. An interesting year. Of note was the 50 th Anniversary of the Football and Cricket sections decision to form what was to become KSSC and the Celebration day that showed that ours was a Club built and run by its members, Alan thanked Mel, Roy, and Sue for organising the event and also the Staff and members who made it such a memorable day. In addition to our normal activities we continue to raise income from KMF, Films, Car and Motorbike Rallies, Caravan Club Rallies and without this additional source of revenue the Club would struggle financially. The Sections and Social membership are the mainstay of the Club and of special note is the work done by both Cricket and Football to encourage youngsters to participate; recently Cricket had received a grant from Comic Relief. Thank you to Sam and Fred for their work with the Gardening Club and to the Sections and members of the Entertainment team who have run events (Music, Quiz, Race Nights, 6 a side Competitions) to raise income for both themselves and the main club. The Live and Local initiative expanded the range of entertainment available and included Plays, Blue Grass, Dance and recently an audience of 75 attended the Bob Fox Warhorse evening, WCC have removed their Live an Local Funding so there is uncertainty whether there will be anymore shows. On the positive side Paul Richardson has submitted a proposal for the development of Table Tennis at the Club, this will be discussed at the next Committee Meeting. Alan thanked retiring President Robert Townsend for his work with the Lottery, Kevin and all the Staff for their hard work especially at the pressure times and a big thank you to Andrew Cartledge for his work maintaining the sports facilities and his behind the scenes support for the Club in general. We have three major projects we wish to take forwards. Plans for the refurbishment of the toilets and the installation of facilities for the disabled have been produced but the costs are higher than expected; for the Top Bar quotes have been obtained to modernise the ceiling and lighting, replace the windows and install a wheelchair friendly emergency exit/patio door to replace the one in the snooker room; quotes have been obtained to build a Patio/Seating area outside of the Top Bar. We should shortly receive an update on whether grant applications for 37000 have been successful; Alan thanked Huw Rees and Roy for their work in applying for these grants.
Finally Alan asked that we remember the passing of members Frank Briggs, John Wickham and Gerrard Sullivan and record our respects to their respective families. Minutes of Last AGM and Matters Arising Acceptance of the minutes of the previous AGM held on May 19th 2015 was proposed by Andrew Cartledge and seconded by Linda Neville Matters Arising Joan Bartlam was given a breakdown of our wages bill. Dave will E Mail Joan a summary. Paul Richardson s suggestion of regular Quiz nights to raise revenue for KSSC had been carried out. Mel has regular reviews with Kevin about his role and these discussions are reviewed at a Committee level. We have a clear understanding with the Sealed Knot management team that we expect them to manage any incident reported to them by the Club and to take the necessary actions. Brian Lloyd s suggestion that a reduced prices event could be run immediately after each 3 a pint event was accepted. The Committee put in process a review mechanism to modernise and update the Constitution and as per the rules defined in the current Constitution the amendments were be placed before the Membership for approval. All changes to the Constitution did comply with CASC (including voting rights for juniors) and a copy of the amended Constitution was sent to SDC Licencing for approval. Paul Pettit asked for clarification about how incidents and Members queries were handled if only Bar Staff were present, this is more of an issue now that Kevin is only part time and Committee Members were not always present. Although processes are in place these will be reviewed at the next Committee meeting, amendments made and documented as necessary and changes reflected in the minutes of the meeting. Treasurers report (Dave Skelding) Finances are sound, we have money in the bank and all our bills are paid. As a not for profit organisation we focus on paying our way and re-investing excess capital in developing the Club. On the income side our income from bar sales is down 4%, our gross profit is above 50% and we need thank Alan and Kevin for keeping our brewery costs under control. Income from Hall/Sportsground hire is lower because there was less income from Caravan Rallies but this has picked up this year. Donations are lower because this reflects the way that the Sections purchase equipment (the Club pays to recover VAT, the section donate the cost less VAT back to the club). On expenditure water rates are higher because we had an undetected leak (we now check meters regularly), wages are under control some small rises in Insurance and licences. Sports expenses are much lower because the Sections did not purchase as much. Big drop in bank charges because we switched from HSBC to CooP and in an answer to a question from Paul Pettit, we still get Wayleave but it is put in with donations. We are in the process of switching our accounts to meet the requirements of CAS Under CASC rules we are allowed to earn up to 100,000 from non-member income, Dave presented the figures for 2016/2017 that shows we currently earn just over 29,000 from events such as KMF, Caravan Clubs, Sealed Knot, Classic Car and Motorbike Rallies which is a significant percentage of our overall income and that without this non-member income we may well be unable to cover our costs.
Morgan Powell commented that the formal accounts presented did not split out member income from non-member income. The Treasurer had presented a separate addendum that had not been reviewed by the club's appointed accountant showing an estimated breakdown of non-member income and it was not possible to reconcile this to the formal accounts. Morgan also commented that the accounts did not include all club revenue because income generated by the football, cricket and bowls sections was omitted, and only part of the income from the Music Festival was included. This is not compliant with the requirements of a multi-sport CASC. Dave replied that this was still work in progress and we were working with the new Accountants to get an integrated set of accounts for the new financial year, Morgan replied that this may not satisfy HMRC. Acceptance of the Treasurer s Report was proposed by Debbie Johnson and seconded by Graham Steer Section Reports Football Juniors Graham Steer We have a brilliant group of youngsters aged between 6-12 whose ethos is to have fun, develop team work and effort. This year we arranged friendlies for the over 12 players. We have two teams who have scored 59 goals in the leagues and 159 in all games. Great improvement from the U8s ho came 3 rd in their tournament, the U10/U11 s were second in their League, the U9 s 3 rd in their tournament and the U11 s were 1 st and 3 rd in their tournaments. Lots of sponsorship, more parents involved, a new active Committee and players are returning to the Club. Football Seniors Graham Steer Finished in the top ten of the League and were runners up in the Cup Final. A number of 16/17 year olds have started playing and there is a positive feel to the Group. Financially sound, good sponsorship and a new management team was in place. A vote of thanks was given to Paddy Strong for his work in managing the team in recent years. Football Veterans Graham Steer A squad of 26 players which is enough to ensure 11 are still fit enough to end a game, they now have training tops to match the rest of the Club and are thinking about actually training. Ages range up to 62 and are thinking about starting a hybrid team ages 16-62. A strong, positive season more games were won than lost. Snooker (Brian Weston) Now have 2 sides playing in the SoA League, A Team were runners up in their league and are now in a two leg Cup Final, first leg at home next Wednesday. The B team is managed by Ed Millard, they are currently mid league but have a introduced a number of new players and they won the Minor Cup. Summer Season is about to start, new players welcome, A team practice Monday 19:00 21:00, B Team practice Tuesday 19:00 21:00.
Cricket (Haydn Dunant). Senior Side maintained their League position, they are a young side and have done well. The Second side are young and enthusiastic and developing quickly. Thanks to good work by Morgan, Parents and Senior payers we have a good group of Juniors who are benefiting from the new nets and batting cage.. A grant from Comic Relief will pay for an artificial surface to be laid alongside the grass pitches and this and other improvements can only be to the benefit of the players, section and KSSC. Recent highlight has been the motivational visit of England Captain Heather Knight and the interview live on Midlands today of 3 girls from the Junior cricket players. Thanks were given to the Committee Members and Parents for all their efforts and a massive vote of thanks to Andrew Cartledge for preparing such excellent playing surfaces. Bowls (T Gabb and Steve Cadd) Season started with a badger attack which covered the green with holes, great remedial work by Andrew Cartledge resolved the problems. Now have a Club Captain who looks after the League and a Courier and Friendlies Captain. 4th in the Kineton League but heroically managed to stay up in the strong first division of the Courier League, the Friendly Team won over half their matches. 3 new players this season and one returnee, thanks to Steve and Debbie for running the out of season friendly skittles league., Crib (Steve Cadd) 3 rd in the League even though they had the same points as the Winners, they have also had one New Player (Alan Hill). Badminton (Sue Skelding) Monday, Tuesday and Wednesday sessions still going strong but a request that we advertise for more players to participate on Wednesday evening. Kineton Music Festival 2016 (Clive Rickman) Poor weather for KMF2016 reduced overall attendance by 150, down to 1450; we are targeting an attendance of 2000 this year. KMF2016 raised 8000 for our Charities and since its inception KMF has raised over 30,000 for Charity and a similar amount for KSSC. Additions this year include a Jazz/Funk Marquee and more entertainment for Children. We need people to volunteer unwanted furniture that we can use in our Acoustic Café Lounge. Mary Pettit asked whether there was any more information regarding the recent E Mail. Clive explained that we had provided all the information that we could, anything additional could prejudice the case but more information would be made available once Court proceedings were complete.
Film Club (R.Harris) 22 Films have been shown, attendance steady but no big blockbuster to boost numbers. Looking at ways to purchase our own film equipment to reduce hire charges and also planning to resolve issues with the ceiling in the Hall and hopefully replace the curtains. Membership Update Brian Lloyd new 2017 sport social affiliate ADD 3,746.00 1,836.00 1,684.00 7,266.00 213 154 123 490 life 2 2 4 assoc 24 26 50 football 22 Above figures are very positive and we are on track with last year. The objective of introducing a Supporters/Affiliate membership has had the desired result with a 59% to 41% percent ratio in favour of Sport in the CASC membership. For Administrative purpose we now have Major (outside Field) sports and Minor (Indoor) sports. In response to a question from Mary Brian said that participation is tracked via the Sections or signing books. Sue asked whether Direct Debit payments could be made for Membership, Brian said that there would be difficulties tying up the DD payments with the Membership Forms. Paul asked why we did not put up Membership fees which were very low, the response was we kept them low to encourage sports participation and to encourage people to become members and use the Club facilities. Nomination of Committee Members The following nominations were received and voted in en bloc: Alan Hill Chairman, Dave Skelding Treasurer, Mel Codd Secretary,Derrick Stroud President, Committee Members : Roy Harris, Huw Rees, Brian Lloyd, Helen Baker, Steve Cadd (Bowls), Debbie Johnson, Graham Steer (Football), Haydn Dunant (Cricket). Andrew Cartledge asked what role a President would fulfill. Alan replied that he believed it was a non-voting Honorarium role but the holder would be invited to Committee meetings and the holder would represent the Club at events and functions. Alan would seek further advice on the role and raise at the next Committee Meeting. Alan pointed out the the Treasurer, Secretary, Roy and possibly himself wanted to stand down at the next AGM and these were Senior positions to be filled. Alan requested that the Section representatives present take this back to their own Sub-Committee and ask them to propose how these roles could be filled, we definitely cannot function without a Treasurer. Sue commented that the Club needed more Volunteers to help run the Club and assist in the various events that take place, how we get more people to volunteer will be raised at the next Committee meeting.
AoB Terry Gabb reported the owner of Seccombes had expressed to him an interest in sponsoring the Club, he had passed this information on but had not heard anything. Clive reported that he had spoken to Mr Seccombe and was investigating options. Marilyn said that the number of dog ends outside and adjacent to the main entrance was awful. Alan reported that this had been raised with the Cleaner and would be discussed at the next Committee meeting. 2017 AGM The date of the next AGM would be discussed at the next Committee Meeting and publicised to the Sections and the Membership. There being no other business Alan thanked everyone for attending, meeting close at 22:00.