REGULATIONS OF THE 3 rd PKO WROCŁAW NIGHT HALF MARATHON Wrocław, 20th June 2015 I. OBJECTIVE 1. Popularization of running as the easiest form of physical activity. 2. Promotion of the city of Wrocław. II. THE ORGANIZER 1. The organizer of the half marathon is the Municipality of Wrocław - Wrocław Youth Sport Centre (Młodzieżowe Centrum Sportu Wrocław) Address: PL 51-612 Wrocław, al. I. J. Paderewskiego 35, tel. +48 717334079, fax +48 713154318, e-mail: biuro@wroclawmaraton.pl III. DATE AND PLACE 1. The Race will be held on 20 th June 2015 on the streets of Wrocław and will cover one lap. 2. The start line: al. Paderewskiego at 21:00. Participants are requested to be present at the start line from 20:30 to 20:45. The finish line: the Olympic Stadium in Wrocław 3. The route: streets of Wrocław. The length of the course: 21.0975 km. The course is certified by the AIMS and the National Track and Field Federation (Polski Związek Lekkiej Atletyki PZLA). 4. Participants take their positions at the start line in the following order: - on the start line Half Marathon s Elite according to race numbers from 1 to 100, - about 10 metres behind the Elite other participants take their positions. Other participants must take their positions in their time slots according to their level, which will be marked in the start alley. The Elite of the Half Marathon will include: a. Participants who obtained best results in 2014 and 2015 (their race numbers will be assigned according to their results) b. Medal holders of the 22nd Open Wrocław Competition in Long Distance Races (they will receive the following numbers) c. The Marathon Golden Three: participants who completed all Marathons of the Ślężanie and Wrocław Marathons (they receive numbers from 47-50) d. Participants invited by the Director of the 3 rd PKO Wrocław Night Half Marathon. 5. Particular groups of participants will begin the race at 1-minute intervals. As the first start the Elite and the participants who plan to complete the race within 1:34:59, after about 1 minute after the last participants from the first group began the run, participants from the slot 1:35 to 1:39:59, the next groups (also at about 1-minute intervals): a. 1:40:00 to 1:44:59, b. 1:45:00 to 1:49:59, c. 1:50:00 to 1:55:59, d. 1:56:00 to 1:59:59, e. 2:00:00 to 2:04:59, f. 2:05:00 to 2:09:59, g. 2:10:00 to 2:19:59, h. 2:20:00 to 3:00:00. 6. From 21:00 to 24:00 the course will be closed for vehicles according to the Decision about the special purpose of the course of the Half Marathon. The time limit for the participants to complete the run is 3 hours. The participants who at the half way of the half marathon will achieve the time above 1,5 hour, are obligated to stop the race and leave the course. All participants who will not complete the race before 24:00 are obligated to stop the race and leave the course or to reach the finish line by a minibus marked KONIEC BIEGU (RACE END). 7. 98% of the Half Marathon s course has a tarmac surface. 8. Each kilometer of the course will be marked: from 1 to 21 (at 1-kilometer intervals). 9. Time check points will be located at the start line, 5th, 10th, 15th, 18th kilometer and at the finish line. 10. Refreshment points will be located at about the 6th, 12th and 18th kilometer. At each point there will be (in following order): a. Tables with lumps of sugar (from the 12th kilometer) b. Bowls with fresh water c. Tables with 100 ml cups of isotonic drink d. Tables with 100 ml cups of natural mineral water 11. Behind the refreshment points medical points and lavatories will be located.
IV. PARTICIPATION 1. Participation in the 3rd PKO Wrocław Night Half Marathon is allowed only to individuals who will be 18 years old by 20 th June 2015. 2. In order to participate in the 3rd Wrocław Night Half Marathon it is necessary to undergo identity check in the Race Office located in the AWF Wrocław Multifunctional Hall al. I. J. Paderewskiego 35 (Olympic Stadium). The check will take place on 19 th June 2015 from 14:00 to 22:00 or on 20 th June 2015 from 9:00 20:00. The participants can collect their race kits only on 19 th and 20 th June 2015 at their identity check. The participants are obligated to: a. Have their identity card or passport to control their date of birth and nationality, with exceptions as mentioned in point V/15b, b. Sign the declaration which constitutes Attachment 1 to the Regulations, c. Sign on collecting their race kit after the identity check (race number, set of safety pins to attach one s race number to a t-shirt and coupons for a commemorative t-shirt, meals and a set of gifts and gadgets from the Organizer and sponsors) 3. Any decisions of medical doctors pertaining to the continuation of the race are final and irrevocable. 4. The participants are obligated to comply with the IAAF and PZLA provisions and these Regulations. 5. During the 3 rd PKO Wrocław Night Half Marathon the time measuring and settling the order of runners will be performed by means of an electronic system with the use of electronic chips attached to participants race numbers. Each participant after identity check will be given a race number containing an electronic chip. The first 50 runners will be classified according to their position at the finish line (gross time). The 51 st and following participants will be classified according to the actual time of their completing the race (net time). In order to be take part and to be classified in the final communication, the participants have to wear their race number during the whole race, move only along the Half Marathon s route and complete all time check points. During the race all participants are obligated to wear their race numbers attached to their t-shirts on the chest. It is forbidden under the penalty of disqualification to cover one s race number (partially or fully) and to take short cuts. 6. The deposit will be located at the Wrocław AWF Multifunctional Hall and will be collecting participants personal possessions packed in bags (provided by the organizers at the identity check) on the 20 th June 2015 from 17:00 to 01:00 on 21 June 2015. Participants may collect their bags from the deposit on showing their race number. If a participant loses their race number, the organizer is no longer responsible if one s bag is collected by other person. 7. Changing rooms, lavatories and showers with warm water are situated on the Olympic Stadium in the Wrocław AWF Multifunctional Hall and can be accessed on 20th June 2015 from 17:00 till 1:00 on 21 June 2015. 8. On 20th June 2015 lavatories will be located on the Olympic Stadium at the start and finish lines. V. APPLICATION 1. In order to participate in the 3rd PKO Wrocław Night Half Marathon it is necessary to apply electronically using the application form published on the Half Marathon s website: www.pol.wroclawmaraton.pl 2. To complete one s application every participant needs to perform two steps in the following order: a. Fill in the application form published on the website www.pol.wroclawmaraton.pl b. Make a payment for their race kit to the bank account of the Wrocław Municipality - Wrocław Youth Sport Centre (Gmina Wrocław - Młodzieżowe Centrum Sportu Wrocław) in the PKO BP bank, account number: 13 1020 5226 0000 6602 0462 7032 (transfer description: payment for race kit half marathon / opłata za pakiet startowy półmaraton and give the participant s first name, family name and year of birth). SWIFT code: BPKOPLPW. Once paid, the fee is not subject to reimbursement. The date of payment is the actual date of one s application. 3. Cash payments will not be accepted. 4. Filing one s application to participate in the 3rd PKO Wrocław Night Half Marathon constitutes the confirmation that the participant has familiarized themselves with these Regulations, agrees to comply with it and gives consent to the processing of their personal data and using their image for the pursposes of tv, radio and internet coverage as well as in print media. The participants agree thereby also to be sent to their e-mail address of information and surveys regarding competitions which are currently organised or will be organized in the future by the Organizers of the 3rd PKO Wrocław Night Half Marathon. Specific scope of participant s agreements is defined in the Declaration form with constitutes Attachment 1 to these Regulations. 5. Participant s data and their race number will appear on the start list once the payment is booked. 6. Deadlines for application and rates: a. Due to the limited number of participants (max. 7000 runners) and necessary preparations of race numbers two deadlines are set: i. I term - till 31.03.2015 fees for the race kit are: - for residents of Lower Silesia 50zł - for other participants 60zł ii. II term from 01.04.2015 to 10.06.2015 70zł iii. III term from 11.06.2015 to 19.06.2015 90 zł Participants making their payments in the period 11-19.06.2015 are obliged to present the bank transfer confirmation when checking in for the race. It will be possible to use a computer in the Race Office in case a participant wants to make a money transfer on 19.06.2015, check their transaction history or print out the transfer confirmation. b. For the participants above 60 years old (born in 1955 or earlier) who send their application form before 30.04.2015 the fee for the race kit is 1 zł.
c. For the participants who apply to participate in the 3 rd PKO Wrocław Night Half Marathon and in the 33 rd PKO Wrocław Marathon the joint fee for the race kits is 110 zł. The transfer description should read: opłata za pakiety Półmaraton i Maraton ( fee for race kits Half Marathon and Marathon). The joint payment may be made only before 15.05.2015 r. A participant will be granted a race number in the 3rd PKO Night Half Marathon only if the participants number limit has not been exceeded. 7. The participants who will make payment for their race number before 30.04.2015 will be given a special race number (with their first and family name and photo) and a race kit to be collected at the Race Office. The photo should be sent during the filing in of one s application form (max size of the photo is 300 kb). 8. The participants who will fulfill formalities between 1.05.2015 and 31.05.2015 will receive a personalised race number (with their first and family name) and a race kit to be collected at the Race Office. 9. The participants who will apply after 31.05.2015 will receive a standard race number (without their name) and a race kit to be collected at the Race Office. 10. On 17th June 2015 the electronic application form will be deactivated. Participants may apply at the Race Office during identity check. 11. The following persons may participate in the Half Marathon after applying and paying 1 zł before 31 May 2015: a. Grzegorz Lechowski, Jan Leśniak i Marek Musiał: the Golden Three of the Wrocław Marathon (the participants who completed all Ślężanie Marathons and Wrocław Marathons) b. Medal holders of the 22nd Wrocław Open Competition in Long Distance Races, c. Winners of the Ślężanie Marathon and Wrocław Marathons, d. Participants invited by the Half Marathon Director. 12. Participants of the VII edition of the Also you can be a marathon runner ( I Ty możesz zostać maratończykiem ) apply according to these Regulations. 13. The organiser is not responsible for the loss of one s application or bank/money transfer incl. all fees due to the bank/post office fault. 14. The Race Office will be located in Wroclaw, al. I.J. Paderewskiego 35, PL 51-612 Wrocław, tel. +4871 733 40 79, e-mail: biuro@wroclawmaraton.pl and will be open from 7.00-15.00. The Race Office at this address will be open till Friday 19th June 2015 till 10:00 and after the race from 22 June 2015 on. On Friday 19 June 2015 from 14:00 22:00, on Saturday 20 June 2015 from 9:00 20:00 the Race Office will be located in the Games Room of the Multifunctional Hall on the Olympic Stadium al. I.J. Paderewskiego 35 and will be conducting identity check, distributing race numbers, race kits and directing to free of charge dormitories. 15. In order to be positively verified on 19-20 June 2015 one needs to: a. Personally check in and submit a signed Declaration constituting Attachment 1 to these Regulations or b. Authorize a person to check in on the participant s behalf; such a person should submit the Authorisation signed by the participant form in the Attachment 2 of these Regulations present a copy conform to the original of the authorizing participant s ID (identity card or passport) and the Declaration from the Attachment 1 signed by the participant. 16. The participants who by the decision of the 3rd PKO Wrocław Half Marathon Director are entitled to pay 1 zł for their race kits and who apply but will not check up for the Half Marathon, will not be exempt from fees in the following years. VI. CLASSIFICATIONS 1. The following classifications will be held in the 3rd Wrocław Night Half Marathon: a. individual: women, men, Polish citizens women, Polish citizens men, race organizers journalists the following age categories for women and men: - F and M - 20: 18 29 years, - F and M - 60: 60 69 years, - F and M - 30: 30 39 years, - F and M - 70: 70 79 years, - F and M - 40: 40 49 years, - F and M 80: 80 and above - F and M - 50: 50 59 years, b. team: three best participants from each team, regardless of their sex, on condition that a uniform team name is stated on the application form (verdict is based on the lowest sum of times of the team members). c. race organizers and journalists team: three best participants from each team, regardless of their sex. Each of participants must present at the identity check a confirmation of being a direct organizer of races or that they are a media (press, tv, radio) employee. 2. The participants who complete the 3rd PKO Wrocław Night Half Marathon receive points for the classification of the 23rd Wrocław Open Competition in Long Distance Races.
VII. PRIZES 1. All participants of the Half Marathon will take part in a lottery with prizes in kind (including a car). The lottery will start at 00:20. Details will be published as part of the lottery regulations before 01 May 2015. 2. Winners of the 3 rd PKO Wrocław Night Half Marathon will receive: a. trophies funded by the Council of the City of Wrocław and sponsors of the race: Category men: I, II, III place, Category women: I, II, III place, Polish citizens women: I, II, III place, Polish citizens men: I, II, III place Race organizers Journalists Team category: I, II, III place 3 trophies for each place Age categories of women and men: I, II, III place Team category of race organizers and sports journalists: I, II, III place 3 trophies for each place b. Money prizes funded by the Marathon s sponsors: Women classification: Men classification: I place - 5 500 zł, II place - 4 000 zł, III place - 3 000 zł, V place - 1 000 zł. I place - 5 500 zł, II place - 4 000 zł, III place - 3 000 zł, V place - 1 000 zł. Polish citizens women Polish citizens men I place - 3 000 zł, II place - 2 500 zł, III place - 2 000 zł, V place - 1 000 zł, I place - 3 000 zł, II place - 2 500 zł, III place - 2 000 zł, V place - 1 000 zł. 3. Prizes in kind in age categories of women and men funded by the Marathon sponsors, exclusively for the 1st places: a. Women - value of approx 100 zł, b. Men - value of approx. 100 zł, 4. Winners of the 3rd PKO Wrocław Night Half Marathon will receive additional money bonuses for achieving of the below stated results: Bonuses for the 3 fastest women <01:11:42 <01:12:30 <01:13:30 I place 5 000 zł 2 000 zł 1 500 zł II place x 1 500 zł 1 000 zł Bonuses for the 3 fastest men <01:02:27 <01:03:30 <01:04:30 I place 5 000 zł 2 000 zł 1 500 zł II place x 1 500 zł 1 000 zł III place x 1 000 zł 800 zł III place x 1 000 zł 800 zł 5. Winners of the women and men age categories are entitled to a reduced fee when participating in the 4th Wrocław Night Half Marathon (on condition of applying before 31.03.2016). 6. The best residents of Lower Silesia (woman and man) receive prizes in kind funded by the Marshall Office of the Lower Silesia Region. 7. The best Wrocław residents (woman and man) receive prizes in kind funded by the Council of the City of Wrocław. 8. The participant who will be 2017th at the finish line of the Half Marathon will receive a prize in kind funded by the Head of the Organising Committee of the World Games Wrocław 2017. 9. Prizes in kind will be given to: - the Golden Three of the Wrocław Marathon who complete the Half Marathon - participants from the I-III places in the category of race organizers - participants form the I-III places in the category of journalists - the oldest participant (woman and man) who completes the race - the youngest participant (woman and man) who completes the race. 10. All participants who complete the race within the 3 hours will be given a medal. The medals will be handed at the crossing of the finish line. 11. Compliant with the law, personal income tax will be deducted from the money prizes and bonuses. 12. Prizes and bonuses will be transferred exclusively to the bank account specified by the participant (no cash payments) before 31.07.2015. 13. The participants from the I-X places may be subject to anti-doping tests after the race. Every participant selected by the Commission against Doping in Sport is obligated to ondergo the anti-doping tests under the penalty of disqualification.
VIII. ACCOMMODATION 1. The organizer provides free of charge accommodation for 200 participants on the night 20/21 June 2015 in the Sports Hall, ul. Parkowa 14. The places are assigned according to the order of reservation made directly at the time of participants identity check at the Race Office. The organizer does not provide mattresses, beddings, sleeping bags etc. 2. The organizer provides part of the participants with accommodation in student dormitories. Information, reservation and payment are to be made directly by the participant to: a. Affiliate hotel InVite, contact: www.hotel-invite.pl/en b. Student Dormitory Spartakus of the AWF Wrocław, Olympic Stadium, tel. +48 713473292, +48 713473385. Reseravtions after 15 April 2015. c. Camping AWF Wrocław, Olympic Stadium, mobile +48 501287283 d. Student Dormitory Bliźniak of the Medical University, ul. Wojciecha z Brudzewa 12, tel. +48 713484232, extension 21, e-mail: joanna.kluza@umed.wroc.pl. 3. Persons interested in accommodation in hotels and other tourist services should contact hotels directly. Tourist Information Centre, tel. +48 713443111. IX. CATERING 1. On the day of the event before the race the participants eat meals on their own. 2. After the race the participants will receive natural mineral water, isotonic drink, tea, a banana and a regenerational meal. Regenerational meals will be distributed on showing of the coupon received by the participant at the identity check. 3. See point III for the refreshments on the route of the race. 4. The After Party will take place on 20th June 2015 from 22:00 to 3:00 on 21 June 2015 on the Olympic Stadium at the finish line. X. FUNDING 1. Costs of the organisation of the 3rd PKO Wrocław Night Half Marathon are covered by: a. The Wrocław Municipality b. PKO BP Titular Sponsor c. Partners and supporting institutions of the 3rd PKO Wrocław Night Half Marathon 2. Costs of the race fee, transport and other fees are covered by the participants themselves or institutions delegating them. 3. Participants who have ondergone the identity check are entitled to use public transport free of charge within the city and on the suburban area (trams, busses) on 20 and 21 June 2015 on showing their race number. 4. The race kit fee covers the following items for the participant: a. Race numer + safety pins, b. Sponge, c. Drinks and sugar on the route, d. Drinks and bananas at the finish line, e. Coupon for the After Party, f. Regulations with a map of the route, g. T-shirt, h. Other gifts. XI. FINAL PROVISIONS 1. The Organiser provides medical assistance at the start line, on the route and at the finish line of the Half Marathon. On the route there will be medical teams who provide help according to the provisions the Plan of Medical Assistance approved by the City Council. The participants may make use of massages at the finish line of the race. 2. Written appeals can be submitted at the Race Office of the 3rd PKO Wrocław Night Half Marathon at the finish line on 21.06.2015 till 00:00. Appeals will be decided upon within 1 hour after the submission. 3. The participants are obligated to wear esthetic clothes and sport shoes compliant to the PZLA regulations. 4. Each participant confirms that they take part in the race only on their own responsibility and are aware of the risks involved. Participants are fully aware that participation in the race involves physical exertion and obvious risks of accidents, possibility of incurring bodily injuries (including death), as well as material losses and damages. 5. The participants who interrupt the race may use a vehicle marked Koniec Biegu (Race End) which will take them to the Olympic Stadium. 6. The route of the Half Marathon is accessible only to vehicles with a special pass issued by the organizer, which is placed in a visible spot on the vehicle. 7. All participants will be covered by accident insurance. Details of the policy (insurer, policy number, guaranteed insurance sum, general conditions) will be published on the website of the race, tab Regulations, before 15 May 2015. 8. The race will take place regardless of weather conditions. 9. The Organizer reserves the right to change the date of the race due to force majeure. 10. Attachment 1 obligatory Declaration, and Attachment 2 Authorization form constitute integral parts of the Regulations.
11. The final interpretation of the Regulations is decided on by the Director of the 3rd PKO Wrocław Night Half Marathon.