APPENDIX 10: FOR TEAM MANAGERS 315 PCAWA TEAM MANAGER Sooner or later most parents find they will need to take on the duty of Team Manager. The following is not as terrible as it appears; being a Team Manager is mainly logical common sense! Team Managers need to be able to deal with horse and human First Aid, cope with any situations that may arise and be conversant with the rules for the relevant Activity/Discipline. Team Managers will have Duty of Care (a duty imposed on one person to take care of another) as their rider s parent/helper may not be quickly accessed e.g. at Tetrathlon or One Day Events. TEAM MANAGERS MUST BE INCLUDED ON THE ANNUAL STRENGTH RETURN AND MEMBERSHIP LIST OF A PONY CLUB CURRENTLY AFFILIATED WITH THE PCAWA In keeping with Risk Management and Sun Smart Policies, Team Managers must be suitably attired with covered-in footwear, hats, long sleeved tops and neat attire, preferably in Club/Zone colours. Teams with inappropriately dressed Team Managers will not be permitted to present for Gear Check until such time as the Team Manager is suitably attired or replaced by a correctly attired person. THE ROLE OF THE TEAM MANAGER IS VITAL TO THE SUCCESS OF THE TEAM TEAM MANAGER GENERAL DUTIES Clubs/Zones are responsible for ensuring their Teams and Team Managers present safely and correctly attired. Team Managers must accompany teams when reporting for Gear Check. Teams reporting without a Team Manager will not be accepted as otherwise there is no-one responsible for riders or to attend to possible gear changes. This causes unnecessary hold-ups. Teams presenting with inappropriately dressed Team Managers will not be accepted for Gear Checking until such time as the Team Manager is suitably attired or replaced by a correctly attired person. The Team Manager must NOT be riding in any activity on the day. Teams presenting with a rider as their Team Manager will not be accepted. Gear Checkers cannot be held responsible for delays caused by Teams/Team Managers not presenting correctly or on time. ONLY TEAM MANAGERS MAY ADJUST SADDLERY AT COMPETITONS. If adjustments are necessary, riders must represent to the same Gear Checker. NO GEAR MAY BE ALTERED AFTER PASSING THE GEAR CHECK apart from tightening the girth. THE TEAM MANAGER IS THE ONLY PERSON ALLOWED TO LODGE A PROTEST ON BEHALF OF A TEAM. Only the Team Manager may collect completed Dressage Tests / Pony Club Mount Sheets, etc.
1. PRIOR TO THE ACTIVITY, Team Managers must: 316 Be conversant with the rules for the relevant Activity/Discipline and have a current copy of the relevant Rule Book and Gear Check requirements, particularly when giving advice to team members. Know the names of their team riders and horses and what grade they are competing in. Check if any of the riders have a medical problem (e.g. asthma) this is particularly important if you manage a composite team. Check the age of the horses/ponies (minimum age of horses/ponies for competition is 4 years). It would be dreadful to have to withdraw on the day from this oversight. Check that no rider weighing 53kg or more is riding a pony 12.2h and under. Make sure each rider knows what they need to take for themselves and their horse for the duration of the competition (e.g. Dress and gear for each activity, spare equipment, dry clothes if wet and to bring their membership cards if required). Find out Team start times. Be sure to set a time and place for everyone to meet at the venue. Allow plenty of time to get ready for each activity. Try to all park close together, especially if camping. 2. ON THE DAY OF THE ACTIVITY, Team Managers must On arrival at the Competition Grounds go to the office (taking the riders membership cards if required) and collect the team s numbers, programmes and maps or plans where applicable. THESE ARE TO BE COLLECTED BY THE TEAM MANAGERS, NOT THE INDIVIDUAL RIDERS. Check all starting times. There may be changes and the team could start earlier due to scratchings. Attend briefings where necessary. Advise team members of any changes to the competition or of any problems with the grounds etc. as they become known. Ensure that team members have their numbers (if required). Ensure that team members have the correct gear and dress for the appropriate activity or phase of that activity. Hair tidy? Club/Zone colored ribbon? Colour of Jodhpurs / Breeches? All jewellery has been removed. Make sure their saddlery is safe (stitching) and correct for each activity and that it fits rider (e.g. stirrups) and horse (e.g. saddle). Zone/Club competition check correct colors of uniform, saddlecloths etc. and whereabouts of Zone/Club flag/uniforms Ensure that team members are ready in ample time for the Gear Check/s.
Be with the team at all Gear Checks, and attend to any adjustments etc. as required by the Gear Checkers. Have Head collar and Lead Rope handy in case a team member s bridle has to be removed to check bit. 317 Remember to check tightness of girths before riders takes part in the Activity. Make sure riders do not give their horses large feeds just before any activity. Do not allow riders to give their horse a large drink before or after any activity. Ensure riders remember to eat and drink but not large quantities of fizzy drink - before participating. Only competitors may ride their horses for the duration of the competition. Breaking this rule could see the rider/team eliminated. Supervise Team Warm-Ups and Cool Downs. In the unfortunate circumstance that a rider should be eliminated, make sure they are aware of the correct behaviour and procedure that is expected of them, in any activity. This applies to parents and any other supporters as well. Collect any relevant Team marking sheets. Only Team Managers may make a protest on behalf of their team. Correct procedure should be followed. Parents may not enter into any protest etc. except through their Team Manager. Should a Team Manager have a query, or maybe one from a parent or a Coach, the Team Manager can discuss it with the Pony Club Steward/ Technical Delegate. They, too, want to see everyone have a good day and if you have a genuine query, not a grumble, they are only too happy to help you. Ensure team is ready, correctly attired, in ample time for Presentations. Remember your Club/Zone flag! Be with team members at Presentations. Local Dignitaries / Sponsors may be present and teams could be needed for photos! At the end of the day, make sure your team cleans up their camping and horse yard area and all manure, hay, electrical tape etc. is put into a bin. It can be helpful to take an empty chaff bag to put rubbish in. Return the team s numbers. Finally make sure each of your team members say thank you to the organisers. It is also a nice gesture to thank their coach as well whatever the result! 3. TEAM SPIRIT Team Managers must Remind riders and parents that they are part of a team representing their Club or Zone. Show Team Spirit by wearing Club/Zone colours to make it easier for riders and Activity / Event Officials to recognise the Team Manager. Keep the riders together at all times, and try to keep them and their horses as relaxed as possible.
All team members should wait for and support each other during the activity. They should arrive and leave together for each activity. 318 Advise parents and friends to be supportive but to be careful not to do or say anything that could be interpreted as unauthorised assistance and possibly result in a rider or the whole team being eliminated! It can be very helpful if Team Managers carry a bag with them containing such useful items as Clip Board Leather Punch Hairnet Pen/Pencil Spare Reins Tissues Programme Stirrups and Stirrup Leathers Safety Pins Start Times Electrical Tape Fly Repellent Dressage Tests Riser Scissors RULE BOOKS GEAR CHECK MANUAL Tape Measure Medical History of riders and any spare medication Martingale Stoppers for reins and neck strap junction Lackies for plaits (human and horse) Stirrup Measure which can also be marked with the permitted maximum length of spurs (4 cm), bit ring size (8cm) and lever arm length of curb bit (10cm). Tape (for those who do not remove body piercing) Small sealed container (for safe keeping of those small items of body piercing/earrings, once removed)! Sunscreen Water Bottle Spare Medical Armbands Head Collar and Lead Rope Bandaids Needle and Thread A list of the whereabouts of parents, their duties, and their mobile phone numbers Behave in a sportsmanlike manner to other riders in the Club/Zone whatever their results. 1. DRESSAGE Encourage your team members to be gracious in defeat and humble in success. DRESSAGE TEAM MANAGER SPECIFIC DUTIES Know which dressage test riders have to learn. Contact them a few days beforehand, to check they know their test (and that they have learnt the correct one!) and if they have any queries. Ensure riders and their parents know that horses/ponies must be as clean as possible and plaited for the Dressage Test! Ring for your team s start times on the correct date. They may be mailed or Emailed to you.
You will also probably be given the duties for the various parents. Make sure parents are told as soon as possible and at what time they have to meet, and where, for a briefing, or collect their equipment for whatever task they have been given. 319 For PCAWA State or Inter-Zone Competition, check the PCAWA Website for the draw. On arrival at the Competition Grounds go to the office and take the riders membership cards if required. Team Numbers and Programs are to be collected by the Team Managers, not by the individual riders. Check all starting times. There may be changes and your riders could start earlier due to scratchings. Check which arena your riders will be riding in and make sure they are ready and warming up in plenty of time. If the riders are in different arenas over a large area, you may need an offsider to assist. Riders should warm up together, correctly attired, wearing numbers and supervised by their Team Managers. Collect any relevant Team marking sheets. EVENTING TEAM MANAGER SPECIFIC DUTIES as possible and at what time they have to meet, and where, for a briefing, or collect their equipment for whatever task they have been given. For PCAWA State or Inter-Zone Competition, check the PCAWA Website for the draw and helper duties. On arrival at the Competition Grounds, go to the office and take the riders membership cards if required. Team Numbers, Programs and Maps or Plans are to be collected by the Team Managers, not by the individual riders. Check all starting times. There may be changes and your riders could start earlier due to scratchings 1. DRESSAGE PHASE: Ensure riders and their parents know that horses/ponies must be as clean as possible and plaited for the Dressage Test! Know which dressage test riders have to learn. Contact them a few days beforehand, to check they know their test (and that they have learnt the correct one!) and if they have any queries. Check which arena your riders will be riding in and make sure they are ready and warming up in plenty of time. If the riders are in different arenas over a large area, you may need an offsider to assist.
Riders should warm up together, correctly attired, wearing numbers and supervised by their Team Managers. 2. CROSS COUNTRY PHASE 320 Remember to ask about cross country uniform. Some Clubs/Zones wear different uniform for the cross country all team members should be dressed the same, unless part of a Composite Team. Walk the cross country course with the team and ensure that all team members: Know the positions of the Start and Finish Flags Know the cross country course and have walked it at least twice Know which color code and obstacle is applicable for the Grade they are riding Know where compulsory flags etc. are placed Understand the options at any particular obstacle Are aware of any problems which previous competitors have had with taking a jump in a certain way etc. Advise team members of any changes to the course as they become known. Know the correct procedure at the starting box and finish flags. Know the correct etiquette for overtaking or for being overtaken. Know the correct procedure if eliminated Make sure your riders are wearing their correctly filled in Medical Armbands on their left upper arm/upper left corner of rider bib. (Template available in the Appendices). Riders should warm up together, correctly attired, wearing numbers and supervised by their Team Managers. This is particularly important when warming up over the practice jumps. Make sure riders know the correct procedure in this area. Do not over jump. Make sure all riders and their horses warm up sufficiently remember all horses have different needs Make sure all riders cool their horses down correctly and sufficiently. They should all leave the finish area together, dismounted. Have rugs close by if it is wet/cold to prevent horses catching chills. 3. SHOW JUMPING PHASE Riders should warm up together, correctly attired, wearing numbers and supervised by their Team Managers. This is particularly important when warming up over the practice jumps. Make sure riders know the correct procedure in this area. Do not over jump. Make sure all riders and their horses warm up sufficiently remember all horses have different needs Study show jumping course plan with team members, Walk the show jumping course with the team ensuring that all team members are correctly attired as for riding complete with their number. Walk around jumps, NOT over them Know the position of the Start and Finish Flags Know the position of the Judge and remind riders to salute prior to starting round
321 SHOWJUMPING TEAM MANAGER SPECIFIC DUTIES On arrival at the Competition Grounds, go to the office and take the riders membership cards if required. Team Numbers, Programmes and Maps or Plans are to be collected by the Team Managers, not by the individual riders. Check all starting times. There may be changes and your riders could start earlier due to scratching s. Check the location of the ring and the marshalling/gear check area. Where your team will be competing. Riders should warm up together, correctly attired, wearing numbers and supervised by their Team Managers. This is particularly important when warming up over the practice jumps. Make sure riders know the correct procedure in this area. Do not over jump. Make sure all riders and their horses warm up sufficiently remember all horses have different needs. Study show jumping course plan with team members, Walk the show jumping course with the team ensuring that all team members are correctly attired as for riding complete with their number. Walk around jumps, NOT over them Know the position of the Start and Finish Flags Know the Jump-off course (where applicable) Know the position of the Judge and remind riders to salute prior to starting round The team should all leave the area together, dismounted. Make sure all riders cool their horses down correctly and sufficiently. Have rugs close by if it is wet/cold to prevent horses catching chills. TETRATHLON TEAM MANAGER SPECIFIC DUTIES as possible and at what time they have to meet, and where, for the briefing, or collect their equipment for whatever task they have been given. For PCAWA State or Inter-Zone Competition, check the PCAWA Website for the draw. On arrival at the Competition Grounds go to the office and take the riders membership cards if required. Team Numbers, Programs and Maps or Plans are to be collected by the Team Managers, not by the individual riders. Check all starting times. There may be changes and your riders could start earlier due to scratchings. 1. SHOOTING, SWIMMING, RUNNING PHASES Make sure the team is at the appropriate venue for each phase, at the correct time in the required attire.
Check that there is drinking water available, particularly for the running phase, and that the team members have their towels for the swimming phase. Have sunscreen available and re-apply frequently. 2. CROSS COUNTRY PHASE Check all starting times. There may be changes and your riders could start earlier due to scratchings Do not forget to ask about cross country uniform. Some Clubs/Zones wear different uniform for the cross country all team members should be dressed the same unless part of a Composite Team. Make sure your riders are wearing their correctly filled in Medical Armbands on their left upper arm / upper left corner of rider bib. (Template available in the Appendices) Riders should warm up together, correctly attired, wearing numbers and supervised by their Team Managers. This is particularly important when warming up over the practice jumps. Make sure riders know the correct procedure in this area. Do not over jump. Make sure all riders and their horses warm up sufficiently remember all horses have different needs. Walk the cross country course with the team and ensure that all team members: * Know the positions of the Start and Finish Flags * Know the cross country course and have walked it at least twice * Know which color code and obstacle is applicable for the Grade they are riding * Know where compulsory flags etc. are placed * Understand the options at any particular obstacle Are aware of any problems which previous competitors have had with taking a jump in a certain way etc. Advise team members of any changes to the course as they become known. Know the correct procedure at the starting box and finish flags, the height of the jumps and the color code they are to follow on the cross country Know the correct etiquette for overtaking or for being overtaken. Know the correct procedure for the Gate and the Slip Rail obstacles. Make sure all riders cool their horses down correctly and sufficiently. The team should all leave the finish area together, dismounted. Have rugs close by if it is wet/cold to prevent horses catching chills. PRINCE PHILIP GAMES TEAM MANAGER SPECIFIC DUTIES as possible and at what time they have to meet, and where, for the briefing, or collect their equipment for whatever task they have been given. For PCAWA State or Inter-Zone Competition, check the PCAWA Website for the draw. On arrival at the Competition Grounds check all briefing and starting times. There may be changes. Attend the briefing. Advise Team Members of Games selected and the order in which they will be riding. 322
323 Ensure that the team members are all dressed the same either Club Formal Uniform or Club Prince Philip Games Uniform. Riders should warm up together, correctly attired, supervised by their Team Managers NOVELTIES TEAM MANAGER SPECIFIC DUTIES as possible and at what time they have to meet, and where, for a briefing, or collect their equipment for whatever task they have been given. For PCAWA State or Inter-Zone Competition, check the PCAWA Website for the draw. On arrival at the Competition Grounds, go to the office and take the riders membership cards if required. Team Numbers, Programmes and Maps or Plans are to be collected by the Team Managers, not by the individual riders. Check all starting times. There may be changes and your riders could start earlier due to scratchings. Riders should warm up together, correctly attired, supervised by their Team Managers. Know where your Novelty is being conducted, the area for the Gear Check PONY CLUB MOUNT TEAM MANAGER SPECIFIC DUTIES Otherwise check the PCAWA Website for the draw. as possible and at what time they have to meet, and where, for a briefing, or collect their equipment for whatever task they have been given. For PCAWA State or Inter-Zone Competition, on arrival at the Competition Grounds, go to the office and take the riders membership cards if required. Team Numbers, Programmes and Maps or Plans are to be collected by the Team Managers, not by the individual riders. Check all starting times. There may be changes and your riders could start earlier due to scratchings. If a team member presents with their mount wearing a Drop, Hanoverian (Flash), Continental (Crank), Grakle (crossed) or Mexican Grakle Noseband and/or Running or Irish Martingale, this is perfectly acceptable providing it is safe and correctly fitted. Do not ask them to change their noseband or remove their martingale (as there may be a safety requirement) but remind them that they will lose points for using these items of gear in this event. Walk the Pony Club Mount Course with the team, offer ideas and support for difficult areas. Riders should warm up together, correctly attired, supervised by their Team Managers.
Know the position of the Judge and remind riders to salute prior to starting round 324 POLOCROSSE TEAM MANAGER SPECIFIC DUTIES as possible and at what time they have to meet, and where, for a briefing, or collect their equipment for whatever task they have been given. For PCAWA State or Inter-Zone Competition, check the PCAWA Website for the draw. On arrival at the Competition Grounds, go to the office and take the riders membership cards if required. Team Numbers, Programmes and Maps or Plans are to be collected by the Team Managers, not by the individual riders. Check all starting times. There may be changes and your riders could start earlier due to scratchings. Riders should warm up together, correctly attired, wearing numbers and supervised by their Team Managers. Make sure all riders and their horses warm up sufficiently remember all horses have different needs Make sure all riders cool their horses down correctly and sufficiently. They should all leave the finish area together, dismounted. Have rugs close by if it is wet/cold to prevent horses catching chills.