Cyclones Amateur Hockey Association Board of Directors Meeting Minutes November 10, 2014 Fox Valley Ice Area ~ Geneva, IL Tom Baginski called the meeting to order at 7:22 PM DIRECTORS PRESENT David Struwing (E) Joseph D Amico John Price Maria Frano Tom Baginski Bob Gatto (L) Dan Deli Rebeca Mead DIRECTORS ABSENT Rich Sharp ASSOCIATES PRESENT Joren Kaiser Julie Gebhardt Jeff Lietz Jay Rule Joe Lorusso Jeff Iwinski ASSOCIATES ABSENT Vito DiPietra Marty Allamian Gene McEnery Marcus Madej STAFF PRESENT STAFF ABSENT Christie Tierney Mike Papa Peter Rutili Quorum Established by Maria Frano. Minutes and Approval: October 13, 2014 Board Meeting Minutes Approved, Joseph D Amico motioned, Dave Struwing 2nd, motion carried (7-0). OPEN SESSION ITEMS President s Comments: Tom met with Paul last week to forge a better relationship with the rink. The Third sheet is definitely something they want to do, whether outdoor or indoor. USHL team is looking good. (E) Left early: 8:40 (L) Arrived late: 8:43 Board of Directors Minutes 11/10/2014 - Page 1
Public Forum: Kelsey from Naperville Counseling Center presented on psychological skills training for athletes. Help to find an inner drive. Sports injury rehab. Psychological skills to perform at your best. Will provide a 1 hour pro bono session for team building. Doesn t work with kids younger than 12. Customizable program for different ages and desires. Sikich presentation of audit. Stephanie from Sikich presented. No new accounting policies recommended. Unmodified opinion. Presentation of candidates for Bookkeeper: Cathy from Compass: CPA, president and owner. Can record transactions. Has a team that will do the accounting, 4 on staff, different people will be doing different things. Has non-profits as clients. Deepa from Acumen: CPA and partner at Acumen. Works with non-profits. Will do an hourly rate. She would be the point person for all our bookkeeping with her assistant helping out with general issues/questions. Can remote print checks. Presentation of candidates for VP-Business, John Price and Joseph D Amico. League Reports: NIHL: CSDHL: NWHL: SWSL: We ve been asked if we can host Wolves Cup games. Tom will check with Papa but we probably don t have any ice to help out. Meeting this Saturday. Meeting in December Hockey Director Report: Treasurer s Report: Revenue: $413,532 Expenses: $145,449 Net: $268,084 Last Year: $242,864 Budget:? Cash Balance: $651,194 Manager Coordinator Report: A few of our teams had issues scheduling NIHL games with Peoria. NIHL President strong-armed some of the managers into the schedule they have with Peoria. He was the biggest offender of not following the NIHL rule of no scheduling prior to the email being sent with your tier. Board of Directors Minutes 11/10/2014 - Page 2
NWHL regular season scheduling will be 11/20 in Franklin Park. Jay to get Maria the location. Results from past weekend s tournaments, 3 teams won their tournaments (Bantam A1, PeeWee A3 and Squirt AA); 3 teams came in 2 nd (Bantam AA, PeeWee A4 and Squirt A2). Mid-season coaches/managers evaluations will be sent to families. Coaches are to start conducting evals of the players. Registrar: Ice Scheduler: Volunteer Coordinator: Committee Updates: Marketing: Jersey Mike s free sub card raised $93. Player Development: Nominating: Apparel: Many issues this year with B&R and socks. Looking into alternate avenues for our apparel needs. Website: Marc working on new design Strategic Planning: Fundraising: Alumni: Discussion/Open Items: Managing more than one team: John Price suggested that people not be allowed to manage more than one team in a season. It works if the person has the time and experience. It was determined that the coaches must get approval of their manager choice from the manager coordinator and hockey director first. Tournament Donation: The Squirt B1 team will be attending a tournament down in Decatur and Jay is asking if the club would be willing to make a donation to the tournament as a good-will gesture for the years of participation in the tournament. Jay will find out what they need and board will decide at the next board meeting. Tryout Committee: A new committee will be formed to streamline and improve our tryout process and focus on accountability and communication. Dan Deli will chair the committee. Board of Directors Minutes 11/10/2014 - Page 3
Winterfest: Winterfest weekend is December 12-14 this year (3 day period since we have so many teams and a bunch have games on that Friday). This is Maria s last year chairing the committee. Rebeca is co-chairing the committee with Maria. Will need all board members to volunteer for a timeslot. Discussion/Action Items: CLOSED SESSION ITEMS Election of VP-Business: John Price was elected the new VP-Business. Election of new bookkeeper: Dan Deli abstained from voting which brought about a tie between both candidates. Maria will send an email, cc ing the board, to Dave Struwing asking for his vote. Naperville Counseling Presentation: We could possibly include them in the Midget summer camp. John Price will see if U15 coach is willing to do the pro bono session and he will report back. Closed Committee Reports: Finance: NONE Strategic Planning: NONE Bylaws: Joseph D Amico motioned to change the Marketing Committee to Communications Committee, Bob Gatto 2 nd, motion passed (7-0). Rules & Ethics: Bantam NW player got into a fight and will serve an automatic 3 game suspension. Jay will call the player to discuss. There was an issue at North Shore Ice Arena regarding a PeeWee player and the use of the girl s locker room. The player returned to the girl s locker room to find 2 teenage boys using the locker room. She changed in the locker room and later told her parents. A complaint was filed with the rink and Jay talked to the rink management and they will be looking into it. Treasurer: NONE Old Business: Ice contract is done and signed. Slush fund policy was drafted and the cap will be $500. The policy will be put up on the website. Reimbursement to Dave for unused airline ticket to Columbus due to tournament company cancelling on us. Dave to check with Gorczyka to see how much his ticket cost. Tabled until next meeting. Board of Directors Minutes 11/10/2014 - Page 4
New Business: Now that the contract is signed we need to have a general clean- up of the spaces we occupy. Jeff Lietz to get quotes on the cost to finish out the Cyclones locker room. There are issues with certain coaches who still haven t signed their contracts. Pete needs to make sure all have signed their contract before next stipend payment. NB: Dan Deli has stepped down as Treasurer. Elections to be held at next board meeting for a new Treasurer and to fill 2 vacant director positions. Joseph D Amico motions, John Price 2 nd, meeting adjourned at 11:31. Board of Directors Minutes 11/10/2014 - Page 5
Cyclones Action Items # Action Item Description Responsible Open Date Due Closed Status Comments Date Date 39 Drugs Presentation for Bantams and Midgets? John 2/11/13 Fall, 2014 OPEN John to give dates 60 Tryout fee refund policy EC 3/10/14 Fall, 2014 OPEN Tom to talk to Mark to see if he drafted a policy 61 Revise injury credit regulations 62 Financial Obligations Policy revisions Treasurer 3/10/14 Fall, 2014 OPEN Treasurer 3/10/14 Spring, 2015 OPEN 65 Give Back to Rink Program Jeff Lietz 7/20/14 Spring/Summer 2015 OPEN 66 Coaches in locker room policy Tom 7/20/14 8/23/2014 OPEN 68 Team Webpage Policy EC 10/13/14 Fall, 2015 OPEN 69 Cyclones Locker Room EC 10/13/14 Spring, 2015 OPEN 70 Decatur Tournament Donation Jay 11/10/14 12/15/2014 OPEN 71 Unsigned Coaches Contracts EC/Pete 11/10/14 12/15/2014 OPEN Board of Directors Minutes 11/10/2014 - Page 6