IOF World Cup Event 9 11 June 2014 IOF Unofficial Sprint Relay World Cup 12 June 2014 Imatra Finland Bulletin 4
1. Organisation 2. IOF Adviser Event Director Secretary General Event Office Course setter Course setter Start Finish Results Arena, infrastructure Media Mapper Raimo Väisänen +35840920050 Anni Toiviainen +358503708243 Nora Saarlemo +358403576761 Juha Similä Anssi Juutilainen Mikko Lehmus Jussi Miikki Timo Kokko Jukka Nenonen Mari Pajari Markku Pietikäinen IOF Senior Event Adviser National Controller Göran Andersson (SWE) +46706015326 Jarmo Puttonen (FIN) +358405169928 3. Venue The Borough of Imatra was founded in 1948 around three industrial settlements. In the course of the last 50 years, this amorphous group of settlements has grown into a modern industrial town dominated by Lake Saimaa, the River Vuoksi and the Finnish- Russian border. Today there are approx. 28.000 inhabitants in Imatra. The World Cup Event in Imatra offers region s most beautiful landscapes and surroundings. Event Centre is situated by Lake Saimaa and the city centre provides an excellent setting to a sprint competition. During the Qualification competition competitors will run onshore the River Vuoksi. The River Vuoksi runs through Imatra and has resumed its rightful place as the recreational oasis for the inhabitants of the town. The Imatrankoski Rapids is the most famous attraction in Imatra, and travelers have been drawn to the rapids for hundreds of years. At the turn of the century, the rapids - with Imatra's historical and still famous hotel, Valtionhotelli - was the most popular tourist attraction in Finland. On Thursday, June 12, the rapids are allowed to run free for a while and the World Cup competitors and spectators have an opportunity to see the famous Rapids Show. The show starts right after the Sprint Relay and Prize Giving Ceremony, approx. at 17.15.
4. Participants Men Women Teams Austria 1 1 0 Belgium 1 0 0 Bulgaria 2 0 0 Denmark 5 4 2 Estonia 6 4 2 Finland 9 8 3 France 2 3 2 Great Britain 3 3 2 Latvia 3 1 0 Lithuania 2 2 0 New Zealand 1 0 0 Norway 6 6 3 Poland 3 3 1 Russia 4 6 2 Sweden 8 8 4 Switzerland 7 7 3 Ukraine 1 1 0 64 57 24 5. Transportation The distance from Helsinki Vantaa international airport to Imatra is 250 km. Rent a car or travel by public transport it is easy to get there. You can travel by plane to Helsinki-Vantaa international airport, and rent a car there. You can travel by plane to Helsinki, and then by train to Imatra, and rent a car there. There is a non-stop coach from the airport to Tikkurila railwaystation, from where there is a train connection to Imatra. More information about the train timetables: http://www.vr.fi/en/index.html If you need transportation during competitions or want to rent a car from Imatra, please contact to the organiser. 6. Event Centre & Event Office Event Centre is located in Imatran Kylpylä Spa hotel. Imatran Kylpylä Spa Purjekuja 2 55420 Imatra FINLAND Tel +358 20 7100 500 myynti@imatrankylpyla.fi www.imatrankylpyla.fi Event Office will be open: Monday, June 9, 15:00-18:00 Tuesday, June 10, 10:00-18:00 Wednesday, June 11, 12:00-14:00, 20:00-21:00 Thursday, June 12, 11:00-13:00, 18:00-20:00 An information desk will replace the Event Office at the competition Arena.
7. Payments Payments for entries must be made in cash to the Event Office. Currency: Euro. The nearest cash withdrawal, ATM, is situated at the Prisma supermarket, address: Karhumäenkatu 4, 55120 Imatra. 8. Materials From the Event Office, the participating federations will each get a team bag which includes: Bulletin 4 Training maps (Lammassaari and Mansikkala) Model Event maps Final Entry form for WCup Qualification Final Entry form for the Sprint Relay The accreditation cards for the competitors and team officials IOF Anti-Doping information Instructions for Emit ja Emitag Emit-cards and emitags are available at Event Office on Tuesday, June 10, at 10 am. All Emit-cards and Emitags must be returned at the latest in the Team Leader s Meeting on Wednesday. Number bibs, safety pins and GPS-vests are provided in the Quarantine Areas. In Sprint Relay also Emitags are available in the Quarantine area. The course maps of Sprint Qualifications and Finals on Wednesday, June 11, will be given back right after the last competitor has finished the course. The maps are also available at the Team Leaders Meeting starting at 19.30 and, after the meeting, at the Event Office until 21.00. On Thursday, June 12, the course maps of Sprint Relay are given back in the Arena right after the last team has finished. Later, the maps are available at the Event Office during 18.00 20.00.
9. Training Training area Lammassaari consist mainly of forest terrain. The distance from Event Centre is 0,5 km. There is a marked route from Imatran Kylpylä Spa to the training area. Controls are flagged but not timed. Map details: Sprint map 2014, 1:4 000, 2 m contours. Training area Mansikkala consist mainly of urban terrain with some park areas and distance from Event Centre is 6 km. Controls are flagged but not timed. The terrain is very similar to actual competition terrain during the following days. The parking area and the start, are located at: Tainionkoskentie 58, 55120 Imatra. A signposted route begins from the crossing of Lammassaarentie and Joutsenonkatu (please look at the map of quarantine areas). Map details: Sprint map 2014, 1:4 000, 2 m contours. 10. Model Events There are official model events for both Emit and Emitag systems. The Model Event for Emit is in Mansikkala on Tuesday, June 10, from 14.00 to 16.00. The area is the same as in free training. The technical Model Event for Emitag is at the Event Centre on Tuesday, June 10, 16.00 18.00. 11. Important deadlines & name entries Tuesday 10 June 12:00 Deadline of final entries for the World Cup sprint qualification Wednesday 11 21:00 Deadline of final entries for the Sprint Relay June Federations shall identify the athletes to Sprint qualification and the composition of each Sprint Relay team. If non-classified team have been entered, please clearly identify which specific athletes are part of these teams. Final entries shall be submitted to the Event Office using the official form (included in the team bags) or by email to info@skvuoksievent.com. 12. Programme Monday, June 9, 2014 Event Office open 15.00-18.00 Event Centre Free Training 15.00-18.00 Lammassaari Tuesday, June 10, 2014 Event Office open 10.00-18.00 Event Centre DEADLINE of name entry 12.00 Event Office/e-mail Free Training 10.00-16.00 Mansikkala Model Event, Emit 14.00-16.00 Mansikkala Model Event, Emitag 16.00-18.00 Event Centre Team Leaders Meeting 18.00-19.00 Event Centre Mayor's Reception 20.00 Event Centre
Wednesday, June 11, 2014 IOF World Cup Event 9 Sprint qualification: Sporthall Quarantine area opens 8.30 Quarantine area closes 9.30 First Start 10.00 Event Office open 12.00-14.00 Event Centre Opening Ceremony 16.15 Arena Sprint Final: Arena Quarantine area opens 15.00 Valtionhotelli Quarantine area closes 16.30 Valtionhotelli First Start, women 17.01 First Start, men 18.00 Flower Ceremony 19.10 Arena Team Leaders Meeting 19.30 Arena Event Office open 20.00-21.00 Event Centre DEADLINE of name entry 21.00 Event Office/e-mail Thursday, June 12, 2014 Event Office open 11.00-13.00 Event Centre IOF Unofficial Sprint Relay World Cup Quarantine area opens 13.30 Valtionhotelli Quarantine area closes 14.45 Start Time 15.15 Arena Prize Giving Ceremony: Sprint and Sprint Relay 16.30 Arena Rapids Show 17.15 Imatra Rapids Event Office open 18.00-20.00 Event Centre Get-together Party 20.00 Event Centre 13. Embargoed areas It is prohibited for competitors, team officials, and others who, through knowledge of the terrain, may influence the results of the competitions, to enter the embargoed areas. Athletes and team officials shall make sure to use the marked route from Event Centre to quarantine in order to avoid entering the embargoed area (please see the maps of quarantine areas). After entering the quarantine, athletes and team officials shall stay within the marked area. The embargoed area for Sprint Qualification is released after the last finisher of the Sprint Qualification on June 11. The embargoed area for the Sprint Final and Sprint Relay is released after the last finish of the relay on Thursday, June 12.
IOF World Cup Sprint and Unofficial Sprint Relay: Embargoed areas, training areas and Model Events.
14. Quarantine and locations Wednesday 11 June Quarantine area opens Quarantine area closes Sprint Qualification 8.30 9.30 Sprint Final 15.00 16.30 Thursday 12 June Sprint Relay 13.30 14.45 Competitors and team officials, who may influence the results of the competition, must follow the marked route to the quarantine area and enter the area before the announced closing time. If a competitor doesn t enter the quarantine area on time, he/she can not participate in the competition. All competitors and the team officials entering the quarantine must sign in. Coaches are allowed to enter the quarantine area and to go further to the pre-start. They are allowed to leave the quarantine and pre-start area at any time after the quarantine is closed but after leaving, it is not possible to come back. In the quarantine area, competitors will get their number bibs, Emit-cards (Sprint Qualification) and GPSvests. A warm up map, with model controls, is also provided to competitors. The quarantine area is inside and outside the building (sport hall in qualifications and Valtionhotelli in finals and relay). Inside the building there are toilets and water for refreshment. The warm up area is outside. The use of mobile phones, computers or any other communication devices inside the quarantine zone is strictly forbidden. It is not allowed to bring any maps of the competition areas into the quarantine zone. Please note, that inside the quarantine areas it is not allowed to use shoes with spikes or metal dobbs. Competitors will be called by name to the prestart. Clothes and other equipments are transported from the prestart to the finish area by organizer. In Sprint Qualifications, the Quarantine Area is at the sport hall. The signposted route from the Event Centre begins from the crossing of Lammassaarentie and Joutsenonkatu (please look at the map of quarantine areas). Address: Kotipolku 2, 55120 Imatra.
In Sprint Finals and Sprint Relay, the Quarantine area is at Valtionhotelli. The signposted route from Event Centre begins from the crossing of Lammassaarentie and Joutsenonkatu. Address: Torkkelinkatu 2, 55100 Imatra. On Wednesday, June 11, when leaving the sprint qualification, please note the embargoed areas for the Sprint Final and Sprint Relay. After the Sprint Finals, please use the same route back to the Event Centre. On Thursday, June 12, the marked route to the Quarantine Area of Sprint Relay is the same as for the individual Sprint Finals. After finishing the course, competitors can only leave the area using the same route back to Event Centre until the last competitor has finished. 15. Competitions IOF World Cup Event 9, June 11, 2014 Sprint Qualification Format Map Terrain Traffic Pre start Start/Finish Max. time Punching City sprint, individual start, men and women winning time 13 ½ -14 min Sprint map 2014, 1:4 000/2 m contours, map size A4 Flat urban terrain with some park areas Most of the streets will be closed from public traffic. Some streets are allowed to be crossed only on exact points. Warm up map in the prestart area At sport hall Maximum time to finish the course is 50 minutes. Emit Timekeeping Emit, punching at the finish line Distance from the Event Centre is 6 km. Sprint Final Format Map Terrain City sprint, individual start, men s and women s winning times 13-13 ½ min Sprint map 2014, 1:4 000/2 m contours, map size A4 Flat urban terrain with some park areas
Traffic Most of the streets will be closed from public traffic. Some streets are allowed to be crossed only on exact points. Pre start Warm up map in the prestart area Start/Finish At arena Max. time Maximum time to finish the course is 50 minutes. Punching Emit Timekeeping EmiTag Distance from the Event Centre is 6 km. Unofficial Sprint Relay, June 12, 2014 Format Sprint relay with four legs (about 15 min each) in following order: 1 st leg women, 2 nd and 3 rd legs men, 4 th leg women. Winning time per leg 14-14½ min. Rules IOF rules for Sprint Relay will be followed Map Sprint map 2014, 1:4 000/2 m contours, map size A4S Terrain Flat urban terrain with some areas of park. Punching Touch-free Emitag punching system will be used for the Sprint Relay Traffic Most of the streets will be closed from public traffic. Some streets are allowed to be crossed only on exact points. Start/Finish At arena Max. time Maximum time to finish the course is 120 minutes. Punching EmiTag, backup system needle punching Timekeeping EmiTag Distance Distance from Event Centre is 6 km. The weather typically varies in June and temperature can be between + 10 ⁰C and +20 ⁰C. Forbidden areas are marked using yellow and blue tape. Compulsory routes are taped in white and orange. All controls are guarded during the competitions. Officials may or may not be sitting close to the control locations. All control descriptions are printed on the maps. Separate control descriptions are handed out 2 minutes before the start in Sprint Qualification and 3 minutes before the start in Sprint Final. The size of the control
descriptions sheet is approx. 5cm x 13 cm. Separate control descriptions will not be available in the Sprint Relay. The sprint course length is given as the shortest feasible route as specified by rule 16.3. In all competitions the competitors will get a cool down map. In the finish area there are shelters, refreshments (water and sports drinks), and toilets for the athletes. 16. Courses IOF World Cup Event 9, June 11, 2014 Sprint Qualification: Men: 4,0 km, 20 m climbing, winning time 13 ½ -14 min, 22 controls Women: 3,8 km, 15 m climbing, winning time 13 ½ -14 min, 18 controls Course setter: Anssi Juutilainen Sprint Final: Men: 3,41 km, 45 m climbing, winning time 13 min, 17 controls Women: 3,15 km, 45 m climbing, winning time 13 ½ min, 16 controls Course setter: Juha Similä Sprint Relay, June 12, 2014 Men: 3,8 km, 45 m climbing, winning time 13 ½ 14 min, 19-20 controls Women: 3,4 km, 40 m climbing, winning time 14 ½ min, 17-18 controls Course setter: Juha Similä 17. Punching system EMIT punching system will be used in the individual Sprint race and EMIT touch free punching system in the Sprint Relay. All World Cup runners will be equipped with Emit punching cards and EmiTags by the organiser. Please watch the video about Emitag punching system: http://tv.emit.no/video/9535796/mix-relay-wc-in-turkey-8 18. Starts Wednesday 11 June First start Starting interval Sprint Qualification 10.01 (W), 10.01 (M) 1 min Sprint Final 17.01 (W), 18.00 (M) 1 min Thursday 12 June Sprint Relay 15.15 Mass start
INDIVIDUAL RACES: SPRINT QUALIFICATION AND SPRINT FINAL Quarantine and prestart: Quarantine Prestart Start Check-in - Check-in - number bibs - GPS vest - warm up - toilets - water - transportation of equipments -Athlete s call up Distance to start: Qualification: 100 m Final: 320 m - Check out - Maps, control descriptions Only team officials, who have signed in the quarantine area, are allowed to enter the prestart area. Team officials can not enter the starting area. Start: Competition time 18:57.30 18:57.30 18:57.30 Quarantine Prestart - 3 min - 2 min - 1 min Athletes call up - qualification - 5 min - final - 6 min Control descriptions Clearing of emitcards GPS installing Competitors are led to the startline There are clocks showing competition time in the quarantine area (pre-start), at the entrance to the area 3 min before the start, and at the start line. The clock at the start line gives a signal (one beep) 10 seconds before the start time and, then, 5 seconds before the start time, the count-down signal with short beeps. At the exact start time the clock gives a long beep.
In the sprint qualification men and women have only one heat. One man and one woman will start at the same time. Both have separated starting channels. After the start signal (a long beep given by the start line clock) the competitor may take his/her map from the map board. Start and warm up in Sprint Qualification In the sprint final the race map is placed face down next to the start line. 10 seconds before the start the official places his hand on the competitor s shoulder. At start time, the last long beep, the official releases the competitor by taking his hand off the competitor s shoulder and the competitor may take his/her map. The start triangle is marked on the map. In the terrain it is marked with a control flag. The route from the start line to the flag is marked and the competitors must follow it. Cooling down after the Sprint Qualification is towards south from the finish. The permitted area is only the non-asphalted road beside the River Vuoksi. Distance to turnaround point is 500 meters. Procedures for late starters Late starters must report at the pre-start call-up. An official will accompany the competitor through the normal procedure to the start line. In the start area, if there is enough time for the normal starting procedure, the official will place the late starter on the right starting area. If the competitor is too late to follow the normal procedure, the official will give him/her a new start time between two other competitors on the same course. In all cases of lateness caused by the competitor, his/her allocated start time will be counted. If a competitor is late trough the fault of the organizer, he/she will be timed with their real start time. SPRINT RELAY Start and change over The runners of the 1st leg will be led by the organiser from the quarantine area, through the Arena, to the start area approx. at 15.00. At 15.10, after passing the check-in, runners of legs 2-4 are allowed to enter the changeover area. The route from the quarantine area to the changeover area is marked and it must be followed. The route is the same as in the individual competition. The distance between the quarantine area and the start is approx.
320 metres. The space inside the start and changeover area is limited, which doesn t make it possible to warm up by running. Only one team official per team can enter the area. In thesprint Relay the number bibs and the numbers on the maps have the same color code. Leg 1 white, leg 2 green, leg 3 yellow and leg 4 red. Leg 1 Leg 2 Leg 3 Leg 4 There are not any map changes during the relay legs. Maps are sealed in plastic bags. The changeover is done by giving the map to the outgoing runner across the separation barrier. When the runner crosses the finish line, he/she gives the course map to a finish official. Then the runner follows the route to the map board and takes the new map with the team s start number. Please note, that it is the competitor s responsibility to take the correct map. After taking the map, the runner goes to the separation barrier and gives it to the outgoing runner. There are extra maps near the map board. If the runner notices that he/she doesn t have the correct map, the runner can come back to the separation barrier and ask an official to give the correct one from the map board. Only team officials, who have signed in the quarantine area are allowed to enter the changeover area. The marked route from the quarantine area to the change over must be used. Please note, that once leaving the quarantine or changeover area, you are not allowed to enter there anymore. 19. Competition Rules The rules applicable for the event are Competition Rules for IOF Foot Orienteering Events (valid from 1 January 2014) IOF Special Rules for the 2014 World Cup in Orienteering IOF Special Rules for the 2014 unofficial Sprint Relay World Cup in Orienteering These rules are accessible on the IOF website at http://www.orienteering.org. A wildcard place for the World Champions for 2013 is also reserved, provided that athlete is nominated by his/her Federation. Participation restrictions, classes and qualification system will follow the Special Rules for the 2014 World Cup in Orienteering. The Special Rules for the unofficial Sprint Relay World Cup 2014 state that: All Federations can start with a maximum of 3 teams. Each team consists of 4 team members of whom at least two must be women. Only the best placed team of each Federation will count for the World Cup result list. Federations may, however, enter additional non-classified teams for the Sprint Relay competition but these teams will not be placed. Nations must declare, when submitting their nominal entries, which teams will be classified and which will not.
Arena s infrastructure in Sprint Final Arena s infrastructure in Sprint Relay
20. Classes and participation All competitors must represent a federation. The national quotas are based on the total points of the leading 10 athletes from each federation in the IOF World Federation League table as published on 1 st January 2014. The top 6 nations with 8 places are as follows: Men: Switzerland, Sweden, Norway, Finland, Czech Republic and Great Britain Women: Sweden, Switzerland, Finland, Norway, Czech Republic and Russia. All other nations have 6 places per class. All 2013 individual World Champions are offered a wild card place, provided they are selected by their Federation. These wild card places are additional to the national quotas. In sprint relay all federations may enter up to 3 teams consisting of 4 team members of whom at least 2 must be women. 21. Seremonies and Social Events Tuesday 10 June Mayor's Reception Event Centre 20.00 Wednesday 11 June Opening Ceremony Arena 16.15 Flower Ceremony Arena 19.10 Thursday 12 June Prize Giving Ceremony Arena 16.30 Rapid Show Imatra Rapids 17.15 Get-together Party Event Centre 20.00 Mayor s reception is open to all team officials. The City of Imatra wants to welcome and offer a supper to all participating countries. On Thursday evening athletes have a possibility to spend time with other teams in a get-together party. The organiser wishes that as many athletes and team officials as possible will take part. The prize of the party s is 16 and it includes a supper. The organiser will collect information about participants in the Team Leader s Meeting on Tuesday. 22. Anti-Doping Doping is strictly forbidden, and the organisers of the Orienteering World Cup 2014 in Imatra are dedicated to supporting the anti-doping authorities in their work. Doping controls may be carried out any time during the competition period. As some sites for the doping controls may be a few minutes drive away, we suggest that athletes are prepared at all events to take along some dry clothes to change into after their race. Doping tests are always carried out in accordance with the procedures described in the WADA International Standard of testing. The IOF Anti-Doping Code and rules apply as of 1st February 2010.
Athletes who are selected for the doping tests must bring an official identification (with photo) to the doping test area. The athlete should also bring along their therapeutic use exemption (TUE) if applicable. In general, it is advisable that the athletes bring along their ID to all the competitions and events. 23. Medical care There is an ambulance with first aid medical staff at the Arena during competitions. If a competitor is injured in the terrain, the situation and the location of the patient must be notified to the nearest official or at the finish line. During the competitions there are two travelling first aid squads at the event area and a first aid station at the Event Centre. In the case of emergency: The national emergency number is 112. 24. Insurance Competitors participate in the IOF World Cup Event at their own risk. Individuals are responsible for their own insurance to cover for illness/accident. 25. Information For further information, please contact World Cup Imatra 2014 Mrs Anni Toiviainen, Secretary General +358503708243 info@skvuoksievent.com www.worldcupimatra2014.com