de l Association Canadienne de soccer 2013 SEASON Dear Friends, We are very excited to kick-off the 2013 season of the Canadian Soccer Association s Active Start Soccer Fests. This exciting festival program is the largest national grassroots soccer program in the country, connecting hundreds of clubs and communities. The Active Start Soccer Fests program, previously known as Mini Soccer Festivals, is an internationally recognized youth development program targeted at children under the age of 11. The goal of the festival program is to introduce the sport of soccer to youth through a fun-filled event for both children and their parents. Games are played on downsized fields using smaller versions of balls, nets, and simplified rules, with an emphasis on fun, participation, and good sportsmanship. Teams are comprised of 6-7 players and are made up of both male and female participants. The term Active Start comes from the Canadian Soccer Association s long-term player development model, Wellness to World Cup. Active Start is the first of seven stages in the Wellness to World Cup player development pathway. This pathway promotes maximum player retention for both optimum wellness and sporting excellence. For more information on Wellness to World Cup please visit www.canadasoccer.com. To apply to host a festival, applicants must be affiliated with a soccer club in good standing with the Canadian Soccer Association and its member Provincial Associations. Once approved, organizers can expect to receive cash grants and promotional materials from the Canadian Soccer Association and its sponsors, to run the festival event in the local community. Many clubs hold a festival as their annual season opener or year-end tournament. Clubs are allowed to apply for up to three festivals in a calendar year. Active Start Soccer Fests bring together Canada s local and regional soccer programs in a fun, family-oriented atmosphere. If you would like more information on the program and are interested in applying for a grant to run a festival through your own club, please visit www.canadasoccer.com/soccerfests. You may apply online to host a festival or you may also apply by filling out the attached festival application form and submitting it by fax at 613.237.1516. We do ask that you apply as early as possible to allow us to process your application in full. The application deadline for the 2013 season is April 28, 2013 so be sure to apply soon to secure your spot. Please note that for select festivals additional support will be provided. Please note that if your club is in British Columbia or Nova Scotia, a provincial tournament form must be completed. On behalf of the Canadian Soccer Association and all of its sponsors we look forward to working with you to make your event a memorable and fun experience for all! Thank you for your support and for your participation in Canada s national grassroots soccer program! Best regards, Active Start Soccer Fests Coordinators
ACTIVE START SOCCER FESTS OBLIGATIONS (A) (B) (C) Name of Festival The primary name of your festival is Active Start Soccer Fests The event must be referred to under this name in all marketing and promotional materials, including your website Sponsorship Exclusivity Terms Banners No sponsor will have more than one sponsor banner and this banner can be no larger than 3 x 8 All banners are to be prominently displayed in main gathering area (e.g. Soccer Fields or other high traffic areas). Sponsor Approvals All clubs must confirm local sponsors at time of application Club can add additional sponsors up to 2 weeks prior to event as long as there are no conflicts and the sponsor is approved for participation in the event by The Canadian Soccer Association. After this 2 week deadline, no further sponsors can be added to the event The Canadian Soccer Association reserves the right to add additional sponsors to the festival program up to 2 weeks prior to event. In areas of category conflict, the Festival sponsor rights supersede the rights of the local club sponsor. Festival Sponsor Categories Please see the Sponsorship Exclusivity Terms Appendix for detailed explanation of conflicting sponsors (D) Proof of Performance (to receive second installment of grant) The following photographs are required (at least 10 total): All banners on display (including club sponsors) Overall event facility Sponsor activation activities, for example: Amway on-site activation (only at applicable festivals) BMO on-site activation (only at applicable festivals) Canon on-site activation (only at applicable festivals) Chevrolet on-site activation (only at applicable festivals) Kumon on-site activation (only at applicable festivals) State Farm (only at applicable festivals) Teck on-site activation (only at applicable festivals) Copy of all marketing and promotional materials (newspaper, website, etc.) Completed festival Evaluation (E) Sponsor Giveaways Items to be determined
FESTIVAL SPONSOR EXCLUSIVITY TERMS (A) (B) (C) (D) (E) (F) (G) (H) Amway has sole exclusivity in the category of vitamins, minerals, health supplements, cosmetics and women s skin care products and direct selling or multi-level marketing businesses. No other financial institution or credit card will be granted any sponsorship or other similar rights in connection with your festival other than BMO Bank Of Montreal. The phrase financial institution means any entity which is a bank, trust company, mutual fund company or issuer, investment manager, adviser and/or broker, securities dealer, and/or credit union, credit society or similar association, and/or an entity that has a line of business which includes the provision of financial services, including but not limited to money-lending, deposit-taking, credit cards, asset management for institutional, private, or mutual fund investors and/or mortgage insurance. Canon has the exclusivity in the following categories: Business Equipment, Camera Equipment and Medical Equipment. Chevrolet has sole exclusivity in the category of Automobile manufacturing. Kumon Learning Centre has exclusive rights in the category of Tutoring Services, defined as any supplemental education provided to school-aged children. Nutella has exclusive rights in the category of Food / Sandwich spreads. No other insurance company will be granted any sponsorship or similar rights in connection with your festival other than State Farm. Teck has the sole exclusivity in the category of Mining or metals.
FESTIVAL PROMOTIONAL ITEMS & DISTRIBUTION INSTRUCTIONS Included in your festival package are a series of sponsorship giveaways aimed at elevating the enjoyment of the children participating in your festival. Active Start Soccer Fests would not be possible without the support of the Canadian Soccer Association s Festival Partners, so it is important to ensure that giveaways be delivered to the participants in an effective and organized manner. This is the responsibility of the club contact to do so at some point during the Festival. Please follow the below distribution instructions*: Amway Soccer String Bags one per team BMO Team of the Week Take Cards one per player Canon Camera and Photographer Jersey one camera and jersey per festival Kumon Catchers one per player Participation Certificates one per player State Farm Volunteer T-shirts (AB, ON, NB only) 20 per festival regardless of size Teck Unsung Hero Kits (BC only) one per festival Wellness to World Cup Documents for club use As part of your post-event report, we ask that you include photographs (digital preferred) of the products being distributed and enjoyed by the participants in your post-festival package that is returned to us. *Please note that these offers are subject to change at any time.
2013 FESTIVAL APPLICATION FORM Festival Information / Information sur le festival : Club or Association / Club ou association : Contact : Position : E-mail / Courriel : Website / Site Web : Day Telephone / Téléphone le jour : Fax / Télécopieur : Address to which materials can be shipped / Adresse où nous pouvons envoyer les colis : acceptées) City / Ville : Province : Postal Code postal : Shipping / Service de messagerie Purolator (no postal boxes/les cases postales ne sont pas Festival Date / Date du festival : Alternate Date / Date alternative : Festival Facility and Location (address): Description du festival (incluant les événements et les activités spéciales) et site (genre d installation) : TOTAL - Teams / équipes : Festival participants (ages 5-11) : All participants/tous les participants : BANNERS / BANNIÈRES - Do you need frames / Avez-vous besoin de cadres? Oui Non Banners will be adjacent to / Bannières seront installées près de/du : Field / Terrain Registration / d Inscription Concessions/Aires d'alimentation Other / Autre : Local Sponsors / Commanditaires locaux : Grant Criteria & Signatures / Critères pour la subvention et les signatures : Please refer to the Active Start Soccer documents 2013 Festival Obligations and 2013 Sponsorship Exclusivity / Veuillez vous référer aux documents du Mini-Soccer : Obligations du festival 2013 et Termes d exclusivité des commanditaires 2013 Approved festivals will receive their grants in two installments: one prior to the event and one after the criteria has been met / Les festivals approuvés recevront une subvention en deux versements : un premier chèque sera versé avant le festival, un deuxième chèque ne sera versé une fois que toutes les exigences des commanditaires auront été remplies As signing officer of the Club, the Club agrees to fulfill all festival obligations and follow all sponsorship exclusivity terms. It is understood that failure to do so will result in default of funding and the possibility of additional sanctions. / En tant que représentant du club, le soussigné certifie que le club s engage à honorer toutes les conditions liées au festival et à respecter les clauses d exclusivité des commanditaires. Il est bien entendu qu en cas de non-respect de ces clauses, tout versement d allocation de financement sera interrompu et que le contrevenant s expose à des sanctions supplémentaires. SIGNATURE : DATE : Please return to / Veuillez le retourner à : Canadian Soccer Association / 237 rue Metcalfe Street, Ottawa, ON / K2P 1R2 / Tel.-Tél. 416.922.7909 / Fax-Téléc. 613.237.1516 / info@soccercan.ca
2013 FESTIVAL CHECKLIST The official title of your festival is / Le nom official de votre festival est : Active Start Soccer Fests Premier Challenge Festival de Soccer Photographs of the event (digital preferred) / Photos du festival (de préférence est préféré) Banners / Bannières Welcome Banner Amway BMO Bank of Montreal Canon Chevrolet (two banners) Teck (only in BC) Kumon Nutella State Farm (only in AB, ON, NB) Government of Canada Other club sponsors / Autres commanditaires Overall event facility showing location of banners in relation to playing fields Site du festival indiquant l emplacement des bannières par rapport aux terrains de soccer Sponsor giveaway distribution / Distribution des cadeaux des commanditaires Sponsor activation activities (if applicable) / Activités des commanditaires (s il y a lieu) Copy of all marketing and promotional materials (newspaper articles, advertisements, website information) / Copies de tous les documents promotionnels et de marketing (articles de presse, publicités, informations électroniques) Banners package(s) returned within 5 days of festival / Rendre la trousse des bannieres dans les cinq jours suivant la fin du festival Evaluation, checklist and photographs returned within 30 days of festival / Le formulaire d évaluation, la la liste de vérification et les photos doivent être remis dans les 30 jours suivant la fin du festival All materials included in the festival package distributed to festival participants / Tout le matériel contenu dans la trousse du festival doit être distribué aux participants Banners set up in close proximity to playing fields and main venue area / Toutes les bannières doivent être installées à proximité des terrains de jeu et dans les zones où les spectateurs sont les plus nombreux It is imperative that there are no conflicting sponsors onsite - refer to the Sponsorship Exclusivity Terms 2013 document for further details regarding conflicting sponsors / Il est impératif qu'aucun commanditaire non autorisé ne soit présent sur les lieux d'un festival veuillez vous référer au document Termes d exclusivite des commanditaires 2013 Please note that the Canadian Soccer Association and its many partners have been going onsite to participate in the Event. The sponsors are very supportive of the program and your club; they appreciate your efforts in delivering a great event for the kids in attendance. Veuillez noter que l Association canadienne de soccer et ses nombreux partenaires se rendront sur le site pour participer à l événement. Les commanditaires font preuve d un soutien considérable envers le programme et votre club et sont reconnaissants de vos efforts envers l'organisation d'un festival excitant.
FESTIVAL EVALUATION FORM / FORUMLAIRE D ÉVALUATION DU FESTIVAL Online Version / Version en ligne : http://www.canadasoccer.com/forms/assf_evaluation-f197 Name of Contact Person / Nom de la personne-ressource : Name of Club-Organization / Nom du club ou de l organisation : Festival Date / Date du festival : # of Volunteers / Nombre de bénévoles : # of festival participants / Nombre de festival participants (ages 5-11): Total # of Participants / Nombre total de participants : # of Teams Participating / Nombre d équipes participantes : Did you receive? Yes / No / Did you return within 5 days? Yes / No / Avez-vous reçu? Oui Non Avez-vous retourné dans les 5 jours? Oui Non Sponsor Banners / Bannières Sponsor Banners / Bannières des commanditaires des commanditaires Certificates / Certificats How To Organize Brochure / Did you return within 30 days? Yes / No / Brochure Comment Avez-vous retourné dans les 30 jours? Oui Non organiser un festival Photos (showing use of sponsor materials) / Sponsor Giveaways / Photos (prouvant l utilisation des articles fournis Cadeaux des commanditaires par les commanditaires) Festival Checklist / Newspaper clippings / Coupures de presse Liste de vérification du festival Programs/Advertising / Programmes/Publicités Newsletters / Bulletins d information Other promotional materials used / Autres matériels promotionnels utilisés Evaluation forms / Formulaires d évaluation Is there anything else you would like to see in the festival kit? / Y a-t-il autre chose que nous devrions inclure dans la trousse du festival? Did you find the festival kit and information packages useful? Yes No Avez-vous trouvé utiles le Guide et les trousses d information? Oui Non How were the sponsor items distributed? / Comment avez-vous procédé à la distribution des articles des commanditaires? Other comments / Avez-vous d autres commentaires : Submitted by / Soumis par Name / Nom Signature : Date : Please return to / Veuillez le retourner à : Canadian Soccer Association / 237 rue Metcalfe Street, Ottawa, ON / K2P 1R2 / Tel.-Tél. 416.922.7909 / Fax-Téléc. 613.237.1516 / info@soccercan.ca