UAE Sa il ing & Ro w ing Fe de rat i o n Policy and Regulations This policy document should be read together with the appropriate Notice of Series for the UAE National Championships. 1. UAE SARF Board of Directors The Board is responsible for the sports of Sailing and Rowing in the UAE. The Board is the sole organizing and regulating authority for all matters relating to UAE SARF. 2. UAE SARF General Secretary The General Secretary is responsible for executing the decisions of the Board. The General Secretary may be contacted through the UAE SARF office 3. Member clubs All clubs or companies that host sailing and rowing activities in the UAE shall apply for membership of the Federation. Once UAE SARF has established a membership system, member clubs shall register all sailing members with UAE SARF. Each member club shall appoint a single representative to the Federation. This person shall be responsible for all communications between the Federation, the club and their members. This person shall attend the UAE SARF Technical committee meetings. If they cannot attend an alternate should attend. UAE SARF board of directors has approved the transferring policy and conditions (Board meeting No. 32 dated 21/5/2014- Clause No.9) whereby National sailors wishing to move between government clubs should obtain approval from both clubs. Any scores for the national championships and international events will be deleted for that year. 4. Sailing Technical Committee The UAE SARF Technical Committee shall coordinate all sailing activities in the UAE. It shall produce the UAE sailing calendar by May of each year. It shall outline a technical and development strategy and submit their recommendations to the Board of Directors. The Coaches committee will nominate sailors to the National Squad for each event, for approval by the General Secretary. The selection process is detailed in UAE National Squad Selection Process herein. 5. UAE SARF Technical Coordinator For all technical and calendar matters clubs may contact the Technical Coordinator. Page 1
The Coordinator is responsible for the meetings of the Technical Committee. The Coordinator shall produce the minutes of meeting to submit to the Board of Directors. The Coordinator is responsible to oversee the organization of the UAE National Championship. 6. Eligibility to represent the UAE in international Regattas and to use the UAE sail number Only UAE citizens (passport holders) can represent the UAE in ISAF organised events, world or continental championships for ISAF recognized classes. UAE expatriate sailors can use a UAE sail number when competing in overseas regattas provided the entry form clearly states the nationality of the sailor and it is made clear to the organisors that the sailor is NOT representing the country. 7. UAE SARF Contacts Abdullah Alobeidli - General Secretary and Sailing Committee head Abu Dhabi Office: Tel: +971 2 6815566. ext: 217 Fax: +971 2 6815577 Mobile: +971 50 3110062 Address: P.O.Box 45656, Abu Dhabi, UAE Omar. Z Ahmed Executive Secretary - Secretary General Office Abu Dhabi Office: Tel: +971 2 6815566. ext: 217 Fax: +971 2 6815577 Mobile: +971 50 6720204 Address: P.O.Box 45656, Abu Dhabi, UAE Dubai Office: Dir. Tel: +971 4 3739826 Main Tel: +971 4 332 2332 Fax: +971 4 3328 432 Address: P.O.Box 15, Dubai, UAE Technical Committee David Worrall Sailing Technical Co-ordinator Mob: +971 50 6542126 Email: coordinator@sarf.ae Page 2
Regulations for the UAE National Championships 1. Notice of Series 1.1) The details and requirements of the UAE National Championships will be described in the Notice of Series 1.2) The Notice of Series shall be approved by the Technical Committee and issued before the end of the preceding calendar year. 2. Dates and Venues 1.1) The dates and venues will be proposed by the UAE SARF Technical Committee. The calendar for the next season shall be submitted to the UAE SARF Board of Directors by May of the preceding year. 1.2) The UAE National Championship will be held over a series of selected regattas hosted between January and December. 1.3) Each round of the UAE National Sailing Championships shall be organized by the host Club in conjunction with the UAE Sailing & Rowing Federation. 1.4) The Organizing Authority for the UAE National Championship will be the UAE Sailing & Rowing Federation. 2. Rules 2.1) The UAE National Championship shall be sailed under; The current ISAF Racing Rules of Sailing (RRS) The current Policy and Regulations of the UAE Sailing and Rowing Federation The Notice of Series The Notice of Race and Sailing Instructions for each regatta The current Class Rules of all eligible boats Any subsequent changes or amendments made by the host club Race Committee or Jury as approved by the UAE Sailing & Rowing Federation 2.2) Any regatta of the UAE National Championships shall be a Grade A event in accordance with the requirements of these Policy and Regulations 2.3) The official language of the championship will be English. 3. Eligibility 3.1) As specified in the NoS 3.2) The UAE National Championships will be included in the selection of any UAE National team as described in UAE National Squad Selection Process herein. 5. Competing Classes 5.1) Classes for the UAE National Championship will be specified in the NoS. 5.2) Classes may be added at the discretion of the UAE SARF according to new developments in the UAE sailing program. Page 3
6. Sailor Code of Conduct and Coach Responsibilities 6.1) Every sailor at a junior or cadet event will have a designated coach; any sailor entering the event without a designated coach will have one appointed to them. 6.2) The designated coach will be nominated at each event and should ideally be qualified to the appropriate standard and have a good knowledge of the junior and cadet classes. At the very minimum they should be familiar with the requirements of the UAE SARF Coach's Manual that is available in hard cover from the UAE SARF Secretary General's office. 6.3) The designated coach will be responsible for maintaining the good behavior and sportsmanship of their sailors and that they are wearing their safety equipment and have a good knowledge of the course and rules. 6.4) The designated coach will assist in preparing their sailors for any protest if necessary and with the agreement of the protest committee, may accompany their sailor in the protest room as a witness. They will also be responsible for the good behavior of their sailors ashore and during any Protest. 6.5) Designated coaches who in the sole opinion of the SARF do not act responsible may be subject to further action by the SARF. Page 4
Regulations for hosting sailing events in the UAE 1. Introduction The UAE Sailing and Rowing Federation will assist any Organiser desiring to hold a regatta in the UAE. This assistance is mandatory for all sailing regattas held in the UAE with the exception of regattas held by UAE clubs for only their members and guests. In addition, the UAE Sailing and Rowing Federation hold a number of UAE National Regattas in a season. These are prestigious regattas and form part of a series that determines the teams that will represent the UAE in International competitions. By this means the UAE Sailing and Rowing Federations wants to promote the sport of sailing throughout the UAE community, provide fair competition to all competitors and be of the highest standard. Safety is paramount in every regatta and it is the right, without prejudice, of the UAE Sailing and Rowing to cancel or stop any regatta if safety procedures are considered to be compromised. 2. Registration of events 2.1) Any club intending to host a sailing regatta in the UAE that is open to non-members of the host club shall be approved by the UAE SARF. 2.2) A host club shall inform the UAE SARF of their intention to host an event and the proposed dates as soon as possible. 2.3) A host club shall complete registration of a sailing regatta by submitting the Notice of Race to the UAE SARF at least 31 days before the event. 3. Dates 3.1) Dates for regattas must be approved by UAE SARF. 3.2) Once a date has been approved by UAE SARF it shall be included on the UAE SARF calendar. 3.3) In case of conflicting dates between events, it is at the absolute discretion of the UAE SARF to decide which event shall be rescheduled. 4. Event Grades 4.1) All open sailing regattas in the UAE shall be graded as per the requirements of UAE SARF. 4.2) The Notice of Race shall mention the Grade as approved by UAE SARF. 4.3) Graded events shall meet the minimum requirements as prescribed by these UAE SARF regulations. Page 5
UAE SARF Grade A Event Requirements 1. All Grade A events shall comply with UAE SARF policies and regulations 2. All Grade A events shall include only classes approved by UAE SARF 3. The following events shall be Grade A: ISAF organized events World, Continental or Regional Championships for ISAF Recognized Classes International events UAE National Championship events 4. The Notice of Race shall be circulated at least 30 days before the event. 5. The Sailing Instructions shall be submitted to UAE SARF at least 1 day before the event. 6. Grade A events shall meet the following minimum requirements: A. The Host Club shall appoint the following staff: Race Director Minimum 1 ISAF Race Officer and 3 assistant officials International Jury complying with RRS Appendix N (Recommended) Official Measurer (Recommended) Mark Rounding Officials Results Officer Race Secretary Minimum 1 proficient Mark Layer per race course Minimum 1 Safety Officer per race course (Recommended) Press Coordinator (Recommended) Logistic staff (Recommended) Catering staff B. The Host Club and their appointed Safety Officers shall follow these safety prescriptions: There shall be a written Emergency Action Plan. All race management staff shall be instructed on the EAP before the start of the event. There shall be written consent from the Coast Guard to host the event on the intended dates at the proposed sailing areas. There shall be a dedicated Ambulance at the shore venue. Competitors and safety must be informed of the Ambulance location. There shall be a minimum of 2 dedicated safety boats per race course. Each boat shall be crew by 2 competent safety boat drivers. There shall be good means of communication between all boats and the shore staff. There shall be a proper system for competitors to sign-in and out There shall be shore staff to oversee the launching procedure Page 6
C. The Host Club shall provide the following facilities: Sanitary facilities (WC and Showers for Male and Female) Parking (incl. area for trailers) Technical Area (incl. fresh water washing area) Launching Area (slipway or beach area, Haul-out crane if required) Berthing (for Race Management and Coach boats) Briefing Area (recommended sound system) Race Office (incl. Computer, Internet, Telephone, Printer, Copy machine) Jury Room (Recommended) Measurement Area Official Notice Board Flag pole D. The Host Club shall provide the following equipment: Race Committee Boat with suitable flag system, anchor and chain Sufficient Jury/Umpire/Mark Rounding boats Mark laying boat (minimum 1 per race course) (Recommended) Measurement boat Sufficient Safety Boats Adequate buoyancy aids for staff and people going afloat Signal Flags and Sound Signals as required by the Sailing Instructions Marks, line and anchors as required by the Sailing Instructions Adequate office supplies E. Additional Any trophies and prize money awarded shall be announced in the Notice of Race. The UAE SARF logo shall be included on all documents and media publications. A UAE SARF flag shall be flown at the event venue. Any sponsorship shall be in accordance with UAE law and ethics. The UAE SARF has the right to prohibit any sponsorship at the venue that it deems not in accordance with these prescriptions. Page 7
UAE SARF Grade B Event Requirements 1. All Grade B events shall comply with UAE SARF policies and regulations 2. The following events shall meet minimum Grade B requirements: Any event with more than 30 participants Any event that is open to non-members of the host club 3. The Notice of Race shall be circulated at least 30 days before the event. 4. The Sailing Instructions shall be submitted to UAE SARF at least 1 day before the event. 5. Grade B events shall meet the following minimum requirements: A. The Host Club shall appoint the following: National Race Officer and 3 assistant officials Protest Committee (minimum 3 persons) Results Officer Minimum 1 proficient Mark Layer per race course Minimum 1 Safety Officer per race course (Recommended) Press Coordinator (Recommended) Logistic staff (Recommended) Catering staff B. The Host Club and their appointed Safety Officers shall follow these safety prescriptions: There shall be a written Emergency Action Plan. All race management staff shall be instructed on the EAP before the start of the event. There shall be written consent from the Coast Guard to host the event on the intended dates at the proposed sailing areas. An Ambulance on site is strongly recommended by the UAE SARF. If no Ambulance is on site, there shall be a minimum of 1 first responder per 15 participants. There shall be clear procedures to direct an ambulance to the location of the incident. There shall be a minimum of 2 dedicated safety boats per race course. Each boat shall be crew by 2 competent safety boat drivers. There shall be good means of communication between all boats and the shore staff. There shall be a proper system for competitors to sign-in and out There shall be shore staff to oversee the launching procedure C. The Host Club shall provide the following facilities: Sanitary facilities (WC and Showers for Male and Female) Parking (incl. area for trailers) Technical Area (incl. fresh water washing area) Launching Area (slipway or beach area, Haul-out crane if required) Berthing (for Race Management and Coach boats) Page 8
Race Office (incl. Computer, Internet, Telephone, Printer, Copy machine) Jury Room Official Notice Board Flag pole D. The Organizing Authority shall provide the following equipment: Race Committee Boat with suitable flag system, anchor and chain Mark laying boat (minimum 1 per race course) Sufficient Safety Boats Adequate buoyancy aids for staff and people going afloat Signal Flags and Sound Signals as required by the Sailing Instructions Marks, line and anchors as required by the Sailing Instructions Adequate office supplies e. E. Additional Any trophies awarded shall be announced in the Notice of Race. NO PRIZE MONEY SHALL BE AWARDED AT GRADE B EVENTS. The UAE SARF logo shall be included on all documents and media publications. A UAE SARF flag shall be flown at the event venue. Any sponsorship shall be in accordance with UAE law and ethics. The UAE SARF has the right to prohibit any sponsorship at the venue that it deems not in accordance with these prescriptions. Page 9
UAE National Squad Selection Process The requirements for each regatta change on a regular basis so the Coaches Committee will review the National Squad required for each event and submit a selection list to the General Secretary for approval Ranking Procedure The ranking will be calculated from for each UAE sailor in all classes in any official representative regatta or championship. UAE National championship regattas for that year will be consider as qualifiers for subsequent events. Any absence or illness will be scored as the number of participants plus 1 point Optimist Selection The top 3 in overall ranking (boys and girls) The highest place ranking in the Optimist Junior The highest place ranking in the Optimist Girls If the 1 st girl or junior is in the top 3 overall ranking the available place will go to the second highest ranking for the girl or junior Page 10