SC Association Annual Meeting August 25, 2012 Dreher High School Columbia, SC Danny Brooks welcomed everyone from the administration and staff of Dreher High School. The meeting was opened by Tim Tyler, President at 2:20pm. In Attendance was the following: Fred McCarroll 1 st Vice-President, Linda Ellis Treasurer, Valerie Jacobs Secretary, Cathy Koziel Membership Chair, Norman Venyah Officials Chair, Anthony Washington Men & Women Track & Field Chair, Perry Funnie Coaches Educational Chair, Chad Haffa MUT Chair. 59 people signed in at the meeting held Saturday, August 25, 2012. 57 voting rights 2 non-members 16 Officials 11 Club Members 15 Coaches Valerie Beesley Kenneth Funnie Bill Truman Clifton Satterwhite Samuel Kennedy Thaddeus Sligh Freddie Young Richard Kerns Alvin De Veaux Carl Jones Bennie Jones Daniel Brooks Christopher Kling Nathshun Gantt John Van Deman Michael Flournoy Warren Eure Anthony Washington Ellerbe Hightower John Pedersen Latoria Walters Karen Greene Chrystal Wilson Bennie Isaac Frances McCarroll Robert Smith Nicole Turner George McCarroll Valerie Jacobs Latoya Varner Laurence Sanders Matthew Hawkins George Illingworth Archie Ard Kimberly Clinkscale William Lange Linda Ellis James Jacobs Terrence Gambrell Patricia Frye Daniel Stevenson
10 Other Members 5 Eligible Athletes 2 Non-Members Conrad Koziel David Hale Tim Huber Cathy Koziel Douglas Kotti Nehemiah Davis Fred McCarroll Tami Dennis Linda Farmer Amanda Charlton Sheila McMichael Lauren Ellis Perry Funnie Richard Ellis Richard K Ellis Tim Tyler Chad Haffa Introduction of our guests Karen Krsak, National USATF Associations Committee Chair from Ohio and Marlene Atwood, SE Regional Representative from Georgia was performed by Tim Tyler. Secretary s Report The minutes from the 2011 Annual Meeting were distributed to the members. Valerie Jacobs asked for acceptance of the minutes. Valerie Beesley asked a question concerning the double dipping of funds for the National Annual Meeting. V Jacobs stated that the only inquire of double-dipping was concerning John Blackburn. He stated that National Officers are already being reimbursed in full with the exception of the registration fee. This was noted in the minutes. Also, V Beesley questioned the paying for officers in full and all others with a stipend of $450.00 to the National Annual Meeting. It was stated that this was voted on and approved in an executive meeting (this was an incentive to increase the number of delegates) and that the minutes were posted on the website. Archie Ard asked why the balance of the treasurer s report wasn t in the minutes. V Jacobs stated it was not added because the treasurer s report was distributed and it had the ending balance in it. He asked if the ending balance could be added to the minutes, it was agreed to add it. Archie Ard moved to accept the minutes read with the addition and Kenny Funnie seconded the motion. The minutes were approved. Treasurer s Report Linda Ellis distributed the treasurer s report, with an ending balance of $66,695.34 as of July 31, 2012. L Ellis opened the floor for questions. V. Beesley asked if she was using the peach tree program and she stated that she was not. V. Beesley asked if the 990EZ had been filed and the response was, yes. She then asked if the filing for the Sec. of State had been updated. it had not been completed to date, however it was in the process of being completed. L Ellis asked that V. Beesley talk to her after the meeting concerning her issues. Tim Tyler, President stated that a discussion had been going on between he L Ellis in getting that done. Motioned was made by Freddy young to accept the treasurer report as read and seconded by Thaddeus Sligh. Treasurer s report was approved. The1 st Vice-President, Fred McCarroll was asked to speak. He spoke of how well our Youth Association Meets went and thanked everyone involved for their help. He gave a special thank you to his wife.
Youth Chair s Report Linda Ellis asked John Pederson to talk about the meets. He was instrumental in the success of the youth meets in Myrtle Beach. He stated that they City of Myrtle Beach did not make the money they had hope from the Youth National Meet, this was due to the decrease in the number of participants than expected. However, the success of the XC Nationals put SC on the map. It was asked if the Association Youth Outdoor Meet will be in Myrtle Beach this summer. L Ellis opened it up for anyone who had a suggestion of a location to contact her. The location would have to meet the criteria for the Regional meet and or Association Meet. The Association XC meet will be held on the 2 nd weekend in November and the Regional meet the following weekend in NC. The National XC Meet will be held in Albuquerque, New Mexico. L Ellis reported that we had 1016 athletes at our Association Championship meet this summer, this is the most participants we have had at our Association Meet. L Ellis stated all went well. Membership Chair s Report Cathy Koziel gave the membership report and distributed a handout. Membership totals for 2012 are as follows: 1.903 members (1407 youth 18 & under). There are 55 clubs with 37 as youth the remainder are open, masters, or event clubs. C Koziel stated that memberships were up and expected the youth to increase because we are hosting the Regionals next year. C Koziel stated that clubs need to get their practice schedules in for XC as well as sanctioned events due to insurance purposes. Sanction Chair s Report We currently have 55 events. Total for the year 2011 was 45. Event directors are looking for insurance for their events and this is an inexpensive way to obtain it. Starting 11/1/12 we will implement an on-line entry system for submitting your sanction paperwork. There is also a new late fee policy which will be strictly enforced. This will also begin on 11/1/12. Paperwork must be submitted 30 days in advance if not the following fees will apply : 15-29 days - $25.00, 7-14 days - $50.00, 3-6 days - $100.00. Any paperwork submitted in less than 3 days will incur a $200.00. These fees are mandated by National and no paperwork will be processed until all fees are paid. Official s Report Norman Venyah reported that we have 129 certified officials for 2012. There were 30 new officials, 1 upgrade to national level, and 1 recertification. Recertifications will begin after Nov 1, 2012 for the new Olympiad. Once he receives the new test he will contact all that need to take it. National wants all officials that need to renew to submit new photos for their ID. N Venyah stated that he will take pictures today as well as at the clinics or you may send him a head shot via email. He hosted several official clinics and is looking to host more. Information will be sent out when dates and locations are set for specific clinics. If you have not been receiving emails please send N Venyah an email so that he can add you to his database. His email address is goddabeme2002@yahoo.com. He has a new mailing address; it is 157 Katrina Court, Lexington, SC29073.
Coaches Education Perry Funnie talked about how this position was somewhat a challenge. However, he made it through. He appreciated the challenge and enjoyed working with everyone. When info is relayed to him, he will send it out to the coaches. MUT Chair Chad Haffa talked about broaden the awareness of trail running and promoting it for all ages. There will be an Association Championship at Francis Marion National Forest on Dec. 15, 2012. This will be for all ages and is USATF sanctioned. Men and Women Track & Field Anthony Washington talked about having more meets for Open athletes. These meets will help them to qualify prior to the Olympic trials. Old Business Valerie Jacobs talked about the Association s Accreditation status. We are classified as Provisional again for 2011. She stated that the deficiencies were in the additional requirements. They were: not having the minimum number of delegates to the Annual Meeting, not having a newsletter, not putting on an association championship in all programs and not having our website meet the National criteria. Marlene Atwood talked about the effects of loosing our accreditation. However, if we meet three of the above stated deficiencies we will meet the requirements. Bill Truman asked about 7 th and 8 th place ribbons at the Association Meet. L Ellis stated that she could only award up to 6 th place, the maximum number to advance. She stated that the changes will be made by the next Youth Track and Field Association Meet. New Business Linda Ellis stated that for the 2013 Youth Outdoor Track and Field Association Championship that the multi-events will be performed. V. Beesley asked about how many athletes for multi-events. She stated that the cost to host events would be too costly. L. Ellis stated that we are looking into the specifics. V. Jacobs stated as a coach who had athletes in multi-events that it was a disservice to them not performing the events prior to Regionals. Marlene Atwood read the Regional representatives Southeast report and opened herself up to anyone for assistance. At the Association workshop Southeast Region had a full house. The region had a great representation in London, England at the Olympics. The following states hosted Regional/Association Championships: Alabama, Florida, Georgia (2), North Carolina, Tennessee, Virginia and South Carolina. North Carolina will host the 2013 Youth Outdoor Junior Olympics Championship. Southeast Regional had approximately 1,500 officials. (Great job to all officials) M. Atwood wants associations to look at their by-laws. She suggest South Carolina revamp theirs within the next year. During the Regional meeting at the Association Workshop in Pittsburg, Pennsylvania the following were discussed: Raleigh, North Carolina will host the Regional Masters Championship in May 2013.
She wanted ever state to host an Association Championship so that they can attend the Master meet in May 2013. She would like for the Southeast Region to host a Grand Prix Series. Also, Georgia will be hosting a Racewalk Regional Championship in 2013. A motion was moved for the Association to pay for Regional Fees excluding relays and multievents and also National fees for Youth Track and Field. She also motioned for Regional fees and National fees be paid for Youth Cross Country Athletes. She also motioned that the National fees be paid for two years. This was motioned by V. Beesley and seconded by Pat Frye. During discussion Tammi Dennis stated that she has one of the largest clubs in the state and felt that the Association did not need to pay for Regional fees, but that National fees were enough. L. Ellis stated that the Association is already paying National fees as a courtesy. L. Ellis motioned to table the motion to the Executive Board, and seconded by P. Funnie. Vote was cast 48 for it, 6 opposed and the motion was tabled to the Executive Board. It was questioned if there would be any Indoor meets for High School, because these athletes have a need to compete. Jimmy Stephens stated that he would inquire about Clemson University. He stated that Clemson was very expensive and it would cost $8,000.00 just to open the doors. Sam Kennedy asked that when we get a committee together for the Regional site location, that we use knowledgeable people. He stated because the last two Regionals in other states were terrible. Archie Ard talked about the Youth Junior Olympics as for officials. He stated officials need to go to the meets to be there for the athletes, and not to be choosy as to the positions they will do. Also, he stated that all should do whatever is needed. A. Ard stated that at this year s Junior Olympics there were twenty National records broken. Smitty asked about this year s All American Athletes. L Ellis stated that we had 44 athletes in 54 events. These athletes were presented plagues and t-shirts for their accomplishments. There was an Award Reception prior to our Annual meeting for those athletes today. Election President Perry Funnie was nominated by Chris Kling and seconded by Freddy Young. Valerie Beesley nominated Jimmy Stephens and seconded by Cathy Koziel. Pat Frye made a motion to close nominations and it was seconded by Douglas Kotti. 56 votes out of 57 Perry Funnie for President 1 st Vice-President Thaddeus Sligh was nominated by Kenny Funnie and seconded by Linda Ellis. Tim Tyler was nominated by V. Beesley and seconded by Conrad Koziel. Valerie Jacobs moved to close the nominations and seconded by Archie Ard. 55 votes out of 57, 5 votes had to be thrown out(unable to read) Tim Tyler new 1 st VP 2 nd Vice-President Valerie Jacobs nominated Thaddeus Sligh, seconded by Daniel Stevenson. Cathy Koziel nominated Norman Venyah, seconded by Conrad Koziel. Nominations were moved to close and seconded. 55 votes out of 57 Norman Venyah new 2 nd VP
Secretary - Valerie Jacobs was nominated by Linda Ellis and seconded by Perry Funnie. Amanda Charlton moved to close the nominations and seconded by Fred McCarroll. V. Jacobs is secretary by acclimation. Treasurer Linda Ellis was nominated by Valerie Jacobs and seconded by Warren Ewing. Fred McCarroll nominated Valerie Beesley she declined; Conrad Koziel nominated John Pederson he declined. Kenny Funnie moved to close nominations and seconded by Fred Young. Linda Ellis is treasurer by acclimation. Awards Norman Venyah presented the Official for the year (during this Olympiad) to Perry Funnie. He commented on how Perry had only been an official for two years. Tim Tyler passed the mallet to Perry Funnie. Meeting adjourned at 5:09pm. Respectively Submitted by Valerie B. Jacobs Secretary President Signature: Date: Secretary Signature: Date: