9 2019 OYB TOURNAMENT DIVISION MANAGERS PACKET This Managers packet includes: General overview OYB Tournament Division Flyer Information and Policies related to the Tournament Division Practice Request Form Managers Background Consent and Release form Team Roster Form 2018 Important Tournament Division Dates: November 14, 2018 o Registration for Managers, Coaches and Players opens o Managers are required to register first, create a team and provide their team number to their players so that they can register for the team o Players will NOT be able to register without a team number. December 15, 2018 Registration opens for Tournament players January 16, 2019: Managers Meeting 7pm Olathe City Hall February 1, 2019: All Submitted to OYB Office Team Roster Form Practice Request Form Background Consent Form February 15, 2019: Registration Closes March: 2, 2019 April TBA, 2019: Games begin o OYB practice fields no longer available once games start Late June: Tournament Division Season Concludes
THE PROGRAM The Tournament Division is managed by Olathe Youth Baseball, Inc. (OYBI). This league for players and teams who wish to participate in League play, while at the same time have weekend opportunities for tournament play. The OYBI Tournament Division is for teams that are considered A & AA with USSSA baseball (only). The Tournament Division will offer six grade specific divisions (Grades 3 through 8) for the Spring/Summer of 2019. Placement in these age divisions will be based on interest in that age group, but also limited to the number of teams in each age group. RULES & REGULATIONS OYBI will use Official baseball rules / USSSA rules with a few OYBI exceptions. These rules and exceptions will be detailed in the OYBI rulebook. Grades 4 through 8 will play full baseball rules with exceptions for pitching limitations and mercy rules / run spreads. OYBI believes in providing a learning environment so players can develop the hitting, pitching and fielding skills that will benefit them in the future. Therefore, along with pitching limitations and mercy rules, OYBI s 3rd Grade Tournament Division will have rule exceptions for lead-offs, dropped 3rd strike, and base running. REGISTRATION To participate in the Tournament Division, Team Managers must: Register their team, which will create a team identification number to be used by players when they register online. Complete the forms included with the Team Managers Packet. Submit the team s USSSA Registration number with the team roster (included in managers packet) Manager Registration begins on November 14, 2018. Attend the Team Manager meeting on January 16, 2019 at 7pm at the Olathe City Hall To participate in the Tournament Division, PLAYERS must: Be listed on a team roster which is submitted, by the Team Manager, to OYB Register online between Dec 15, 2018 Feb 15, 2019 using the Team Identification Number provided by the Team Manager. Players can NOT register without the Team Identification number REGISTRATION FEES The player registration fee is $160 per player for all age groups. As part of the team registration fees all teams will receive team liability and medical insurance. Game balls for league play will also be provided.
TEAM FORMATION Teams will be formed by grades. Divisions will be offered for players who are 3rd Grade through 8th grade. There will be no geographical boundary restrictions on the team formation process. Players will only need to meet either age or grade requirements to participate. Coaches must turn in a roster listing the players who are on their teams to the OYBI. The deadline for turning in team rosters is February 1, 2019. (Deadline) PRACTICES/GAMES Practice times will be provided in March. Teams will receive two practice times a week. Practice times will not be available once the season begins. Games will be played in Olathe at Prairie Center Park and/or Black Bob Park. The season will begin in April and end near the end of June. Teams will be scheduled to play a 14 game schedule. Teams will play 4 of the 14 games during the first weekend in June. All other games will be played Monday through Thursday. Awards will be given to the top two teams in each age division. LEAGUE AFFILIATIONS The Tournament Division will not be affiliated with USSSA baseball; however, all teams will need to be registered on-line with USSSA. Coaches are responsible for paying the team sanction fee to USSSA. UNIFORMS/EQUIPMENT Teams will be responsible for providing their own uniforms and playing equipment. OYBI will provide game balls for league games only. QUESTIONS For information regarding registration information, schedules, standings and other general information about the Tournament Division, you may visit olathebaseball@sbcglobal.com or by telephone at the OYBI office at (913) 393-9891.
2019 Practice / Game Conflict Date Request Form Tournament Division Form Deadline: February 1, 2019: Return this form to OYB via email or fax Team Name: Manager s Name: Address: City: Zip: Phone: (Home) / / (Cell) / / (Work) / / E-Mail Address: Age/Division: WEEKDAY PRACTICE PREFERENCES (CIRCLE YOUR CHOICE) 1.5 Hour Practice Time Weekday Practices: Day: Starting Time: Field Location: ** 1 st Preference M T W T F 6:00 or 8:00pm East - West 2 nd Preference M T W T F 6:00 or 8:00pm East - West 3 rd Preference M T W T F 6:00 or 8:00pm East West East: Black Bob Park West: Prairie Center/Oregon Trail Complex ** Practice fields will be reserved for teams the Mid-March through Mid-April. Lights will be available in April (date tbd). Black Bob 1 & 8 ~ Prairie Center 1 & 2 share practice fields with High School teams therefore practice time may not be available to OYBI, if High School practices conflict. WEEKEND PRACTICE PREFERENCES (CIRCLE YOUR CHOICE) 1.5 Hour Practice Time Week- Ends Practices: Day: Starting Time: Field Location: 1 st Preference Sat Sun 8 10 N 2 4 6 8 East - West 2 nd Preference Sat Sun 8 10 N 2 4 6 8 East - West 3 rd Preference Sat Sun 8 10 N 2 4 6 8 East West Conflicts: Each team is allowed to request 3 conflicting dates. (Example: A weekend conflict of Saturday and Sunday = 2 conflict requests) Day of the week: Date: Time Conflict / All day conflict: 1. 2. 3. Email Completed form to: olathebaseball@sbcglobal.com or fax to 913.764.6613
2019 Background Consent & Release Form Tournament Division Olathe Youth Baseball Inc (OYB) partners with Southeastern Security Consultant s Inc to complete background checks for all Managers/Head Coaches. Completion of this form, in its entirety, is required by OYB. Applicant Information Please print clearly Name Street Address City ST ZIP Code Social Security Number Date of Birth I, authorize and give consent to Olathe Youth Baseball, Inc. to obtain information regarding myself. This includes the following: Criminal background records and information, sex offender registry checks and address history. I undersigned, authorize this information to be obtained either in writing or via telephone in connection with my volunteer application. Any person, firm or organization providing information or records in accordance with this authorization is released from any and all claims of liability for compliance. Such information will be held in confidence in accordance with the organization s guidelines. Have you been convicted (past 10 years) of a felony or misdemeanor? Yes No Are you currently out on bail on your recognizance, pending trial for any felony or misdemeanor offence? Yes No If Yes, please explain: Signature and Team Information Signature Name (printed) Position at OYB (circle all that apply) Head Coach Team Manager Date OYBI Team Name OYBI Division As required by the City of Olathe, no manager will be allowed on the field without first completing this form. Please complete and return this consent to the OYB office or via fax 913.764.6613 / email olathebaseball@sbcglobal.net on or before February 1, 2019.