White Bear Lake Hockey Association Monthly Gambling Meeting (Open to All Membership) November 9, 2016 1. The following members were present: Lorray Rofler, Steve Rofler, Eric Johnson, Brian Griffin, Heide Geir, Scott Ide, Jeff Kottke, Lisa Beecroft, Rob Thilmany, Chris Olson, Terri Dressen, Jessica Goeltl, Kevin McFarlane, Sean McCoshen, Tim Fletcher, Andy Raush 2. Meeting called to order at 7:02 by Kevin McFarlane 3. Rob Thilmany approved October s gambling minutes. Scott Ide seconded. Motion carried. 10/16 Monthly statistics Pull-tab sales were down $48,455 from Sept Net Profit $187,855 Paddle Ticket Sales were down $855 from September Net Profit $4947 Bingo Sales were up $1436 from September Net Profit (139) Tipboard Sales are up $1050 from September Net Profit $350 Total $193,896 Cash long/short: (1490) Payout %: 84% Balance as of today: $405,000 Continue to look at ways to decrease shortages and payout percentages, including guidelines to sellers, communication of statistics, practice changes, consistent monitoring and discipline, as needed. Allowable Expenses (December 2016) Routine Lawful Purpose Expenditures (December 2016) Routine (City of WBL taxes) Routine (City of Vadnais Heights
2 nd Annual Calendar Raffle Calendars were handed out to teams last night. 12 teams of the 42 still need to pick up their calendars. Second pick up time and location will be Friday, November 11 th from 5-6 pm at the VHSC. Possible profit: 450 families at 6 calendars per family 2700 calendars = $67,500 Plus, additional sales (families, teams, pulltab booths) 500 calendars = $12,500 Total $80,000 minus expenses and prizes approximately $60,000 profit Team sales teams can request additional calendars to sell and earn $5 back per calendar sold. Setting up schedule for teams to sell at pulltab locations. Individual Family Sales families can sell additional calendars and earn $5 back per calendar sold. Minnesota Gambling Control Star Rating White Bear Lake Hockey Charitable Gambling has earned a 4 star rating for the period of July 2015 through June 2016. Licensed organizations are evaluated by the gambling control board to determine a rating based on their percentage of its annual gross profit spent on lawful purpose expenditures. WBLAHA earned a 4 star rating out of 5 stars. Gambling Audit Audit is scheduled to be completed by November 30 th. I ve billed and paid $2000 towards the $10,000 that is due. Employee Holiday Bonus I d like to motion to approve the employee holiday bonus for this year. Heide Geir seconded. Motion carried. Years of service: Less than a year - $25 1-3 years - $50 4-6 years - $75 7-9 years - $100 6 employees at $100 = $600 11 employees at $75 = $825 10 employees at $50 = $500 28 employees at $25 - $700
Total = $2625 Ice Bill I paid an ice bill to the WBSC in the amount of $17,000 on October 24 th. I d like to motion to pay an ice bill at the VHSC in the amount of $63,000. Heide Geir seconded. Motion carried. Adjournment: Rob Thilmany motioned to adjourn meeting. Scott Ide seconded. Motion carried. Meeting adjourned at 7:02 pm
White Bear Lake Area Hockey Association Monthly Board Meeting (Open to All Membership) November 9, 2016 1. The following members were present: Lorray Rofler, Steve Rofler, Eric Johnson, Brian Griffin, Heide Geir, Scott Ide, Jeff Kottke, Lisa Beecroft, Rob Thilmany, Chris Olson, Terri Dressen, Jessica Goeltl, Kevin McFarlane, Sean McCoshen, Tim Fletcher, Andy Raush 2. Meeting called to order at 7:09pm by Kevin McFarlane 3. Approval of agenda: Rob Thilmany motioned to approve the agenda. Heide Geir seconded. Motion carried. Rob Thilmany approved October s meeting minutes. Scott Ide seconded. Motion Carried. Open Forum: Lorray Rofler stated that concessions are going very well. She is getting a lot of questions as to where the profits from concessions are going. Kevin stated that they go back to the general fund. Rob Thilmany asked if the prices are competitive for the area and Lorray said we our prices are actually under. Sean McCoshen wanted to know if the association is covering the cost of pictures for clinic. Sarah Smith motioned to have WBLAHA pay for all the clinic pictures. Brian Griffin seconded. Motion carried. Sean went on to say that the numbers in clinic are huge. We currently have 165 registered for clinic, 185 for mites and 40 for 8U. Sean said that we have ran out of jerseys for clinic and Brian said that he ordered more, they are in and we will be picking them up. 4. Treasurer s Report: Heide Geir Currently have $16,592.75 in the general fund; teams owe $51,000+ for prefunding team checkbooks. Will be sending out an email for repayment soon. Still working on team accounts from last season so that quick books are right. Should be done in the next few weeks. 5. Vice President of Business Operations report: Rob Thilmany Jerseys are all complete Junior Gold and U19 jerseys are all done and will be delivered on 11-10 Had to order a few more practice jerseys. 735 of them came from UNRL and Will Anderson.
If teams need jerseys or socks, please go through Janet Schuette and she will get them for the managers/coaches. Jerseys and socks seem to be going missing. Tim Fletcher asked about the seniors receiving a jersey at the end of their season. Kevin stated that we will just order new jersey s at that time to replace the ones that will be given to the seniors. 6. Vice President of Hockey Report: Kirk Miland Not present 7. President s Report: Kevin McFarlane Met with the city council. Basketball association was there also along with the school board. After the meeting Dan Jones contacted him and said that if we can make the arena a multi-sport facility, he s all in. The study for revamping the arena has begun and final numbers will be in sometime in February. If we are able to go ahead with a multi-sport facility the basketball association has shown interest along with a restaurant and a sporting goods store. D2 Representative: Chris LeClair Not present 8. Boys Hockey Director report- Joel Cessna Not present 9. Girls Hockey Director report- Sarah Smith Brought up the rule regarding locker room devices. We need to communicate better as to what is approved and what is not. Terri Dressen suggested sending a web blast to the association with a call to action as to what will happen to the player/players if caught with a device and another web blast to the coaches to remind them and then also post about it on the website. Tryouts went good. Would like to start them earlier next season if possible. Other associations are about 3 weeks ahead of us. Currently have 3 8U teams this season. Bringing in Diane Ness group to work with the girls and this will be paid for by the girls budget. 10. Player Development Report- Scott Ide Player Development
Working with Bruce for STP next summer 11. Coordinators Report Brian Griffin Finished mites grading and ended up with 13 teams. Winter Blast is booked in full for mite 3 & 4, mite 2 has 3 of the 4 booked and currently have nothing booked for mite 1 yet. D2 coaches and managers meeting scheduled for November 30th 12. Junior Gold Coordinator Tim Fletcher November 17 th is the player/parent meeting at South Campus at 7pm Tryouts begin November 18 th A team will be picked by the 20 th and the 2 B teams by the 21st 13. Old Business None 14. New Business None 15. Meeting Adjournment Rob Thilmany motioned to adjourn meeting. Scott Ide seconded. Motion carried. Meeting adjourned at 8:02