WELCOME TO LUXOR, EGYPT The Egyptian Taekwondo Federation welcomes you to Luxor, Egypt, for the 1 st Luxor Open in Feb 2014. LUXOR is a city in southern Egypt and the capital of Luxor Governorate with direct access to the world through Luxor international airport. Luxor is the site of the Ancient Egyptian city of Thebes, it has frequently been characterized as the "world's greatest open air museum", as the ruins of the temple complexes at Karnak and Luxor stand within the modern city. Immediately opposite, across the River Nile, lie the monuments, temples and tombs on the West Bank Necropolis, which include the Valley of the Kings and Valley of the Queens. Thousands of tourists from all around the world arrive annually to visit these monuments. We can assure you that it will be an unforgettable experience. GENERAL AHMED FOULY President Egypt Taekwondo Federation Vice President World Taekwondo Federation President Arab and African Taekwondo Federation KEY HIGHLIGHTS Enjoy an amazing weather in Luxor during February varies between 18 to 28 degrees Celsius First 15 teams will enjoy free accommodation at 5 stars hotels in Luxor (first comes first served basis) from 11 th until ` the 17 th of Feb. Championship is open for juniors (12 th, 13 th Feb.) and seniors (15 th, 16 th Feb.), while having the 14 th of February free for you to enjoy the valentine day visiting the amazing scenes of Luxor.
INVITATION OUTLINE (A) PROMOTER: THE EGYPTIAN TAEKWONDO FEDERATION Address: Olympic Federations Complex, Cairo Int. Stadium, Nasr City, Cairo, Egypt Telephone: +20.2.22631737 Fax: +20.2.22617576 E mail: aly_nour@hotmail.com (B) VENUES: Date: THEBES MILITARY SPORTS HALL, LUXOR, EGYPT February 11th 16th (C) QUALIFICATIONS: In accordance with Article 4: Qualification of Contestant of the WTF Competition Rules, the contestant must meet all the following requirements: 1. DAN CERTIFICATE: Holder of Taekwondo Dan certificate issued by the Kukkiwon or the WTF. Kukkiwon Poom / Dan grade and number should be written in the entry application form. A copy of the Dan certificate should be enclosed when registering for accreditation. In case a contestant has applied for a Kukkiwon Dan certificate but has not received it yet, a copy of the Dan application form and the remittance certificate sent to the Kukkiwon must be enclosed when registering for accreditation. Please refer to the Kukkiwon Website (www.kukkiwon.or.kr) for more information. 2. WTF ATHLETE LICENSE: Please take note that entry submission without complete application for Athlete License will not be accepted. For any matters on GAL, including application, please contact the following person in charge; Mr. Justin Tenbeth, GAL Project Manager, Tel: +41 21 601 50 13, Fax +41 21 601 59 83, Email: licence@wtf.org 3. AGE OF CONTESTANTS: Juniors Athletes born between Jan 1, 1997 and Dec 31, 1999 are eligible to participate Seniors Athletes born on December 31, 1996 or before, are eligible to participate (D) COMPETITION DETAILS: WTF Competition Rules in force as of the start of the competition 1. METHOD OF COMPETITION: Single elimination system will be applied throughout the tournament without repechage. 2. CONTEST TIME: 2 minutes x 3 rounds with 1 minute break. 1
3. WEIGH DIVISIONS: 1 ST LUXOR OPEN 2014 MEN DIVISIONS WOMEN DIVISIONS Under 45kg Not exceeding 45kg Under 42kg Not exceeding 42 kg Under 48kg Over 45 kg & Not exceeding 48 kg Under 44kg Over 42 kg & Not exceeding 44 kg Under 51kg Over 48 kg & Not exceeding 51 kg Under 46kg Over 44 kg & Not exceeding 46 kg Under 55kg Over 51 kg & Not exceeding 55 kg Under 49kg Over 46 kg & Not exceeding 49 kg Under 59kg Under 63kg Over 55 kg & Not exceeding 59 kg Over 59 kg & Not exceeding 63 kg JUNIORS Under 52kg Under 55kg Over 49 kg & Not exceeding 52 kg Over 52 kg & Not exceeding 55 kg Under 68kg Over 63 kg & Not exceeding 68 kg Under 59kg Over 55 kg & Not exceeding 59 kg Under 73kg Over 68 kg & Not exceeding 73 kg Under 63kg Over 59 kg & Not exceeding 63 kg Under 78kg Over 73 kg & Not exceeding 78 kg Under 68kg Over 63 kg & Not exceeding 68 kg Over 78kg Over 78 kg Over 68kg Over 68 kg Under 54kg Not exceeding 54kg Under 46kg Not exceeding 46 kg Under 58kg Over 54 kg & Not exceeding 58 kg Under 49kg Over 46 kg & Not exceeding 49 kg Under 63kg Over 58 kg & Not exceeding 63 kg Under 53kg Over 49 kg & Not exceeding 53 kg Under 68kg Under 74kg Over 63 kg & Not exceeding 68 kg Over 68 kg & Not exceeding 74 kg SENIORS Under 57kg Under 62kg Over 53 kg & Not exceeding 57 kg Over 57 kg & Not exceeding 62 kg Under 80kg Over 74 kg & Not exceeding 80 kg Under 67kg Over 62 kg & Not exceeding 67 kg Under 87kg Over 80 kg & Not exceeding 87 kg Under 73kg Over 67 kg & Not exceeding 73 kg Over 87kg Over 87 kg Over 73kg Over 73 kg 2
4. TEAM ENTRIES: 1 ST LUXOR OPEN 2014 JUNIORS SENIORS POSITION MAX. NO. OF MEMBERS MAX. NO. OF MEMBERS MAX. NO. OF MEMBERS MAX. NO. OF MEMBERS MALE FEMALE MALE FEMALE HEAD OF TEAM: 1 1 MANAGER: 1 1 1 1 COACH: 2 2 2 2 TRAINER: 1 1 1 1 TEAM DOCTOR: 1 1 1 1 MNA OFFICIALS 3 3 CONTESTANTS: 10 10 8 8 5. EQUIPMENT: a) Protector and Scoring System (PSS; formerly called Electronic Body Protector) will be used at this tournament. b) Participating contestants are required to wear Taekwondo uniform and protective equipment as described by the WTF regulations. c) Body protector (Protector and Scoring System) will be provided by the OC. d) Participating contestants are required to bring their own sensing socks, groin guards, mouthpieces, gloves, and shin and forearm guards for their personal use. e) Before entering the field of play, all contestants will proceed to the inspection desk for inspection of their uniforms and protective equipment. Any contestant who wears unofficial uniform or protective equipment will not be permitted to compete. f) Organizing Committee will make and cover the cost of all the preparations, including cameras and technical officials, for the instant video replay at its expenses. 6. WEIGH IN: a) Weigh in of all contestants shall be completed one day before their scheduled competition b) During the weigh in, male contestants shall wear underpants and female contestants shall wear underpants and brassieres. However, contestants may weigh in in the nude if they want to do so. 7. ANTI DOPING: a) Use of drugs or any other doping offences by chemical substances is strictly prohibited. b) The OC would carry out random medical doping tests among the participating athletes. c) Any athletes who refuse to undergo the tests or who is proven to have committed a breach of the regulation, shall be removed from the final standing, and shall be subject to disciplinary actions. d) The Anti Doping Rules of the World Taekwondo Federation and/or the World Anti Doping Code shall apply. 3
8. AWARDS: a. INDIVIDUAL AWARDS BY RANK: Medals will be awarded to the top four athletes in the respective weight divisions. i. 1 ST PLACE: GOLD MEDAL & CERTIFICATE ii. 2 ND PLACE: SILVER MEDAL & CERTIFICATE iii. 3 RD PLACE: 2 BRONZE MEDAL & CERTIFICATE b. TEAM AWARDS BY RANK: Based on the point system below, the top five (5) teams of the Men s division and the top five (5) teams of the Women s division will receive trophies. (E) TECHNICAL DETAILS: RATIONALE POINTS For every contestant who passed the official weigh in: 1 For every win (including byes): 1 For every Gold Medal: 7 For every Silver Medal: 3 For every Bronze Medal: 1 1. TECHNICAL OFFICIALS: The OC will appoint the Technical Officials such, Competition Supervisory Board (while the Technical Delegate will be appointed by the WTF), and International Referees in coordination with the WTF Referees Division. a) TECHNICAL DELEGATE: One (1) Technical Delegate will be appointed to oversee the tournament and make decisions on technical matters. The Organizing Committee shall pay for the expenses of room and board for the Technical Delegate for (7) nights stay; Check in on February 10 and Checkout on February 17. b) SUPERVISORY BOARD: Five (5) Competition Supervisory Board members (including Technical Delegate) will be appointed. The Organizing Committee shall pay for the expenses of room and board for Competition Supervisory Board members for (7) nights stay; Check in on February 10 and Check out on February 17 c) INTERNATIONAL REFEREES: Twenty Eight (28) International Referees, including Review Jury, will be appointed to officiate at the tournament. The Organizing Committee shall pay for the expenses of room and board for International Referees for (7) nights stay; Check in on February 10 and Checkout on February 17. The Organizing Committee shall pay a per diem of US$100 to the selected Technical Officials during competition period (for actual competition days). 4
2. HEAD OF TEAM MEETING & DRAWING OF LOTS SESSION: a) The head of team meeting and the drawing of lots session shall be conducted two (1) day prior to the start of the championships that is February 11, 2014, in the presence of the OC officials and the representatives of the participating nations. b) The method of draw shall be decided by the Technical Delegate. c) Depending on the decision of the Technical Delegate, ETF officials or Organizing Committee volunteers could be designated to draw lots on behalf of the officials of the participating nations who are not present at the time of the lot drawing session. d) Seeding ( for the Seniors event ): i. According to the Article 8.3 of Competition Rules and Article 8.2 of Bylaw of WTF World Ranking, twenty five (25) percent of the registered athletes per weight division will be seeded based on the WTF World Ranking as of January 1, 2014. ii. In the event that the registered athlete from the host nation has not been included in the 25%, he/she will be seeded at the last place of the seed 25%. iii. 25% of the seeded athletes will be finally determined after completion of team registration. 3. INDEMNITIES: The respective national taekwondo associations shall be responsible for ensuring that their participants have validly completed and signed the official participation forms, thus indemnifying the organizers, its officials and other contestants from any claims of injuries, losses, fatalities or otherwise arising in the course of participation in this championships or any activities thereto. 4. NATIONAL FLAG AND ANTHEM: Every participating national taekwondo association is required to bring the following items for use at the Opening, Closing and Awarding ceremonies, and submit them to the Organizing Committee during registration. o Two (2) IOC recognized national flags with the size of 90cm x 130cm o CD or DVD of the pertinent IOC recognized national anthem 5. OTHER: The Organizing Committee will send out details of other relevant information including visa, transportation and accommodation to all invited national associations separately 5
(F) ACCOMMODATION AND LOGISTICS: 1. AIR FARE & ACCOMMODATION: a. Round trip airfare shall be borne by the participating National Association. b. Accommodation expenses for the first 15 teams to apply will be borne by the Organizing Committee (The Egyptian Taekwondo Federation) in a five stars hotels. The teams will be determined (bed and breakfast only) on basis of first comes first served. c. For the rest of the teams, please contact the organizing committee to arrange accommodation needs. 2. ENTRY FEES: a. The OC shall collect the entry fees from the participating national teams. The national team shall pay an entry fee to the OC at the time of registration at the accreditation center(s) prior to the start of the Championships. Athletes shall not be allowed to compete without successful payment of entry fee. b. Entry fee shall be various according to the timing and situation of the submission of entry. Please read carefully the following guidelines: i. USD 300 per team (300$ per senior males, 300$ per senior females, 300$ per junior males, 300$ per junior females). ii. Entry forms will be accepted only when the forms are completely filed out with all required information and signed by the President of the MNA. iii. Entry deadline is January 10, 2014. iv. Entry submission after January 10, 2014 will not be accepted under any circumstances. 3. GROUND TRANSPORTATION: Ground transportation will be provided for teams on arrival and departure, so long as the Organizing Committee has been informed of the date, time, number of team members and flight schedule of the team at the latest by 10 January, 2014. The Organizing Committee will also provide ground transportation to and from all official hotels and training venue and the venue. Pick up arrangements at the airport may be delayed for the teams that have not submitted arrival schedule with clear information of the number of passengers and baggage to the Organizing Committee within the notice deadline. On arrival at the official hotel, teams are requested to submit to the Organizing Committee Departure Form that includes info such as number of team members, departure flight schedule and desired date and time for departure from the hotel to the airport. 6
(G) PROVISIONAL EVENT SCHEDULE (Subject to change): Date Time Event Feb 10 11 0900 1800 Arrival and registration of teams Feb 11 1800 2000 Head of Team Meeting and Drawing of Lots Feb 11 1500 1700 Competitions Junior Males & Females (first 5 Categories) Feb 12 0930 1230 Competitions Junior Males & Females (first 5 Categories) 1230 1400 Lunch break 1400 1800 Competitions Junior Males & Females (first 5 Categories) 1500 1700 Competitions Junior Males & Females (second 5 Categories) 1800 1830 Session break 1830 2100 Semi finals and finals 2100 2130 Awarding ceremony Feb 13 0930 1230 Competitions Junior Males & Females (second 5 Categories) 1230 1400 Lunch break 1400 1800 Competitions Junior Males & Females (second 5 Categories) 1800 1830 Session break 1830 2100 Semi finals and finals 2100 2130 Awarding ceremony 0930 1230 Competitions Senior Males ( 54, 63, 74, 87 Kg), Females ( 46, 53, 62, 73 Kg) Feb 14 All Day Free / Sightseeing 1700 1900 Weigh in for Senior Males ( 54, 63, 74, 87 Kg), Females ( 46, 53, 62, 73 Kg) Feb 15 0930 1230 Competitions Senior Males ( 54, 63, 74, 87 Kg), Females ( 46, 53, 62, 73 Kg) 1230 1400 Lunch break 1400 1800 Competitions Senior Males ( 54, 63, 74, 87 Kg), Females ( 46, 53, 62, 73 Kg) 1500 1700 Weigh in Senior Males ( 58, 68, 80, +87 Kg), Females ( 49, 57, 67,+67 Kg) 1800 1830 Session break 1830 2100 Semi finals and finals 2100 2130 Awarding ceremony Feb 16 0930 1230 Competitions Senior Males ( 58, 68, 80, +87 Kg), Females ( 49, 57, 67,+67 Kg) 1230 1400 Lunch break 1400 1800 Competitions Senior Males ( 58, 68, 80, +87 Kg), Females ( 49, 57, 67,+67 Kg) 1800 1830 Session break 1830 2100 Semi finals and finals 2100 2130 Awarding ceremony Feb 17 All Day Departure of Teams 7
(H) FORMS: To: President OC of the Egyptian Taekwondo Federation Name of association: STATEMENT OF PLEDGE Name of Head of team: I, as the head of team to participate in the 1 st Luxor Open, herewith swear that our team shall respect and abide by the Rules and Regulations of the World Taekwondo Federation, being free from any political, religious, racial or any other forms of prejudices in the true spirit of sportsmanship at the Championships. If there is any disturbance created by our team at this Championship, I accept any sanctions to be taken by the Organizing Committee. Signature of the Head of the Team Date 8
PRELIMINARY INFORMATION FORM To: Egyptian Taekwondo Federation (Organizing Committee) National Taekwondo Association: Name of President: Address: Tel: Fax: E mail: SENIOR MALE TEAM Officials: Contestants: SENIOR FEMALE TEAM Officials: Contestants: OTHERS TOTAL 9
JUNIOR MALE TEAM Officials: Contestants: JUNIOR FEMALE TEAM Officials: Contestants: OTHERS TOTAL Signature: For and on behalf of the National Association Please send the forms to us before February 10, 2014. 10
LIST OF TEAM MEMBERS Egyptian Taekwondo Federation aly_nour@hotmail.com 1. Applying nation: (A) Senior Championship List 2. Officials for the Junior Teams: Position Head of Team Senior Male Team Manager Senior Female Team Manager Senior Male Team Coach Senior Female Team Coach Senior Male Team Trainer Senior Female Team Trainer Senior Male Team Doctor Senior Female Team Doctor Name in full (Underline family name) Date of Birth (dd/mm/yyyy) 3. Senior Male Contestants: Weight Name in full (Underline family name) Kukkiwon Dan Certificate No. Date of Birth (dd/mm/yyyy) Under 54kg Under 58kg Under 63kg Under 68kg 11
Under 74kg 1 ST LUXOR OPEN 2014 Under 80kg Under 87kg Over 87kg 4. Senior Female Contestants: Name in full Weight (Underline family name) Under 46kg Under 49kg Under 53kg Under 57kg Under 62kg Under 67kg Under 73kg Over 73kg Kukkiwon Dan Certificate No. Date of Birth (dd/mm/yyyy) IMPORTANT NOTICE: Team entry submitted will be accepted by the OC and validated only if this list is signed by the President of Member National Associations and submitted to the Organizing Committee by deadline. Name and Signature of President: Please send the forms to us before January 10, 2014. 12
(B) Junior Championship List 1. Applying nation: 2. Officials for the Junior Teams: Position Head of Team Junior Male Team Manager Junior Female Team Manager Junior Male Team Coach Junior Female Team Coach Junior Male Team Trainer Junior Female Team Trainer Junior Male Team Doctor Junior Female Team Doctor Name in full (Underline family name) Date of Birth (dd/mm/yyyy) 3. Junior Male Contestants: Weight Name in full (Underline family name) Kukkiwon Dan Certificate No. Date of Birth (dd/mm/yyyy) Under 45kg Under 48kg Under 51kg Under 55kg Under 59kg Under 63kg Under 68kg 13
Under 73 kg 1 ST LUXOR OPEN 2014 Under 78 kg Over 78kg 4. Senior Female Contestants: Name in full Weight (Underline family name) Under 42kg Under 44kg Under 46kg Under 49kg Under 52kg Under 55kg Under 59kg Under 63 kg Under 68 kg Over 68kg Kukkiwon Dan Certificate No. Date of Birth (dd/mm/yyyy) IMPORTANT NOTICE: Team entry submitted will be accepted by the OC and validated only if this list is signed by the President of Member National Associations and submitted to the Organizing Committee by deadline. Name and Signature of President: Please send the forms to us before January 10, 2014. 14
ENTRY FORM FOR OFFICIALS Egyptian Taekwondo Federation aly_nour@hotmail.com Position Name of Association Head of Team Manager Coach Trainer Team Doctor Others Division Male Female Family Name Passport No. Given Name (as in Passport) Nationality Date of Birth Day Month year Dan Certificate No. (If any) Height cm Weight kg Photo Residential Mailing Address Home Tel No. Fax No. Name of Contact Person in MNA Tel No. Fax No. (Postal Code ) Mobile Phone No. E mail Address Mobile Phone No. E mail Address Note: Please make enough copies to fill out the information of all participating officials and send copies of the completed forms to the Organizing Committee 15
ENTRY FORM FOR CONTESTANTS Egyptian Taekwondo Federation aly_nour@hotmail.com Category Individual Junior 1 st Senior 2 nd Senior 1 st Master 2 nd Master 3 rd Master Team 1 st Team 2 nd Team Pair 1 st Pair 2 nd Pair Division Male Female Name of Association Family Name Given Name (as in Passport) Passport No. Date of Birth Day Month Year Nationality Kukkiwon Dan Certificate No. Height cm Weight kg Photo Residential Mailing Address Home Tel No. Fax No. (Postal Code ) Mobile Phone No. E mail Address Primary Training Facility Name: Primary Training Facility Address: (Postal Code ) Tel No. Mobile Phone No. Fax No. E mail Address Note: Please make enough copies to fill out the information of all participating officials and send copies of the completed forms to the Organizing Committee 16
LIABILITY DECLARATION The Signer President s Name Address Tel Fax Name of National Association The signer is authorized to make this declaration and has confirmed by his/her signature that liability Insurance has been acquired for the officials and competitors participating in the 1 st Luxor Open. This insurance is liable for all damages of persons or belongings, and releases the Organizing Committee and Egyptian Taekwondo Federation from any liability or indemnity. It is expressly confirmed that, in case of damages of persons or belongings, claims for compensation and demands whatsoever cannot be put forth to the Organizing Committee and the ETF. Representative s Signature Date (with Association stamp) Please send the forms to us before January 10, 2014. 17
PERSONAL INSURANCE CREDENTIAL MALE / FEMALE TEAM To: President of the Organizing Committee, Egyptian Taekwondo Federation aly_nour@hotmail.com No player or officials will be accredited for the 1 st Luxor Open without full completion of this form. *Do you have any medical problem? Yes ( ) No ( ) (If yes, please explain on the bottom of this form) *Do you require any special medication? Yes ( ) No ( ) The undersigned, in consideration of his or her participation at the 1 st Luxor Open, agrees to his or her own indemnity and shall not hold the Organizing Committee, the Egyptian Taekwondo Federation and the host country, responsible for any and/or all injuries and/or illnesses, which may be suffered by the individual registered during the 1 st Luxor Open, arising out of, or in any connected to, his or her participation at the 1 st Luxor Open. I have read the above application and agreement, and fully understand that I assume all responsibilities for any risks undertaken or injuries received. Name in full Home Address Date of Birth Date I hereby declare, as confirmed by my signature, that liability insurance has been affected for all the officials and participants from (insert name of your country) participation at the 1 st Luxor Open.This insurance covers all damages to persons and belongings, and indemnifies the Organizing Committee and the ETF from all damages, claims and demands whatsoever in respect thereof. Explanations of Medical Problems: Officials/Participants Signature Representative s Signature Date Date (with Association stamp) Please send the forms to us before January 10, 2014. 18
TRAVEL SCHEDULE OF TEAM To: President of the Organizing Committee 1 st Luxor Open aly_nour@hotmail.com Egyptian Taekwondo Federation NATION: TOTAL NUMBER OF PERSONS: NUMBER OF OFFICIALS: NUMBER OF PARTICIPANTS: DATE OF ARRIVAL: TIME OF ARRIVAL: FLIGHT NUMBER: DATE OF DEPARTURE: TIME OF DEPARTURE: FLIGHT NUMBER: 19