3rd EUROPEAN CLUBS TAEKWONDO CHAMPIONSHIPS 2015 10-11 FEBRUARY WTF-G1 1
INVITATION Dear Mr. President On behalf of the Turkish Taekwondo Federation I am proud to invite you and your athletes to particpate in the 3rd European Clubs Championships which will be held in Antalya, Turkey, 10-11 February, 2015. 3rd European Clubs Championships is granted as WTF G1 as well. We quarantee high quality organization and competition with the best international referees in order to quarantee maximum transparecy, fair play& impartiality fort he athletes. One behalf of the Organizing Committee, we woul like to ensure that we will make every possible effort in Organizing a succesful Tournament of the highest technical level. I look forward to seeing you in Antalya, Turkey Yours faithfully Dr.Metin ŞAHİN President Turkish Taekwondo Federation 2
1. PROMOTER: EUROPEAN TAEKWONDO UNION ADDRESS: 50 SKOUFA STR, ATHENS -GREECE TELEPHONE: +30 211 214 4717/ 211 0123592 FAX: +30 211 214 4717 E-MAIL: WEB-SITE: etuoffice@mail.gr http://www.taekwondoetu.org 2. ORGANIZING MNA: TURKISH TAEKWONDO FEDERATION ADDRESS: SULEYMAN SIRRI SOKAK NO 3 KAT 9 YENISEHIR KIZILAY/ANKARA/TURKEY TELEPHONE: +903123108816/ +905303009945/ +90530 575 27 00 FAX: +903123109042 E-MAIL: taekwondo@sgm.gov.tr/ mustafacam@taekwondo.org.tr WEB-SITE: http://www.turkiyetaekwondofed.gov.tr/ 3. VENUE AND DATES: Date: 10-11 FEBRUARY 2015 Place: MARITIM PINE RESORT HOTEL CONVENTION CENTER- /BELEK/ANTALYA Address: Ileribasi Mevkii 5. Parsel, 07525, Belek, Turkey 4. METHOD OF COMPETITION Competition will be WTF Rules. Single elimination tournament 5. QUALIFICATIONS: Holder of Nationality of the participating country. Athletes from athletic Clubs members of ETU National Federations WTF Global License is mandatory for all age categories. 6. CONTEST TIME i. Seniors: 2 minute x 3 rounds with 1 minute break ii. Juniors and Cadets: 1,30 minute x 3 rounds with 1 minute break 7. AGES SENIORS: An athlete must be born in 1998 and earlier (+17 years) JUNIORS: Date of Birth (1998-2000) CADETS: Date of Birth (2001, 2002 & 2003) NOTE: Whoever eligible for Junior and Senior category because of the age has to pick only one category for competition. Athletic Clubs are entitled to enter ONE contestant per weight category (of 56 total athletes- per club: 16 seniors, 20 juniors, 20 cadets). All competitors have to prove their age by presenting their passport or identification card at the weigh-in. For those athletes that are not adults must submit along with passport a written consent (pls find enclosed at the last pages) at 3
registration signed by parents or lawful guardians, accepting their participation and all parts of the official invitation. Membership from the MNA will be controlled by the Organization. 8. WEIGHT DIVISIONS Senior Male: -54, -58, -63, -68-74, -80, -87, +87. Senior Female: -46, -49, -53, -57,-62, -67, -73, +73. Junior Male: -45, -48, -51, -55, -59, -63, -68, -73, -78, +78. Junior Female: -42, -44, -46, -49, -52.,-55, -59, -63, -68, +68. Cadet Male: -33, -37, -41, -45, -49, -53, -57, -61, -65, +65. Cadet Female: -29, -33, -37, -41, -44, -47, -51, -55, -59, +59. 9. PROTECTIVE EQUIPMENT & UNIFORM The participants shall wear the WTF recognised Taekwondo Uniform. Daedo PSS and sensing Head gears will be used at this Tournament and will be provided by the OC. All athletes must bring their own Daedo sensor socks. Groin/Forearm/shin guards and Gloves are compulsory and must be brought by the contestants. Head Gear only blue and red colour is permitted Mouth piece is compulsory!(only white or transparent) 10. APPLICATIONS: Taekoplan Tournament Subscription Site: http://www.tpss.eu Changes of weight divisions after the deadline are allowed - Cost: 25. DEADLINE FOR APPLICATIONS: AT LATEST 1 st FEBRUARY, 2015 Entries after deadline will not be accepted. Entries will stop when we reach 1500 players. Please upload the photos of competitors and officials. IMPORTANT: If the athlete registered on-line does not take part in the competition for some reason, but he/she has not been removed from the list of participants before the deadline (February 1st, 2015) his/her team officially must fully (100%) pay his/her entry fee for participation. 11. REFEREES: Only International Referees will be accepted. An official invitation for the referees will sent to all Federations. Referee meeting at 19:00, Monday 9 th February 2015 at Maritim Resort Hotel, the Official hotel for the Referees. 12. ENTRY FEE: 80.00 (Euro) for each Contestant The Entry Fees must be paid in EURO S and please have in mind that it is your responsibility to arrange any additional payment on currency or bank charges. If there are any additional charges on the account of the European Taekwondo Union then it should be paid by cash during the registration. All payments must be done by the team (individual payments are not allowed). Please refer the name of your Club in the description of payment and send it to etuoffice@mail.gr Entry fees must be paid in advance to the following bank account: Name: European Taekwondo Union Bank name: NATIONAL BANK OF GREECE Country : GREECE Account number: 093/296007-96 IBAN: GR 5501100930000009329600796 SWIFT : ETHNGRAA Bank address: 84 Hlioupoleos avenue, Dafne/ Athens, Greece PC 17237 Payment reference: European Club Champs 2015 & Club Name 13. Entry Fees must be paid before the dead line (February 1st, 2015) Note: Reservation and Registrations are only valid when payment have been received and confirmed by the bank and the organizer. 4
Incomplete application forms or applications without entry fees are invalid and will be sent back. Applications and payments shall be sent at the same time. Receipt of entry fees, hotel accommodations and applications shall be sent by e-mail. Payment must be done per team or club Hotel reservations that are cancelled after February 1st, will be fined %50 of the total hotel reservation cost. Hotel reservations that are cancelled after February 4 th, will be fined %100 of the total hotel reservation cost. DAEDO Electronic Body Protectors and sensoring head gears will be provided by the OC, for all the competitors. Only WTF approved equipment will be allowed to use in this tournament (even dobok etc.) groin/forearm/shi guards and gloves are compulsory and must be brought by the contestants. Mouth piece is compulsory! (White or transparent) All the players must bring their own full equipment except body protector. Only competitors and coaches have admittance to the field of play. Coaching is only allowed in sportswear. All coaches must be 18 years or older. First Aid will be provided by the organization and is only to be used in case of an Emergency All Coaches- Trainers must be holders of the ETU License (granted by the ETU Coaches Seminars) Coaches- trainers who participating in the Tournament without ETU Coach License will have to pay a fine of 200 euros in the registration desk to ETU Official. 14. INSURANCE: The organisation and supervisor assume no responsibility for teams, any damages, violence, loses and injures during the stay in Turkey. All contestants must bring their own documents and forms for any medical treatment in Turkey. If not, this will have to be paid cash. 15. CLASSIFICATION OF RESULTS i. Individual Awards Medals will be awarded to the top four athletes in the respective classifications and weight divisions of the pertinent championships: 1 st PLACE: GOLD MEDAL & CERTIFICATE 2 nd PLACE: SILVER MEDAL & CERTIFICATE 3 rd PLACE: BRONZE MEDAL & CERTIFICATE 3 rd PLACE: BRONZE MEDAL & CERTIFICATE 16. HEAD OF TEAM MEETING & DRAWING OF LOTS SESSION i. The head of team meeting and the drawing of lots session shall be conducted on Monday 09/02/2015, in the presence of OC the representatives of the participating Clubs- Teams. 17. WEIGH-IN i. Weigh-in of the contestants shall be completed one day before their scheduled competition day. ii. During the weigh-in, male contestants shall wear underpants and female contestants shall wear underpants and brassieres. However, contestants may weigh-in in the nude if they want to do so. 18. INDEMNITIES 5
i. The respective club shall be responsible for ensuring that their participants have validly completed and signed the official participation forms, thus indemnifying the organizers, its officials and other contestants from any claims of injuries, losses, fatalities or otherwise arising in the course of participation in this tournament or any activities thereto. ii. The respective club shall be responsible for ensuring that all officials and participants are covered with effective insurance coverage. iii. Participants without proper participation entry forms and effective insurance coverage will not be allowed to compete at the championships. iv. The Organizing Committee will acquire general insurance, at its own expenses, for all participants of the tournament, including but not limited to contestants and staffs, in the event of any injury and/or damages that may arise during the course of the championships. 19. TIME TABLE (pls see the attached file) 20. ACCOMMODATION The participating teams are required hotel reservation contact by mail following e-mail: reg.tur2014@gmail.com Please check accommodation guide for more information (pls see the attached file) 6
FEMALE TEAM PERSONAL INDEMNITY Participating Athletic CLUB: COUNTRY: _ I submit herewith the application to attend the 3rd European Taekwondo CLUBS Championships from February 10 to February 11 2015 Antalya, Turkey Name: Date of Birth: Address: NEXT OF KIN Name: Address: Relationship: HEALTH CONDITION Please state if you have any medical problem NOTE: Please fill in a copy of this form for every team member 7
MALE TEAM PERSONAL INDEMNITY Participating Athletic CLUB: COUNTRY: _ I submit herewith the application to attend the 3rd European Taekwondo CLUBS Championships from February 10 to February 11 2015 Antalya, Turkey Name: Date of Birth: Address: NEXT OF KIN Name: Address: Relationship: HEALTH CONDITION Please state if you have any medical problem NOTE: Please fill in a copy of this form for every team member 8
FEMALE TEAM GROUP INDEMNITY To: Organizing Committee e-mail: info@taekwondo.org.tr Fax: +90 312 3109042 taekwondo@sgm.gov.tr Participating Athletic CLUB: COUNTRY: _ LIABILITY DECLARATION Name: Position in Athletic Club: National Federation: Address: I hereby declare and confirm by my signature hereunder, that liability insurance has been effected for all the officials and contestants from (insert name of your club) participating in the 3rd European Taekwondo CLUBS Championships This insurance covers all damages to persons and belongings and indemnifies the European Taekwondo Union and Organizer from and against all damages, claims and demands whatsoever in respect thereof. Signature for the Athletic Club 9
MALE TEAM GROUP INDEMNITY To: Organizing Committee e-mail: info@taekwondo.org.tr Fax: +90 312 3109042 Participating Athletic CLUB: COUNTRY: _ LIABILITY DECLARATION Name: Position in Athletic Club: National Federation: Address: I hereby declare and confirm by my signature hereunder, that liability insurance has been effected for all the officials and contestants from (insert name of your club) participating in the 3rd European Taekwondo CLUBS Championships This insurance covers all damages to persons and belongings and indemnifies the European Taekwondo Union and Organizer from and against all damages, claims and demands whatsoever in respect thereof. Signature for the Athletic Club 10
DECLARATION OF CONSENT As legal guardian I herewith declare my consent that my son/my daughter may participate as an active player at the following championship: Name of the Athlete:... Name of the Club:... 3rd EUROPEAN TAEKWONDO CLUBS CHAMPIONSHIPS (Turkey, 10-11/2/2015) I do know that Taekwondo is a Full Contact Competition Sport, where injuries cannot be excluded. Neither the organizer nor the promoter of the event can be held responsible for any damages or injuries and therefore I declare that there exists a valid insurance that will cover costs of possible injuries for my son / my daughter or that I will accept all costs in connection with possible injuries or damages by myself. Name of guardian: Point of relationship: Date: Signature: 11
VISA DETAILS FORM Important: Please fill out this form and send it to taekwondo@sgm.gov.tr/ mustafacam@taekwondo.org.tr together with passport copies of all applicants to receive invitation letter. To: Turkish Taekwondo Federation Tel: +903123108816/ +905303009945/ +90530 575 27 00/ +903123109042/ taekwondo@sgm.gov.tr/ mustafacam@taekwondo.org.tr LOCATION of TURKİSH EMBASSY APPLY FOR VISA:. No. Family name as shown in passport Given name as shown in passport Position in Federation Date of birth Nationality Passport No. Passport Issued on Passport Expires on Athletic Club: Signature of the President Please fill out and send this form to the Organizing Committee by email of fax by no later than 10 January 2015. 12