Fr New Trier High Schl www.ihsa.rg rmcgraw@ihsa.rg r clwery@ihsa.rg Phne: 309-663-6377 Fax: 309-663-7479 Wednesday, August 14, 2013 1:49:13 PM Team Packet Pick-up: Due t limited space/cngestin at the sign-in area, we ask nly fr the caches t cme t the check-in area t pick-up the Team r Diving Packet. Swimmers d nt need their passes t gain access t the Swimming Pl fr practice n Thursday night. WARNING: If a schl qualifies 1 athlete and the schl pts t send an additinal student as a cmpanin t them at the state final, the schl must use the 1 ticket that has been set aside fr participating schls. Additinal passes r wristbands will nt be issued. Parking Team Buses: Teams arriving in BUSES shuld be drpped ff n Essex Street nrth f Tennis Curts. Buses will be directed t park in the Green Bay Rad Metra Statin West Lt (intersectin f Green Bay Rad and Winnetka Avenue). Parking -- Spectatr: The track parking lt (adjacent t ur utdr running track) Elder Lane Lt (ff Sheridan Rad) Green Bay Lt (marked New Trier H.S. by train statin) On the streets nrth f Winnetka Ave. marked NO PARKING ON SCHOOL DAYS. Patrns are reminded t heed all lcal parking rdinances. PARTICIPANT/COACH ENTRANCE is Dr E-26 ff f Essex Street just nrth f the tennis curts. Cach must accmpany swimmers at check-in and remain n-site. Ntice: We ve experienced several prblems as a result f cach s wristbands being prvided t athletes, parents, etc. As caches yu are well aware f the limited space available n the deck. At times it is difficult t get all f the apprved persnnel n deck. The passes issued t participants and the wristbands issued t caches in the State Final packet are nn-transferable. They are t be used nly by rstered athletes and caches wh have met IHSA Caching By-Law 2.070. Peple caught using a pass intended fr legitimate caches and/r rstered athletes will have their pass revked and remved frm the facility. In additin, caches may have sanctins placed against them frm caching the remainder f the state final and/r be placed n prbatin. It is ur desire t prvide the greatest experience pssible fr he athletes, caches, fficials and fans. T d s, we must have the help f everyne invlved. On behalf f the IHSA and ur hst, New Trier High Schl, we thank yu in advance fr yur cperatin with this matter. Wristband Plicy/Distributin: Qualified caches, wh are listed n the schl s On-Line List f Participants, shall be issued a caches wristband using the fllwing frmula: **1-5 Qualifiers = 2 bands**6-10 Qualifiers = 3 bands**11 Qualifiers & abve = 4 bands Managers r Trainers with rub-dwn tables will nt receive a participant pass r caches wristband. 1. The number indicated next t each schls name n the Swimming Sign-In Sheet indicates the ttal number f wristbands allwed fr that particular schl. This is a pre-determined number set by IHSA and it is based n the number f qualifiers (including alternates) each schl brught t the state final. Once they have reached that number, they are nt allwed any extra. Each cach must sign fr his/her wn wristband and it is placed n the wrist by check-in staff. 2. Every Diving Cach autmatically gets ne wristband upn check-in. If yur schl nly qualifies a diver, they will be entitled t tw wristbands. Each cach must sign fr his/her wristband and is nt part f the Swimming caches wristband alltment. U:\Swimming\2012-2013\SF Infrmatin-New Trier.dc 1
Fr New Trier High Schl www.ihsa.rg rmcgraw@ihsa.rg r clwery@ihsa.rg Phne: 309-663-6377 Fax: 309-663-7479 3. If a cach r an fficial is listed as part f a schl s caching staff, they are crssed ff the sign-in sheet. Thse peple nly get the Officials wristband that was supplied t them previusly in their fficials packet r Dive Panel Packet. 4. On Swimming Sign-In Sheet, the Diving Caches are crssed ut. This means they need t sign in n the Diving Sign-In Sheet. 5. If yu are a cach fr multiple qualifying schls, yu are entitled t ne wristband. 6. Participant and cach passes shall nt be transferable and shall entitle thse persns wh receive participant passes nly t the seating assignment in the pl deck area. IHSA has the authrity t revke a participant and/r caches wristband at any time. Certified caches wh are listed n the Online List f Participants will be issued a caches wristband (in accrdance with the abve frmula). Hwever, thse caches must meet all IHSA Caching By-law Requirements and its subsectins (By-law 2.070). Caches wh d nt meet By-law 2.070 are nt eligible and cannt be entered n the On-line List f Participants and are nt eligible t receive a wristband. Only legitimate caches and authrized meet persnnel wh have been issued wristbands and stamped cntestants shall be allwed n the pl deck at the Sectinal and State Final meet. 7. In an effrt t ensure that nly apprved persnnel are n the pl deck, meet management and/r IHSA fficials will secure the required wristband n caches as they enter the facility. Any band that appears t be tampered with at anytime during the champinship will be cnfiscated and the individual in pssessin will nt be allwed entrance withut the purchase f a ticket. If n tickets are available fr purchase the individual will nt be allwed admittance. There have been numerus instances in the past tw years invlving caches prviding an extra caches band t individuals ther than the certified cach fr which the band was apprved and intended. Schls invlved in the transfer f caches bands will have themselves and their prgram placed n prbatin fr the fllwing year. 8. The IHSA will eliminate the diving cach s wristband frm the number f allwable cach s wristbands as calculated by the number f qualifying swimmers and divers. The qualifying divers will be remved frm the list f qualifiers used t determine the number f caches wristbands. In ther wrds, the swimming caches wristbands will be determined by using nly the number f swimmers qualifying frm each team. State Final Qualifier Packet Cntents: Please check with IHSA persnnel, if any items are missing frm yur packet befre yu leave the check-in area. Items will nt be replaced nce yu leave the check-in area. Participant passes fr bth days will be included with the team packet n Thursday/Friday. Friday & Saturday Participant Passes (1 per qualifier): Yu will receive a pass fr each qualifier. If yur schl qualified a diver, the Participant pass is included in the Diving Packet. State Final Qualifier Pins: 1 per qualifier. Caches are nt entitled t State Final Qualifier pins. U:\Swimming\2012-2013\SF Infrmatin-New Trier.dc 2
Fr New Trier High Schl www.ihsa.rg rmcgraw@ihsa.rg r clwery@ihsa.rg Phne: 309-663-6377 Fax: 309-663-7479 POOL ENTRY PROCESS FOR COACHES AND PARTICIPANTS Teams will be assigned an Entrance Order number based n prtcl apprved during the Vluntary Caches Meeting at the 2008 Girls State Swimming Champinship meet. The prtcl is listed belw. The number will determine the rder f team entry t the pl deck fr the purpse f reserving bleacher seating fr their team. The actual schl entry list will be psted n the IHSA Swimming & Diving Webpage after sectinal cmpetitin is cmpleted. Friday Teams and caches are t gather in Gymnasium G-108 n later than 1:30 pm in Entrance Order number fr the purpse f initial team entry nt the pl deck. Meet Officials will lead teams t the Pl deck n later than 1:40 pm. The G-108 Gym will pen at 8:00 am but entrance t the Pl Deck will be slely n the basis f Entrance Order number. The Entrance Order number will be the same fr Friday and Saturday. Saturday Teams and caches are t gather in Gymnasium G-108 n later than 10:15 AM in Entrance Order number fr the purpse f initial entry nt the pl deck. Meet Officials will lead teams t the Pl deck n later than 10:25 am. The G-108 Gym will pen at 8:00 am but entrance t the Pl Deck will be slely n the basis f Entrance Order number. The fllwing is the new prcedure (effective February 2009) initially prpsed and apprved by caches at the 2008 New Trier Girls Sectinal Seed Meeting in Nvember 2008. The prpsal was ffered fr acceptance and apprved at the Vlunteer Meeting f Caches the Girls State Champinship Meet. The IHSA has apprved the use f these criteria fr the Bys (and Girls) State Swim Champinships. The intent f the prpsal is t prvide the fllwing; 1. A cntinued emphasis n safety in regards t deck entry fr participants and caches 2. A unifrm methd t enhance the efficiency team seating by seating larger grups first. 3. A reductin in the wait times required fr teams t get n deck, allwing later team arrivals and better use f time by caches and athletes. The Entrance Order Number will be assigned based n the fllwing criteria and psted n the IHSA website by Mnday f the week fllwing the sectinal meet. 1. Hst schls will be first r have their area reserved in advance. 2. Teams will then be rdered by the number f cntestants they have qualified; a. Relays equal fur. b. Each individual qualifier including divers equals ne. i. Multiple event qualifiers will cunt as ne fr each event i.e., swimmers in tw individual events cunt as tw. 3. Ties will be brken by awarding the next number in rder f the teams place at the previus year s state meet. 4. Remaining ties will be brken by randm draw frm the teams that are tied. U:\Swimming\2012-2013\SF Infrmatin-New Trier.dc 3
Fr New Trier High Schl www.ihsa.rg rmcgraw@ihsa.rg r clwery@ihsa.rg Phne: 309-663-6377 Fax: 309-663-7479 State Final Infrmatin Admissin: N ne will be allwed in the building unless they have a ticket r pass. Please make cnnectins ahead f time and get this infrmatin t yur parents and spectatrs. Children: N children will be allwed n the pl deck r in the cmpetitrs area at any time. Children are nly allwed in the spectatr areas, with a ticket. Cat Check: Due t the limited seating capacity, spectatrs must check their cats. There will be a cat check n the Gates Gymnasium main flr. There will be n charge fr this. Persns with cats will nt be admitted t the spectatr area. Declared False Start: In accrdance with Rule 3-2-2 any declared false start must be given t the Meet Referee n later than 15 minutes prir t the start f the race. Diving Caches and Cmpetitrs Thursday Diving Practice: 5:00 p.m.-9:00 p.m. Prcedures fr Friday Diving: All cmpetitrs will use the Girls Kinetic Wellness Lcker Rm n Friday. Yu must enter the building n the east side, by the tennis curts, ff f Essex St., entrance E26. It will be the nly dr pen n Friday mrning at 6:00 a.m. Prcedures fr Saturday Diving: If yur diver qualifies fr the finals n Saturday, yu may immediately purchase 1 r 2 tickets fr the Saturday Finals. The cst f each ticket is $10.00 due at that time. A persn frm Meet Management will be n deck at the Screr s Table (n the shallw end f the pl) t sell thse tickets immediately fllwing the diving prelims. If yu qualify t cmpete n Saturday, yu must use the lcker assigned in the Kinetic Wellness Lcker Rm. Filming and Vide Taping: At the State Final Meet, filming and vide taping will be permitted prvided that equipment is self-cntained, needing n pwer utlet, that the equipment is cmpact and hand-held and can be perated frm the spectatr s seat with n tripd being used r space beynd that nrmally ccupied by ne spectatr. Spectatrs wh d nt abide by these prvisins will be prhibited frm filming r videtaping during the State Final meet. Please infrm yur caches, students, parents and spectatrs abut these prvisins. Please be advised that Flash Phtgraphy is prhibited! Hspitality: Caches & Officials Hspitality: There will be a hspitality rm fr caches and fficials in the Small Student Cafeteria (west side f schl building, first flr) Lanes: Lanes 1-8 will be used fr the Prelims and 2-7 fr the Finals. Lcker Rms: Caches/Officials: The Bys pl lcker rm will be reserved fr use by Male Caches and Officials. The Girls pl lcker rm will be reserved fr Female Caches and Officials. These persns must enter the deck area via the entrance frm their respective pl lcker rms. Lcker Rm Assignment: Yu will receive yur lcker rm assignment when yu pick up yur schl packet at packet pick-up. (B=Bys Kinetic Wellness Lcker Rm, G=Girls Kinetic Wellness Lcker Rm). Enter via the participant dr and fllw the signs. Divers will use the Kinetic Wellness Lcker Rm n Friday and they will dress with their teammates n Saturday. Lcks/Twels: Cntestants, caches and fficials must prvide their wn lcks and twels. These items will nt be furnished by state final hsts. Officials Meeting: The fficials meeting will be held in the Small Student Cafeteria (west side f schl building, first flr) n Friday at 2:00 p.m. and Saturday at 11:30 a.m. U:\Swimming\2012-2013\SF Infrmatin-New Trier.dc 4
Fr New Trier High Schl www.ihsa.rg rmcgraw@ihsa.rg r clwery@ihsa.rg Phne: 309-663-6377 Fax: 309-663-7479 Participant Passes: Imprtant! Cmpetitrs MUST have their participant pass t enter the pl each day. Upn entering the pl dr their participant pass will be cllected and they will have their hand stamped. If they leave the pl and hallway area fr ANY reasn, they shuld make sure their stamp is visible in rder t be allwed t return t the pl and hallway area. Cmpetitrs May Nt enter the balcny at any time. Spectatrs May Nt enter the lcker rms at any time. Participant Pass Seating fr Swimming Prelims and Finals: Participant passes are fr pl deck seating nly during the Swimming Prelims n Friday and the Finals n Saturday. N participant stamps will be admitted t the spectatr seating areas at any time. Participant Pass Pl Deck Seating: Cntestants will nt be admitted t the pl deck area during the State Final unless they are in cmpetitive attire. Glass bttles, metal cans, fd, street shes and street clthes are NOT permitted n deck. Bare feet are nt permitted in the lbby. Cntestants Wh D Nt Qualify fr the Finals: Swimmers and divers wh are eliminated n Friday will be admitted t the pl deck n Saturday nly by having a New Participant Pass. They will be included in the packet picked-up n Thursday/Friday. This will allw them t enter the lcker rm and they must be in cmpetitive attire. Under n circumstances will they be allwed in the balcny. Nn-qualifying cntestants are asked t stay ut f the water prir t the Finals. Glass bttles, metal cans, fd, street shes and street clthes are NOT permitted n deck. Bare feet are nt permitted in the lbby. Phtgrapher: A phtgrapher will be available t take pictures f the winners f each event while the winners are n the blcks t receive awards. Immediately after the meet, they will take pictures f the winning team and runner-up. When cntestants have their pictures taken by the IHSA Official Phtgrapher, nly a swimsuit r warm-up is t be wrn. N extra headgear r cstume is permitted. Press Rm: There will be a Pressrm in Rm 132 adjacent t the Tunnel Hallway suth f the pl. Results will be psted. Internet access will be available in that ffice. Press Interview Rm and Pictures: We will use the Bys Pl Lcker Rm as a Press Interview Rm after each event n Saturday. Rubdwn Tables: Rubdwn Tables are NOT allwed in the lcker rms r n the pl deck. They are lcated in the gyms abve the lcker rms (fllw the designated tape). Clsed Circuit televisin will be prvided in these rms s athletes can fllw the prgress f the meet. Thank yu fr yur cmpliance. Spectatr Entrance and Seating: Spectatrs will be admitted nly at the spectatr seating areas with a ticket. N spectatrs will be admitted t the lcker rms r the pl deck area. Swim Breaks: There will be a 15-minute break after the 50-Yard Freestyle n Friday and after the Diving cmpetitin n Saturday. During the preliminaries and finals there will be a 15 minute warm-up in the pl between the last heat f the 200-Yard Freestyle Relay and the first heat f the 100-Yard Backstrke. Time Schedule and Practice Time: A time schedule is included. Practice times are limited. Caches are asked t be cnsiderate. U:\Swimming\2012-2013\SF Infrmatin-New Trier.dc 5
Fr New Trier High Schl www.ihsa.rg rmcgraw@ihsa.rg r clwery@ihsa.rg Phne: 309-663-6377 Fax: 309-663-7479 Unifrm/Suits Cach Verificatin f Legal Unifrms and Attire: When the cach signs fr the team r diving packet, the cach is verifying t the Meet Referee that the team s suits and attire are legal as required by Rule 3-3-5. Will Call: Any tickets yu want t leave fr spectatrs MUST be left at WILL CALL (Gates Gymnasium lbby), which is lcated at ur spectatr entrance n the east side f the building ff f Essex Avenue, acrss frm ur utdr running track. Yu must supply yur wn envelpe t leave tickets at Will Call. New Trier High Schl will nt be respnsible fr supplying envelpes fr Will Call. All f us at New Trier sincerely hpe yu enjy the IHSA Swimming and Diving State Final Champinships. If we can be f any help, please d nt hesitate t ask ur staff. Gd Luck t all f yu. Randy Oberembt, Athletic Directr New Trier High Schl, Swimming and Diving State Final Manager U:\Swimming\2012-2013\SF Infrmatin-New Trier.dc 6
Fr New Trier High Schl www.ihsa.rg rmcgraw@ihsa.rg r clwery@ihsa.rg Phne: 309-663-6377 Fax: 309-663-7479 State Final Time Schedule Thursday, February 21, 2013 3:00 pm. 9:00 p.m.: It is preferred that diving sheets be faxed t the hst schl by 3:00 p.m. n Thursday, hwever, caches may submit them in persn n site at diving practice nt later than 9:00 p.m. Changes in the diving sheets may be made until 8:00 a.m. n Friday. 4:00 p.m.-7:00 p.m.: Team Packet Pick-up by head cach (swimming and diving packets may als be picked up at the team entrance Friday mrning. Swimming and Diving packets are separate. Tickets fr qualifiers may als be picked up during this time. 7:00 p.m.: IHSA State Final Head Officials Meeting at the State Final Site. 5:00 p.m.-9:00 p.m.: Diving practice (pen t cntestants and caches nly) Friday, February 22, 2013 9:00 a.m-2:30 p.m.: Team packet pick-up by head cach (swimming and diving packets separate) Diving Preliminaries: 6:30 a.m.: Lcker rm and pl drs pen fr Divers and diving caches 8:00 a.m.: Drs pen t public and tickets g n sale fr Diving Prelims. Diving Public allwed in spectatr area 8:00 a.m.: Deadline fr submitting Diving Sheets. 8:45 a.m.: Dive Bards Clse. Diving caches and participants meet with head diving referee n pl deck (vluntary) 9:00 a.m.: Diving Prelims and Semifinals begin. Swimming Preliminaries: 8:00 a.m.: Swimming Public allwed in gym hlding area until 2:30 pm entrance nt Pl Deck 1:30 p.m.: All participants and caches scheduled fr arrival 1:40 p.m.: Pl drs pen t participants and caches (by Entrance Order number) fr Warm-ups. 2:00 p.m.: Pl pens fr warm-ups. 2:00 p.m.: Officials meet with Meet Referee. 2:30 p.m.: Swimming Public allwed in spectatr area. 2:45 p.m.: One Sprint Lane pens. 3:00 p.m.: Tw Sprint Lanes pen. 3:20 p.m.: Pl Clses 3:30 p.m.: Swimming Preliminaries begin Saturday, February 23, 2013 Swimming and Diving Finals: 8:00 a.m.: Outside Entrance pen t caches/participants 9:00-10:30 a.m.: Pl drs pen t divers/caches nly fr diving warm-ups 9:30 a.m.: Drs pen t public 10:15 a.m.: All participants and caches scheduled fr arrival 10:45 a.m.: Pl drs pen t participants and caches (by Entrance Order number) fr Warm-ups. 11:15 a.m.: Pl pens fr warm-ups 11:30 a.m.: Officials Meeting See nline state final instructins fr cmplete details. 12:00 p.m.: Spectatrs allwed in pl seating area 12:15 p.m.: One Sprint Lane pens 12:30 p.m.: Tw Sprint Lanes pen 1:00 p.m.: Swimming and Diving Finals begin U:\Swimming\2012-2013\SF Infrmatin-New Trier.dc 7
Fr New Trier High Schl www.ihsa.rg rmcgraw@ihsa.rg r clwery@ihsa.rg Phne: 309-663-6377 Fax: 309-663-7479 Prcedure fr Presentatin f Individual and Team Awards Awards Presentatin: Medallins will be awarded t 12 place winners in each individual and relay event. They will be presented immediately after bth races in each event have been cmpleted, beginning with the 12 th place. Head caches will be asked t help distribute awards during the awards presentatin. Head caches are invited t participate in the award ceremny. Caches f champins shuld reprt t the awards area n the pl deck immediately fllwing the champinship race in each event. If an IHSA Bard f Directrs is present, that bard member will drape medals n 12 thru 7 th place. The head cach will drape medals n the 1 st thru 6 th place winners. If n IHSA Bard Member is present, the head cach will drape all winners. Cnslatin Awards Individual 12 th - 7 th The Cnslatin Awards 12 th - 7 th place will be given ut immediately after the Champinship Finals are cmpleted beginning with the 12 th place award winner. Award recipients will receive their medal n deck, then step up nt the 6 th lane starting blck, the 11 th place finisher t the 5 th lane starting blck, etc. The Champinship Awards Individual 6 th - 1 st The Champinship Awards 6 th - 1 st will be given ut immediately after the Cnslatin medals are awarded beginning with the 6 th place award winner. Award recipients will receive their medal n deck, then step up nt the 6 th lane starting blck, the 5 th place finisher t the 5 th lane starting blck, etc. Cnslatin Awards Relay 12 th - 7 th The Cnslatin Awards 12 th - 7 th place will be given ut immediately after the Champinship Finals are cmpleted beginning with the 12 th place award winner. Award recipients will receive their medal n deck, then step up nt the 6 th lane starting blck, the 11 th place finisher t the 5 th lane starting blck, etc. The Champinship Awards Relay 6 th - 1 st The Champinship Awards 6 th - 1 st will be given ut immediately after the Cnslatin medals are awarded beginning with the 6 th place award winner. Award recipients will receive their medal n deck, then step up nt the 6 th lane starting blck, the 5 th place finisher t the 5 th lane starting blck, etc. 3 rd Place Team An IHSA Bard Member (if present) r the head cach f the 3rd place team will help drape medallins. Members f the 3 rd place team will be annunced beginning with the Superintendent, Principal, Athletic Directr, Head Cach, and Assistant Caches. Athletes will be annunced in the rder printed in the fficial prgram. Individuals are asked t stand in line, step up n the blck when their name is annunced t be draped with the medal, step dwn when the next persn is called. After the team has received all f its medallins the team trphy will be awarded t the Head Cach and Captains. 2 nd Place Team An IHSA Bard Member (if present) r the head cach f the 2 nd place team will help drape medallins. Members f the 2 nd place team will be annunced beginning with the Superintendent, Principal, Athletic Directr, Head Cach, and Assistant Caches. Athletes will be annunced in the rder printed in the fficial prgram. Individuals are asked t stand in line, step up n the blck when their name is annunced t be draped with the medal, step dwn when the next persn is called. After the team has received all f its medallins the team trphy will be awarded t the Head Cach and Captains. 1 st Place Team An IHSA Bard Member (if present) r the head cach f the 1st place team will help drape medallins. Members f the 1 st place team will be annunced beginning with the Superintendent, Principal, Athletic Directr, Head Cach, and Assistant Caches. Athletes will be annunced in the rder printed in the fficial prgram. Individuals are asked t stand in line, step up n the blck when their name is annunced t be draped with the medal, step dwn when the next persn is called. After the team has received all f its medallins the team trphy will be awarded t the Head Cach and Captains. U:\Swimming\2012-2013\SF Infrmatin-New Trier.dc 8