Edmonds Petanque Club a non-profit 501(c)(3) organization 1001 5 th Avenue South, Suite 206 Edmonds, WA 98020 Board Meeting, October 29, 2014 The meeting started with a delicious lunch served by Michelle. Members Present: Jerry Fireman, Dick Van Hollebeke, Michelle Martin, David Rockwell, Tom Nunn, Larry Thomas. Absent: Karen Crabb. Also present: Mike Martin Discussion of the Referee Testing. Jerry and David did not pass the measurement test but passed the written test on rules. It was not very satisfactory in how it was handled (lack of timely feedback) but the feeling was to just wait for a while in whether or not the two candidates should continue going through the process. The consensus was that it is not big deal to have referees. There is no desire to hold regional or national tournaments in Edmonds. There are no details on how to measure and perhaps we should encourage the leadership to prepare clear printed instructions and standards for measuring. Michelle called the meeting at 12:05. MSP to approve the minutes as printed. Financial Reports We now have 67 members (15 are friends of the club and not FPUSA members) The checking account has $4768.38. MSP to accept the Treasurer s Report. Old Business 1. Referee Examination. The pre meeting conversation covered the Referee Examination. 2. Club Shirts. Larry has sold 3 of 6 shirts at $38 per shirt 3. Informal Tournament held October 11. 24 people played and it was very successful in terms of fun and we made $66. It added a bit of luster to our normal Saturday play. It will be done again. Dick did a presentation to Men of Leisure at Brighton Court and it was well received. New Business 1. Nomination for Board members for 2015. There are three positions up for election: Member at Large (Karen Crabb), President, and Treasurer. The Board will request nominations from the members before the election is held. Michelle is willing to serve again. Tom chooses to not serve again. Karen will be asked whether she is willing to serve another term as Member at Large.
Discussion was held to perhaps have a simpler accounting process which would make it easier to recruit a candidate. Dick and Michelle will investigate a simpler process for the work of the treasurer and will report back to the Board. 2. Calendar of events for 2015. a. Annual Meeting January 11 b. Seminar with Dan Feaster April c. League May and June d. Edmonds-Woodway HS June e. Chamber of Commerce Booth at the Market June or July f. Picnic at Vasa Park July g. Picnic and Petanque with Edmonds Chamber of Commerce July h. Bastille Day Tournament July 12 i. Rick Steves Picnic TBA j. Taste of Edmonds August TBA k. Jouval tournament in Bellevue hosted by SPC August l. Food Bank Tournament August 29 m. Informal Tournament October TBA This event may be repeated n. Informal Challenge Tournament with Seattle o. Some activity with the Boys and Girls Club Conversation regarding the need for some sort of club house and this facility could be available if the B & G Club were to move. Dick Van Hollebeke Secretary Minutes prepared by Mike Martin Attached 1. Meeting agenda 2. Balance sheet 3. Profits & losses 4. Board member & officer nominations 5. Food Bank Tournament report 6. 2014 Calendar of Events
a non-profit 501(c)(3)organization 1001 5 th Avenue South, Suite 206 Edmonds WA 98020 Location: address above AGENDA FOR BOARD MEETING SEPTEMBER 27 TH 2014 8:30 AM - Review and approval minutes of August 2 nd 2014 - Financial reports for August and September 2014 OLD BUSINESS 1) Edmonds Food Bank tournament results and improvements 2) Phone directory and email addresses 3) Committee for League Play NEW BUSINESS 4) New uniform shirts and sweatshirts for sale 5) Saturday White Elephant tournament and potluck in October 6) A two-day skills clinic with Dan Feaster in Spring 2015 7) New FPUSA members now count for 2015 Next meeting: November 1st Visit our Website at EdmondsPetanqueClub.org
1:36 PM Edmonds Petanque Club 10/21/14 Balance Sheet Cash Basis As of September 30, 2014 Sep 30, 14 ASSETS Current Assets Checking/Savings Bank of America Checking 4,668.38 Total Checking/Savings 4,668.38 Total Current Assets 4,668.38 TOTAL ASSETS 4,668.38 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities Memorial - Chris Guitton -327.84 Total Other Current Liabilities -327.84 Total Current Liabilities -327.84 Total Liabilities -327.84 Equity Retained Earnings 7,038.65 Net Income -2,042.43 Total Equity 4,996.22 TOTAL LIABILITIES & EQUITY 4,668.38 Page 1
1:31 PM Edmonds Petanque Club 10/21/14 Profit & Loss Cash Basis September 2014 Sep 14 Ordinary Income/Expense Income In Kind Donations 631.00 Income DUES Member Dues 68.93 Total DUES 68.93 Merchandizing Sales T-Shirts 139.00 Total Merchandizing Sales 139.00 Sponsorships (Grants & Bus.) 195.30 Tournament Income Auction Income 215.00 Entry Fees 620.00 Raffle Tickets 193.00 Tournament Sponsorships 2,940.00 Tournament Income - Other 0.00 Total Tournament Income 3,968.00 Total Income 4,371.23 Total Income 5,002.23 Gross Profit 5,002.23 Expense Expense Banking PayPal Fees -4.70 Total Banking -4.70 Community and Club Donations To an Edmonds Charity 3,871.11 Total Community and Club Donations 3,871.11 Merchandizing Inventory T-Shirts 92.00 Total Merchandizing Inventory 92.00 Operations Postage and Delivery 29.40 Printing and Copying 16.63 Total Operations 46.03 Tournament Expense Food and Refreshments 249.76 Tournament Prizes 50.00 Total Tournament Expense 299.76 Total Expense 4,304.20 Tourny In Kind Donations 631.00 Total Expense 4,935.20 Net Ordinary Income 67.03 Net Income 67.03 Page 1
a non-profit 501(c)(3)organization 1001 5 th Avenue South, Suite 206 Edmonds WA 98020 Board Member and Officer Nominations 2015-2016 We are ending our 4 th year as an exceptional club with great accomplishments and this is only possible with each of you, members and friends of the club. Our Board of Directors is doing an excellent job managing the Club and I encourage you to be part of that leadership team. Our team consists of: - Michelle Martin, President, to serve until end of 2014 - Jerry Fireman, Vice President, to serve until end of 2015 - Tom Nunn, Treasurer, to serve until end of 2014 - Dick Van Hollebeke, Secretary, to serve until 2015 - Karen Crabb, member at large, to serve until 2014 - David Rockwell, member at large, to serve until 2015 Of the three open positions, President, Treasurer and member at large, Michelle Martin, President and Karen Crabb, member at large, are willing to serve again until 2016. Tom Nunn is choosing not to continue as our Treasurer leaving this position open for the two-year term (2015-2016). The Treasurer is a very important position and we encourage nominations. The position is supported by our accountants so you do not have to be an accountant to be Treasurer. We encourage all Club Members to be part of the leadership team. If you wish to be nominated as a Board candidate in the coming board elections for the Club or if you have questions please contact Jerry Fireman 425 478 9073 or jfire15@comcast.net before November 15, 2014. Thank you Michelle Martin President Edmonds Petanque Club edmondspetanqueclub@gmail.com Visit our Website at EdmondsPetanqueClub.org
1:13 PM 10/21/14 Edmonds Petanque Club Food Bank Tourny DETAIL January through December 2014 Date Name Memo Account Amount In Kind Donations 09/14/2014 Walnut Street Coffee Food Bank Tourny Gift Cert In Kind Donations 20.00 09/14/2014 IGA Food Bank Tourny Gift Cert In Kind Donations 25.00 09/14/2014 Arista Wine Cellars Food Bank Tourny Gift Cert In Kind Donations 75.00 09/14/2014 Edmonds Hardware and Paint Food Bank Tourny Gift Cert In Kind Donations 150.00 09/14/2014 Starbucks Food Bank Tourny 2 mugs & Coffee In Kind Donations 36.00 09/14/2014 Waterfront Coffee Company Food Bank Tourny Coffee & cups In Kind Donations 50.00 09/14/2014 Panera Bread Food Bank Tourny Sandwiches In Kind Donations 150.00 09/14/2014 Cafe Louvre Food Bank Tourny Basket w/ Gift Cert In Kind Donations 25.00 09/14/2014 Lynnwood Grocery Outlet Food Bank Tourny Discount given In Kind Donations 100.00 Total In Kind Donations 631.00 Income Merchandizing Sales T-Shirts 09/03/2014 Larry Thomas Food Bank Tourny t-shirt Larry Thomas T-Shirts 15.00 09/03/2014 Dick Van Hollebeke Food Bank Tourny t-shirt Dick Van Hollebeke T-Shirts 15.00 09/03/2014 Michelle Martin Food Bank Tourny t-shirts Michelle Martin/Mike Martin T-Shirts 30.00 09/08/2014 Food Bank Tourny sold 2 tshirts T-Shirts 30.00 09/08/2014 Food Bank Tourny sold pop & candy T-Shirts 4.00 09/15/2014 Manh Pham Food Bank Tourny tshirt Manh Pham T-Shirts 15.00 09/15/2014 Michelle Martin Food Bank Tourny tshirt Michelle Martin (for Stephan) T-Shirts 15.00 09/15/2014 Clayton Freeman Food Bank Tourny tshirt $15 Clay Freeman T-Shirts 15.00 Total T-Shirts 139.00 Total Merchandizing Sales 139.00 Sponsorships (Grants & Bus.) 09/18/2014 McDevitt/Duffy Food Bank Tourny Sponsorship McDevitt/Duffy $200 Sponsorships (Grants & Bus.) 195.30 Total Sponsorships (Grants & Bus.) 195.30 Tournament Income Auction Income 09/08/2014 Sam Shanshory Food Bank Tourny Auction Sam won for chair and 2 framing certificates Auction Income 120.00 09/08/2014 Monda Van Hollebeke Food Bank Tourny $25 Auction Monda Van Hollebeke framing certif. Auction Income 25.00 09/15/2014 Michelle Martin Food Bank Tourny Auction Mike and Michelle won Arista certificates Auction Income 70.00 Total Auction Income 215.00 Entry Fees Page 1 of 4
1:13 PM 10/21/14 Edmonds Petanque Club Food Bank Tourny DETAIL January through December 2014 Date Name Memo Account Amount 08/18/2014 Rick Fuson Food Bank Tourny Reg - Rick Fuson Entry Fees 20.00 08/18/2014 Jacques Maussenet Food Bank Tourny Reg - Jacques Maussenet Entry Fees 20.00 08/18/2014 Shawn Miller Food Bank Tourny Reg - Shawn Miller Entry Fees 20.00 08/18/2014 Michelle Martin Food Bank Tourny Reg - Michelle Martin Entry Fees 20.00 08/26/2014 Greg Conyers Food Bank Tourny Reg - Greg Conyers Entry Fees 20.00 08/26/2014 Philippe Geraud Food Bank Tourny Reg - Philippe Geraud Entry Fees 20.00 08/26/2014 Linda Ferguson Food Bank Tourny Reg - Linda Ferguson Entry Fees 20.00 08/26/2014 Lee Harris Food Bank Tourny Reg - Lee Harris Entry Fees 20.00 09/03/2014 Karen Crabb Food Bank Tourny reg Karen Crabb Entry Fees 20.00 09/03/2014 Mai Norden Food Bank Tourny reg Mai Norden(Michael Norden) Entry Fees 20.00 09/03/2014 Karen Scholl Food Bank Tourny reg Karen Scholl(Mark Scholl) Entry Fees 20.00 09/03/2014 Ed Cornachio Food Bank Tourny reg Ed Cornachio(Don Hendrix) Entry Fees 20.00 09/03/2014 Dick Van Hollebeke Food Bank Tourny reg Dick Van Hollebeke Entry Fees 20.00 09/03/2014 Michelle Martin Food Bank Tourny reg Michelle Martin(Mike Martin) Entry Fees 20.00 09/03/2014 Michael Norden Food Bank Tourny reg Michael Norden(Mai Norden) Entry Fees 20.00 09/03/2014 Mark Scholl Food Bank Tourny reg Mark Scholl(Karen Scholl) Entry Fees 20.00 09/03/2014 Don Hendrix Food Bank Tourny reg Don Hendrix(Ed Cornachio) Entry Fees 20.00 09/03/2014 Mike Martin Food Bank Tourny reg Mike Martin(Michelle Martin) Entry Fees 20.00 09/08/2014 Hugh Guthrie Food Bank Tourny reg Hugh Guthrie Entry Fees 20.00 09/08/2014 Brien Meilleur Food Bank Tourny reg Brien Meilleur Entry Fees 20.00 09/08/2014 Sam Shanshory Food Bank Tourny reg Sam Shanshory Entry Fees 20.00 09/08/2014 Dan Feaster Food Bank Tourny reg Dan Feaster Entry Fees 20.00 09/08/2014 Rick Steves Food Bank Tourny reg Rick Steves Entry Fees 20.00 09/08/2014 Bob Warnock Food Bank Tourny reg Bob Warnock Entry Fees 20.00 09/08/2014 Nancy Walker Food Bank Tourny reg Nancy Walker Entry Fees 20.00 09/08/2014 Bob Mazelow Food Bank Tourny reg Bob Mazelow Entry Fees 20.00 09/08/2014 Tina Weddle Food Bank Tourny reg Tina Weddle Entry Fees 20.00 09/08/2014 Marilyn Bacon Food Bank Tourny reg Marilyn Bacon Entry Fees 20.00 09/08/2014 Salis Holm Food Bank Tourny reg Silas Holm Entry Fees 20.00 09/08/2014 Danene Warnock Food Bank Tourny reg Danene Warnock Entry Fees 20.00 09/15/2014 Jim Borgogno Food Bank Tourny reg Jim Borgogno Entry Fees 20.00 09/15/2014 Jeri Rask Food Bank Tourny reg Jeri Rask Entry Fees 20.00 09/15/2014 John Hanson Food Bank Tourny reg John Hanson Entry Fees 20.00 09/15/2014 Clayton Freeman Food Bank Tourny reg Clayton Freeman $20 Entry Fees 20.00 09/15/2014 Pat Schjelland Food Bank Tourny reg Pat Schjelland Entry Fees 20.00 09/15/2014 Carol Kinney Food Bank Tourny reg Carol Kinney Entry Fees 20.00 09/15/2014 Jack McHenry Food Bank Tourny reg Jack McHenry Entry Fees 20.00 09/15/2014 Manh Pham Food Bank Tourny reg Mahn Pham Entry Fees 20.00 09/15/2014 Juanita Celix Food Bank Tourny reg Juanita Celix Entry Fees 20.00 Total Entry Fees 780.00 Page 2 of 4
1:13 PM 10/21/14 Edmonds Petanque Club Food Bank Tourny DETAIL January through December 2014 Date Name Memo Account Amount Raffle Tickets 09/08/2014 Food Bank Tourny Raffle Raffle Tickets 193.00 Total Raffle Tickets 193.00 Tournament Sponsorships 08/06/2014 David Rocwell Food Bank Donation from David Rockwell Tournament Sponsorships 100.00 09/03/2014 Char Garrett CPA Food Bank Tourny donation Char Garrett Tournament Sponsorships 100.00 09/03/2014 Rick Steves' Europe Through TheFood Bank Tourny donation Rick Steves' Europe Tournament Sponsorships 300.00 09/03/2014 Larry Thomas Food Bank Tourny donation Larry & Mary Thomas Tournament Sponsorships 100.00 09/03/2014 Tom Nunn Food Bank Tourny donation Tom & Jonlee Nunn Tournament Sponsorships 100.00 09/08/2014 Greg Conyers Food Bank Tourny donation Greg Conyers Tournament Sponsorships 20.00 09/08/2014 Linda Ferguson Food Bank Tourny donation Linda Ferguson Tournament Sponsorships 20.00 09/15/2014 Marilyn Bacon Food Bank Tourny donation Marilyn Bacon Tournament Sponsorships 100.00 09/15/2014 Michelle Martin Food Bank Tourny donation Michelle & Mike Martin Tournament Sponsorships 100.00 09/15/2014 Jean Sittauer Food Bank Tourny donation Jean Sittauer (Exceptional Properties NW) Tournament Sponsorships 300.00 09/15/2014 Robert J Smith Food Bank Tourny donation Robert J Smith Tournament Sponsorships 200.00 09/15/2014 Edmonds Community College Food Bank Tourny donation Edmonds Community College Tournament Sponsorships 300.00 09/15/2014 Crista Ministries Food Bank Tourny donation Crista Ministries Tournament Sponsorships 300.00 09/15/2014 The Cheesemonger's Table Food Bank Tourny donation Cheesemonger's Table Tournament Sponsorships 250.00 09/15/2014 Acura of Lynnwood Food Bank Tourny donation Acura of Lynnwood Tournament Sponsorships 100.00 09/15/2014 Magic Toyota Food Bank Tourny donation Magic Toyota Tournament Sponsorships 300.00 09/15/2014 Beck's Funeral Home Food Bank Tourny donation Beck's Funeral Home Tournament Sponsorships 300.00 10/01/2014 Fairwinds- Brighton Court (David Food Bank Tourny donation Fairwinds Brighton Court Tournament Sponsorships 300.00 Total Tournament Sponsorships 3,290.00 Tournament Income - Other 09/05/2014 Cash for Food Bank Cash Box Tournament Income -80.00 09/08/2014 Food Bank Tourny return of $ from cash box Tournament Income 80.00 Total Tournament Income - Other 0.00 Total Tournament Income 4,478.00 Total Income 4,812.30 Expense Community and Club Donations To an Edmonds Charity 09/15/2014 Dick Van Hollebeke Food Bank Tourny Dick Van Hollebeke for purchase of grocery items from LTo an Edmonds Charity -171.11 Page 3 of 4
1:13 PM 10/21/14 Edmonds Petanque Club Food Bank Tourny DETAIL January through December 2014 Date Name Memo Account Amount 09/27/2014 Edmonds Food Bank Food Bank Tourny funds raised by Food Bank Tournament To an Edmonds Charity -3,700.00 Total To an Edmonds Charity -3,871.11 Total Community and Club Donations -3,871.11 Merchandizing Inventory T-Shirts 09/15/2014 Hamilton Printing Systems Food BankTourny Tshirts - Hamilton Printing T-Shirts -92.00 Total T-Shirts -92.00 Total Merchandizing Inventory -92.00 Operations Postage and Delivery 09/01/2014 Michelle Martin Food Bank Tourny to Michelle Martin postage Postage and Delivery -29.40 Total Postage and Delivery -29.40 Total Operations -29.40 Tournament Expense Food and Refreshments 09/12/2014 Food Bank Tourny Ice Food and Refreshments -10.00 09/15/2014 Michelle Martin Food Bank Tourny to Michelle Martin postage Food and Refreshments -199.86 09/15/2014 Michelle Martin Food Bank Tourny to Michelle Martin postage Food and Refreshments -39.90 Total Food and Refreshments -249.76 Tournament Prizes 09/01/2014 The Cheesemonger's Table Food Bank Tourny Gift Cert Cheesemonger's for Greg Conyers refereeing Tournament Prizes -50.00 Total Tournament Prizes -50.00 Total Tournament Expense -299.76 Total Expense -4,292.27 Tourny In Kind Donations 09/14/2014 Walnut Street Coffee Food Bank Tourny Gift Cert Tourny In Kind Donations -631.00 Total Tourny In Kind Donations -631.00 520.03 Page 4 of 4
a non-profit 501(c)(3)organization 1001 5 th Avenue South, Suite 206 Edmonds WA 98020 2015 CALENDAR OF EVENTS As of Nov.6 2014 January January 11 th - Annual membership meeting Time and location to be announced April - Skills seminars with Dan Feaster for 2 days to be announced - Starting Edmonds Petanque League Mai June July July 12 th August August 7 th - 9 th August 29 th - Petanque League - Playoff of the League - Booth with the Edmonds Chamber of Commerce at the market - After Hours Chamber of Commerce Picnic and Petanque - 3 rd Annual Bastille Day Petanque tournament - Taste of Edmonds Petanque demonstration at Wine Garden. - Jouval tournament in Bellevue - 5 th Annual Petanque Tournament to benefit the Edmonds Food Bank September October - Informal tournament During the year, we are planning to have informal tournaments with EPC and SPC Visit our Website at EdmondsPetanqueClub.org