AFC SHILLINGTON COMMITTEE MEETING Purpose of Meeting Meeting Date Meeting Venue General Meeting 30 March 2017 at 8.00pm The Crown PH, Shillington Attendees Name Role Initials Kevin Smith Club Chairman KPS Harriet May Club Secretary HM Neil Wilson Club Treasurer NW Richard Tyler, Youth Section Manager RT Adam Heley Coach U-10s Yellows AH Johnny Bhinder Asst Coach U-10s Yellows JB Ben Simkins Parent U-9s Golds BS Colin Howlett Parent U-9s Golds BS Marie Driscoll Coach U-5 MD Apologies: A Vale Senior Section CWO AV D Williams Senior Section Manager MD R Owen Club Vice Chairman RO A Forgham Coach U-9s Blacks CT S King Junior/Youth Section CWO SK Mark Burton, Coach U-10 Blacks MB Mark Saunders, Coach U-11 Sunday MS K Steele Coach U-11 Diamonds KSt Charlie Bannon, Coach U-8 CB Tom Brandon U-18 Asst Coach TB P Robinson Coach U-6 PR C Tye Junior Section Manager AF + 1 Welcome/Introductions & Apologies refer above CH & D welcomed to the meeting 2 Minutes of last meeting The minutes of the last GM were accepted as correct. 3 Matters arising from last meeting None not covered elsewhere Page 1 of 1
4 Tournaments Agreed that the U5 s should have a kit for the tournament and that the tournament would remain free for invited teams Visiting teams to be charged 1.00 for parking including the program which will include a raffle ticket. We will therefore need to get prizes for the raffle as we have done in previous years. caches to advise visiting teams; all coaches to request raffle prizes from their parents [Barrow of booze etc] Kevin advised that he would need the number of teams each year group was intending on entering. Kevin requires numbers so that he can order the medals. We will also need to get 550-600 programs, 8-12 pages long printed off. RO to sort printing as previous years 5 End of Season Awards Advised that all year groups including the U5 & U6 would receive a trophy each for season participation In addition year groups U7 and upwards will get of the year awards; ie Players Player, Managers Player Supporters Player And Clubman It has been suggested that this will be on a Sat or Sunday in June in which we will hopefully have a Madness tribute and disco. The timings are expected to be as per the following: 2.30-4.30 U5-U9 4.30-7.00 U10-U12 7.30 Onwards U18 and parents Tickets will be sold for the evening event to raise funds for the club. Venue tbc confirmed depending upon availability Post meeting note date of 13 June at Bird in Hand H Lower Stondon has been confirmed all coaches to confirm their availability for this date and timings as noted above 6 Kit Replacement It was advised that kits are supposed to last a team 2-3 years. The kits costs approximately 20-25 per player and 250.00 sponsorship should cover the cost of a kit for a team. The U10 (Johnny s and Adam s team) are due a kit and they would look to obtain samples It was suggested that numbers could be used on training tops instead of initials to make the kits more transferrable to younger teams, as the players grow out of them. Kevin also advised that he has 10 spare rain jackets that could possibly go to U10 Post meeting note spare jackets have gone to the U-8 s squad Page 2 of 2
7 Teams for Next Season The club is waiting to hear from Darren as to what will happen to the U18 team. It maybe that an adult team is formed. Age Groups for 2017/18 season will be as follows U13 Will be going into a new league BYSL (Bedfordshire Sat League) [Russ] U12-3 teams to continue and possibly the formation of a 4th new team [Marcus, Keith, Richard, Fred] U11-2 teams [Adam, Mark] U10-2 teams [Sarah, Andy] U9 1 team [Chris] U8 1 team [Charlie] U7 2 teams [Paul +??] U6 1 team [Marie] U5 1 tem [new] We will need to obtain the registration dates from the Chiltern Junior Sevens and BYSL League secretaries. Post meeting note U-18 team will fold attend f 2016/17 season; U-12 Orange will be a new team; U-10 Blacks may train only for first mini-season 8 Committee Officer Reports i. Chairman Kevin advised that the club was waiting for the decision from the FA regarding the disciplinary following the incident involving one of the club s U11 players. CRC checks were discussed and Kevin advised that the club reimbursed coaches/assistant coaches costs incurred in getting the DBS/CRC Whilst the FA guidance is CRC checks are not required for volunteer parents carrying out the role of referee, it would be sensible for any parents doing this role regularly to get their DBS accreditation/check Steve Gibbs who currently marks out the pitches is due to retire but we are hoping that Ben Simpkins will take over this role. The intention is RO to ask Steve to mark out the first pitches at the start of the season and let Ben take over from there. RO/BS ii. It was mentioned that we may need to get some seeds for the goals mouths, namely the U8, U9 and the adult pitches.. Vice Chairman RO had offered his apologies nothing to report not covered elsewhere Page 3 of 3
iii. Secretary nothing to report not covered elsewhere. iv. Treasurer Neil advised that he will be giving up the role of treasurer at the end of the season, 31.05.2017. KS confirmed that a new treasurer [volunteer] needed to replace or the club would need to employ an account, probably adding 1-15 pa to player subs Neil outlined the role and advised that the biggest challenge had been getting in the annual subs, the income from subs amounted to 11k of a total income of 19k. Cost to rent the upper field from the Parish Council cost 2250.00 for the whole season. There were still quite a few costs to be incurred in the season. The club will need to buy another set of 11 aside goals and they may not fit in the container. Also 700.00 for the end of year trophies. However overall there will be a surplus of around 2k plus whatever we get from the tournament. It was advised that Neil will require player numbers in order to undertake the budget and that the club would try and keep the fees at the same level. It is hoped that the budget for player subscriptions can be kept the same for 2017/18 season. It was suggested that the club purchase a credit card machine to assist with subs/fees collection It was reiterated that the club policy was each team manager/coach has to get the player registered, collect the money from the parents and pass it over to the treasurer promptly. v. CWO Senior Section AV had offered her apologies - nothing to report not covered elsewhere vi. vii. viii. CWO Junior Section SK had offered her apologies - Nothing to report in addition to the Senior Section CWO Senior Section Manager DW had offered his apologies Concern that the U-18 may not be viable next season as players will be going off to University etc. Post meeting note DW has confirmed the team will not carry on next season due to player numbers Youth Section Manager nothing to report not covered elsewhere ix. Junior Section Manager Nothing to report not covered elsewhere 9 PFMC and Sports & Social Update Club house The new application for new housing behnd the existing village hall is going in shortly. Russell attended the Playing Field Management Meeting and it was agreed that the Page 4 of 4
club could now serve drinks but they did not want kids with muddy boots traipsing through the pub. Kevin also mentioned that a developer wad going to put some investment into the village and Kevin was to arrange a meeting to discuss a 3G pitch on the site of the existing adult pitch. Post meeting note Shillington Fireworks event.- reminder to all social club committee has asked for helpers from AFC Shillington for the 2017 fireworks event. KS 7 Any Other Business RT noted that the Collection of 1 s for evening floodlight was ineffectual on occasions. 423.00 had been collected this season plus 62.00 which Richard was due to hand in. The club would then be about 100.00 down this season with regard to the electricity usage/amounted collected. coaches who train under the floodlights are reminded that they need to be very strict in collecting the 1 s as there were some people who did not pay and this was also unfair on the majority who brought their pound every week. It was however agreed we would stop collecting the pounds when it became light enough to play without lights, i.e. only charge when the lights were used. The issue of dog mess/excrement was mentioned again as it has been getting very bad. It was advised that we could try and obtain a dog exclusion zone but it would likely be unenforceable. Finally it was mentioned that there has been no pegs for the goals. Kevin agreed he would get the coaches some pegs. KS 8 Date of Next Meeting 4 May 2017 8pm venue tbc Page 5 of 5