THE CHILTERN YOUTH FOOTBALL LEAGUE (Affiliated to The Bedfordshire FA) MINUTES OF MANAGEMENT COMMITTEE MEETING HELD ON THURSDAY 7 th APRIL 2016 AT 7.00 P.M. AT BEDFORDSHIRE FOOTBALL ASSOCIATION PRESENT: ALSO PRESENT: APOLOGIES: Mr. P. Brown (Patron & Acting Chairman), Mr. C.J. Davison (President & Acting Vice- Chairman, Mr. T. Gee, Mr. R. Shekle, Mr. V. Shekle, Mrs. J. Brown, Mrs K. Hall, Mrs. P. Johnson and Mr. J. Brown (Secretary) Amy Dewar (Youth Council, Bedfordshire Football Association) and Maddison Goodenough (Youth Council, Bedfordshire Football Association) Mr. R. Leonard, Mr. D. Billington, Mr. M. Desborough (Referee Liaison Officer, Bedfordshire Football Association) MINUTES OF PREVIOUS MEETING: The minutes were approved as a true record of the last Committee Meeting MATTERS ARISING FROM PREVIOUS MINUTES: The General Secretary reported that there was a typographical error in the previous minutes relating to damage to pavilions and changing rooms. Each point referenced Roxton Youth which was incorrect. Clubs offered advice are those clubs reporting damage. Apologies and thanks to Ampthill Town Youth for advising of the error. MARCH / APRIL (RECEIVED UP UNTIL THE DATE OF THE MEETING) CORRESPONDENCE: Bedfordshire Football Association re:- minutes of various meetings NOTED Bedfordshire Football Association re:- discipline reports NOTED Bedfordshire Football Association re:- County Cup Schedules and Fixtures NOTED Bedfordshire Football Association re:- Various Central Appointments System Updates NOTED Hertfordshire Football Association re:- County Cup Schedules and Fixtures NOTED Various Clubs re:- feedback relating to observations and issues with referees and Central Appointments System ALL CORRESPONDENE REPLIED TO BY GENERAL SECRETARY AND CORRESPONDENCE FORWARDED TO THE BEDFORDSHIRE FOOTBALL ASSOCIATION FOR REVIEW Willen FC re:- summer tournament invitation and information GENERAL SECRETARY ADVISED THAT DETAILS HAD BEEN CIRCULATED TO ALL MEMBERS CLUBS AND THAT THE WEBMASTER HAD POSTED ALL DETAILS ON THE CYFL WEBSITE www.chilternyouthfootballleague.co.uk Comets Sports Club re:- summer tournament invitation and information GENERAL SECRETARY ADVISED THAT DETAILS HAD BEEN CIRCULATED TO ALL MEMBERS CLUBS AND THAT THE WEBMASTER HAD POSTED ALL DETAILS ON THE CYFL WEBSITE www.chilternyouthfootballleague.co.uk Caddington Youth (Under 16) re:- notification of withdrawal of team from CYFL with immediate effect FIXTURE SECRETARY TO ADJUST LEAGUE TABLE AND FIXTURES ACCORDINGLY Bedford Town FC Eagles (Under 14) re:- notification of withdrawal of team from CYFL with immediate effect
FIXTURE SECRETARY TO ADJUST LEAGUE TABLE AND FIXTURES ACCORDINGLY David Reed re:- enquiry concerning history of CYFL NOTED WITH THANKS; THE ACTING CHAIRMAN RESPONDED WITH THANKS FOR INTEREST AND MEMORIES Meltis Corinthians (Under 12) re:- observations relating to recent fixture V Dunstable Town NOTED WITH DISAPPOINTMENT; CYFL COMMITTEE TO REVIEW BEHAVIOUR GOING FORWARDS. THE COMMITTEE NOTED THAT THE REVERSE FIXTURE HAD ALREADY BEEN PLAYED AND HAD BEEN COMPLETED WITHOUT ANY FURTHER ISSUES / REPORTS BEING RECEIVED AFC Luton (Under 17) re:- observations relating actions of referee in recent fixture V Leighton United Blues MATTER REFERRED TO BEDFORDSHIRE FOOTBALL ASSOCIATION AS RELATED TO ON FIELD DISCIPLINE. GENERAL SECRETARY ADVISED AFC LUTON OF PROCEDURE Crawley Green Youth Falcons (Under 15) re:- observations relating to recent fixture V Luton Borough Youth CYFL COMMITTEE TO REVIEW GOING FORWARDS AND TO ATTEND FUTURE GAMES BETWEEN THE TWO SIDES Dunstable Town Youth Blues (Under 14) re:- observations relating to recent fixture V Bedford Town Youth CYFL COMMITTEE TO REVIEW GOING FORWARDS AND TO ATTEND FUTURE GAMES BETWEEN THE TWO SIDES Various re:- observations relating to fixture scheduling CORRESPONDENCE FORWARDED TO FIXTURE SECRETARY FOR REVIEW. Brickhill Wanderers Giants (Under 17) re:- clarification over eligibility of players to play in knock-out cup semi-finals GENERAL SECRETARY RESPONDED ADVISING OF RULING RELATING TO PLAYER ELIGIBILITY FOR CUP SEMI-FINALS AND FINALS. ALL CLUBS PLAYING IN THESE ROUNDS OF KNOCK OUT CUP COMPETITIONS ARE REMINDED OF RULE 9, PAGE 76 OF THE CYFL HANDBOOK Bedfordshire Football Association re:- correspondence relating to misconduct in Under 16 fixture between Dunstable Lions and Selsey Rovers MATTER BEING INVESTIGATED FURTHER BY BEDFORDSHIRE FOOTBALL ASSOCIATION FOLLOWING DISCIPLINE REPORTS FROM THE MATCH REFEREE AC Dunstable Rovers (Under 14) re:- observations relating actions and performance of referee in recent fixture V Shenley Phantoms MATTER REFERRED TO BEDFORDSHIRE FOOTBALL ASSOCIATION AS RELATED TO ON FIELD DISCIPLINE. GENERAL SECRETARY ADVISED AFC LUTON OF PROCEDURE Crawley Green Youth Thistles (Under 17) re:- request to emergency registration of player after registration deadline FOLLOWING CONSIDERATION BY THE CYFL COMMITTEE, APPROVAL WAS GRANTED Dunstable Lions (Under 16) re:- request to emergency registration of player after registration deadline FOLLOWING CONSIDERATION BY THE CYFL COMMITTEE, APPROVAL WAS NOT GRANTED
Bedford Town FC Eagles (Under 13) re:- observations relating to recent fixture V Newport Pagnell Town Tigers CORRESPONDENCE FORWARDED TO SARAH DA COSTA AT THE BEDFORDSHIRE FOOTBALL ASSOCIATION. GENERAL SECRETARY ASKED TO WRITE TO MATCH REFEREE FOR OBSERVATIONS; RECEIVED AND FORWARDED TO BEDFORDSHIRE FOOTBALL ASSOCIATION FOR REVIEW. MR GEE ASKED TO WRITE TO NEWPORT PAGNELL TOWN TIGERS FOR OBSERVATIONS Bedfordshire Football Association re:- notification of immediate disqualification of Selsey Rovers from playing fixtures ALL SELSEY ROVERS FIXTURES CANCELLED WITH IMMEDIATE EFFECT UNTIL FURTHER ADVISED BY THE BEDFORDSHIRE FOOTBALL ASSOCIATION Paddy Openshaw (Parent of Referee) re:- observations relating to behaviour of Bedford Town FC Eagles officials and parents in fixture V Bucks CC NOTED WITH DISAPPOINTMENT; CORRESPONDENCE FORWARDED TO THE BEDFORDSHIRE FOOTBALL ASSOCIATION RELATING TO REPORTS RECEIVED FOR FURTHER CONSIDERATION; GENERAL SECRTARY ASKED TO WRITE TO BEDFORD TOWN FC EAGLES FOR OBSERVATIONS Bucks CC (Under 13) re:- observations relating to recent fixture V Bedford Town FC Eagles NOTED WITH THANKS; SUPPORT FOR REFEREE FORWARDED TO BEDFORDSHIRE FOOTBALL ASSOCIATION TO PASS TO REFEREE Toddington Rovers (Under 16) re:- observations relating to behaviour of Roxton Youth FC players during and after recent fixture between the two sides NOTED WITH DISAPPOINTMENT; CORRESPONDENCE FORWARDED TO THE BEDFORDSHIRE FOOTBALL ASSOCIATION RELATING TO REPORTS RECEIVED FOR FURTHER CONSIDERATION Flitwick Eagles (Under 14) re:- observations relating to recent fixture V Mid Beds Tigers NOTED WITH DISAPPOINTMENT; CORRESPONDENCE FORWARDED TO THE BEDFORDSHIRE FOOTBALL ASSOCIATION RELATING TO REPORTS RECEIVED FOR FURTHER CONSIDERATION Toddington Rovers (Under 14 Lions) re:- observations relating to recent fixture V Crawley Green Youth Raiders CORRESPONDENCE FORWARDED TO THE BEDFORDSHIRE FOOTBALL ASSOCIATION RELATING TO REPORTS RECEIVED FOR FURTHER CONSIDERATION Totternhoe Youth (Under 14 Whites) re:- request for emergency registration of player after registration deadline (specialist position goalkeeper) FOLLOWING CONSIDERATION BY THE CYFL COMMITTEE, APPROVAL WAS GRANTED Leighton United (Under 11) re:- observations relating to recent fixture V Leighton Town Youth CORRESPONDENCE FORWARDED TO THE BEDFORDSHIRE FOOTBALL ASSOCIATION RELATING TO REPORTS RECEIVED FOR FURTHER CONSIDERATION REPORTS 1. Acting Chairman (Peter Brown) The Acting Chairman reflected with disappointment on the increasing number of on field discipline issues that had been reported during March and the early part of April. Unfortunately having seen a spate of reports of alleged damage to changing facilities and pavilions during February, there seems to have been an increased number of cases where referees and assistant referees have been abused by spectators and officials this month. The committee echoed their dissatisfaction with this trend and agreed that any reports would be immediately forwarded to the Bedfordshire Football Association for further investigation and review.
Unfortunately a small number of people are reflecting badly on their clubs and this type of bad behaviour needs to be addressed to try and eradicate it. 2. General Secretary (Jonathan Brown) a. Team Withdrawals Since the last meeting, the following teams had given notice of withdrawing from the CYFL:- Bedford Town FC Eagles (Under 14) The committee agreed that the above teams should be fined 40, as per rule 14(B). As the team have played over 50% of their league fixtures, points are to be awarded to opposing teams in relation to the remaining games. The Fixture Secretary was asked to make the necessary changes to the League Table. b. Season 2016 / 17 Applications The General Secretary advised that he had received enquiries from the following clubs with regards to applying to join the CYFL for the 2016 / 17 season:- Everton Eagles (Under 16), MK Gallacticos (Under 15), Stotfold Juniors (Under 14 and Under 12), Co-op Sports (Under 11) and two unnamed clubs (1 x Under 14 and 1 x Under 13). The General Secretary advised that all enquiries had been responded to and the clubs supplied with an initital letter detailing information relating to the CYFL. Application forms are scheduled to be sent to all clubs (existing and new) by the end of April. The committee agreed that clubs should continue to be charged 2 per paper copy of the CYFL handbook (virtual copy to be provided as part of affiliation fee) and that payment would be requested at the time registration is made to make logistics easier. The number of copies printed would then be made in accordance with the orders placed. The General Secretary advised that he would make the necessary amendments to the application form. c. Committee Structure Season 2016 / 17 The General Secretary raised the question around the proposed committee structure for the coming season. All current committee members and officers of the league were asked to indicate to the Acting Chairman in the coming weeks whether they intended to stand for re-election for the 2016 / 17 season. The subject of again recruiting some additional volunteers to join the committee was discussed; any volunteers were asked to contact the General Secretary or Acting Chairman to discuss further. Details would be placed on the CYFL website. 3. Fixture Secretary (Tony Gee) a. Fixture Position By Division Mr. Gee advised the committee that all fixtures had now been published and scheduled to ensure that the season finishes on Sunday 15 th May. A number of midweek fixtures were required to ensure the successful completion of the season and clubs were asked to liaise with each other and the league if there are any issues; however notice must be given of any issues or proposed alternative dates for MIDWEEK fixtures. b. League Cup Draws Mr. Gee advised that all cup draws were in place and that the dates for future rounds had been planned to ensure that the relevant competitions would be completed on the appropriate Cup Final Days (17 th April and 15 th May). Presently it would appear that the Under 18 and Under 13 competitions would require semi-finals to be played on the Sundays preceding the Cup Final dates, so timelines are tight, but all in place. 4. Referees a. Central Appointments System Update (Mike Desborough) Summary of appointments by month, broken down by AM and PM sections:- Current Refs % PM 765 639 84% AM 710 702 99% TOTAL 1382 1258 91%
By Month (PM) Month Games Refs % Sep 142 128 90% Oct 134 110 82% Nov 170 139 82% Dec 109 88 81% Jan 71 55 77% Feb 46 36 78% March 93 83 89% Total 765 639 84% By Month (AM) Month Games Refs % Sep 140 139 99% Oct 143 142 99% Nov 148 146 99% Dec 124 124 100% Jan 92 91 99% Feb 63 61 97% March 98 98 100% Total 808 801 99% Summary of appointments by week, by age group and division (league fixtures only) during March:- Age Group Div No Games 06.03.16 13.03.16 20.03.16 TOTALS No No No Refs % Refs % Refs % Refs % Games Games Games 18 1 0 0 #DIV/0! 1 1 100% 1 1 100% 2 2 100% 2 0 0 #DIV/0! 1 1 100% 1 1 100% 2 2 100% 17 1 6 6 100% 3 2 67% 5 5 100% 14 13 93% 16 1 1 1 100% 1 1 100% 2 2 100% 4 4 100% 2 3 1 33% 3 3 100% 4 4 100% 10 8 80% 3 4 4 100% 4 4 100% 4 4 100% 12 12 100% 15 1 1 1 100% 1 1 100% 1 1 100% 3 3 100% 2 0 0 #DIV/0! 1 1 100% 0 0 #DIV/0! 1 1 100% 3 5 4 80% 4 3 75% 1 1 100% 10 8 80% 14 1 5 4 80% 4 3 75% 5 4 80% 14 11 79% 2 5 5 100% 4 4 100% 1 1 100% 10 10 100% 3 5 3 60% 5 5 100% 1 1 100% 11 9 82% 13 1 5 5 100% 5 5 100% 2 2 100% 12 12 100% 2 0 0 #DIV/0! 4 4 100% 4 4 100% 8 8 100% 3N 1 1 100% 2 2 100% 2 2 100% 5 5 100% 3S 1 1 100% 2 2 100% 3 3 100% 6 6 100% 12 1 1 1 100% 3 3 100% 4 4 100% 8 8 100% 2 5 5 100% 0 0 #DIV/0! 3 3 100% 8 8 100% 3 5 5 100% 2 2 100% 5 5 100% 12 12 100% 11 1 3 3 100% 2 2 100% 5 5 100% 10 10 100% 2 2 2 100% 3 3 100% 4 4 100% 9 9 100% 3 5 5 100% 3 3 100% 3 3 100% 11 11 100% 4 2 2 100% 4 4 100% 3 3 100% 9 9 100% Totals 65 59 91% 62 59 95% 64 63 98% 191 181 95% b. Cup Final Appointments Mr Gee reported that owing to some availability issues, a number of amendments had been made to the referee appointments for the 2016 CYFL Cup Finals and these now looked like the below:-
Under 18 League Cup Under 17 League Cup Referee Nigel Taylor Referee Andy Williams Assistant Jake Webster Assistant Duncan Culer Assistant Simon Lovewell Assistant Jake Toyer 4 th Official Anne-Marie King 4 th Official TBC Under 16 League Cup Under 16 Plate Referee - Harry Wright Referee - Babatunde Ajisola Assistant - Neil Hollis Assistant - Finlay Lamb Assistant - Terry McCarthy Assistant - Jake Kebble Under 15 League Cup Under 15 Lower League Cup Referee - Miles Rampley Referee - Charlie Allen Assistant - Joe Ryan (LU7) Assistant - Matthew Pyman Assistant - Calum Bright Assistant - Sam Hicks Under 14 League Cup Under 14 Lower League Cup Referee - Daniel Coskeran Referee - Alex Darlow Assistant - Sean Girling Assistant - Sam Juty Assistant - Oliver Randall Assistant - Harry Farmer Under 13 League Cup Under 13 Lower Referee - Matthew Vale Referee - Nathan McCarthy Assistant - Jeffrey Broom Assistant - Liam Barker Assistant - Daniel Abubacker Assistant - Jack Wawryn Under 12 League Cup Under 12 Lower Referee - Joe McDonagh Referee - Joe Ryan (SG17) Assistant - Alex Mann Assistant - Joe Frenshman Assistant - James Steer Assistant - Will Dennis Under 11 League Cup Under 11 Lower League Cup Referee - Matthew Basterfield Referee - Naomi Bedeau Assistant - James Barbato Assistant - James Pratt Assistant - Jake Willis Assistant - Marco Lavita c. Referee Liaison Officer Updates (Bob Leonard & Dave Billington) Nothing to report 5. Registrations Secretary (Kerry Hall & Pamela Johnson) a. Registration Update (AM & PM) Nothing to report b. Match Report Administration / Processes Mrs Hall and Mrs Johnson presented some suggestions for alterations to the player registration / ID card for the 2016 / 17 season. The ideas were discussed and reviewed and it was agreed to reach a decision at the next committee meeting. The Acting Chairman recorded his thanks to both Registration Secretaries for their thoughts and presentation. 6. Treasurer (Jane Brown) The Treasurer advised that the books representing the League s accounts had been closed at the end of March and were being prepared for a final statement of accounts before being submitted to the Auditor. 7. Website (Pamela Johnson / Tony Gee) Mrs Johnson reported that there continued to be encouraging visits to the league s website with increasing numbers of unique visitors (734) and page views (1694) in the past month. All summer tournaments that the league have been notified of, have been posted to the website for visitors to access. 8. Child Welfare Officer (Tony Gee) Mr. Gee reported concerns over the increasing number of reports of instances of parental (adults) versus children behaviour during and after CYFL fixtures. The subject of Working Together Policies was raised; the Acting Chairman agreed that he would speak to Sarah Da Costa (Bedfordshire Football Association - Inclusion and Safeguarding Officer) to discuss further. 9. Charter Standard League Update (Kerry Hall) Mrs Hall advised that she was continuing to update the League s Development Plan in readiness for submission to the Bedfordshire Football Association, so that the Charter Standard League status could be renewed.
10. Sponsorship Mr. Davison advised that he continued to work on sponsorship opportunities for the Cup Final Super Sunday. 11. Sub-committees 1. Sub-committee Discipline a. Non-fulfilled Fixtures The General Secretary confirmed that the following fixtures had not been fulfilled during the month of March. In accordance with league rules, the team highlighted in yellow had been charged with the non-fulfilment of the fixture. Details of the committee decision relating to these fixtures can be found within the accompanying Club Discipline Summary spreadsheet (see March tab highlighted in red). 6 th March 2016 Under 18 League Cup AFC Sundon V AFC Kempston Rovers Under 15 Division 1 Leighton Town Youth V Shenley Lions Under 15 Division 2 Bedford Town FC Eagles V Luton Borough Yth. Whites Under 15 Division 2 Crawley Green Youth Kites V Atletico Europa Under 12 Division 3 Flitwick Eagles V Brickhill Wanderers Pumas 13 th March 2016 Under 14 Division 2 Eastcotts Sharks V Bedford Town FC Eagles Under 14 Lower League Cup Ampthill Town Youth Casuals V Sacred Heart Yth Hatters Under 14 Lower League Cup Mid Beds Tigers Orange V Dunstable Town Yth Blues 20 th March 2016 Under 16 League Cup Leighton Town Youth V Dunstable Lions Under 14 Division 2 Dunstable Town Youth Blues V Bedford Town FC Eagles b. Abandoned Fixtures 31 st January 2016 Under 16 League Cup Dunstable Lions V Luton Borough Youth Match abandoned following alleged misconduct by players, parents & spectators. Disciplinary matters now concluded by the Bedfordshire Football Association. Committee decision relating to the status of this fixture can be found within the attached Club Discipline Summary spreadsheet 7 th February 2016 Under 18 League Cup Sundon Athletic V Sharnbrook Match abandoned following alleged misconduct by players, parents & spectators. Disciplinary matters now concluded by the Bedfordshire Football Association. Committee decision relating to the status of this fixture can be found within the attached Club Discipline Summary spreadsheet c. Ineligible Players Nothing to report 2. Sub-committee Trophies Mr. Gee advised that he had made arrangements with the trophy supplier for delivery of both the league / divisional momentos and also the Cup Final Medals. Once in receipt of these and at the conclusion of each division (i.e. winners and runners up positions decided upon), Mr. Gee advised that he would contact each club to make arrangements for collection. 3. Sub-committee - Cup Finals The committee agreed that for the Under 18 and Under 17 League Cup Finals (Sunday 17 th April) at Shefford Sports Club, the entrance fee of 3 per adult (including programme) should be charged. Under 16 s and concessions would be free of charge. Mr. Gee and Mrs. Johnson confirmed that details of both Cup Final Days had been published on The FA s Full-time website and also the league s website www.chilternyouthfootballleague.co.uk. Any Other Business Mr. Gee asked that team s be reminded that they are to confirm fixtures (to be played on a Sunday) by 9pm on the Tuesday prior to the game (both to the opposition and to the appointed match referee) A discussion took place regarding the implementation of a Twitter and Facebook account for the league. The committee agreed that this was a good move forward and Mrs Johnson agreed to work with Mr. Gee to set this up The question was asked as to whether there had been any update from the Bedfordshire Football Association regarding the Match Delegates scheme which had been presented to the member clubs at the
January 2016 Full Council Meeting. The General Secretary advised that no further communication had been received and that he would contact Alan Young / Sarah da Costa to obtain an update. Mr. Gee raised a concern about the reducing level of clubs using RESPECT barriers at their games, which may be attributable to the increasing number of discipline incidents being reported. Enquiries are to be made to find our whether further funding is available for clubs to replenish their stocks for the coming season. Mr. Gee advised that he was going to be out of the country on holiday between 2 nd and 8 th May, but would have access to the internet to keep up-to-date with league business! Meeting Closed: 21.05 Date of Next Meeting: Tuesday 10 th May 2016, Bedfordshire Football Association Dates for the 2016 Diary: Sunday 17th April Sunday 15th May Monday 20th June Under 17 and Under 18 League Cup Finals - Shefford & Campton Town FC Cup Final Super Sunday - Barton Playing Fields AGM - County Lounge, Bedfordshire Football Association