1 PERIDIA GOLF AND COUNTRY CLUB Board of Director s Meeting November 24, 2014 MINUTES President David Strack called the meeting of the Board of Directors of the Peridia Property Owners Association, Inc. to order at 1:30 p.m. Master Board members present were: Dennis Campbell, Bill Handy, Don Kirkpatrick, Gene McShea, Dave Miller, Andy Olsen, Gene Stang, and Phil Vernieri. Quorum was met. Rob Brown (GM) also attended. Recognition of the Audience President Strack, thanked the audience for attending. Change in Agenda Strack changed the order of the agenda to start with an informational update on the 45 th Street Project by Loretta Sadkin. The following items were pointed out: 1. The lighting on 45 th Street is a concern to Peridia residents. Three options are being considered staggered, median, or one-sided. Staggered seems to be the best option as it provides most consistent lighting along the road and has the least throwback to Peridia s homes along the corridor. 2. Manatee County has received approval for a bridge across the Braden River, which will speed up the 44 th Ave. Roadway Project. Bridge construction could begin in 2 ½ years. 3. Peridia s interest is to get the bridge built quickly, so that 45 th street doesn t become a major highway. 4. See attached report from Sadkin. No Board Action Required at this time Additions and Deletions 6. Add Capital Reserve Budget (Strack) 10. AARP Presentation Problem (Strack) 11. Mailboxes (Kirkpatrick) 12. Changes to By-Laws and Docs (Campbell) Approval of Minutes A motion to approve the October 27, 2014, BOD minutes was made by Kirkpatrick, seconded by Miller. The motion was approved unanimously. Treasurer s Report Dennis Campbell made sure all Board members had copies of his report. He pointed out the following: a. We have a different Ameriprise Representative. The new agent is frequently none responsive. In January of 2015, Campbell may be looking for a different investment company. b. The shortfall in revenues over the last 22 months have been made up by over $200,000 reduction in expenses due to GM Brown s Team. With decent revenue intake from November and December, Campbell predicts cash flow will be on the positive side for 2014. c. The Fairway Trace process is moving along although slowly. Papers are still being served.
d. Our lawyer has reviewed the Peridia Covenants and By-Laws. Twenty-three (23) changes were suggested. One change is to prevent another issue like we had with Fairway Trace and their rental. About 16 changes need to be made for Peridia to be in compliance with Florida Statutes. One of the Florida statute states that the BOD, without going to the membership can make document changes to meet statute requirements. Other changes need to make out documents less ambiguous. Campbell will make copies for each Board member. e. Action Taken: Special BOD meeting scheduled for Thursday, December 11, at 9:00 to review the suggested changes so that each board member is familiar with the changes to the documents and to prepare to take the changes to the members for a vote. Director Vernieri wanted an explanation on Contract Entertainment ($19,352 on line 52) in the budget. Campbell and GM Brown explained that we budget the full amount for Contract Entertainment not knowing if we will receive any assistance or how much assistance we will receive from outside sources, Vernieri accepted the explanation. Director Campbell mentioned the very complimentary insert in the Herald Tribune about Peridia. GM Brown mentioned it would also be printed in the Hometown News Magazine in January. Campbell asked and was given time to discuss a paper about Slow Play he had seen on several golf courses. The following items need to be emphasized: a. Peridia currently has an everyday 90 degree rule in place, rain or shine. b. Blue Flags Rules need to be better explained to all players. c. We must educate players through information cards on the carts. Action Taken: GM Brown will look into the cost of electronically preventing carts from driving to close to the newly refurbished greens. Jason Murray investigated it at one time. General Manager s Report 1. Golf Liquor License: a. GM Brown supplied the Board with a Fact sheet on an 11GCPC Liquor License. b. The Board Members and GM were electronically finger printed today. c. Changing from a 4COP license to a 11GCPC license will categorize Peridia as a Golf Club not as a Restaurant. With a 4COP restaurant license, if the lounge is open, we need kitchen staff on site. The 11GCPC Liquor License allows us to open our lounge without kitchen staff. It s the best of both worlds. Action Taken: GM Brown will continue to complete the process. 2. Pump House Update: The roof on the Pump House is being worked on at present. It will have a newly shingled, leak free roof shortly. 3. Pro Shop Going Online: Mitch Riley, The Pro, wants to market Pro Shop merchandise on our website. There were no objections from the BOD. 4. HOA Vender List: A list of Venders used by Peridia HOA Components is being complied for safety reasons. Several HOA s still need to provide the requested information. 5. Watenpool Letter: Board Members had various concerns about closing the bar for private parties. Action Taken: GM Brown will reply with a cover letter and attach Judy Seals written response to Mr. Watenpool, and send it out. 2
3 Board Matters 1. Engineers Report on #18: GM Brown reviewed what spending $12,750 would fix on the lake banks around hole 18. An engineer recommended the items below. a. The Riprap stones on the west side will be renovated to fix the water drainage as it enters the lake to prevent silt from passing through the rocks into the lakes. b. From the Riprap to the black pipe on the west side, the embankment will be rebuilt to stop future erosion behind the houses on Clubview Ct. c. The bank under the bridge on the east side of the lake will be rebuilt to stop future erosion and to cover the exposed piping. d. Parts of the lake will be dredged to obtain the dirt needed to rebuild the banks. The cost will be paid from the Capital Reserve Budget. Action Taken: Director Stang made a motion, seconded by Miller, that we accept the estimates as presented for all three parts of the project. The motion was approved unanimously. 2. Signage for Tees Update: All new Tee signs have been placed on the course. GM Brown stated that we made $725 auctioning off all the previous signs. That money will be used to put new trash cans around the course. Director Campbell wanted the BOD to thank Director Stang for taking on this project and seeing it to completion. The Tee signs make the course look great. 3. Landscaping: Director Kirkpatrick s goal is to clean up the Entrance landscaping before the New Year to make it more attractive to potential consumers. He received permission from the Peridia Office Park to work the east side of the entrance as long as there is no cost to the Park. Brewer landscaping has been called, but hasn t responded promptly. Kirkpatrick may look for a more attentive landscaping company. He has $500 in his budget to start. 4. Hole-in-One: Director Handy Director Handy reported that the Charitee Hole-in-One Program would be calling after Thanksgiving to set a date early in December to meet with Pro Riley and GM Brown to choose a hole for the Hole-in-One Program. Installation takes only a day or two. (Without any cost, risk or commitment required from the golf course, the company installs discreet surveillance technology to allow the course to offer the value and excitement of Hole-in-One and proximity contests to every golfer, every round they play instead of only at outings and events. Beyond that, through the other aspects of the Charitee Program, each month it will create new merchandise sales, post round F&B sales and raise funds for the course's youth golf efforts. For a $3.00 fee, golfers will have a chance to win $1000.00 for a hole-in-one, or a $20 gift certificate for a shot landing within the length of the flagstick. Wherever the ball comes to rest, golfers will be given a free drink ticket to be used after the round. chariteegolf.net) 5. Karaoke: Mary Williams, resident, shared pictures of food served at the last Karaoke event. She felt that the food was not our best offering to attract public or members to our restaurant. Williams expressed a passion for Karaoke and Peridia, and stressed how important it is to serve quality food for every event. She would prefer the participants order off the menu rather than having a buffet. Williams would hope that Board members would show their support and attend future events.
4 GM Brown was unaware of the problem. Director Vernieri mentioned that in all the Comment Cards he receives, most are positive about events and the food. President Strack emphasized the importance of filling out a comment card when you are unhappy with a meal. 6. 2015 Budget Approval: Action Taken: A motion to approve the 2015 Budget was made by Miller, seconded by Stang. The motion was approved unanimously. Strack informed the audience that the quarterly dues will be increased $5.00 in 2015. 2015 Capital Reserve Approval: Strack was concerned that we had sufficient funds for further repair of our Lakes. GM Brown mentioned that we could visit that when we work on the 30-year plan. We need time to evaluate the success of the 18 th Hole renovations before we designate more funds to that process. Action Taken: A motion to approve the 2015 Capital Reserve Budget as presented was made by Stang, seconded by McShea. With no further discussion, the motion was approved unanimously. 7. Maintenance Building Repairs GM Brown shared a quote from All Steel Building & Components, Inc. of $25,750 for repairs to the maintenance building. Rust has cased leaks and holes in the structure that allows water and rodents to damage equipment inside the shop. Repairs will come from 2015 Capital Reserve Funds. This is the only company that still services the type of metal material in our structure. Action Taken: A motion to make the appropriate repairs in 2015 was made by McShea, seconded by Stang. With no further discussion, the motion was approved unanimously. 8. 45 th Street Committee Changes: Peter Snyder has resigned as the 45 th Committee Cochairman. Bill Dearstyne has agreed to take over the position. 9. Fence on #2: Director Stang Director Stang would like to see the wooden fence on the east side of hole #2 removed. It is rotting and takes numerous hours to pressure wash and stain, and cut the grass between our fence and the neighbor s fence. Discussion focused on cost of removing the fence, versus constant maintenance hours created by the fence. Action Taken: A motion to remove the parts of the fence that extend beyond the Peridia Unit II Subdivision was made by Stang, seconded by Vernieri. With no further discussion, the motion was approved unanimously. 10. AARP Presentation Problem Strack requested that Ginnie Lighthizer, the Activities Committee Chair, to explain the concern about the cancellation of the AARP Presentation. The Activities Committee puts together a list of Information programs and arranges dates with the main office to have speakers present the programs. Some speakers are free and others charge. Lighthizer was under the impression that as long as the attendees are willing to pay the fee and Peridia bears no cost the program would be approved. GM Brown on the other hand denied the AARP Presentation because there was a cost involved. Lighthizer asked if the board would clarify what programs are and are not to be approved. The AARP Presentation had been approved in the past. She puts a lot of time and effort into making the arrangements for speakers. She d prefer not to find out later that they are not going to be approved.
5 Campbell reminded us that during a prior BOD meeting it was stated that no program should be approved if they are using Peridia s facilities to make money. With clarification, a zumba class was denied because it would cost weekly fees. Programs with a nominal one-time fee seemed to be more suitable. After numerous minutes of discussion, the board made a decision. Action Taken: A motion to approve the current AARP Programs, and require any future programs requiring a fee to be preapproved through the main office was made by Stang, seconded by Kirkpatrick. The motion was approved unanimously. 11. Mailboxes for Patio 5 Patio 5 President, Don Kirkpatrick, asked about replacing the redwood-covered mailboxes with single mailboxes that lock. Patio 5 will do all 71 mailboxes on the street. He will investigate further only if the BOD allows it. Redwood will not be placed of the mailboxes. Strack gave Kirkpatrick the go-ahead. 12. House on Kilty Court President Strack asked Joel Downer, resident, if anything is being done about black mold on the concrete of a lanai along the golf course. Downer will contact the ARC committee and see what can be done. Dave McClurg will contact the owner. Adjournment Action Taken: A motion to adjourn was made by Director Kirkpatrick, seconded by Director Stang, and approved unanimously. Next Board Meeting: Submitted by: Scheduled for Monday, December 22, 2014 William L. Handy Jr. Master Board Secretary.