Meeting Called to order at: 7:06pm Board Members in Attendance: AHYHA Board Meeting Monday, July 27th at 7:00pm Andover Community Center Mark Chevalier x Jeremy Coe x Bernie Knox x John Pedersen x Mike Clough x Jessica Dahlvang x Theresa Myos x Tony Peterson x Amanda Goar x Amanda Peterson x Jessica Stringfellow Bryan Pierson x Steve Gorowsky x Dave Johnson x Fred Moyer Jason Hemp Mark Manney Melissa Sailor Additional Attendees: Bill Thoreson, Steve Little, Jason Jones, Tom McQuay, Cheri Law, Kurt Bender. Approve Previous Month s Meeting Minutes: John Pedersen asked for a motion to approve the meeting minutes. A MOTION WAS MADE BY Bernie Knox, SECONDED BY Dave Johnson, AND PASSED UNANIMOUSLY. Approve Treasurer s Report: MIke Clough presented the Treasurer s Report. No changes/activity in the account this month.
John Pedersen asked for a motion to approve the Treasurer s Report. A MOTION WAS MADE BY Bernie Knox, SECONDED BY Fred Moyer, AND PASSED UNANIMOUSLY. Approve Gambling Report and Gambling Operations: Dave Johnson presented the Gambling Report. Gambling Manager, via manager s report, submitted Expenses for Pre-Approval for August 2015 Pre-Approval: Allowable Expenses are projected to be no more than $95,900.00 and Pre-Approval: Lawful Purpose Expenditures to be no more than $9,100.00. Gross Receipts for the month of June were $471,906.49 with Net Receipts of $66,523.49. Johnson noted that Willy McCoy s opened with an AHYHA Gambling Site. Net profit this month of $4,119.06. Pedersen asked for a motion to approve the Gambling Report. A MOTION WAS MADE BY Mike Clough, SECONDED BY Fred Moyer, AND PASSED UNANIMOUSLY. Non-Voting Board Member Appointments: Bernie Knox nominated Jeff Johannsen as Mite Coordinator. Pedersen asked for a motion to approve the Non-Voting Board Member Appointment of Jeff Johannsen as Mite Coordinator. A MOTION WAS MADE BY Tony Peterson, SECONDED BY Amanda Peterson, AND PASSED UNANIMOUSLY. Move-Up Requests: Discussion of U8 to U10 Move-Up: involved the number of skaters for the coming year and creating a solid A and B team for the Girls U10 teams. Skaters petitioning for Move-Up include: Reese Bender, Layla Hemp, Mackenzie Jones, Bri Law, Courtney Little, Amelia McQuay and Ella Thoreson. Discussion of Squirt to Peewee Move-Up: Mark Chevalier (absent) and Bernie Knox s letters were read regarding Move-Up Request from Bill Thoreson for player Gavyn Thoreson. Thoreson discussed Gavyn s hockey history in AHYHA and asked board members to consider his achievements and need for challenge in the coming hockey season. Voting ballots were passed out to voting board members present at the meeting. Theresa Myos counted the ballots. Amanda Goar checked the count. John Pedersen reviewed the policy regarding move-up requests (letters from parents and coaches and ⅔ majority vote from voting
board members). All 7 girls (Bender, Hemp, Jones, Law, Little, McQuay and Thoreson) were granted U8 to U10 move-up requests based on the voting board member vote. Gavyn Thoreson was denied the Squirt to PeeWee move-up request by a vote of 7 yes to 5 no (which was not a ⅔ majority). Pedersen asked for a motion to approve the Move-Up Vote. A MOTION WAS MADE BY Bernie Knox, SECONDED BY Dave Johnson, AND PASSED UNANIMOUSLY. Director Updates: Theresa Myos handed out the thank you notes from the AHYHA scholarship recipients for board members to view. Amanda Peterson noted that the Golf Tournament is over ¾ filled (full being 120 participants). Lots of sponsors and silent auction - good fundraiser. Jessica Dahlvang said there may be a person interested in running the Jr. Huskies Program (leading the ice instruction). Open Houses for school are coming up: Dahlvang will be at Rum River Elementary, Bernie Knox and Steve Gorowsky will be at Andover Elementary and (board member?) for Crooked Lake Elementary. Jeremy Coe is checking into the Anoka / Andover Jamboree participants. Coe will talk with Fred Moyer about the Jr. Huskies jerseys - regarding sponsors. Amanda Goar said Jr. Huskies have 14 kids registered. 60 in-season registrants so far. Fall Skills includes 42 skaters registered. Jessica Stringfellow is waiting for more registrations. Meet and Greet as well as HEP testing dates are set. Fred Moyer said that board member shirts will be available before the Golf Tournament. Moyer noted some options for getting skaters to join hockey - including a hockey equipment package - as a possibility. Steve Gorowsky noted that Bantam and Peewee tournaments are done. Squirts are almost done and Girls tournaments are done. John Pedersen said that Tim Koltes signed the Ice Scheduler contract. MEGA and Goalie Coaches need to both be at training sessions in order to develop the team goalies. The Goalie Parent Meeting will be during the Goalie Skills session. Meeting Adjourned: 8:40pm
Pedersen asked for a motion to adjourn the meeting. A MOTION WAS MADE BY Bernie Knox, SECONDED BY Dave Johnson, AND PASSED UNANIMOUSLY.
AHYHA CHARITABLE GAMBLING MONTHLY MANAGER'S REPORT PG 1 For the Month of: Aug-14 AHYHA Monthly Board Meeting on : 27-Jul-14 Pre-Approval: Allowable Expenses Payee or item to be paid Explain each purpose for Expense Amount: each expenditure briefly Estimated Pappy's Rent $ 1,750.00 Willy McCoys Rent $ 1,750.00 MN Gaming/IRS/St MN Payroll, PR taxes & Fees $ 20,000.00 Pulltabs Plus Pulltabs $ 2,500.00 Triple Crown Gaming Pulltabs $ 1,000.00 3 Diamond Pulltabs $ 6,500.00 Drawer reimbursement- Cash Bags Pappy's $ 3,000.00 Drawer reimbursement-route Cash Bags 65 $ 3,000.00 MN Dept of Revenue Board Fees & Taxes $35,000.00 Fedor's Meats Meat Raffle Prizes $ 4,500.00 ECM Newspapers/Expres Advertising/Both sites $ 1,500.00 Dave Johnson Office Supplies- Up To $ 200.00 Nancy Kadlec Office Supplies- Up to $ 200.00 CG Made Easy Tax Return Software Program $ 100.00 Oak Roads Grill and Bar Rent $1,750.00 Route 65 Rent $ 1,750.00 Qbitez Rent $1,750.00 GCB Willy McCoys site application $150.00 Wire pull tab booth Willy Innovative Electric McCoys $1,000.00 Old Republic Surity Bond $500.00 QBE Work Comp Insurance $2,000.00 Cash Bags - Willy McCoys Willy McCoys Start Cash $6,000.00 Approval or Actual Yes No Total Allowable Expenses: $ 95,900.00 Pre-Approval: Lawful Purpose Expenditures Payee or item to be paid Explain each purpose for MN CGB Expense Amount: each expenditure briefly Code Estimated City of Andover Monthly Taxes $ 1,000.00 City of Andover City Fund Contribution $ 3,000.00 AHYHA Meat Raffle -005 Pappy's $ 900.00 City of East Bethel Monthly Taxes $ 1,500.00 City of Oak Grove City Fund Contribution $2,000.00 City of Oak Grove Monthly Taxes $700.00 $ - Approval or Actual Yes No
Total Lawful Purpose Expenditures: $ 9,100.000 $ - AHYHA CHARITABLE GAMBLING MONTHLY MANAGER'S REPORT PG 2 Presented at AHYHA Monthly Board Meeting on : 27-Jul- 14 Actual Gambling Operations For the Month of: Jun-15 Gross Receipts 471,906.49 Less: Prizes Paid (405,383.00) Net Receipts $ 66,523.49 Physical Inventory Jun-15 $3,030.54 Actual Checks Written: Total Allowable & Lawful Purpose Expenses $ 70,635.39 Total Allowable & Lawful Purpose Expense Approved for this month on 2-17- 13 on 6/22/15 (112,400.000) $ (41,764.61) A hard copy of Form LG1004 Monthly Gambling Report presented & signed by Gambling Manager, along with all tax forms filed on a monthly basis and all related reports are on file with the Meeting Minutes of the above Meeting date and can be reviewed by any AHYHA member upon written request to the Board Secretary. Submitted by: Date:
Recording Secretary: Dave Johnson, Gambling Mgr