1 THE ALL CAMPUS EVENTS COMMITTEE PRESENTS CARNICUS 2015 January 30 th 7 p.m. Cox Auditorium Questions? ace@utk.edu http://carnicus.utk.edu ACE Carnicus Chair- Taylor Greene, tgreen17@vols.utk.edu ACE Director s Chair- Trent Bibee, tbibee@vols.utk.edu ACE Committee Chair- Mackenzie Harris, kharri61@vols.utk.edu ACE Advisor- Tyger Glauser, tyger@utk.edu All Campus Events is a member of the Central Program Council.
2 Carnicus Timeline Tuesday, November 4, 2014 UC 226-- 6:30 p.m. Tuesday, November 11, 2014 UC 221 6:30 p.m. Tuesday, November 18, 2014 UC 221 6:30 p.m. Monday, December 1, 2014 Knoxville Tickets 10 a.m. Monday, December 1, 2014 Online 5 p.m. Thursday, December 4, 2014 Tuesday, January 13, 2015 UC 221 6:30 p.m. Tuesday, January 20, 2015 UC 221 6:30 p.m. Wednesday, January 28, 2015 Cox Auditorium 5-10 p.m. Thursday, January 29, 2015 Cox Auditorium 5-10 p.m. Friday, January 30, 2015 Cox Auditorium 7 p.m. Tuesday, February 3, 2015 UC 221 6:30 p.m. Carnicus Interest Meeting Carnicus Interest Meeting Mandatory Meeting REGISTRATION DUE ONLINE BY 6:30 p.m. Registration Fee Due ($200 per organization) Deposit Check Due ($100 per organization) Group Ticket Check Due ($5 per participant attending) Tickets go on sale to the public Scripts Due Via Email Performance and Lighting Scripts due to ace@utk.edu ACE will send notifications of any script revisions needed Final scripts due January 13 th Mandatory Meeting Final Performance Script Due Final Lighting Script Due Prop List Due Costume Descriptions Due Mandatory Meeting Performance Order Drawn Check-in and Performance Times Assigned Last-minute Details Tryouts No changes to Participant List after check-in CLOSED- Only the group performing on-stage allowed in room Dress Rehearsal LIMITED- Only groups competing allowed in room Final Performance Night OPEN- Students, staff, and public invited to attend Tickets available for purchase at Knoxville Tickets December 1 st Mandatory Wrap-Up Meeting Surveys due at meeting to receive deposit check back
3 A. INTRODUCTION a. Carnicus is a group skit competition and is the second in a series of three events sponsored by All Campus Events. Groups participating in these events are in the running for the ACE Cup that is awarded to the organization that accumulates the highest number of points totaled from all three events. The ACE Cup will be awarded at Volapalooza on Friday, April 24, 2015 at World s Fair Park. i. If two organizations compete together in Carnicus, they will receive the same number of points towards the ACE Cup. ii. Organizations must compete in Homecoming, Carnicus, AND All-Sing to be considered for the ACE Cup. iii. Points for the ACE Cup are awarded in descending order based on overall placement in Homecoming, with a maximum 100 points for 1 st place overall. For both Carnicus and All-Sing, the judges scores are averaged together to determine the points from that event that will go towards ACE Cup. For example, if your judges score are 80, 85, and 92, your average score is 85.67. That is the number of points you will get for Carnicus in the ACE Cup competition. For questions regarding the ACE Cup, please contact ace@utk.edu. b. The following rules and regulations are in place in an attempt to make Carnicus as fair as possible for all participants. The rules and guidelines for Carnicus may be amended at any time by the All Campus Events committee as deemed necessary. Any amendment will be conveyed to groups at the mandatory meetings or through email with proper time considerations. c. Spirit of the Rules: i. The Carnicus rules, plans and regulations are intended to provide fair and uniform policies governing competitions. It is not possible to write individual rules governing every possible situation or circumstance. Therefore, the Spirit of the Rules shall grant the authority and responsibility for interpretation of the written rules, plans and regulations to the ACE committee, to fairly supervise and regulate all competition. The ACE committee s interpretation of the written rules, plans and regulations shall be binding on the participant and the competition under their jurisdiction. In addition, the ACE committee may, at its discretion, provide a rule interpretation that shall be binding upon all participants and competitions.
4 B. GROUPS a. Throughout this packet, the terms GROUP and ORGANIZATION will be used. Please note the difference between the two: i. Organization: A registered student organization (i.e. Sigma Sigma Sigma) ii. Group: One or two registered student organizations competing alone or together in the competition (i.e. Sigma Sigma Sigma and Sigma Gamma Rho would make a group) b. If two organizations are performing together, they will submit ONE registration form together as a group. Both organizations do not need to submit separate forms. c. Each organization will need to provide its own registration fee check and its own deposit check. C. FEES a. EACH ORGANIZATION WILL NEED TWO OR THREE CHECKS!! b. The first check is the Registration fee of $200 per organization. Fees are due at the first mandatory meeting on Tuesday, November 18, 2014. Fees are non-refundable and must be made out to All Campus Events. Each organization is responsible for its own check. i. This means that if two organizations are competing as a group, each organization must bring a $200 check, making the total $400 for the group. c. The second check is the deposit! Each organization must also submit a $100 refundable deposit check made out to All Campus Events separate from the registration fee check. i. This means that if two organizations are competing as a group, each organization must bring a $100 check, making the total $200 for the group. ii. Organizations will receive their deposit check back after they have submitted their survey at the wrap-up meeting, provided no damage is done during the tryouts, dress rehearsal, or final performance. d. The third check is for event tickets. We understand that groups will miss part of the show, so as a courtesy to participating groups, ACE is offering $5 discounted tickets for participants. Those wishing to purchase the $5 tickets must be denoted on the Participants List submitted with registration, and the check for all tickets must be turned in at the first mandatory meeting. If the participant is not listed or has not paid by the meeting, they must purchase a full priced ticket when they become available. If a participant does not purchase a ticket, he/she may not enter the auditorium except to take the stage.
5 D. GROUP CATEGORIES a. There are three group divisions for Carnicus: Female Group, Male Group, and Co-Ed Group. b. Groups may contain a maximum of two organizations, and only registered student organizations in good standing with the Office of Student Conduct and Community Standards (and the Office of Sorority and Fraternity Life if Greek) will be allowed to participate. c. Each group may only enter one skit. E. ELIGIBLE PARTICIPANTS a. There are 5 categories of official participants: i. Carnicus Director: This person is the liaison between the participating organization and ACE and is responsible for attending all mandatory meetings. Please see section for further responsibilities (maximum of 2 per organization). You may have non-ut affiliated directors, but you will need a UT student liaison to attend meetings. ii. Stagehand: This person is responsible for the group s personal items backstage. (Maximum of 3 per group) iii. Performers: These participants are the only ones on stage during the performance. (Minimum of 12 and maximum of 100 combined on stage). iv. Alternates: These participants are permitted to participate only in the event that one of the performers is unable to continue with the competition. The only Alternates that may take the place of an original member are those that appear on the original participant list submitted to ACE. (Maximum of 5 per organization.) v. Musicians: These individuals can be available to play music during the skit. A musician cannot be a performer if you elect to use musicians not affiliated with UT. If they are UT students, they can be performers; however, the transition must be brought to the attention of and approved by ACE by tryouts. The musicians must be the same in the dress rehearsal and final performance. b. All participants must be currently enrolled students at the University of Tennessee, Knoxville with valid student IDs. This does not include musicians or directors. i. All participants must be members in good standing with the participating organization the semester of Carnicus. ii. Performers who do not participate in tryouts may still perform in the final
6 performance if their names are on the original participant list when the list is turned in to ACE. c. Participants are only permitted to participate with one group. d. Names and student IDs will be checked at all rehearsals and the final performance. Any participant who arrives without proper ID will not be allowed on stage. This includes lost or stolen IDs. No ID= no performing. e. The names of ALL participants must be typed alphabetically and submitted as part of your group s registration. Handwritten lists will not be accepted. Changes to the Participant List must be submitted to tgreen17@utk.edu. No one may be added after tryouts. All participants from both organizations should be combined into one list for registration (if applicable). f. In case of extreme emergencies in which a member cannot be present for either dress rehearsal or final performance, immediate notice must be given to the Carnicus Chair. ALL excuses must be submitted via email by 5 p.m. on Thursday, January 29 th. g. Groups may drop participants from the original lists through January 28 th at the time of check-in without receiving a penalty. A 5-point penalty will be assessed for drops any time after the group checks in for tryouts. Once a participant has been removed from the list, he/she can only be replaced with an alternate. F. GENERAL PERFORMANCE GUIDELINES a. The 2015 theme is Ch. 104: The T-Network. Please tailor your skit to fit within this overall theme. This can be anything that would typically be shown on a TV channel, such as movies, reality shows, sitcoms, etc. (Amended 11/5/14) b. Performance Time: Each performance must remain between 5 and 13 minutes. Time will begin from the first word or musical note, whichever comes first. If there is no speaking or music at the opening of the skit, time will begin when the performer draws attention from the audience to him/herself, onstage or offstage. Time ends when the last word of instrumental note ends. i. Note: Extra time for laughter/applause should be accounted for in your performance time by your group. c. Each group is allowed a total stage time of 15 minutes. This time begins when the first person (be it a performer, stage hand, musician) walks through onto the stage. The time stops when everything and every person are off the stage. This includes all props and instruments. NOTHING may be left onstage.
7 d. Performance times must be strictly adhered to during tryouts, dress rehearsal, and final performance night. During tryouts, groups will be timed but not penalized, for the purposes of helping groups stay within the time limits for the final performance. Groups will be officially timed during dress rehearsals and the final performance, and penalty points will only be assessed if groups exceed the allotted time at the final performance. e. Groups will be penalized a flat 15 points if they are more than 10 seconds over time. f. Please arrive 30 minutes prior to your stage time for check-in. Times will be announced at the January 20 th meeting. g. Any participant that is found in possession of alcoholic beverages or is intoxicated during any rehearsal or performance, their entire group will be disqualified. This is a University policy and cannot be appealed. The entire group will also be awarded ZERO points toward the ACE Cup for this event. h. If an entire group misses a rehearsal without prior notice via email to ace@utk.edu, that group will be disqualified. i. A maximum of 10 groups will advance from tryouts, unless the Carnicus Chair decides otherwise. j. Tickets will go on sale at Knoxville Tickets on Monday, December 1 st at 10 a.m. Performers will only be permitted in the auditorium following their performance if they have purchased a ticket. Performers must first exit the auditorium with the rest of their group to then have their ticket scanned at the door to re-enter. G. SCRIPTS, SONGS, AND ACCOMPANIMENT a. Carnicus skits should be creative and appeal to a predominantly college student audience. b. General plots may not be repeated from the past two years of Carnicus. Plots that are offlimits are as follows: 2013: The Hunger Games Finding Nemo Mean Girls Lion King Despicable Me The Bull Skit Space Jam Sorority Village/ Dolly Parton Show Willy Wonka Little Rascals 2014: Pretty Little Liars Peter Pan Elf Saturday Night Live Annie Toy Story Mary Poppins The Bachelor
8 c. Script rules/guidelines: i. Skits should not contain material that degrades, stereotypes, or contains derogatory remarks toward individuals or organizations relating to the University of Tennessee. Individual student names and specific UT organizations should not be used. ii. Extreme profanity will not be tolerated. iii. Inappropriate behavior will be prohibited. This includes lewd and lascivious acts and obscene gestures. The appropriateness will be judged by the ACE Director s Chair, Committee Chair, and advisor. d. The following components are required for registration due November 18 th : Contact information, Song List, Instrument List, Introduction, Participant List, Skit Title, and Plot Description i. Plot Description: The purpose of this is to allow ACE to determine if a script resembles one that was used in the previous two years of Carnicus. The descriptions are to include characters, location, time period, general theme, and overall intent of the skit. This needs to be very detailed so that conflicts can be determined early in the process. Groups will be notified as soon as possible of any conflicts among plots. ii. Song List: Each list may contain a maximum of 20 songs the group would like to use during their skit. iii. Plot descriptions and song lists are used in an attempt to not have groups with similar skits. Although groups can use the same songs, ACE will inform groups that plan to use the same songs in case one or the other decides to change it. 1. Up to 5 songs may be dropped from the list to be replaced with other songs up until dress rehearsal with approval from the Carnicus Chair. e. Additionally, groups will be required to email their preliminary scripts to ace@utk.edu by December 1 st for review by a committee of ACE members, the Panhellenic Council, Interfraternity Council, and UT staff members per their request. This committee will carefully read the scripts for inappropriate content and make suggestions for change before final script approval is given. Groups will be notified as soon as possible of any conflicts within the script. f. Your group is fully responsible for getting the instruments on and off the stage within the allotted time. g. Final scripts with revisions are due at the January 20 th meeting.
9 i. If a group adlibs and does not follow the final script or adds material that is against the script rules, 5 penalty points will be assessed for the performance. If this becomes extremely inappropriate, the group will be disqualified. ACE wants Carnicus to be fun and not stressful for groups, so we ask you to be respectful of ACE, other performers, and the audience. H. COSTUMES & PROPS a. A written description and sketch of the costumes to be used in the skit are due in hard copy by the January 13 th meeting. This needs to be a detailed description. Please list if there will be any costume changes for characters throughout the performance. i. All participants must remain tastefully clothed at all times during all rehearsals and the final performance. Please refrain from wearing the insignia of any campus organization on stage. ii. Any changes to costume descriptions must be emailed to ace@utk.edu for approval by midnight the night before tryouts. b. A written description and sketch of the props to be used in the skit are due in hard copy by the January 13 th meeting. This needs to be a detailed description. i. Groups will not be permitted to use props such as fog machines or anything with a flame. ACE reserves the right to accept or deny the use of any prop and will evaluate each prop on a case-by-case basis. ii. Any additions to prop descriptions must be emailed to ace@utk.edu for approval by midnight the night before tryouts. c. No group may use a backdrop/banner. d. Everything must be taken onto and off of the stage that is included on the prop list during the 15 minute performance time. e. Absolutely no feathers or glitter will be permitted on stage in Cox Auditorium. Other prohibited items include objects that may become easily detached, removed, blown away, ripped, torn, parceled, or identified as being associated with a particular group. Such objects tend to create an unnecessary mess and cause a headache for the facilities crew. Your cooperation is greatly appreciated. I. CARNICUS DIRECTORS a. A designated representative must direct or be with groups at all events for Carnicus. b. A designated representative must attend all mandatory meetings. In the case of
10 organizations working together, one representative from each organization must attend all mandatory meetings. A Director may send a representative in his/her place if he/she is unable to attend. J. TRYOUTS a. Groups must come to tryouts at their assigned times with at least 60% of the performers listed on the participant list. b. Participants who have class during their group s tryout time will be counted present if a copy of their Banner class schedule showing the time conflict if submitted at check-in. c. Groups must complete their entire performance for tryouts clothed in their complete costumes. d. ACE would like for all groups to participate. However, there are time constraints with an event of this nature that may prohibit all groups from performing in the final competition. Therefore, tryouts may aid in the determination of which groups will advance to dress rehearsals. If needed, judges will be utilized. e. Groups must arrive 30 minutes prior to their scheduled tryout time to check-in. K. DRESS REHEARSAL a. All performers must be present and in full costume at the dress rehearsal on Thursday, January 29 th. b. Performers who participate in the dress rehearsal must be the same performers who participate in the final performance. If alternates participate in dress rehearsal, they must also participate in the final performance. In the case of an extreme emergency, groups must notify the Carnicus Chair immediately for review by ACE leadership. c. Groups must complete their entire performance as it will be performed in the final performance. d. Rehearsals are only open to participating groups to watch. While in the audience and backstage, other groups must be quiet. Filming is strictly prohibited. No outside spectators will be allowed to view dress rehearsals. e. Please arrive at your designated check-in time, which will take place 30 minutes before your scheduled performance time. These times will be provided at the January 20 th meeting. L. FINAL PERFORMANCE
11 a. There will be one final performance night: Friday, January 30, 2015 at 7 p.m. in Cox Auditorium (Alumni Memorial Building) b. Please arrive at your designated check-in time, which will take place 30 minutes before your scheduled performance time. These times will be provided at the January 20 th meeting. c. Security will be watching the crowd at all times. There is NO personal videotaping allowed during the entire week of rehearsals and performances. This will result in group disqualification. d. ACE will provide a professional videographer at the event to record the performance. DVDs will be sold following the event. M. JUDGING a. Judging criteria: i. ENTERTAINMENT 45 points 1. Pop culture references & national or UT based humor 2. Overall entertainment value to a college audience ii. PLOT 20 points 1. Script continuity 2. Plot development 3. Originality/creativity of script 4. Effective use of music/lighting/props/people/stage area iii. ACTING/CHOREOGRAPHY 15 points 1. Diction 2. Projection 3. Clarity 4. Talent iv. STAGING/COSTUMING 20 points 1. Effective use of costumes 2. Effective use of props 3. Effective use of actors v. OVERALL PERFORMANCE TOTAL: 100 points b. The decisions of the judges are FINAL. c. Judges are members of the university and/or Knoxville community that have volunteered to help. Special consideration is given to ensure that the judges have no bias toward any groups participating. All Campus Events members play no part in judging and are only responsible for enabling the event to run smoothly. d. The final score will be a percentage out of 100%. This total will be applied to an organization s overall ACE Cup standings. N. PENALTY POINTS & APPEALS
12 a. DISQUALIFICATION i. False or lack of identification for performance (member disqualified) ii. Alcohol- presence of or under the influence of (group disqualified) iii. Group misses any rehearsal without prior notification (group disqualified) iv. Member misses dress rehearsal (member disqualified) v. Group displays inappropriate behavior during performance (group disqualified) vi. Costume change during any rehearsal or performance that is not in the costume description (group disqualified) vii. For any major alteration from the final performance script during the final performance without the permission of ACE Carnicus Chair (group disqualified) b. 15 POINTS i. Late to assigned time at dress rehearsals and/or final performance ii. If you are more than 10 seconds over your time limit c. 10 POINTS i. Late to assigned time at tryouts d. 5 POINTS i. Failure to turn in required documentation by assigned deadline ii. Missing a mandatory meeting (if paired with another organization, both representatives must be present) iii. Not having the minimum number of people at tryouts iv. Not having the minimum number of people at dress rehearsals v. Per each person added to participant list after the deadline O. APPEALS a. An appeal must be filed within 24 hours of said infraction prior to final performance night. To file an appeal, groups must submit a written appeal to ace@utk.edu. Groups must file appeals immediately following the incident. No appeals will be accepted beyond 10 minutes after the final group performs on final performance night or after trophy presentation. P. LIGHTING SCRIPT REQUIREMENTS a. There are two types of lighting: SPOTLIGHTS and STAGE LIGHTS. It would be a good idea to appoint two people in your group to be in charge of the lighting cues- one in charge of the whole concept and an assistant to make sure nothing is left out.
13 b. Type the lighting script in play book form, spacing all lighting cues at appropriate places within the music. Always include all words to songs, etc. and include every particular change in movement relevant to the lights. This allows the lighting crew to gauge exactly how far your performance has progressed in relation to the lighting cues. Remember, if it is not in the lighting script, the lighting crew won t know. i. Always double-space the script so that changes or corrections can easily be added and that the script can easily be followed. ii. Script should have both stage-lighting cues and spotlighting cues. iii. Please include the name of the group, names of Carnicus Directors, and Director phone numbers with the lighting script. iv. Group name and page number must be at the top right hand corner of each page. v. Do not handwrite notes in pencil on the finished script. Use only blue or black ink. Notes should only be in the left hand margin. Q. LIGHTING SCRIPT TIPS a. Stage Lights: The red, white and blue lights are all overhead for on stage color wash. The warm (amber) and cool (light blue) are front of house and are to be used to light faces. b. Spot Lights: There will be two spotlights, and we will let you know what the color choices are. c. Script Development: The lighting for Carnicus does not require much so don t drive yourself crazy with this. A general rule, but in no way a law, is that it is usually easiest to work out of two basic washes. The first wash could be warm or brightly lit for upbeat numbers, and then a cool or dimmer wash for blues, ballads, and the like. d. Cue Changes: Even if you are not sure what the colors will look like, put something down. It is easier and less time consuming to change the cues than to start from scratch at the rehearsal. YOU can make a few last minute cue changes to the lighting scripts at the dress rehearsal, if needed. However, it is a very good idea to finalize the lighting cues at the tryouts so that the lighting crews will have plenty of practice before the final performance. e. Script Form: Leave a wide left margin on your script to be used for cues and cues changes. Don t write any cues or notes between lines of the script. All notes, cues, and changes should be written in the left margin. If a cue is on a certain word, circle that word and draw a line to the cue in the left margin. f. It is important to mark all blackouts for stage and spots. If a spot is turned on, it
14 needs to be turned off. Signaled by B.O. for blackout. Script example: Cool Wash Spot on soloist Mary Had a Little Lamb Mary had a little lamb, little lamb, little lamb Mary had a little lamb whose fleece was white as snow. Everywhere that Mary went, Mary went, Mary went Everywhere that Mary went, the lamb was sure to go R. AMENDMENTS a. Amendments may be made up until November 18 th to the rules packet at the discretion of the ACE committee and advisor. b. Amendments will be noted below: i. Pg. 6 Added: The 2015 theme is Ch. 104: The T-Network. Please tailor your skit to fit within this overall theme. This can be anything that would typically be shown on a TV channel, such as movies, reality shows, sitcoms, etc. (Amended 11/5/14)