US Pipelines & Logistics Contractor Toolkit Contents Q4 2016 Golden Rules spotlight Permit to work, hot work WYE? Working in cold weather HSSE safety share Hand safety Performing Authority duties Good catch/near miss highlights Contractor Management HSSE Goals No accidents, no harm to people, and no damage to the environment. USPL Contractor Toolkit Q4 2016 Page 1
Golden Rules spotlight Permit to Work Before conducting work that involves confined space entry, work on energy systems, ground disturbance, hot work, or other potentially hazardous tasks, a permit shall be obtained that: Defines the scope of the work, its location, and when the permit expires. Identifies the hazards and risks associated with the work. Establishes control measures to eliminate or reduce the risk. Identifies energy sources that need to be isolated. Requires that isolations are not removed before all related permits have been signed off as complete. Links the work to other associated work permits or simultaneous operations (SIMOPS). Only authorizes work that is defined in the task description Describe adequate control for the return to normal operations Communicates the above information to all involved in the work. Is issued following a pre-job worksite inspection to confirm the required control measures are in place, that site conditions have not change sand any new potential hazards have been risk assessed and managed. Is authorized, monitored, and re-validated by a responsible person. The Golden Rules are aimed at our contractors who are involved with eight activities that have the potential to cause serious injuries or incidents, especially fatalities. Hot Work Hot work shall not proceed unless: All potential flammable and combustible materials have been isolated, removed and/or protected from the source ignition. An authorized person tests the atmosphere prior to the start of the work and during work as often as the permit requires. Levels of oxygen and flammable substances are kept within acceptable ranges or additional barriers applied. Emergency response plans are in place as appropriate given the job s risk assessment and any appropriate site requirements. USPL Contractor Toolkit Q4 2016 Page 2
What s Your Exposure WYE? Working in cold weather Anyone working in a cold environment may be at risk of cold stress. Some workers may be required to work outdoors in cold environments for extended periods. The following frequently asked questions will help workers understand what cold stress is, how it may affect their health and safety, and how it can be prevented. How cold is too cold? What constitutes extreme cold and its effects can vary across different areas of the country. In regions that are not used to winter weather, near freezing temperatures are considered "extreme cold." A cold environment forces the body to work harder to maintain its temperature. Whenever temperatures drop below normal and wind speed increases, heat can leave your body more rapidly. Wind chill is the temperature your body feels when air temperature and wind speed are combined. For example, when the air temperature is 40 F, and the wind speed is 35 mph, the effect on the exposed skin is as if the air temperature was 28 F. Cold stress occurs by driving down the skin temperature and eventually the internal body temperature (core temperature). This may lead to serious health problems, and may cause tissue damage, and possibly death. What are the risk factors that contribute to cold stress? Wetness/dampness, dressing improperly, and exhaustion Predisposing health conditions such as hypertension, hypothyroidism, and diabetes Poor physical conditioning How does the body react to cold conditions? In a cold environment, most of the body's energy is used to keep the internal core temperature warm. Over time, the body will begin to shift blood flow from the extremities (hands, feet, arms, and legs) and outer skin to the core (chest and abdomen). This shift allows the exposed skin and the extremities to cool rapidly and increases the risk of frostbite and hypothermia. How can cold stress be prevented? Dressing properly is extremely important to preventing cold stress. The type of fabric worn also makes a difference. Cotton loses its insulation value when it becomes wet. Wool, silk and most synthetics, on the other hand, retain their insulation even when wet. The following are recommendations for working in cold environments: 1. Wear at least three layers of loose fitting clothing. Layering provides better insulation. Do not wear tight fitting clothing. 2. An inner layer of wool, silk or synthetic to keep moisture away from the body. 3. A middle layer of wool or synthetic to provide insulation even when wet. 4. An outer wind and rain protection layer that allows some ventilation to prevent overheating. 5. Wear a hat or hood to help keep your whole body warmer. Hats reduce the amount of body heat that escapes from your head. 6. Use a knit mask to cover the face and mouth (if needed). 7. Use insulated gloves to protect the hands (water resistant if necessary). 8. Wear insulated and waterproof boots (or other footwear). What can you do to protect yourself and others in Cold Weather? 1. Monitor your physical condition and that of your coworkers. 2. Dress properly for the cold. 3. Stay dry in the cold because moisture or dampness, e.g. from sweating, can increase the rate of heat loss from the body. 4. Keep extra clothing handy in case you get wet and need to change. 5. Drink warm sweetened fluids. 6. Use safe work practices, and personal protective equipment (PPE) provided by your employer. USPL Contractor Toolkit Q4 2016 Page 3
HSSE safety share Hand safety Incident An Operator was in the process of closing a valve. While operating the wheel (with gloves) to close the valve, the employee s hand became caught between one of the inner wheel spokes and the gear box situated directly behind the valve wheel. The valve wheel turned very easily and had built spinning momentum. Due to the weight of the wheel the employee injured the right index and middle finger on the right hand and was sent off-site for further medical treatment. Could this happen to you? Employee caught fingers between wheel spoke and gear box 1. What things do you do that put you at risk? 2. What would be some different ways to approach this kind of job, in order to keep your hands/fingers out of the line of fire? 3. Are you operating equipment as it was intended for use? Is there a safer way to open and close valve wheels (i.e. operate wheel with attached handle or keep hands on the outside of the wheel)? Handle to keep hands out of the line of fire USPL Contractor Toolkit Q4 2016 Page 4
Performing Authority duties All Performing Authorities Shall: Receive permits from the Asset Operator or Asset Operator Designee. Observe the work performed under the Permit for which they are PA and verify that the work is performed within the conditions documented on the Permit Reassess the job site and revalidate the permit before work can resume if permitted work is interrupted or if the job site is left unattended, or if necessary, cancels the permit and returns it to the AO/AOD. Stop work, suspend the permit, and notify the AO/AOD if permit conditions are exceeded. ATW Performing Authority Shall: Receive ATW from the Asset Operator or Asset Operator Designee. Review the approved Level 2 HITRA and verify they understand the mitigations to be implemented. Verify that everyone working under a specific permit understands the conditions specified on the permit and the requirement to stop work if permit conditions are exceeded. Remain on the job site and monitor work to verify work is performed within the conditions documented on the ATW, permit(s), and Level 2 HITRA (if applicable). Review the ATW form with new workforce members when they arrive at the job site. Reassesses the work environment and revalidate the conditions on ATW and permit(s) before work can resume if work is interrupted or if the job site is left unattended, or if necessary, cancels the ATW and permit(s) and returns them to the AO/AOD. Verify that only personnel authorized by the permit participate in the permitted work and that the work is performed within the conditions documented on the permit. Keep the job site clean and in a safe condition both during and upon completion of the job. Upon expiration of a permit, shall return the permit to the AO/AOD. Document the expiration time on the permit(s) and on the ATW form in Section C. Notify the AO/AOD when a permit expires as soon as practical so that the Asset Operator can update the Permit Register. If the permit expires after normal work hours, the PA may notify the Asset Operator at the beginning of the next normal work shift to update the Permit Register. Contact the AO/AOD at the end of each day, shift, or upon completion of work, whichever comes first, to debrief on work performed and to communicate any lessons identified. If the work concludes after normal work hours, the PA may contact the Asset Operator at the beginning of the next normal work shift to debrief on work performed and to communicate any lessons identified. Cold Work Performing Authority Shall: Verify that changes to permits issued by phone-validation are verbally approved by the Asset Operator or Asset Operator Designee if utilized, and shall initial approved changes on the permit and communicate them to the workforce before allowing work to recommence (see Section 6.3.H). Confined Space Performing Authority Shall: Verify that all Entrants and Authorized Entrants have signed the Confined Space Entry Permit to acknowledge their agreement to abide by the conditions documented on the permit. Stop work, suspend the permit, and notify the Entry Supervisor and AO/AOD if permit conditions are exceeded. Excavation Performing Authority Shall: Verify that all personnel who enter completed excavations 4 feet in depth have signed the Excavation Permit to acknowledge their agreement to abide by the conditions documented on the permit. Hot Work Performing Authority Shall: Verify that all hot work operators have signed the Hot Work Permit to acknowledge their agreement to abide by the conditions documented on the permit. Lifting & Rigging Performing Authority Shall: Verify that all workers involved in the lift have signed the Critical Lift Permit to acknowledge their agreement to abide by the conditions documented on the permit. Note: There can be a single Performing Authority for multiple permits. The complexity and risk involved in the work should be considered when making this decision as the Performing Authority s fundamental role is to observe the work performed under a permit. Work under multiple permits may be difficult to monitor with one Performing Authority. Performing Authority roles may be handed off to a subsequent Performing Authority after notifying the AO/AOD. Contact John Varner or Mary Anderson with any questions USPL Contractor Toolkit Q4 2016 Page 5
Good catch/near miss What makes a great good catch/near miss? See something observe a potentially unsafe condition Say something report the near miss to the appropriate parties Do something apply corrective action or follow-up Cold cut on pipeline creates potential for hand injury Good catch: A Contractor performing a cold cut on the pipeline was preparing to install a plug when a BP welder stopped the job. The BP employee noticed sharp edges on the pipe protruding from where the cold cut had been made. He entered the ditch, and used a file to smooth down the sharp edges. There have been several reports of hand injuries resulting from situations such as this one. The BP welder did an excellent job of recognizing a potential hazard and taking steps to mitigate it. Speak-up culture halts incorrect gasket installation Good catch: While in the field to conduct a re-qualification, a BP Training Coordinator noticed technicians about to perform a valve replacement using the incorrect gaskets. The Training Coordinator approached the technicians, and informed them they had the wrong gaskets for the job. He then showed the technicians the STP, which noted the correct gaskets for the valve. After discussing this with their Team leader, the correct gaskets were ordered, and the work was re-scheduled. The great catch on behalf of the BP Training Coordinator prevented the wrong equipment from being installed. If you see something, do you say something AND do something? Do you feel comfortable stopping a job? Report any near miss to the appropriate BP site contact and submit an entry into the USPL Near Miss Tool USPL Contractor Toolkit Q4 2016 Page 6
Contractor Management Statistics As of December 14, USPL had 318 connected contractors in ISNetworld: 53 A 159 B 28 C (1 on variance) 78 D (2 on variance) Contractor Forums The final Contractor Safety Forum for 2016 was held on November 3 in Houma, LA. Thank you to all who attended and made the meeting a worthwhile event. A special thanks goes to Subsea 7, Sunland Construction, and Fugro GeoServices for sharing presentations about safety initiatives within their organizations. Planning for the 2017 forums are in the works. If you have any suggestions to make the meetings even better, please contact Karen Jacobson. We would greatly appreciate your feedback. After all, the meeting is for our contractors! Key BP Contacts Karen Jacobson Contractor Management Coordinator karen.jacobson@bp.com Mary Anderson EPIC HSSE Projects Coordinator andersm3@bp.com Ray Wood EPIC HSSE Manager woodrs@bp.com Jennifer Santangelo USPL Procurement Manager jennifer.santangelo@bp.com USPL Contractor Toolkit Q4 2016 Page 7