HOST: LOCATION: Middle Tyger YMCA Meet Referee: Perry Gentry Meet Director: Colleen Miller, SAC Safety Marshall: Kerry Buchert, SAC Starter: John Coleman, FW Middle Tyger YMCA 720 Shoals Road Duncan, SC 29334 (864) 433-9623 DATES/TIMES: Warm-ups Timed Finals Friday, July 7 6 & Under and 8 & Under 5:30 pm 6:15 pm Saturday, July 8 9-18 9:00 am 10:00 am SESSION TIMES MAY BE ADJUSTED AS NEEDED. TIMING: RULES: FACILITIES: Timing provided by Palmetto Pro Timing HUhttp://www.gocukes.com/SubTabGeneric.jsp?team=scsyssc&_stabid_=11016 U This meet shall be conducted following the current Spartanburg Summer Swim League By-Laws. All events are timed finals. The Middle Tyger YMCA Pool has twenty (20) 25-yard lanes. Pool is bottom striped, wall targeted, has non-turbulent lane lines, a fully automatic Colorado Timing System with backup and a twelve-lane scoreboard. Up to twelve lanes will be used for competition. A continuous warm-down area is available. PARKING WILL BE LIMITED. PLEASE TRY TO CARPOOL AND TO BRING ONE CAR PER FAMILY! No cars will be allowed to park on Shoals Road, down the YMCA side entrance road (between the pool and Veterinary Clinic), or in the Veterinary Clinic parking lot. Everyone must enter through the front of the YMCAU. Spectators will be limited to designated areas. Bleacher seating will be available. All other pool areas will be considered the deck, on which only swimmers, officials, coaches, and meet personnel are allowed. Teams are encouraged to set-up tents for their swimmers on the grass area between the pool and Shoals Road; please make sure you have parents there to monitor the swimmers. Spectators may bring chairs, but the chairs cannot be used to reserve seats between sessions and may not be placed in front of the bleachers. No alcoholic beverages are allowed and no smoking is allowed. Tent and bleacher areas will be per the pre-determined annual rotation. Page 1 Revised June 25, 2017
ELIGIBILITY: ENTRY LIMIT: ENTRIES FORMAT: RELAY NAMES: ENTRY DEADLINE: LATE ENTRIES: * A swimmer must have swum in at least two (2) regular season meets to be eligible to participate. * A swimmer s age is based on their age as of June 1, 2017. * There are no minimum qualifying times required for entry in the meet. * 10 & Over swimmers may swim in either the 25 FREE or 50 FREE, but not both. * A swimmer may age up at the Championship Meet. (A swimmer may not swim in the same relay in two different age groups) * If a swimmer ages up or down inappropriately for a relay, a ten (10) point penalty will be assessed for each event in violation. (See SSSL By-Laws for more information regarding Relays) RECORDS: Must be established by a swim in the age group/stroke/distance of the event for which the record is established. If a swimmer competes in an event by aging up, that time shall not establish a record for the younger age group event(s). Each swimmer may compete in a maximum of four (4) individual events and two (2) relays. Entries must meet the eligibility requirements outlined above. Entries accepted via e-mail using Standard Data Interchange format (SDIF). Entries must be submitted using short course yard (25 yd.) times which were achieved at an SSSL meet during the 2016 Summer Swim League Season. Entry times must be listed to 1/100 th of a second. Teams should enter all Medley and Free Relay entries expected to compete. Relay names for each Medley Relay entry should be submitted in advance of the meet. Faxed entries will not be accepted. Entries must be submitted by 8:00 pm Saturday, July 1, 2017. Submit your entries via e-mail in a USA Swimming approved SDIF file format (any file recognized by Hytek Meet Manager) by the following procedure: Create a standard meet entry file (CL2, HY3, SDIF, or SD3 (preferred)) on your computer. Allow your computer to compress (ZIP) the file. Compose an e-mail addressed to: marieportersssl@gmail.com & CC: Colleen Miller splashschool@aol.com (Meet Director) Make sure the text of the e-mail has the team name, name of person submitting the entry, and the phone number where this person may be reached. Please give the names of your coaches and team director along with e-mail addresses. Submit the tentative relay names for each relay via the electronic entries file. Include the age group and relay team designator (e.g., A, B, etc.). For each swimmer in the relay, specify the swimmer s relay position (1 to 4) and swimmer s name (include their age group if swimming up). Attach the relay names file, if applicable, and the entries file to the e-mail message. Send the message. You will receive an e-mail that will confirm that your entry has been received. Report any problems to Marie Porter [(864) 621-4267 or via marieportersssl@gmail.com ]. Relay names for the relays should be submitted with the entries as described in the entries format section above. Relay cards for the relays are the responsibility of each team. The card should list the event description, heat, and lane, swimmers order, and first and last names of each swimmer. Relay teams will take the cards to the lane they are swimming in and give the card to the timers. Relays will be the only event for which cards will be used. ALL entries MUST be received by Marie Porter & Palmetto Pro Timing by 8:00 pm on Saturday, July 1, 2017. Questions, up to the deadline, can be directed to Colleen Miller (864) 431-6264 or splashschool@aol.com. Teams are responsible for the delivery of entries on time. Full payment and all required paper work must be given to Colleen Miller and/or Corey White at the Board Meeting on Wednesday, July 5, 2017, at 6:30 pm. Late entries will not be accepted. Page 2 Revised June 25, 2017
ENTRY FEES: $1.00 surcharge per swimmer $1.00 per individual event $4.00 per relay event Teams should submit a single check payable to Spartanburg Summer Swim League for the full amount due. All fees must be paid prior to any swimmer entering the pool. AWARDS: Medals will be awarded to the top three overall placing swimmers by age group: 6&U, 8&U, 10&U, 11-12, 13-14, and 15-18. Ribbons will be awarded to the next thirteen swimmers overall by age group. Heat awards will be given out for each Heat Winner in 6&U, 8&U, and 10&U events. The top three overall placing relays will be awarded medals. Ribbons will be awarded to relays placing fourth (4) through sixteenth (16) overall by age group. Plaques will be awarded to Championship Meet winning teams in each Division. High Point plaques will be awarded to each boy and girl in each age group (except 6&U). SCORING: RELEASE: COACHES: MIDDLE TYGER OPEN SESSION: SAFETY / WARM-UP PROCEDURES: * The 6&U age group does not score points. * Overall Individual Scoring: 11, 9, 8, 7, 6, 5, 4, 3, 2, 1. * Overall Relay Scoring: 10, 8, 7, 6, 5, 4, 3, 2, 1, any number of relays per team may be entered, but only one relay per team per age group will score. * In scoring TIES, add the points for the tied places and divide by two (2). Each team receives that amount of points. In a tie, there will be a gap in place. For example, if two swimmers tie for first place in an individual event, add the points for first and second place = (20), divide by 2 = (10), each team receives ten (10) points. The next points would be for third place (e.g., 1 st, 1st, 3rd, 4th, ). Spartanburg Summer Swim League, Middle Tyger YMCA, Palmetto Pro Timing, and any volunteers and sponsor organizations shall be held free and harmless from any and all liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this meet. Coaches must check in at Clerk of Course before the beginning of the first session. The Middle Tyger YMCA pool will be open for swimmers and coaches to familiarize themselves with the facility on Wednesday, July 5, from 5:30 pm - 6:30 pm or 6:30 pm - 7:30 pm. Fifteen lanes will be available and starting blocks will be set up. A team will be allowed to use three lanes for one of the 1.5 hour sessions. The time and lane slots are already assigned. Lane assignments for warm-ups will be made according to the number of entered swimmers from each team. The warm-up assignments will be given to coaches when they check in at Clerk of Course. Coaches are advised to closely supervise their swimmers at all times. The use of pull buoys, paddles, kickboards, bands, tubing, and other equipment is prohibited. Diving is permitted only during specific warm-up times, as announced. Running and horseplay are both prohibited. Glass containers and bottles are prohibited inside the pool area. SAFE SPORT PRACTICES: Use of audio or visual recording devices, including a cell phone camera, is not allowed behind the starting blocks, nor allowed in changing areas, rest rooms or locker rooms. No photography of any kind is allowed behind the starting blocks. No flash cameras during the starts. Deck changing of clothes is prohibited. No on-deck messages unless performed by a certified physical therapist hired by SSL Board. Any person violating Safe Sport Practices will be removed from the meet! VOLUNTEER ASSIGNMENTS: Volunteer assignments will be made by the board prior to the Championship meet. Each team will be assigned an area of responsibility (Clerk of Course, timers, awards, heat sheet sales, and concessions). At the League meeting each team coordinator will be given the time that their team s volunteers need to report for their assigned task and who the contact person is for each task. Page 3 Revised June 25, 2017
RESULTS: A copy of the Final Results will be available within 30 minutes of the conclusion of the meet. Complete Results will be posted on the Palmetto Pro Timing web site (HUhttp://www.gocukes.com/SubTabGeneric.jsp?team=scsyssc&_stabid_=11016 UH). CONTACTS: Data Entry and Timing Marie Porter (864) 621-4267 marieportersssl@gmail.com Meet Director Colleen Miller (864) 431-6264 splashschool@aol.com Page 4 Revised June 25, 2017
Friday Afternoon Session Warm-ups: 5:30 pm Timed Finals: 6:15 pm Girls Boys Event # Event Description Event # 1 8 & Under 100 Medley Relay 2 3 6 & Under 25 Freestyle 4 5 8 & Under 25 Freestyle 6 7 6 & Under 25 Breaststroke 8 9 8 & Under 25 Breaststroke 10 11 6 & Under 25 Backstroke 12 13 8 & Under 25 Breaststroke 14 15 6 & Under 25 Butterfly 16 17 8 & Under 25 Butterfly 18 19 8 & Under 100 Freestyle Relay 20 Saturday Afternoon Session Warm-ups: 9:00 am Timed Finals: 10:00 am Girls Boys Event # Event Description Event # 21 10 & Under 100 Medley Relay 22 23 11-12 200 Medley Relay 24 25 13-14 200 Medley Relay 26 27 15-18 200 Medley Relay 28 29 10 & Under 25 Freestyle 30 31 11-12 25 Freestyle 32 33 13-14 25 Freestyle 34 35 15-18 25 Freestyle 36 37 10 & Under 50 Freestyle 38 39 11-12 50 Freestyle 40 41 13-14 50 Freestyle 42 43 15-18 50 Freestyle 44 45 10 & Under 25 Breaststroke 46 47 11-12 50 Breaststroke 48 49 13-14 50 Breaststroke 50 51 15-18 50 Breaststroke 52 53 10 & Under 100 Individual Medley 54 55 11-12 100 Individual Medley 56 57 13-14 100 Individual Medley 58 59 15-18 100 Individual Medley 60 61 10 & Under 25 Backstroke 62 63 11-12 50 Backstroke 64 65 13-14 50 Backstroke 66 67 15-18 50 Backstroke 68 69 10 & Under 25 Butterfly 70 71 11-12 50 Butterfly 72 73 13-14 50 Butterfly 74 75 15-18 50 Butterfly 76 77 10 & Under 100 Freestyle Relay 78 79 11-12 200 Freestyle Relay 80 81 13-14 200 Freestyle Relay 82 83 15-18 200 Freestyle Relay 84 Page 5 Revised June 25, 2017
Meet Entry Fees Enclosed: Financial Summary Sheet Individual Total # of Swimmers Total per Swimmer Fee ($1) Relays Total # Entries Fee ($1) Total Fee # of relays $4 per relay $ $ $ $ $ Total Fees Make ONE check payable to Spartanburg Summer Swim League Return this summary sheet with entry fees and entry forms to: Colleen Miller and/or Corey White E-mail entry file to marieportersssl@gmail.com Subject: 2017 Spartanburg Summer Swim League Championship Meet Entries Spartanburg Summer Swim League, Middle Tyger YMCA, Palmetto Pro Timing, and any volunteers and sponsor organizations shall be held free and harmless from any and all liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this meet. Coach: Phone: Email: Team: Team Abbreviation: Mailing Address: (for Final Results) Contact person: Phone: Email: (This is who will receive summary for verification) Signature: Date: Please be sure to print a pdf copy of your entries and a pdf summary report of fees and numbers of entries. Thank you. Page 6 Revised June 25, 2017