St. Albert Ringette Association Executive Meeting October 16, 2012 (SARA Office) Attendance: Keri McKeachern Al Henderson Melissa Scott Leon Palmer Shirley Randall Trish Hogan Diane Poseluzny Travis Sawchuck Candace Ketsa Steve Knoppers Glen Dennis Lisa Fedoriw 1.0 Call to Order Meeting called to order at 7:12 p.m. 2.0 Adoption of Agenda The agenda was adopted as presented. 3.0 Additions to the Agenda Affiliates were added to the Agenda. 4.0 Standing Items Policy Revisions Glen has not received any policy revisions yet. He would like the revisions completed by February 2013. This is the second year we have with the policy that we have now. Please send Glen any changes/suggestions. Budget Nothing outstanding - waiting for the numbers from the Turkey Ring. Preliminary budget will be presented at the December meeting. LTAD No report. RAB There is a new policy on the RAB website which is user friendly. The U-14 train to train task force has been dissolved. They are reporting to RAB in November. RAB will be looking at regional committees rather than an overall committee from RAB. Zone 5 is completely
different than any other zone in the Province, which has been recognized. The report will be out in the middle of November. There will be a semi-annual conference call near the end of October. There is one U-9 player from Edmonton who does not have a release yet. Players 18 years of age and older no longer require a release to play. BGL The next executive meeting is November 5, 2012 and the re-pooling meeting is November 6, 2012. Black-out dates must be provided by November 2, 2012. Candace will send the spreadsheet to all the Division Coordinators. The league takes precedent over tournaments but they will try to accommodate the dates in the re-pooling. The secretary position is still vacant. Referee in Chief is also vacant. There is a Belle B Red Deer coach that is going to be suspended for a game on Sunday against Sherwood Park. During the re-pooling process, the BGL executive will look at wins v. losses and then plus minus for the re-pooling. If you have strong opinions regarding the re-pooling, send your comments to Glen because he will be at the re-pooling meeting. Division Coordinator Review Update Candace is going to get together with 3 or 4 members from the executive and the divisional coordinators to go through what worked well and what needs to change, so we can get some policy in place. The policy in relation to the division coordinators will also be due by February 2013. Candace will pick a date for some time in November. Jersey Replacement Daytona Homes has been supplying funding for jerseys and has been very generous. We have some money in the jersey replacement fund and we need to look at starting to replace some sets of jerseys. Steve showed the committee samples of jerseys and two quotes. The current jerseys are in their 8 th year. Lisa feels a jersey should last approximately 10 years. Replacement jerseys can be ordered at the same price, if they are lost or if we add an extra team and need another set of jerseys. Two quotes were obtained by Steven - one from Elite and one from Go Logo Wear. Go Logo Wear quote: Athletic Knit with current logo style $70.00 per jersey. Prices were discussed between both companies and a quality comparison was made. It was agreed we would proceed with ordering a sublimated current-style logo stitched on the front centre of the jersey, with the number on the front (location to be determined). Funds available for jersey replacement are approx $47,000.00. We could replace up to 20 sets of jerseys at this time, with an additional 20 jerseys (620 jerseys = $43,400.00).
Motion: Move that SARA purchase 620 Athletic Knit jerseys with sublimated current-style logo, including numbers on the front, to replace U-12 to Open Division jerseys, from the jersey replacement fund. Vendor to be Go Logo Wear based upon competitive quotes obtained. Maximum cost of $46,000.00, including GST. Moved: Al Henderson Seconded: Leon Palmer All in favor : Carried Unanimously Steve also needs to order some new pants. The pants are in their 6 th year. The current plan is to replace the pants on an as needed basis. SARA should be able to replace an average of 100 pair per year in keeping with the budget. Motion: $7500.00. Move to purchase 75 pair of current-style game pants. Maximum cost of Moved: Leon Palmer Seconded: Trish Hogan All in favour: Carried Unanimously Turkey Ring Update The photographer for the Turkey Ring cancelled. Turkey Ring update will be provided at the November meeting. Novice Summit Tournament Review Last year SARA held the Summit Tournament and it is not compliant with the LTAD processes. We had difficulty with RAB last year to get the tournament sanctioned with the agreement that it was going to be all-inclusive with all 2 nd year players participating. The only organizations that did that were Edmonton and St. Albert. SARA decided not to host the tournament this year but we have received some negative feedback from parents who would the tournament to proceed. Glen would prefer not to run the tournament this year. Len Samletski started the Frozen Ring Tournament last year and Glen and Sandra met with Len recently. The tournament this year will offer Novice and U-12 A, B & C. We have secured a second rink in Oakmont. There will be 24 teams participating. Sandra and Glen are going to participate in the Frozen Ring Committee on behalf of St. Albert Ringette. Glen suggests the Frozen Ring gives the Novice players an opportunity to participate in a tournament, other than the Novice Summit Tournament. Carolyn will remove the Notice Summit Tournament from the Tournaments section of the SARA website.
Affiliates Policy must be followed with respect to affiliates (i.e. U16A should not affiliate with U19A). There needs to be a policy in place with respect to affiliates and how and when they are to be used and incorporated into practices. Send any ideas to Glen for policy update discussions. Affiliates should be finalized by November 15, 2012. Executive Roundtable Diane: Zone 5 held their AGM at the end of September. The first meeting will be held this month. What are St. Albert s intentions with respect to AA for next year? Glen advised same SARA will proceed with a U-14 AA for the 2013/2014 season. Diane will forward the name of the ice allocator for Zone 5 to Sandra. Diane advised she does not know what the Zone s intentions are for next season. She believes if St. Albert hosts a U14 AA team, the Zone won t be able to field a team. A suggestion was made that a task force be created from St. Albert Ringette to address conflicting issues arising out of St. Albert offering a U-14 AA program. Leon: There is a pub night October 27, 2012 at the Celtic Knot for the U-14 AA team fundraiser. Keri: Stats are coming in quite well except from the U6 and U9 divisions. Candace: No junior coaches under the age of 14 are to step on the ice until we get updates from RAB regarding insurance. Coach skating clinic responses have not been good. There are only two registrations so far. Candace is working with U of A Ringette to come out and help coaches with the B and C teams. Sandra: U-12 A2 is having an issue with the goalie affiliates and is hoping to have a solution soon. A Petite A player is thinking about quitting and Sandra expects a decision soon from the family. Sandra is having issues with emails and people not providing enough information for Sandra to determine who the email is coming from. Sandra had to remind coaches that league play takes precedent over tournaments. Coordinators are encouraged to remind the coaches of this fact. There is very little ice available for rescheduling ice right now. There are number of requests from teams that have game and practice conflicts that want Sandra to ask other teams to switch practice times with that team. Sandra will not force other teams to swap practice times. Black-out requests must be in to BGL by November 1, 2012. Teams must use the correct BGL form or request will not be accepted. February 10, 2013 season end - early Provincial levels February 24, 2013 season end - all other levels U6 has requested that SARA host a jamboree for the end of the season, which we are going to organize and provide ice time for. Todd needs some help with the U6 program.
Sandra made a request with Servus for ice for Provincials and anything before March 15, 2013. We will not be able to get any additional ice before that date. Decision regarding hosting Provincials was tabled until the next meeting. The meeting was adjourned at 9:29 p.m. The next meeting will be November 13, 2012. Glen Dennis President Melissa Scott - Secretary