Page 1 of 10 CITY OF DUNCAN Agenda Totem Sub-Committee Meeting Wednesday, January 31, 2018 @ 8:00 a.m. Committee Room, City Hall, 200 Craig Street, Duncan, BC Page # 1. Call to Order 1.1. Call to Order 2. Adoption of Agenda 2.1. Adopt Agenda 3. New Business That the January 31, 2018 Totem Working Group Sub-Committee agenda be adopted, as circulated. 3.1. Sesquicentennial Project Unveiling Event 2-10 4. Adjournment 4.1. Adjourn That the January 31, 2018, Totem Working Group Sub-Committee meeting be adjourned at. City of Duncan, Totem Sub-Committee Meeting - January 31, 2018
Page 2 of 10 Request for Decision To: Peter de Verteuil, CAO File No: 0540-20 Meeting Date: January 31, 2018 Submission Date: January 30, 2018 From: Allison Boyd, Corporate Services Coordinator Reviewed By: Peter de Verteuil, CAO Subject: Sesquicentennial Project Unveiling Event RECOMMENDATION: That the Totem Sub-Committee Sesquicentennial Working Group authorize the Corporate Services Coordinator to move forward with planning the Sesquicentennial Project Unveiling Event as outlined in the January 31, 2018 report of the Corporate Services Coordinator. BACKGROUND: At the Totem Advisory Sub-Committee meeting of October 31, 2017, the Sub-Committee appointed the following members to a Sesquicentennial Totem event working group: Dave Clark, Kathryn Gagnon and Judy Hill. The working group was assigned to finalize the content of the totem sign to ensure continuity with other totem signs, and meet and work with the Sesquicentennial Totem Project Manager to finalize the unveiling event details. On November 31, 2017, the contract for the Sesquicentennial Totem Project Manager expired. The new City of Duncan Corporate Services Coordinator has extensive experience in events planning, and has offered to assist with seeing the Sesquicentennial Totem Project and Unveiling event through to completionby the Federal Grant deadline of March 31, 2018. ANALYSIS: The deadline for completion of the Federal Grant Sesquicentennial Totem Project is March 31, 2018. The Corporate Services Coordinator has recently met with outgoing Sesquicentennial Totem Project Manager to be updated on where items were left off and what the next steps are. The following requires decisions to meet deadlines: 1. Set Date: it is recommended that the Sesquicentennial Totem unveiling event be held on Friday, March 23 rd at 11:00 a.m. with an invite only guest luncheon to follow. 2. Signage: Draft Totem Sign (Appendix A) Final Sign Content Totem Committee (Appendix B) Sample Financial Recognition placard (Appendix C) 3. Venue: Three venues have been researched. a. The Elders Building: unavailable b. The Cowichan Tribes Gymnasium: available for March 23 for lunch rental: $150. Cowichan Tribes noted that they have a list of caterers to use. c. Cowichan Ramada Inn: Driftwood Room or ¾ of Ballroom available for March 23, rental: $150. Catering Menus available.
Page 3 of 10 Request for Decision Sesquicentennial Project Unveiling Event January 31, 2018 4. Invitations: Speakers at Unveiling, Speakers at Lunch (Appendix D) 5. Invitations: Special Invitation to Lunch (Appendix E) 6. Entertainment: Cowichan Tzinquaw Dancers, invite for unveiling or lunch 7. Marketing: ad in the Cowichan Valley Citizen March 14 & 16. City of Duncan Website and Facebook page, Media Release. 8. Gifts: a. Speakers at Unveiling and Luncheon b. Public at Unveiling; chips from carving and/or coin c. Entertainment d. Caterers (if at Gymnasium) e. Others? 9. Itemized List for Public Works: Three tents, podium, microphone and sound system, chairs, totem up and covered, signage installed. 10. Draft Agenda for the Day: Appendix F IMPLICATIONS: Financial: Policy/Legislation: All costs incurred must be submitted before March 31, 2018 as per the Contribution Agreement from Canada. Contribution Agreement: Her Majesty The Queen in Right of Canada and The Corporation of the City of Duncan Strategic Priority: Canada150 Project Grant Deadline, March 31, 2018 Sustainability: Communication: Staffing Implications: N/A City of Duncan Council and Staff, Cowichan Tribes, Totem and Tourism Committee, Public, Media Corporate Services Coordinator, Public Works crew, Chief Administrative Officer ALTERNATIVE OPTIONS 1. That the Totem Sub-Committee Sesquicentennial Working Group request that the Totem Sub- Committee bring back the Sesquicentennial Totem Project Manager on contract to complete the Sesquicentennial Project Unveiling Event. APPENDICES: Appendix A: Draft Totem Sign Appendix B: Final Sign Content Totem Committee Appendix C: Sample Financial Recognition Placard Sign Appendix D: Speaker Invitation Appendix E: Lunch Invitation Appendix F: Agenda for the Day 2
Page 4 of 10 BALD EAGLE (YUXWULE ) SUN ( SUMSHATUT) Pole Name Here HUMAN (SMUSTIMUHW) HUMAN CHILD ( STL'IT'QULH) BEAR (SPE UTH) In Kwakwaka'wakw culture, woman ts'a'dak are the life givers, chief makers and the carriers of our cultural property. In many of the most sacred Kwakwaka'wakw ceremonies, it is only the woman that can perform and fulfi ll the spiritual roles that are able to complete such traditions. It is always said in the traditional gatherings that the children ging'a'nana'm are the reason that the Nation continues to carry on with their traditions and cultural ways. The Grizzly Bear, Gi'la to our Kwakwaka'wakw People, symbolizes the power and authority that our noble ancestors and chiefs carry throughout our territories. As a reminder to our people about the great teachings that were shared through this union, we carve the grizzly bear on our house posts to remind us of our responsibilities to our guests when we invite them into our houses. We are to protect and guard all who have honoured us by responding to our invitation and must ensure that they are treated with respect and honour while in our house. The salmon k'uta'la is our greatest resource on our BC coast. It is the salmon that has allowed numerous nations to survive with abundance and wealth. Among our Kwakwaka'wakw Nations, we believe that when twins are born, they are a gift from the Salmon People. Twins are entitled to perform the Salmon Dance and usually a composer will create a new song specifi cally for that set of twins to dance and celebrate the special gift of twins. 2017 Size: 18 (5.5 m) Tom Hunt Jr. Tom was born in 1964 in Victoria, BC. He is a member of the Kwakuutl, or Kwakwaka'wakw Nation. Tom began apprenticing at the age of twelve with his father, Hereditary Chief George Hunt. Tom has also learned under the guidance of Sam Henderson. Tom s family is deeply involved in the potlatch system and many of his masks have been presented at these potlatches. Tom has earned the title of master carver and apprentices younger artists.
Page 5 of 10 Pole #44 Carver: Tom Hunt Jr. Pole Name: Year Carved: 2017 Size: Final Sign Content Description of Figures: Eagle above woman holding children, bear holding twin salmon. Words: 397 Woman holding Children In Kwakwa ka wakw culture, woman ts a daḵ are the life givers, chief makers and the carriers of our cultural property. In many of the most sacred Kwakwa ka wakw ceremonies, it is only the woman that can perform and fulfill the spiritual roles that are able to complete such traditions. It is always said in the traditional gatherings that the children giṉg a nana m are the reason that the Nation continues to carry on with their traditions and cultural ways. Grizzly Bear holding Salmon The Grizzly Bear, Giḻa to our Kwakwa ka wakw People, symbolizes the power and authority that our noble ancestors and chiefs carry throughout our territories. As a reminder to our people about the great teachings that were shared through this union, we carve the grizzly bear on our house posts to remind us of our responsibilities to our guests when we invite them into our houses. We are to protect and guard all who have honoured us by responding to our invitation and must ensure that they are treated with respect and honour while in our house. The salmon k uta la is our greatest resource on our BC coast. It is the salmon that has allowed numerous nations to survive with abundance and wealth. Among our Kwakwa ka wakw Nations, we believe that when twins are born, they are a gift from the Salmon People. Twins are entitled to perform the Salmon Dance and usually a composer will create a new song specifically for that set of twins to dance and celebrate the special gift of twins. The Future with our Kwakwa ka wakw People and Canada The Kwakwa ka wakw people have always been of a culture who welcome all who come to their traditional lands. In their culture, respect is earned through how much they give to others. They continue these timeless teachings in hopes that all that come to know them will begin to share in the spirit of the teachings that their ancestors have passed down to them. For many generations, the great carvers of their tribes have groomed and trained artists such as Charlie James, Mungo Martin, Sam Henderson Sr., Tony Hunt Sr., Calvin Hunt, and Richard Hunt (to name a few) who have created powerful and history rich carvings and totems to express who they are and what their timeless culture has guided them to be today. Their stories, through their artwork, will continue to connect all people.
Page 6 of 10 Words: 97 Tom was born in 1964 in Victoria, BC. He is a member of the Kwakuutl, or Kwakwaka'wakw Nation and his family ties are from Campbell River and Fort Rupert. Tom began apprenticing at the age of twelve with his father, Hereditary Chief George Hunt. Tom has also learned under the guidance of Sam Henderson. His knowledge of this nation s history is illustrated in his artwork. Tom s family is deeply involved in the potlatch system and many of his masks have been presented at these potlatches. Tom has earned the title of master carver and apprentices younger artists.
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Page 8 of 10 Carving a Connection in Cowichan - Sesquicentennial Totem Project Completion Celebration - February 1, 2018 Mr. (Merge Field) and Mrs. (Merge field), The City of Duncan cordially invites you to speak at the Sesquicentennial Totem Pole unveiling ceremony. The totem was commissioned by the City, with funding from the Government of Canada, to celebrate Canada s 150 th. The ceremony will take place at Station Street Park, at the corner of Station and Craig streets. We would also like to extend you an invitation to the Luncheon following the unveiling. The luncheon will take place at noon at the Ramada Duncan Cowichan Valley, 140 TransCanada Highway, Duncan, BC in the Driftwood/Orca Room. We would like to thank carver Tom Hunt Jr. and his family and friends for the stories they have shared with us. We appreciate the efforts of everyone who played a part in bringing this project to fruition and invite you to celebrate with us. The City is very proud of this project as it will enhance the City of Totems experience. If you have any questions about this event, or would like to confirm your availability to speak at this event please contact Allison Boyd, at 250-746-6126 or by email allison@duncan.ca on or before March 1 st, 2018. This will assist us with the planning of this commemorative ceremony. Unveiling Ceremony Luncheon Date: March 23, 2018 Date: March 23, 2018 Time: 11:00 a.m. Time: Noon Place: Station Street Park Place: Ramada Duncan Cowichan Valley (Corner of Station and Craig streets) 140 TransCanada Highway Driftwood/Orca Room Sincerely, Phil Kent, Mayor City of Duncan Judy Hill, Chair City of Duncan, Totem Sub-Committee C I T Y O F T O T E M S 200 Craig Street, Duncan, B.C. V9L 1W3 t: (250) 746-6126 f: (250) 746-6129
Page 9 of 10 Carving a Connection in Cowichan - Sesquicentennial Totem Project Completion Celebration - February 9, 2018 Mr. (Merge Field) and Mrs. (Merge field), The City of Duncan cordially invites you to the Sesquicentennial Totem Pole unveiling ceremony. The totem was commissioned by the City (with funding from the Government of Canada) to celebrate Canada s 150 th. The ceremony will take place at Station Street Park, at the corner of Station and Craig streets. We would also like to extend you an invitation to the Luncheon following the unveiling. The luncheon will take place at noon at the Ramada Duncan Cowichan Valley, 140 TransCanada Highway, Duncan, BC in the Driftwood/Orca Room. We would like to thank carver Tom Hunt Jr. and his family and friends for the stories they have shared with us. We appreciate the efforts of everyone who played a part in bringing this project to fruition and invite you to celebrate with us. The City is very proud of this project; it will enhance the City of Totems experience. For further information, and to RSVP, please contact Allison Boyd by telephone at 250-746- 6126 or by email allison@duncan.ca. Please RSVP by March 2, 2018. Unveiling Ceremony Luncheon Date: March 23, 2018 Date: March 23, 2018 Time: 11:00 a.m. Time: Noon Place: Station Street Park Place: Ramada Duncan Cowichan Valley (Corner of Station and Craig streets) 140 TransCanada Highway Driftwood/Orca Room Sincerely, Phil Kent, Mayor City of Duncan Judy Hill, Chair City of Duncan, Totem Sub-Committee C I T Y O F T O T E M S 200 Craig Street, Duncan, B.C. V9L 1W3 t: (250) 746-6126 f: (250) 746-6129
Page 10 of 10 DRAFT Sesquicentennial Totem Project Unveiling and Dedication Sequence of Events 11:00 a.m. 1. Town Crier, cries attention and introduces Mayor Phil Kent a. Mayor Kent welcomes everyone to the Sesquicentennial Totem Pole Dedication and recognizes we are standing on the traditional lands of the Cowichan Tribes. He recognizes any local dignitaries he sees. He thanks b. The Working Group Sub-Committee, The Totem Committee and the Artist, Tom Hunt, Jr. c. Greets Cowichan Elders Ray Peter, Andy Tom, Sarah Modeste, Bernard Joe And Gus Joe 2. Mayor invites Ray Peter to welcome the visitors to Cowichan Territory. 3. Ray Peter turns the program over to Chief Frank Nelson who will be speaking on behalf of the totem carver, Calvin Hunt 4. Chief Frank Nelson is the Speaker for the Hunt Family and will do everything from here on until the end of the dancing. Speaker for the Hunt Family: Chief Frank Nelson Welcome to Coast Salish Territory from: Ray Peter Speaker for the City of Duncan: Mayor Phil Kent Cowichan Elders to be Honoured: Comiaken Elder: Somena Elder Koksilah Elder: Clemclem Elder: Quamichan Elder: Bernard Joe Ray Peter Sarah Modeste Gus Joe Andy Tom 5. When the ceremony is over, Chief Nelson introduces the Mayor again. The Mayor thanks Chief Nelson, Tom Hunt Jr. and family and the Cowichan Elders, particularly Ray Peter, the Speaker for the Cowichan Tribes. He presents Ray Peter with the gift from the city. 6. The Mayor explains that the Sesquicentennial Sub-Committee, the Totem Sub-Committee, The Tourism Committee and any members of Duncan Council will be giving out gifts to the audience in appreciation for being here today. Traditionally gifts are passed out at special events and by accepting these gifts, you agree to be a witness who will remember this day and to pass the memory of this day on. 7. Mayor invites people to enjoy some refreshments and please respect that there is a table for the elders and two tables for everyone else. Happy Birthday Canada! 8. Those invited guests to lunch, go to said venue, and arrive before 12:30 p.m. Lunch Event Starts: 12:30 p.m. 1. Mayor Kent welcomes everyone to the Sesquicentennial Totem Pole luncheon and recognizes we are standing on the traditional lands of the Cowichan Tribes. He recognizes any local dignitaries he sees. He thanks everyone for being there and introduces person for the blessing of food. That person advises when folks can go up for food. Elders first. 2. Food (buffet style or sit down) Note dietary requirements 3.? 4.? 5. Conclusion