CRA Specialty Meet with Distance Holme s Sports Center Competition Pool, Boston MA November 3-5, 2017 Held under the sanction of USA Swimming/New England #NE-17-1103CRA-TT Meet Director Jonathan Castaldo jon@charlesriveraquatics.com (978) 569-5155 Meet Referee: Betsy Russell betsy@byrussell.com (617) 699-1033 Entry Chairperson: Jonathan Castaldo CRAEntryChair@gmail.com (978) 569-5155 Admin Official: Kristina Martin kristinaemartin@gmail.com (978) 846-1422 Safety Monitor Curt Rheault curt@compasstechnology.com (617) 497-1700 IMPORTANT DEADLINES: First date of entry: 10-06-2017 Final date of entry: 10-23-2017 Payment deadline: 10-27-2017 MEET FORMAT: The meet will be swum as timed finals. Each session will be seeded by computer based on positive check-in at the beginning of each session. Coaches will receive a positive check-in sheet before each session that must be returned no later than 30 minutes before the beginning of the session. Heat sheets will be posted around the pool deck. Coaches will be able to pick up heat sheets for each event at the control office. The 1650 freestyle will be swum fast-to-slow, alternating heats of women and men. Swimmers must provide their own timer for events 400 yards or longer No events will swim with more than one swimmer per lane. SITE: The Simmons College, Holme s Sports Center Competition Pool is a 8-lane, 25-yard (or meter) pool with 7-foot-wide lanes and non-turbulent lane lines. The timing system includes a fully-automatic Daktronics Time Systems electronic timing system with touchpads at the finish end of the pool with single-line electronic display. There are no touchpads at the turn end of the pool. Attached to the main pool is a diving well area that is available for warm-up and warm-down. The finish end of the pool is 13 feet deep; the turn end of the pool is 4 feet deep. Spectator seating is for 150. The pool is located inside the Simmons College Athletic Complex, 331 Brookline Avenue, Boston MA 02115. Please enter through the main entrance on Brookline Ave. Directions may be found later in this document. The competition course has not been certified in accordance with 104.2.2C(4). COURSE: Short course yards (25 yards) 25-YARD/50 METER EVENTS: 25-yard/50 meter events will start at the staring block end of the pool and finish at the turn end with manual timers using three watches, or two watches and one button. CUT PROTOCOL: If a session is over-subscribed, the Meet Director reserves the right to limit events, heats, swimmers, or adjust the format to conform to the 4-hour rule using the following cut protocols in any order deemed necessary:
For meets using the 75%/ 25% entry policy: (a.) May be asked to cut each athlete to one less event than maximum allowed per day. (b) Friday night distance events will be limited by time. For teams included in the 25% of the 75/25: (a.) May be asked to cut each athlete to two less events per day than the maximum allowed. (b.) Entries may be cut by time or to a specific number of heats for specified events (c) Friday night distance events will be limited by time. If deck scratches allow a reasonable time-line, the swimmers may be reinstated into those previously entered events. Clubs will be notified of cuts no later than Monday before the meet WEATHER PROTOCOL: If weather or facility conditions make it impossible to follow the original timeline of events, the Meet Director and Meet Referee have a right to make changes to the meet sessions. The Meet Director will notify the teams of the changes with as much notice as possible. Cancellation of the meet, or a session, is a decision of the Meet Director and the Meet Referee. If weather requires the cancellation of any finals session, the results of the preliminary session will be the final order. ELIGIBILITY: All swimmers must be current registered swimmers with United States Swimming. Swimmers may register with Carol Healey, PO Box 920133, Needham, MA 02492: office@neswim.com. Age is determined by the age of the swimmer on the first day of the meet. Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement REGISTRATIONS: All swimmers and coaches must be registered (includes proof of age and payment) with USA Swimming before 5:00 pm on the Thursday before the first day of the start of the meet. New England teams are required to check their entries with the online registration check tool on the New England Swimming web site to verify registration status. FALSE REGISTRATIONS: If a swimmer who is not properly registered with USA Swimming competes in a sanctioned competition, the host LSC will impose a fine of up to $100.00 per event against the individual, member coach or a member club submitting a meet the entry. DECK REGISTRATIONS: Will not be accepted DECK ACCESS: Only current USA Swimming registered athletes, coaches, officials, and official meet staff are permitted on the pool deck. All non-athletes on the pool deck must display proof of their valid USA Swimming registration when asked. Deck Pass is an acceptable proof of membership. Individuals without proof of a valid membership in USA Swimming will be removed from the pool deck, and will be subject to a fine by New England Swimming. DISABILITY SWIMMERS: Any current athlete members of USA Swimming with a disability, as defined by USA Swimming Rules and Regulations, may enter this meet. If modifications to USA Swimming rules are necessary then the coach or athlete must notify the Meet Referee and Meet Director of any disability prior to competition.
EVENTS and SESSIONS: Attached ENTRY POLICY: 75%/25% Teams that are included in the 75% of guaranteed entries must submit their entry no later than 7 calendar days before the first date of entries, and payment to the host team by the first date of entry acceptance, or the host team may remove them from the 75% of guaranteed entries. The team will still be liable for payment of the entry fee, and will be referred to the Board of Review if necessary. The host team can release this liability if it is able to fill the meet with entries from other teams. Teams accepted in the 25% or the lottery must send payment for their entry within 4 calendar days of the notification. Accepted teams that do not send payment within 4 calendar days may forfeit their entry, but will still be liable for payment of the entry fee, unless the host team is able to fill the meet with entries from other teams. No refunds will be given for entries that are accepted or for entries that are rejected due to improper entry. All unattached swimmers must be declared as unattached, on the entry cover sheet, before the meet begins. ENTRY LIMITS: Athletes may enter as many events as they choose, but may only compete in a maximum of 6 individual events per day for timed final events. Time trials count in the per day event count. ENTRY INFORMATION: First date of entry acceptance: 10-6-2017, (any entry received before this date will be considered received on 10-6-2017) Final date of entry acceptance: 10-23-2017, Make checks payable to Charles River Aquatics. Mail completed signed entry cover page and waiver, and payment to the entry chairperson: Charles River Aquatics PO Box 26 Belmont MA 02478. Payment due date for all entries: 10-27-2017, Any team that fails to send payment, cover page and waiver form, by this due date can be scratched from the meet at the discretion of the Entry Chairperson. Entries will be acknowledged within 48 hours of the first date of entry if they are accepted into the meet. If you do not receive acknowledgement you should not consider your entry received and begin alternate contact efforts. Any team that fails to send payment, cover page and waiver form, by the payment due date can be scratched from the meet at the discretion of the Entry Chair. Any team who has not paid their meet fees by the start of the meet will be assessed a $100 fine. If no payment is received after 30 days, the fine is doubled. This fine is payable to Charles River Aquatics. Late payments of entry fees may result in future exclusion from meets hosted by our club Any swimmer who is entered with incorrect swimmer information, or an incorrect or no ID, or is unregistered, will be scratched from the meet until corrections are made per the New England policy.
ENTRY FEES: Electronic entries: $5.00 for all timed final individual events under 400 yards $10.00 for distance events (events 400 yards and over) $10.00 for time trials Non-electronic entries: $5.50 for individual $10.50 for distance and $25.00 for relays. Swimmer Participation Fee is $10.00 per swimmer NE Swimming Travel Fee of $1.00 per swimmer (to be included in the check and the host team will send to NE Swimming) ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in CL2 or SD3/SDIF format may be emailed as an attachment to the entry chairperson at craentrychair@email.com. Please check that your team name, address, and contact information are listed correctly in this file. For email entries, payment and hardcopy of the entry (including signed entry cover page and waiver) must be received by: 10-27-2017 ENTRY TIME UPATES: Entry times may be updated until the Monday prior to the first day of the meet. No new entries will be accepted after the entry deadline. Entry time updates should be sent via email to the entry chairperson at craentrychair@email.com. Entry time updates must be sent as Hy-Tek format CL2 files with updated times. (New entries will be automatically excluded.) ENTRY TIMES: All entry times must be entered in the specified meet course. (Coach s times should be used instead of NT s) TIME TRIALS: Time trials will be offered at the discretion of the Meet Director and the Meet Referee if time allows. Time trials are $10.00 for individual events, and $40.00 for relays. LEGAL SPLITS: Legal splits (including relay lead-offs) must be requested by a coach, before the event, using a legal split form (available from the Clerk of Course) and the requesting party must supply an additional timer(s) on the lane for the split, if necessary, to meet the USA-S requirement. ADMISSION: $3.00 per session for calendar meets. PROGRAMS: $3.00 per session. MEET MOBILE: Meet Mobile will be functional for this meet, (dependent upon satisfactory internet access) All users should be aware that Meet Mobile publishes unverified raw data that may not always be accurate. OFFICIALS: If you know that you will be attending this meet, please email the Meet Referee and let him/her know your level of certification, team, and sessions you will be available. This is for pre-meet planning purposes only. All officials are welcome to work any number of sessions and walk-ons are always welcome. WARM-UPS: The pool will open for warm-ups one-hour before the beginning of each session. The pool will close five minutes before the beginning of each session. Teams will be assigned warm-up lanes after all entries are received. The diving well area will be available during the meet for warm-up and warm-down.
SAFETY: Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes. There will be no diving in the warm-up and warm-down areas at any time No shaving is permitted at the competition site. No glass containers are permitted within the facility. Swimmers must be under the supervision of a coach. If a swimmer arrives at the meet without a coach, the swimmer should notify the referee before he/she warms up. The referee will assign the swimmer to a registered coach for warm-ups. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, locker rooms, behind the blocks, or in any marked NO CAMERA ZONE. Deck changes are prohibited. RULES: Current USA Swimming rules will govern all competition. Decisions by the Meet Referee will be final unless a written protest is lodged within 30 minutes of the heat swum. All swimmers, coaches and officials will follow the USA Swimming code of conduct under article 304 of the USA Swimming rules and regulations. Any violation of such policy will be reported to the Meet Referee and the New England Swimming office for further review and/or action. DRONES Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. Exceptions may be granted with prior written approval by the Vice President of Program Operations. SAFE SPORT: The conduct of all participants and spectators at a meet is governed by USA Swimming Rules 304/305. Any and all infractions must be reported to an official, the Meet Referee or the Meet Director to be resolved. USA Swimming and NE Swimming encourage all to report any witnessed or suspected forms of abuse/safe sport violations to the NE Swimming Safe Sport Chair, Anne Kaufman: nesafesport@gmail.com (857-928-3638) or through the USA-S online reportable form. ON DECK PHOTOGRAPHY: As per New England Swimming policy, professional photographers contracted by the Charles River Aquatics, or press photographers who have been approved in advance by the Meet Director, are allowed on deck. Use of audio or visual recording devices, including a cell phone, is not permitted behind the starting blocks, including in any spectator area behind the starting blocks, nor in any other marked NO CAMERA ZONE, including on deck. All NO CAMERA ZONES will be clearly designated. Email the Meet Director with questions and requests AWARDS: There are no awards SCORING: The meet will not be scored. FOOD: A concession stand will be in operation for the duration of the meet. Equipment Vendor: A swimming equipment vendor (K&B Sports) will be selling suits, goggles, and other accessories for the duration of the meet.
Miscellaneous: New England Swimming and Charles River Aquatics assume no responsibility for lost or stolen property. Pets of any kind and smoking are not permitted within the facility. Parking: There is ample parking available at the MASCO Garage, located at 375 Longwood Avenue, a short walk from the Holmes Sports Center. Directions: The pool is located inside the Holmes Sports Center at Simmons College, 331 Brookline Avenue, Boston MA 02115. From Route 9 - Take Route 9 East - At the Brookline Avenue intersection, turn left onto Brookline Avenue. - Go to the second set of lights and turn left onto the Riverway. - Take the Riverway to the third set of lights, where it intersects again with Brookline Avenue. The Holmes Sports Center is located approx. 1 4 mile up on the right (Directly across from Beth Israel Medical Center). From Boston, Route 93 and Route 1 North - Take Storrow Drive WESTBOUND. Exit at the "Fenway/Route 1 South" exit. - Bear right onto Boylston Street, heading OUTBOUND. - Follow Boylston Street (outbound) to the major intersection of Boylston Street and Park Drive. (The Landmark Center Mall will be on your right). - Go straight through the intersection, (which has 3 lights), towards Brookline Avenue. The Holmes Sports Center is located up on the right (Directly across from Beth Israel Medical Center. From the West and the Massachusetts Turnpike - Take the Massachusetts Turnpike to Exit 18 for Allston, Brighton and Cambridge. - Stay to the right after the toll-booth. - Take the Cambridge/Somerville fork at the exit. - After the first set of lights and before the bridge, turn right onto Storrow Drive East. Head toward Boston to the third exit which is marked "Fenway/Route 1 South. - Take the Fenway/Route 1 South exit.
- Bear right onto Boylston Street, heading OUTBOUND. - Follow Boylston Street to the major intersection of Boylston Street and Park Drive. (The Landmark Center Mall will be on your right). - Go straight through the intersection, (which has 3 lights), towards Brookline Avenue. From Providence, Rhode Island -Take I-95 North to Exit 12, where it joins Route 128. - Follow I-95/Route 128 towards Dedham. At Dedham, take Route 1 North, heading toward Boston. Stay on Route 1, also known as VFW Parkway and the Jamaica Way, to the intersection with Brookline Avenue. - At this intersection, the Jamaica Way becomes the Riverway. - Stay on the Riverway until the third set of lights, where the Riverway intersects again with Brookline Avenue. Turn right onto Brookline Avenue. Lodging: A list of Hotels and motels in the area are available at the following link on the Simmons College website: http://www.simmons.edu/overview/directions/accommodations/
FRIDAY EVENING Warm Up: 5:00 PM, Start 5:45 PM 1 11 & 12 400 IM 2 3 13 & Over 400 IM 4 5 11 & 12 500 Fr 6 7 13 & Over 500 Free 8 *This session is very limited based on late start and facility restrictions on time. SATURDAY MORNING Warm Up: 7:30 AM, Start 8:35 AM 9 13-14 200 Fly 10 11 9-10 200 Free 12 13 13-14 100 Free 14 15 9-10 100 IM 16 17 13-14 200 Back 18 19 9-10 50 Breast 20 21 13-14 100 Breast 22 23 9-10 100 Fly 24 25 13-14 100 Fly 26 27 9-10 50 Free 28 SATURDAY DISTANCE Warm Up: 12:45 PM, Start 1:30 PM 29 Open Mixed 1650 30
SATURDAY AFTERNOON Warm Up: 4:00 PM, Start 5:00 PM 31 11-12 200 IM 32 33 15 & Over 200 Fly 34 35 11-12 50 Back 36 37 15 & Over 200 Free 38 39 11-12 100 Free 40 41 15 & Over 100 Back 42 43 11-12 200 Breast 44 45 15 & Over 200 Breast 46 47 11-12 50 Fly 48 49 15 & Over 100 Fly 50 51 11-12 100 Breast 52 SUNDAY MORNING Warm Up: 7:30 AM, Start 8:35 AM 53 13-14 200 Free 54 55 8 & Under 25 Free 56 57 9-10 100 Free 58 59 8 & Under 25 Breast 60 61 13-14 200 Breast 62 63 8 & Under 25 Back 64 65 9-10 50 Fly 66 67 8 & Under 25 Fly 68 69 13-14 100 Back 70 71 9-10 100 Breast 72 73 8 & Under 100 IM 74
75 13-14 50 Free 76 77 9-10 50 Back 78 79 13-14 200 IM 80 * Time trials will be offered here if time allows SUNDAY AFTERNOON Warm Up: 2:00 PM, Start 3:00 PM 81 11-12 200 Back 82 83 15 & Over 100 Free 84 85 11-12 200 Free 86 87 15 & Over 100 Breast 88 89 11-12 100 Fly 90 91 15 & Over 200 Back 92 93 11-12 50 Breast 94 95 15 & Over 200 IM 96 97 11-12 100 Back 98 99 15 & Over 50 Free 100 101 11-12 50 Free 102
CHARLES RIVER AQUATICS Team Specialty Meet w/ Distance 331 Brookline Avenue, Boston MA 02115 November 3-5, 2017 CONTACT INFORMATION (all fields required) Team Name: Deck Coach: Abbreviation: Phone: Email: Entries Contact: Phone: Email: Address: Unattached Swimmers: ENTRY FEES (non-electronic add.50 per entry) Individual Entries all distances @ $5.00 = $ Distance events @ $10.00 = $ Swimmer Participation Fee: # athletes @ $ 10.00 = $ NE Travel Surcharge: # athletes @ $1.00 each = $ Total: $ Make check payable to: Charles River Aquatics Mail entries and check to: PO BOX 26, Belmont MA 02478 Entry Deadline: 10/23/17 For e-mailed entries, this form and payment must be received by: 10/27/17 Phone: LIABILITY RELEASE Any swimmer whose entry is accepted will, for him/herself, his/her heirs, executors and administrations, waive and release any and all rights and claims for damages he/she may have against United States Swimming, New England Swimming, Charles River Aquatics and Simmons College for any and all injuries suffered by him/her at said meet. In submitting this entry the undersigned team certifies that all athletes in the entry are registered with USA Swimming and understands that the team may be fined $100 for each swimmer in the entry that is not registered with USA Swimming. Signature of Authorized Team Official Date